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Home My WebLink AboutDocumentation_Regular_Tab 09_3/12/2026 Agenda Item #9. Regular Council STAFF MEMO A-1 Meeting: Regular Council - Mar 12 2026 Staff Contact: Wayne Cameron Department: Building Consider approval of Special Event permit application for Farmer's Market event by Gallery Square North property owner, Eric Peterson (see attached Special Event Permit Application), to take place at 361-389 Tequesta Dr, Gallery Square North Plaza. The event is to be held on Saturdays, March 28th to December 26th, 2026 from gam to 1 pm. This is a special event permit application to take place on Saturdays from March 28th to December 26th, 2026 from gam to 1 pm in the parking lot of Gallery Square North, located at 361-389 Tequesta Dr. Each Saturday, the market will host 15-20 vendors, showcasing and selling their diverse range of products. The event will be sponsored by Fitnest and Marie Antoinette's business owner and one of the Gallery Square North owners, Eric Peterson. Written Consent from Lighthouse Art Center, also property owner, and Good Shepard Church for parking overflow have been provided with the special event permit application packet (attachment 1). In accordance with Village of Tequesta Code of Ordinances Sec 78-561, we acknowledge that a maximum of four permits is allowed per address or business in any single calendar year. Given that the proposed Farmers Market exceeds the number of events sponsored by the same business, council approval is now sought. The attached Special Event Permit Application, has been reviewed by the Police Department, Fire Department, Building Department, and Village Manager (attachment 1). This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A Page 50 of 336 Agenda Item #9. COMMENTS/EXPLANATION ON SELECTIONN/A ATTACHMEN Farmers Market - Approved Special Event Application 3-3-2026 Page 51 of 336 Agenda Item #9. V '111age u e sta 345 Teq uesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org a' f• To: Jeremy Allen, Village Manager From: Wayne Cameron, Building Director CC: February 24th, 2025 Date: Special Event Permit for a Farmers Market — March 281h, 2026—(-100 Re: Attendees) This is a special event application for a Farmers Market to take place on March 281h, 2026 from 9:00 A.M. — 1:00 P.M. It will take place in the parking lot of Gallery Square North. This will tentatively be on Saturdays for the next six months. There will be 15--20 Vendors (please see attached Site map). The applicant, has provided proof of General Liability (see Certificate of Liability Insurance, attached). Written Consent from Lighthouse Art Center and Good Shepard Church for parking has been provided (please see attached). Page 52 of 336 Agenda Item #9. Event Details if Date of event: � \1- 3 - --� .. Hours of event: U"M TY p e of ve n : Cu:ro-- C e t �,, + .+. c �r,-` T�� ram.. .►,.� � Location of event. ..� � --� ... - L z L yL'�. c.. N/c Q,--T Property owner name: t C l c,�J Lc`l You must attach the written consent of the property owner on record. Contact Information: Sponsor/persons responsible for event: Mailing address: ZZ4 0 kA-P k- �.. TO 554 Phone number: ,2 � `a3-- Fax number: Email address. Projected number of attendees: R .� Is Village Council approval needed? Yes[—] OIN Any proposed special event whose attendance is contemplated to exceed Zoo people in total shall require final approval by the Village council which, after considering the recommendations of the Building Director, the Police Chief and the Village Manager, may approve the application, deny the application in whole or in part; or approve the application with conditions. Is alcohol being served?Yes[:] No # The service of alcoholic beverages at any special event shall require the issuance of the appropriate state alcoholic beverage permit, a copy of which must be provided to the village in conjunction with the special event permit application. The Village may require the use of physical barriers to define and contain the outdoor area within which alcoholic beverages may be consumed and/or the use of security or off--duty law enforcement personnel at the special event. It is the applicant's responsibility to monitor for and prevent excessive as well as underage consumption of alcoholic beverages at all times. Page 53 of 336 Agenda Item #9. How many tents will be used at event? Will tents have sides? Yes❑ No® • Should the event include the use of one or more tents, a $35.00 