HomeMy WebLinkAboutDocumentation_Regular_Tab 10_3/12/2026 Agenda Item #100
Regular Council
STAFF MEMO
A-1
Meeting: Regular Council - Mar 12 2026
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Manager's Monthly Report
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1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a modified accrual basis (similar to a cash basis). This will
result in significant differences between our beginning balances in the enterprise funds (water,
refuse and recycling and stormwater) and the adjusted ending balances as these funds report
on a full accrual basis.
2. Property Taxes — collected at $11.7 million, which represents 86% of the budgeted amount.
Historically, 91% of ad valorem tax distribution is receipted by the end of February.
3. Sales/use taxes (30%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two months behind collection/reported
period, except for the Local Business Tax that are due October 1st and collected at 96%.
Insurance premium tax ($435 thousand) to be collected at the year-end as one distribution.
Sales/use taxes are on target for four months' collections.
4. Intergovernmental revenues (32%), which include municipal revenue sharing, half-cent sales
tax, and local gas tax are one month behind the collection/reported period and are on a target
for four months' collections.
5. Revenues (Budgetary comparison) recorded in the General fund represent 69% of the
budgeted due to the distribution nature of Ad valorem taxes collected at 86%, representing
83% of overall General fund revenues at 2/28/2026.
6. Overall Expenditures (Budgetary comparison) in the General Fund represent 38% of
budgeted and are on target for four months' spending. Not all the expenditures recorded for
the services provided up to 2/28/26 and personnel expenditures recorded as paid not when
accrued.
7. Revenues (Prior year comparison) all funds - decreased by $783 thousand(4%) mainly due
to initial transfer to Vehicle replacement fund recorded in FY 2025, land development and
building permit fees collected lower in FY 2026 than same period of prior year.
Page 63 of 336
Agenda Item #10.
8. Expenditures (Prior year comparison) all funds —aligned with the prior year.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑X N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
COMMENTS/EXPLANATION ON SELECTIONNA
7TTACHMENTS:
Feb 2026
2February 2026 Managers Report.ADA - (1)
2 February 2026 Grant Budget Worksheet.ADA
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Fund 001 GENERAL FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 4,223,589.20
Investments 12,056,430.52
Accounts Receivable 1,012,561.00
Due from Other Funds 0.00
Accrued Income Receivable 2,305.71
Inventories 46,379.83
Prepaids 66,655.54
Other Assets - Current 0.00
Other Fixed Assets 0.00
Total Assets 17,407,921.80
*** Liabilities ***
Accounts Payable 111.86
Accrued liabilities (27,752.08)
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 753.21
Deferred Revenue 996,223.25
Other Current Liabilities 0.00
Customer Deposits 0.00
Noncurrent liabilities 0.00
Total Liabilities 969,336.24
*** Fund Balance ***
F/B - Reserved for Inventories 0.00
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 928,699.10
Fund Balance - Restricted 307,000.00
Fund Balance - Committed 500,000.00
Fund Balance - Assigned 102,997.00
Fund Balance - Unassigned 6,964,359.19
Total Fund Balance 8,803,055.29
Beginning Fund Balance - 24-25 8,803,055.29
Net of Revenues VS Expenditures - 24-25 1,303,969.99
*24-25 End FB/25-26 Beg FB 10,107,025.28
Net of Revenues VS Expenditures - Current Year 6,331,560.28
Ending Fund Balance 16,438,585.56
Total Liabilities And Fund Balance 17,407,921.80
* Year Not Closed
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Fund 101 BUILDING FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 141,295.80
Investments 1,02 9,2 68.2 9
Accounts Receivable 7.09
Inventories lr032.83
Prepaids 776.89
Total Assets 1,172,380.90
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Due to Other Governments 7,068.36
Total Liabilities 7,068.36
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 22,829.62
Fund Balance - Restricted 705,753.45
Fund Balance - Assigned 16,942.21
Fund Balance - Unassigned 0.00
Total Fund Balance 745,525.28
Beginning Fund Balance - 24-25 745,525.28
Net of Revenues VS Expenditures - 24-25 338,742.52
*24-25 End FB/25-26 Beg FB lf084r267.80
Net of Revenues VS Expenditures - Current Year 81,044.74
Ending Fund Balance 1,165,312.54
Total Liabilities And Fund Balance 1,172,380.90
* Year Not Closed
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Fund 301 CAPITAL IMPROVEMENT FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 1,100,176.35
