HomeMy WebLinkAboutDocumentation_Regular_Tab 05_3/12/2026 Agenda Item #5.
Regular Council
A-1
STAFF MEMO
Meeting: Regular Council - Mar 12 2026
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Consider Approval of Contracts Signed by Village Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and memorandum of
understanding to Council.) A. Impact Welding Services, LLC Proposal, $11,100.00
Consider Approval of Contracts Signed by Village Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and memorandum of
understanding to Council.)
A. Impact Welding Services, LLC Proposal, $11,100.00
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
WTTACHMENTS:"�
Impact Welding Agenda Packet 3.12.26
Page 23 of 336
Agenda Item #5.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
40-0
STAFF MEMO
Date: February 24, 2026
To: Jeremy Allen, Village Manager
From: Allyson Burg, Director, Utilities Department a"
Re: Consider Approval of Impact Welding Services, LLC Proposal for Water Treatment Plant
Filter Vessel Repairs for a Total Not to Exceed $11,100.00
The Village of Tequesta (VOT) Utilities Department (UD) recommends approval of a proposal from
Impact Welding Services, LLC for Water Treatment Plant filter vessel repairs for a total not to exceed
$11,100.00
Florida Design Contractors (FDC) is currently under contract for the rehabilitation of the Village's filter
vessels at the Water Treatment Plant. In January, Council approved Change Order#1 for repairs to
Vessels 6 and 4.That change order also included a reduction in scope to remove the final two vessels
from the project pending direction from the ongoing Water Treatment Master Plan evaluation.
The original construction contract did not include specific welding repairs inside the vessels because the
extent of corrosion and pitting could not be determined until each vessel was emptied and inspected.To
address this uncertainty, the project included a $50,000 undefined conditions allowance. Repairs to
Vessels 6 and 4 totaled just under$35,000.
Once Vessels 5 and 2 were taken offline and emptied, it was discovered that additional repairs were
required due to deeper pitting than anticipated and observed in the first two vessels. FDC provided a
quote of$98,279.53 for the welding repairs.Their subcontractor estimated 20 days of work at a cost of
approximately$64,000, resulting in the total proposal amount.
Given the significant increase compared to the previous vessels and concerns regarding the
reasonableness of the cost and duration, staff sought a third-party quote from Impact Welding Services,
LLC, a contractor utilized by the Town of Jupiter at their Water Treatment Plant.
Impact Welding has submitted an estimate in the amount of$11,100.00.The scope includes:
- Repair of two filtration tanks, including:
- Filling pits (approximately%-inch depth at floor and ceiling)
- Welding%-inch steel plate on walls as needed
- Installing%-inch stainless steel all-thread (as required)
- Repair of two stainless steel headers (patching holes and reinforcing joints)
- Consumable materials
The estimate assumes completion within approximately four(4) days (two days per tank)
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 24 of 336
Agenda Item #5.
FDC has submitted a separate change order request of just under$15,000 for time delay and equipment
costs associated with the additional repairs.The cost will be paid from the existing undefined conditions
allowance and will also include a 10-calendar-day contract extension.This change order will require the
Mayor's signature and will be included on the March Regular Council Meeting Agenda.
Even with the anticipated delay-related change order,the Village will realize substantial savings by
utilizing Impact Welding Services for the repair work. Proceeding with Impact Welding's proposal results
in project savings of$57,720.03 compared to FDC's original proposal of$98,279.53 and incorporating
their time-delay change order.
Please see the attached proposal for more details.The work will be funded by the Water Fund Renewal
and Replacement Improvements Other Than Buildings.
WATER FUND-Account 401-411-663.600—Water R&R Improvements Other Than Bldgs
Budgeted amount: $ 940,000.00
Available amount: $ 940,000.00
Amount of this proposal: $ 11,100.00
Total Remaining: $ 928,900.00
Page 2 of 2
Page 25 of 336
ESTI MATE
Impact Welding Services LLC
8371 Sylvan Dr.
Melbourne, Florida 32904
United States
Phone: 954.540.4686
Mobile: 954.675.3446
Estimate Number: 427
Village of Tequesta Estimate Date: February 20, 2026
Allyson Felsburg Valid Until: March 22, 2026
901 N Old Dixie Hwy
Tequesta, Florida 33469 Grand Total (USD): $11,100.00
United States
561-919-5888
afelsburg@tequesta.org
Items Quantity Price Amount
Repair 1 $9,600.00 $9,600.00
Filtration Tank (x2): fill pits (1/4"depth; floor&
ceiling); weld in steel 1/4" plate on walls (as needed);
weld in 1/2" SS all-thread (approx x12 in tank 1 and
x24 in tank 2)
Repair 1 $1,000.00 $1,000.00
SS Header (x2): patch visible holes and reinforce
joints
Material 1 $500.00 $500.00
Consumables: torch, cutting disks, rods
Grand Total (USD): $11,100.00
Notes/Terms
Estimate for tank repair assumes job completion time of 4 days (approx 2 days/tank).
Digitally signed by Jeremy
JeremyAllen Allen
Date:2026.02.25 08:22:45
Approved By:_ 05,09,
Village Manager
Date: See Digital Signature Date
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Page 26 of 336
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 27 of 336
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 28 of 336