Fire Inspection Fee, due at time of application, and a certificate of flame resistance is required for each tent. Inspection to be done on the first day of event. • By submitting a complete application, the applicant expressly agrees that it shall indemnify, defend and hold the Village harmless from any and all damage to any real or personal property, and from any and all injury or death suffered by any person directly or indirectly related to the consumption of alcoholic beverages in conjunction with the special event. Non-Profit Enterprises: • The Village may issue non-profit permits to any person or organization for the conduct or operation of occasional sales and/or fundraising projects held by non-profit enterprises, either regularly or temporarily, when the applicant signs an affidavit that the applicant operates without private profit, for a civic, public, charitable, youth, service, educational, literary, fraternal, or religious purpose. • A person making application under this section must comply with all rules and procedures for the granting of special event permits as set forth in this section. All persons operating under a non--profit permit shall operate their non-profit enterprise in compliance with this section and all other rules and regulations of the Village. Required Documents The following items must be submitted at the time of application: • Summary of event on official letterhead of organization, signed by the applicant • Proof of insurance in amounts acceptable to the Village for the type of event. The Village shall be named as additional insured on all liability insurance (not a certificate holder). • Expected traffic, f i re-rescue, and utilities i m pact, if any, and proposed mitigation plans. • Copy of all required state and county permits if event will be held on or utilize state and/or county- controlled property. • A refundable deposit is required if the event is held on any Village property. • Site Plan required with each application accompanied with drawing indicating layout for event. o All event sites shall be left in a clean and orderly manner upon completion of event. Special Event Fees • Under 200 attendees: $40.00 • over 200 attendees: $100.00 • Per Village Resolution 36-19, fees for property owners that are 501(c)(3) non for profit entities shall be reduced by 50%. Page 54 of 336 Agenda Item #9. Appli nt Si nature Applicant name: _--r t � I Applicant signature: Date: V1 ��- - 2", - NA-- office Use only Permit number: Submittal Date: Deposit amount: Recommended for Approval Building Department: Date: 1- C� ...... _... Police Chie Date: "9*a4,4 r) Fire Chef. oi G4 c, Date: 2b Parks & Recreation: Date: Approved by Village Manager: ' Date: Approval notes: IWM4 /C4 f -dc� Al or 0- 02 e _00 Z_ 4wsorA� . &iJ/ 0 ed(_ ile 1)01�j 0/1A) pt/7'O Page 55 of 336 Agenda Item #9. Feb 18, 2026 I, Eric Peterson, owner of the property located at 361-389 Tequesta Dr, Tequesta, FL 33469, hereby grant permission to Sasha Boulanger/ Tequesta Market LLC, to use said property for the purpose of hosting a weekly outdoor market. This authorization is valid for Marchl, 2026 - March 1, 2027 1 understand that the applicant is responsible for obtaining all necessary city permits, including but not limited to, special event permits, health department approvals, and, itapplicable, alcoholic beverage licenses. Signed: (Property Owner) Date.001" Page 56 of 336 Agenda Item #9. TEQU ESTA iARKETS LL C -ic)rida 33413c,, -, (305" :'80-9 3 3r" -,q,t.i e s'.-_-i L"-)3 1 i s'21 i re-� t a i =w6oftiva'11i February 16, 2026 RE: Summary of Special Event The Tequesta Market will be held every Saturday, year-round, from 9.-oo a.m. to 1 .-oo p.m. at the Gallery Square North Parking Lot, located at 361-385 Tequesta Drive, Tequesta, Florida. The market will offer a wide variety of goods and services, including fresh local produce, handmade items, artisan foods, and unique small-business products. In addition, designated booth spaces will be provided at no cost to select local nonprofit organizations as part of our commitment to supporting the community. Sincerely, 1eq," u a Markets LLC Page 57 of 336 iLWd9HiAbi3 l � �SE ARTCENTER GALLERY & SCHOOL OF ART BOARD OF DIRECTORS February 24, 2026 Jane O'Neill, President Ken Meierling, Vice President Patricia❑eAloia*, Treasurer To Whom it Concern, Mary Rumy, Secretary Susan Graver On behalf of Lighthouse Artcenter, this letter serves as confirmation that the Glenda Hoops Green Market is approved b Lighthouse Artcenter to use the parkinglot on Elaine McCombs pp Jen McIntosh Saturdays, provided that the Artcenter does not have a scheduled event Colette Meyer, Esq.