Investments 901,031.39
Accounts Receivable 21,862.54
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 2,023,070.28
*** Liabilities ***
Accounts Payable 50.12
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 50.12
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 1,015,416.00
Fund Balance - Committed 670r365.00
Fund Balance - Assigned 74,441.00
Fund Balance - Unassigned (928,696.80)
Total Fund Balance 831,525.20
Beginning Fund Balance - 24-25 831,525.20
Net of Revenues VS Expenditures - 24-25 928,697.08
*24-25 End FB/25-26 Beg FB lr760F222.28
Net of Revenues VS Expenditures - Current Year 262,797.88
Ending Fund Balance 2,023,020.16
Total Liabilities And Fund Balance 2,023,070.28
* Year Not Closed
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Fund 303 CAPITAL PROJECTS FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 246,839.78
Investments 413,645.35
Accounts Receivable 0.00
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 660F485.13
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 15,063.89
Due to Other Funds 0.00
Total Liabilities 15,063.89
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Assigned 1,388,526.77
Fund Balance - Unassigned 0.00
Total Fund Balance 1,388,526.77
Beginning Fund Balance - 24-25 1,388,526.77
Net of Revenues VS Expenditures - 24-25 (927,640.92)
*24-25 End FB/25-26 Beg FB 460F885.85
Net of Revenues VS Expenditures - Current Year 184,535.39
Ending Fund Balance 645,421.24
Total Liabilities And Fund Balance 660F485.13
* Year Not Closed
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Fund 401 WATER FUND
GL Number Description Balance
*** Assets ***
Current Assets 0.00
Cash and Cash Equivalents 2,523,596.08
Investments 11,398,367.00
Accounts Receivable 700,611.61
Special Assess -Current 0.00
Special Assess - noncurrent 0.00
Due from Other Funds 0.00
Accrued Income Receivable 0.00
Inventories 427,761.36
Prepaids 14,965.33
Other Assets - Current 0.00
Land 83,335.00
Other Assets - Non Current 197,982.00
INFRASTRUCTURE 12,968,812.21
Buildings 163,758.79
Improvements Other Than Bldgs. 15,267.20
Machinery & Equipment 285,386.20
Construction in Progress 4,037,436.55
Intangible Assets 0.00
Other Fixed Assets 0.00
Deferred Outflows 269,392.23
FIXED ASSETS 0.00
Total Assets 33,003,336.56
*** Liabilities ***
Accounts Payable 1,585.67
Accrued liabilities 0.00
Retainage Payable 28,023.46
Due to Other Funds 0.00
Due to Other Governments 303.98
Deferred Revenue 0.00
Current Portion of Debt 488,747.80
Other Current Liabilities 0.00
Customer Deposits 45,240.00
Noncurrent liabilities 2,468,308.24
Other Long Term Liabilities 362,489.46
Def Inflows of Resources 184,289.14
Total Liabilities 3,578,987.75
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 13,995,148.87
Net Assets, Restricted 0.00
Fund Balance - Restricted 483,747.80
Fund Balance - Committed 500,000.00
Fund Balance - Unassigned 12,592,849.47
Total Fund Balance 27,571,746.14
Beginning Fund Balance - 24-25 27,571,746.14
Net of Revenues VS Expenditures - 24-25 2,615,033.03
*24-25 End FB/25-26 Beg FB 30,186,978.65
Net of Revenues VS Expenditures - Current Year (762,430.36)
Ending Fund Balance 29,424,348.81
Total Liabilities And Fund Balance 33,003,336.56
* Year Not Closed
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Fund 402 REFUSE & RECYCLING
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 384,250.40
Investments 74,489.08
Accounts Receivable 0.00
Other Assets - Current 0.00
Total Assets 458,739.48
*** Liabilities ***
Accounts Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Unassigned 37,098.03
Total Fund Balance 37,098.03
Beginning Fund Balance - 24-25 37,098.03
Net of Revenues VS Expenditures - 24-25 (7,422.43)
*24-25 End FB/25-26 Beg FB 29,675.60
Net of Revenues VS Expenditures - Current Year 429,063.88
Ending Fund Balance 458,739.48
Total Liabilities And Fund Balance 458,739.48
* Year Not Closed
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Fund 403 STORMWATER UTILITY
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 281,312.32
Investments 278,971.99
Accounts Receivable 24,617.74
Due from Other Funds 0.00
Inventories 1,394.11
Prepaids 0.00
Other Assets - Current 0.00
Other Assets - Non Current 9,129.00
INFRASTRUCTURE 2,295,534.36
Buildings 0.00
Improvements Other Than Bldgs. 0.00
Machinery & Equipment (0.01)
Construction in Progress 0.00
Deferred Outflows 17,052.38
Total Assets 2,908,011.89
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 0.00
Current Portion of Debt 0.00
Other Long Term Liabilities 22,850.21
Def Inflows of Resources 14,673.58
Total Liabilities 37,523.79
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 2,031,685.06
