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HomeMy WebLinkAboutAgreement_General_2/12/2026_Accurate Building Contractors, Inc. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org .y STAFF MEMO Date: January 21, 2026 To: Jeremy Allen,Village Manager From: Allyson Felsburg, Director, Utilities Department Re: Consider Approval of a Proposal from Accurate Building Contractors, Inc. for Utility Office Space Remodel for a Total Not to Exceed $15,100 The former Utilities Director retired in October 2025. Following retirement, staff evaluated the existing office space previously occupied by the Director within the Municipal Building.The current configuration of the space is not functional for departmental operations and does not efficiently support current staffing needs. As part of the transition to a new Utilities Director, staff reviewed options to improve the functionality of the existing space without increasing square footage or expanding the building footprint. Staff proposes reconfiguring the existing office to create two separate offices, one for the Utilities Director and one for the Utilities Office Manager.This change will improve workflow, provide appropriate private office space for both positions, and enhance overall operational efficiency within the Utilities Department. The proposed scope of work includes: - Construction of a new interior wall with a door to divide the room - Relocation of the room entry door - Drywall installation and finishing in impacted areas - Installation of new door and trim - Painting of affected areas only - Modification of ceiling panels to accommodate the new wall - Removal of existing carpet and installation of Luxury Vinyl Plank(LVP)flooring - No electrical or air conditioning work is included, as Village staff will complete this work Accurate Building Contractors, Inc. submitted an estimate dated January 20, 2026, in the amount of $15,100.00.This contractor previously completed construction work at the Village Annex and is familiar with Village facilities and standards. Due to the combined value of work being performed across multiple departments, Village staff, including the Building Department, Public Works Department, and Utilities Department, obtained three quotes for this project.The two additional quotes are provided for Council reference, including a proposal in the amount of$35,840.00. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Please see the attached proposal for more details. WATER FUND-Account 401-241-549.300—Water Admin Other Misc Chgs&Obligations Budgeted amount: $ 19,000.00 Available amount: $ 15,122.18 Amount of this proposal: $ 13,000.00 Total Remaining: $ 2,122.18 WATER FUND-Account 401-241-551.300—Water Admin Office Supplies& Equipment Budgeted amount: $ 4,000.00 Available amount: $ 3,479.65 Amount of this proposal: $ 2,100.00 Total Remaining: $ 1,379.65 Page 2 of 2 Accurate Building Contractors, Inc. 824 Cinnamon Rd. North Palm Beach, FI. 33408 #CGC058809 (561) 818-2294 January 20, 2026 Village of Tequesta 345 Tequesta Drive Tequesta, Florida 33469 Attn: Wayne Cameron Re: Estimate for Municipal Building - Interior Office work Description of Work o Construct a wall with a door dividing the room o Relocate room entry door and frame in the old door location o Install and finish drywall at the impacted areas o Install new door and trim o Paint only affected areas (Paint Name/Number to be provided) o Modify ceiling panels to accept new wall o Remove carpet and install Luxury Vinyl Plank (LVP) flooring No electrical or A/C work The Total Cost to perform the above work is $15,100.00. If the above meets with your approval and you would like us to do the work, please contact me and let me know when we can get started. I appreciate the opportunity to be of service and bid on this project. Best regards, Approved By: Ruck Wa lsh Digitally signed by Jeremy Allen Jeremy Allen Date:2026.01.22 14:17:47-05'00' E.R. ""Ruck"Walsh Village Manager See Digital Signature Date _ PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."