* requiring use of the parking facilities. Matthew Mintzis Anne Palumbo, Ph.D. Marcie Sachs Please note that Lighthouse Artcenter typically hosts a large annual event in Susan N.Spencer* March during which all parking spaces are required for Artcenter guests and Cary Stamp participants.The Green Market will be notified in advance of this event and of any Debra Tornaben other scheduled programs or special events that would require exclusive use of Roseanne Williams Fred Putney, President Emeritus the parking lot. *Past President Jeni Licata, Executive Director We appreciate the opportunity to support community activities and look forward L I,GH .HOUSE ARTCENTER to coordinating schedules to ensure smooth operations for both organizations. GALLERY&2D STUDIO 373 Tequesta Drive If you have any questions or need further clarification, please feel free to contact Tequesta,FL 33469 us. 3D STUDI `lo 395 Seabrook Road Sincerely, Tequesta,FL 33469 STUDIO 38.E 385 Tequesta Drive Tequesta,FL 33469 - �- 561-746-3101 0 info@lighthousearts.org QD lighthousearts.org Jeni Shaw Executive Director Page 58 of 336 Agenda Item #9. 1:iri. tsGu*h end of tFw park LIS ;�outh Lod cap" f.f � 7 .�l's.,�+'r�'C�`1�''v r`•�.frl��.A�:}4,ti%•.i;..�,Y.c,S...�.•''is�-i��.'3 'rz ci. six A 2 • Page 59 of 3 6 Agenda Item #9. �r { bi w�i:xarr •....cq. � _ n- '• �.�-.-cv",yf •.IiePP �.arr.�..•..ter:. stAL!) - . ... u: 1. idrr�c NO W61..y .. '•7 - k - L -�. 1. :{_. .-.:'.. �'• n7', .�.+3;�i�;Z.ram-`�' +.f., •_ Dr •:'r;Si rE :_:t�.a Fes'"�M1_'• � !u !� �� Y_'•""j 71.E i�ri:•:�..,i:.•�.I.^.e�i-i!Y". _ _ :i:+5.;.Lrr.S:a�:.r3aik'.L'_'--r«•��`r7��.-.-r_�,;��.`.c..�...... ..r.•.....�.:�'.. ._. ..- ..... .,., -1.r_x?Cktitr - '�S �`'rti .r� JY_� Lyi '{; ram.}• ___.i�'C'. '+�-44ti.�.i•'S-;•.::^?..�-.�� W lam' •. •,yr = .r ti f •7 'r:-,,�-r?7L5�=-•Y; Y -S" � .'r"-� •t' - a •� TRIk •:::' .�� y� ti... .'ram.:' ::� .. 'SC1•...,rN'[PSNJ�aAA;1 �.. 7•' :2 fi*..' +r�. >✓� •.i: - - r,:�: .7{L-.,. - Page 60 of 336 AL"ftlullem #9. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 02/20/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements). PRODUCER CONTACT Robert Korth,CIC NAME: Park&Associates Inc PHONE (561)994-0880 FAX (561)994-1740 (A/C,No Ext: (A/C,No): 5255 North Federal Highway E-MAIL rkorth c@parkassociates.com ADDRESS: Suite 200 INSURER(S)AFFORDING COVERAGE NAIC# Boca Raton FL 33487-4907 INSURER A: Great Lakes Reinsurance(UK)PLC INSURED INSURER B La Via Di Di❑LLC INSURER C 1844 Church St INSURER D: INSURER E: West Palm Beach FL 33405 1 INSURER F: COVERAGES CERTIFICATE NUMBER: 25-26 Liability REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE 1NSD WVD POLICY NUMBER MMIDDIYYYY MMIDDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence) $ 1 00,000 ME❑EXP(Any one person) $ 5,000 A Y GLS13590 05/31/2025 05/31/2026 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY FX7 PRO- ❑ JECT LOC PRODUCTS-COMPIOP AGG Included OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PR0PRIETORIPARTNERIEXECUTIVE ❑ NIA A E_L_EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Per Policy Terms and Conditions. As indicated by"Y"in the"ADD'L INSRD"column,certificate holder is added as additional insured per policy form number CG2026 See attached form. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Village of Tequesta ACCORDANCE WITH THE POLICY PROVISIONS. 345 Tequesta Dr AUTHORIZED REPRESENTATIVE Tequesta FL 33469 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 61 of 336 Agenda Item #9. Parking Agreement This letter acknowledges that overflow parking is accepted by the entities listed below in their respective lots by reciprocal agreement. Each entity has named the other as additional insureds on their Commercial General Liability Policy. The Episcopal Church of the Good Shepherd of Tequesta, Inc. 400/402 Seabrook Road Tequesta, FL 33469 Parking Lot Address: 400/402 Seabrook Road, Tequesta, FL 33469 Signature of Representitive Date = - - La Via Di Dio, LLC 1844 church Street West Palm Beach, FL 33409 Parking Lot Address; Gallery Square North, Tequesta Drive, FL 33469 4 G y f 7 Signature of Re resentitive Date 0 p Lighthouse Art Center 373 Tequesta Drive Tequesta, FL 33469 Parking Lot Address: Gallery Square North, Tequesta Drive, FL 33469 Signature of Representitive Date Page 62 of 336