Fund Balance - Unassigned 460F057.87
Total Fund Balance 2,491,742.93
Beginning Fund Balance - 24-25 2,491,742.93
Net of Revenues VS Expenditures - 24-25 149,079.05
*24-25 End FB/25-26 Beg FB 2,640,821.98
Net of Revenues VS Expenditures - Current Year 229,666.12
Ending Fund Balance 2,870,488.10
Total Liabilities And Fund Balance 2,908,011.89
* Year Not Closed
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Fund 501 VEHICLE REPLACEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 245,028.00
Investments 950,619.98
Accounts Receivable 0.00
Machinery & Equipment 318,052.06
Total Assets 1,513,700.04
*** Liabilities ***
Accounts Payable (9,153.66)
Total Liabilities (9,153.66)
*** Fund Balance ***
N.A., Inv in Cap, net of debt 0.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 0.00
Beginning Fund Balance - 24-25 0.00
Net of Revenues VS Expenditures - 24-25 lf530F447.10
*24-25 End FB/25-26 Beg FB lf530F447.10
Net of Revenues VS Expenditures - Current Year (7,593.40)
Ending Fund Balance 1,522,853.70
Total Liabilities And Fund Balance 1,513,700.04
* Year Not Closed
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Fund 605 SPECIAL LAW ENFORCEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 167,980.27
Investments 140F015.49
Accounts Receivable 0.00
Inventories 0.00
Prepaids 0.00
Total Assets 307,995.76
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 194,739.88
Fund Balance - Assigned 62,839.00
Fund Balance - Unassigned 0.00
Total Fund Balance 257,578.88
Beginning Fund Balance - 24-25 257,578.88
Net of Revenues VS Expenditures - 24-25 83,813.64
*24-25 End FB/25-26 Beg FB 341,392.52
Net of Revenues VS Expenditures - Current Year (33,396.76)
Ending Fund Balance 307,995.76
Total Liabilities And Fund Balance 307r995.76
* Year Not Closed
Page 73 of 336
Agenda Item #10.
VILLAGE OF TEQUESTA
Cash & Investments Unadjusted Unaudited
2/28/2026
Cash and cash
equivalents Investments Total
General Fund#001 $ 412231589 $ 121056,431 $ 1612801020
Building Fund#101 1411296 110291268 11170,564
Capital Improvement Fund#301 11100J 76 901 M31 21001,208
Capital Projects Fund#303 2461840 4131645 6601485
Water Utility#401 215231596 1113981367 1319211963
Refuse&Recycling#402 3841250 74,489 4585739
Stormwater#403 2811312 278,972 5605284
Vehicle Replacement#501 2451028 950,620 111951648
Special Law Enforcement#605 1671980 1401015 3071996
Total Cash and Investments $ 913149068 $ 2792429839 $ 369556,907
*Interfund transfer pending
Page 74 of 336
VILLAGE OF TEQUESTA
Agenda Item #10. REVENUE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 2/28/2025 2/28/2026 VARIANCE %VARIANCE NOTES
REVENUES
Fund 001-GENERAL FUND
General Property Taxes 11,344,288 111724,637 380,349 3.35%
Sales&Use Taxes 428,978 448,679 19,701 4.59%
Franchise fees-gross receipt 189,545 201,005 111460 6.05%
Licenses&Permits 41420 2,390 (2,030) -45.93% Rental and misc permits
Grants-Federal 2,069 0 (2,069) -100.00% Differs from year to year
Grants-State 7,320 58,369 51,049 697.39% Differs from year to year,multiple police grants
Intergovernmental Revenue 358,550 354,834 (3,717) -1.04%
Chgs for Services-Gen Gov 5221437 70,323 (452,113) -86.54% Land development fees based on the projects
Indirect Costs 379,366 445,086 65,720 17.32% FY 2026 increase
Rents&Royalties 121-215 12,873 659 5.39%
Contributions&Donations 3,523 2,850 (673) -19.11% Differs from year to year
Miscellaneous Revenues 40,742 13,708 (27,034) -66.35% Ins reimb final audit not received in FY 2026
Chgs for Services-Public Safety 660,477 626,768 (33,709) -5.10%
Fines&Forfeitures 271296 10,378 (16,918) -61.98%Code enforcement fines&fees
Impact Fees 851 1,701 851 100.00% Differs from year to year based on the projects
Charges for Services-Recreation 90,848 98,541 7,693 8.47% Recreation program fees&special events
Unrestricted Investment Earning 128,103 133,189 5,087 3.97%
Other Financing Sources 35,231 0 (35,231) -100.00% Disposition of assets,differs from year to year
Total General Fund 14,236,258 14,205,332 (30,926) -0.22%
Fund 101-BUILDING FUND
Licenses&Permits 850,086 533,725 (316,361) -37.22%Varies year to year based upon activity/projects
Charges for Services 2,304 2,584 280 12.16%
Unrestricted Investment Earning 15,487 17,272 1,785 11.53% Investment balance increase
Total Building Fund 867,878 553,582 (314,295) -36.21%
Fund 301-Capital Improvement Fund
Sales&Use Taxes 259,262 257,071 -0.84%
Unrestricted Investment Earning 14,216 21,790 7,575 53.29% Investment balance increase
Total Capital Improvement Fund 273,477 278,862 5,384 1.97%
Fund 303-Capital Projects Fund
Grants-State 0 200,000 200,000 100.00% Loan proceeds for cap.projects recv'd in previous yr.
Unrestricted Investment Earning 19,317 8,303 (11,013) -57.01% FY 2026 one month behind,inv balance decrease
Total Capital Projects Fund: 19,317 208,303 188,987 978.37%
Fund 401-Water Fund
Miscellaneous Revenues 944 31,077 30,134 3193.80% Differs from year to year
Unrestricted Investment Earning 121,274 157,671 36,397 30.01% Investment balance increase
Other Financing Sources 55,541 87,820 32,278 58.12%Capital connect charges
Charges for Services 3,339,966 3,592,573 252,607 7.56% Rate increase
Total Water Fund: 3,517,725 3,869,141 351,416 9.99%
Fund 402-Refuse&Recycling
Unrestricted Investment Earning 4,450 2,577 (1,873) -42.09%One month behind
Charges for Services 641,066 684,037 42,971 6.70%
Total Refuse&Recycling: 645,516 686,614 41,098 6.37%
Fund 403-Stormwater Utility
Unrestricted Investment Earning 3,809 5,365 1,555 40.83% Investment balance increase
Charges for Services 493,656 519,216 25,559 5.18%
Total Stormwater Utility: 497,466 524,580 27,115 5.45%
Fund 501-Vehicle Replacement
Intragovernmental Revenue 207,519 223,653 16,133 7.77%
Unrestricted Investment Earning 10,151 17,851 7,700 75.85%
Transfers in 1,049,790 0 (1,049,790) -100.00% New fund created FY 2025,initial transfer in
Total Vehicle Replacement 1,267,460 241,503 (1,025,957) -80.95%
Fund 605-Special Law Enforcement
Miscellaneous Revenues 145 0 (145) -100.00% Differ from year to year
Other Financing Sources 0 9,350 9,350 100.00% Differ from year to year
Forfeitures 43,218 8,400 (34,818) -80.56% Differ from year to year
Unrestricted Investment Earning 3,932 3,341 (591) -15.02%One month behind
Total Special Law Enforcement 47,295 21,091 (26,204) -55.40%
TOTAL REVENUES-ALL FUNDS 21,372,392 20,589,010 (783,381) -3.67%
NOTES are for differences grater than 10%and amounts over$1,000.
Page 75 of 336
VILLAGE OF TEQUESTA
Agenda Item #10. EXPENDITURE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE %
DESCRIPTION 2/28/2025 2/28/2026 VARIANCE VARIANCE NOTES
EXPENDITURES
Fund 001-GENERAL FUND
Council 32,389 29,055 (3,334) -10.29% Council exp seat#1
Manager 146,226 1541198 7,971 5.45%
Human Resources 212,932 208,715 (4,217) -1.98%
Village Clerk 195,215 199,207 3,992 2.05%
Finance 3541127 408,567 541440 15.37% Wages,ins,computer maint&supply-error
Legal 38,468 39,944 11477 3.84%
Comprehensive Planning 123,211 135,204 11,992 9.73%
General Government 290,907 3021446 11,539 3.97%
IT 353,332 440,254 86,921 24.60% Computer maint&supply
Police Department 117171,708 1,997,409 279,701 16.28% Wages,pension contrib.,ins,drones purchase
Code Compliance 40,109 60,866 20,757 51.75% P/T salaries,life/healt ins
Fire Control 2/132/238 21191,014 58,776 2.76%
Public Works 724,381 675,536 (48,845) -6.74%
Leisure Services 648,695 6371124 (11,571) -1.78%
Debt Service 469,402 3941233 (75,170) -16.01%Timing in loan payment recording
Interfund Transfers 749,790 0 (749,790) -100.00% Varies year to year
Total General Fund 8,229,131 7,873,772 (355,359) -4.32%
Fund 101-BUILDING FUND
Building Department 421,446 472,538 51,092 12.12% Contractual svcs,ins,build improvements
Interfund Transfers 75,000 0 (75,000) -100.00% Varies year to year
Total Building Fund 496,446 472,538 (23,908) -4.82%
Fund 301-Capital Improvement Fund
General 787 761 (26) -3.26%
Parks 0 15,303 15,303 100.00% Capital projects varies year to year/timing of recording
Total Capital Improvement Fund: 787 16,064 15,277 1941.91%
Fund 303-Capital Projects Fund
Public Works 293,233 0 (293,233) -100.00% Capital projects varies year to year,timing in recording
Parks 360,821 23,768 (337,053) -93.41% Capital projects varies year to year,timing in recording
Total Capital Projects Fund: 654,054 23,768 (630,285) -96.37%
Fund 401-Water Fund
Water-Administration 787,118 812,756 251639 3.26%
Water- Production 953,935 969,919 151984 1.68%
Water-Distribution 442,724 453,252 10,528 2.38%
Water-Customer Service 148,136 187,910 39,774 26.85% Ins,bad debt exp
Renewal&Replacement 181,955 1,920,590 1,738,636 955.53%Timing in projects invoices recording
Capital Improvements 511,388 90,937 (420,451) -82.22%
Debt Service 190,837 196,207 5,370 2.81%
Interfund Transfers 225,000 0 (225,000) -100.00% Varies year to year
Total Water Fund: 3,441,092 4,631,572 1,190,480 34.60%
Fund 402-Refuse&Recycling
Refuse and Recycling 245,530 257,550 12,021 4.90%
Total Refuse&Recycling: 2451530 2571550 121021 4.90%
Fund 403-Stormwater Utility
Storm Water Utilities 1121842 1061191 (6,651) -5.89%
Renewal&Replacement 50 1881724 1881674 377347.02% Differs from year to year based upon projects
Total Stormwater Utility: 112,892 2941914 1821022 161.24%
Fund 501-Vehicle Replacement
General Government 190,250 1611643 (28,608) -15.04% Vehicle's purchases varies year to year
Water 0 871454 87,454 100.00% Vehicle's purchases varies year to year
Total Vehicle Replacement 1901250 2491097 581846 30.93%
Fund 605-Special Law Enforcement
Police 761664 541488 (22,176) -28.93% Varries yer to year
Total Special Law Enforcement: 761664 541488 (22,176) -28.93%
TOTAL EXPENDITURES-ALL FUNDS 13,446,844 13,873,763 426,918 3.17%
NOTES are for differences grater than 10%and amounts over$1,000.
Page 76 of 336
THE VILLAGE OF TEQUESTA
ANaenda Item #1n REVENUE REPORT-CASH BASIS,UNAUDITED
wwr FY 2026 FY 2026 41.67%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 2/28/2026 VARIANCE VARIANCE USED NOTES
Fund 001-GENERAL FUND
General Property Taxes 13,628,196 13,628,196 5,678,415 11,724,637 6,046,222 106.48% 86.03 Historically,91%receipted by the end of Feb
State revs one month behind,record-cash basis,ins prem
Sales&Use Taxes 1,592,845 1,592,845 663,685 448,679 (215,007) -32.40% 28.17 tax received as one distrib at FYE($435K)
Franchise fees-gross receipt 608,264 608,264 253,443 201,005 (52,439) -20.69% 33.05 one month behind
Licenses&Permits 8,591 8,591 3,580 2,390 (1,190) -33.23% 27.82 Special events,vacational rental permits
Indirect Costs 11,068,207 1,068,207 445,086 445,086 0 0.00% 41.67
Grants Federal 3,000 3,000 1,250 0 (1,250) -100.00% 0.00 Differ from year to year,hurricane grant received
Grants-State 1,300 1,300 542 58,369 57,827 10675.83% 4,489.93 Police drone grant received
Intergovernmental Revenue 11108,351 1,108,351 461,813 354,834 (106,979) -23.17% 32.01 Revs one month behind
Chgs for Services-Gen Gov 345,917 345,917 144,132 70,323 (73,809) -51.21% 20.33 Land dev fees based on projects
Chgs for Services-Public Safety 1,359,313 1,359,313 566,380 626,768 60,388 10.66% 46.11
Charges for Services-Recr. 197,000 197,000 82,083 98,541 16,458 20.05% 50.02 Rec programs,other rec fees increase,Teq fest
Fines&Forfeitures 11,975 11,975 41990 10,378 5,389 108.00% 86.67 Differ from year to year,code enf fines&fees
Unrestricted Investment Earning 287,017 287,017 119,590 133,189 13,599 11.37% 46.40
Rents&Royalties 164,538 164,538 68,558 12,873 (55,684) -81.22% 7.82 Timing in revenue recording
Impact Fees 2,000 2,000 833 1,701 868 104.15% 85.06 Differ from yr to yr depending on projects/permits
Contributions&Donations 1,500 1,500 625 2,850 2,225 356.00% 190.00 Differ from year to year,bricks engravings
Miscellaneous Revenues 13,526 13,526 5,636 13,708 8,072 143.23% 101.35 Differ from year to year,ins claims,legal settlements
Other Financing Sources 1,000 1,000 417 0 (417) -100.00% 0.00 Assets disposition,differs from year to year
Appropriate Fund Balance 114,791 114,791 0
Total General Fund 20,517,331 20,517,331 8,501,058 14,205,332 5,704,274 67.10% 69.24
Fund 101-BUILDING FUND
Licenses&Permits 698,000 698,000 290,833 533,725 242,892 83.52% 76.46 Varies year to year based upon activity/projects
Chgs for Sery-Gen Gov 0 0 0 2,584 2,584 100.00% N/A Admin fees from other gov
Unrestricted Investment Earning 25,000 25,000 10,417 17,272 6,856 65.82% 69.09 Above budgeted
Appropriate Fund Balance 631,906 631,906 0 0
Total Building Fund 1,354,906 1,354,906 301,250 553,582 252,332 83.76% 40.86
Fund 301-Capital Improvement Fund
Sales&Use Taxes 424,000 424,000 176,667 257,071 80,405 45.51% 60.63 State revs two month behind,infr surtax phased out
Unrestricted Investment Earn 25,000 25,000 10,417 21,790 11,374 109.19% 87.16 Above budgeted
Appropriate Fund Balance 540,544 540,544 0
Total Capital Improvement Fund: 989,544 989,544 187,083 278,862 91,778 49.06% 28.18
Fund 303-Capital Projects Fund
Grants-State 0 0 0 200,000 200,000 100.00% 100.00 Differ from year to year,Remembr park grant
Unrestricted Investment Earning 15,000 15,000 6,250 8,303 2,053 32.86% 55.36 Above budgeted
Transfers In 1,277,500 1,277,500 532,292 0 (532,292) -100.00% 0.00 Transfer pending recording
Total Capital Projects Fund: 1,292,500 1,292,500 538,542 208,303 (330,238) -61.32% 16.12
Fund 401-Water Fund
Charges for Services 9,675,063 9,675,063 4,031,276 3,592,573 (438,703) -10.88% 37.13 Rev recording one month behind
Unrestricted Investment Earn 250,000 250,000 104,167 157,671 53,505 51.36% 63.07 Above budgeted
Miscellaneous Revenues 4,000 4,000 1,667 31,077 29,410 1764.62% 776.93 Constr cost reimb
Other Financing Sources(icl.loan) 10,062,500 10,062,500 4,192,708 87,820 (4,104,889) -97.91% 0.87 Loan proceeds
Appropriate Fund Balance 3,586,907 3,586,907 0 0
Total Water Fund: 23,578,470 23,578,470 8,329,818 3,869,141 (4,460,677) -53.55% 16.41
Fund 402-Refuse&Recycling
Charges for Services 782,518 782,518 326,049 684,037 357,988 109.80% 87.41 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 7,500 7,500 3,125 2,577 (548) -17.54% 34.36 One month behind
Total Refuse&Recycling: 790,018 790,018 329,174 686,614 357,440 108.59% 86.91
Fund 403-Stormwater Utility
Charges for Services 589,169 589,169 245,487 519,216 273,729 111.50% 88.13 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 10,000 10,000 4,167 5,365 1,198 28.76% 53.65 Above budgeted
Transfers In 135,000 135,000 56,250 0 (56,250) -100.00% 0.00 Transfer pending recording
Total Stormwater Utility: 734,169 734,169 305,904 524,580 218,677 71.49% 71.45
Fund 501-Vehicle Replacement
Intragovernmental Revenue 528,741 528,741 220,309 223,653 3,344 1.52% 42.30
Unrestricted Investment Earn 15,000 15,000 6,250 17,851 11,601 185.61% 119.00 Above budgeted
Total Vehicle Replacement 1,048,111 1,048,111 226,559 241,503 14,944 6.60% 23.04
Fund 605-Special Law Enforcement
Forfeitures 126,009 126,009 52,504 8,400 (44,104) -84.00% 6.67 Differ from year to year,timing of collection
Unrestricted Investment Earn 5,000 5,000 2,083 3,341 6,317 303.19% 168.00 Above budgeted
Other Financing Sources 0 0 0 9,350 9,350 100.00% 100.00 Differs from year to year
Appropriate Fund Balance 9,129 9,129 0
Total Special Law Enforcement 140,138 140,138 54,587 21,091 (33,496) -61.36% 15.05
TOTAL REVENUES-ALL FUNDS 50,445,187 50,445,187 18,773,975 20,589,010 1,815,035 9.67% 40.81
NOTES are for differences grater than 10%and amounts over$1,000.
Page 77 of 336
THE VILLAGE OF TEQUESTA
Agenda EXPENDITURE REPORT-CASH BASIS,UNAUDITED
FY 2026 FY 2026 41.67%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 2/28/2026 VARIANCE VARIANCE USED
Fund 001-General Fund
Council 72,156 72,156 30,065 29,055 1,010 3.36% 40.27(1),(2)
Manager 401,858 401,858 167,441 154,198 13,243 7.91% 38.37(1),(2)
Human Resources 511,449 511,449 213,104 208,715 4,388 2.06% 40.81(1),(2)
Village Clerk 491,461 491,461 204,775 199,207 5,568 2.72% 40.53(1),(2)
Finance 889,068 889,068 370,445 408,567 (38,122) -10.29% 45.95(1),(2)
Legal 246,000 246,000 102,500 39,944 62,556 61.03% 16.24(1),(2)
Comprehensive Planning 411,736 411,736 171,557 135,204 36,353 21.19% 32.84
General Government 725,894 7251894 302,456 3021446 10 0.00% 41.67
IT 750,210 750,210 312,588 440,254 (127,666) -40.84% 58.68(3)
Police Department 4,977,801 5,080,798 2,116,999 1,997,409 119,590 5.65% 39.31
Code Compliance 138,481 138,481 57,700 60,866 (3,165) -5.49% 43.95
Fire Control 5,634,706 5,634,706 2,347,794 2,191,014 156,780 6.68% 38.88
Public Works 2,021,042 2,021,042 842,101 675,536 166,564 19.78% 33.43
Leisure Services 1,493,743 1,493,743 622,393 637,124 (14,731) -2.37% 42.65(3)
Debt Service 474,226 474,226 197,594 394,233 (196,639) -99.52% 83.13(3)
Interfund Transfers 1,277,500 1,277,500 532,292 0 532,292 100.00% 0.00(3)
Total General Fund 20,517,331 20,620,328 8,591,803 7,873,772 718,031 8.36% 38.18
Fund 101-BUILDING FUND
Building&Zoning 1,354,906 1,371,848 571,603 472,538 99,066 17.33% 34.45
Total Building Fund 1,354,906 1,371,848 571,603 472,538 99,066 17.33%
Fund 301-Capital Improvement Fund
General 0 0 0 761 (761) -100.00% N/A(2),(3)
Parks 0 0 0 15,303 (15,303) -100.00% 100.00 (2),(3)
Tequesta Drive(Bridge) 854,544 854,544 356,060 0 356,060 100.00% 0.00 (2),(3)
Interfund Transfers 135,000 135,000 56,250 0 56,250 100.00% 0.00 (2),(3)
Total Capital Improvement Fund: 989,544 989,544 412,310 16,064 396,246 96.10% 1.62
Fund 303-Capital Projects Fund
Public Works 880,000 880,000 366,667 0 366,667 100.00% 0.00 (2),(3)
Leisure Services 250,000 335,749 139,895 23,768 116,127 83.01% 0.00 (2),(3)
Misc projects 147,500 147,500 61,458 0 61,458 100.00% 0.00 (2),(3)
Allocate to Fund Balance* 15,000 15,000 0.00
Total Capital Projects Fund: 1,292,500 1,378,249 574,270 23,768 550,502 95.86% 1.72
Fund 401-Water Fund
Water-Administration 2,279,278 2,283,114 951,298 812,756 138,541 14.56% 35.60
Water- Production 2,823,806 2,823,806 1,176,586 969,919 206,667 17.56% 34.35
Water-Distribution 1,047,612 1,047,612 436,505 453,252 (16,747) -3.84% 43.27
Water-Customer Service 350,259 350,259 145,941 187,910 (41,968) -28.76% 53.65
Renewal&Replacement 3,359,500 7,686,978 3,202,907 1,920,590 1,282,317 40.04% 24.98 (z)
Capital Improvement 13,225,000 13,765,144 5,735,477 90,937 5,644,539 98.41% 0.00(2)
Debt Service 493,015 493,015 205,423 196,207 9,216 4.49% 39.80
Total Water Fund: 23,578,470 28,449,928 11,854,137 4,631,572 7,222,565 60.93% 16.28
Fund 402-Refuse&Recycling
Refuse and Recycling 776,859 776,859 323,691 257,550 66,141 20.43% 33.15
Allocate to Fund Balance* 13,159 13,159 5,483 0 5,483 100.00% 0.00
Total Refuse&Recycling: 790,018 790,018 329,174 257,550 71,624 21.76% 32.60
Fund 403-Stormwater Utility
Storm Water Utilities 363,153 363,153 151,314 106,191 45,123 29.82% 29.24
Renewal&Replacement 200,000 393,987 164,161 188,724 (24,562) -14.96% 47.90 (2),(3)
Other/Reserves/Contingency 171,016 171,016 71,257 0 71,257 100.00% 0.00 (2),(3)
Total Stormwater Utility: 734,169 928,156 386,731 294,914 91,817 23.74% 31.77
Fund 501-Vehicle Replacement
General Government 894,821 894,821 372,842 161,643 211,200 56.65% 18.06 TPD cars purchase
Building 50,000 50,000 20,833 0 20,833 100.00% 0.00
Water 103,290 190,744 79,477 87,454 (7,977) -10.04% 45.85 Vehicles purchase
Total Vehicle Replacement 1,048,111 1,135,565 473,152 249,097 224,056 47.35% 21.94
Fund 605-Special Law Enforcement
Police 140,138 202,977 84,574 54,488 30,086 35.57% 100.00 (2)
Total Special Law Enforcement 140,138 202,977 84,574 54,488 30,086 35.57% 100.00
TOTAL EXPENDITURES-ALL FUNDS 50,445,187 55,866,613 23,277,755 13,873,763 9,403,993 40.40% 24.83
Notes:
*Not included in Target Budget calculation
(1)Personal expenditures/expenses recorded as when paid not when accrued.Personnel paid 2/26/26 for the period ended 2/21/26.
Due to timing of payroll dates 7 days of personnel expenditures not reflected in February 2026.
(2)Not all operating expenditures/expenses recorded for the services of February 2026.Expenditures recorded on a cash basis and
adjusted to accrual at year end.
(3)Timing in expenditures/expenses recording and/or recorded as one time entry at year end.
Page 78 of 336
Agenda Item #10.
February 2026 Department Reports Current Month Columnl 2024/2025 2023/2024
Building Department Current Month 2024/2025 2023/2024
Total Master Permits and subpermits Issued 116 563 965 1516
New Residential Construction Permits 0 3 7 12
Residential Remodel and additions Permits 37 148 134 79
Commercial Remodel and additions Permits 2 29 25 16
Residential Plan Reviews 106 431 878 1379
Commercial Plan Reviews 10 132 87 137
Total Inspections 293 1754 2586 4698
BTR Inspections 3 12 16 18
Trade Inspections 128 605 951 1300
Vacation Rentals Inspections 0 9 6 24
Certificates of Compliance 72 630 709 234
Certificates of Ocupancy 0 3 4
Record Requests 22 97 159 260
Permit/Code Information Requests 51 245 317 417
Meetings/Training 1 16 24 19
BCAIB-BOAF-BOATC/DBPR Meetings 2 13 20 16
LPA 0 0 3 3
Code Enforcement Current Month 2024/2025 2023/2024
Code Enforcement Inspections 23 185 277 253
Notices of Violation Issued 1 12 39 69
Code Cases Opened 14 133 155 176
-By code officer 9 112 154 54
-Reactive 5 21 11 12
Code Cases Closed 15 116 141 99
Code Cases Cleared Within 30 Days 8 55 88 71
Code Cases Scheduled for Hearing 0 10 20 12
Magistrate Meeting 0 1 6 6
Meeting With Residents Regarding Violations 36 226 515 340
Community Development Current Month 2025/2026 2024/2025 2023/2024
Land Development Applications 4 12 26 28
Ongoing Projects 20 62 122 125
EAC/PZB/VC Agenda Items 10 45 n/a n/a
Public Records Requests 4 26 50 40
Major Meetings and Conference Calls 20 83 142 109
Residents/Business Owners 15 72 147 101
DRC Meeting 1 2 3 4
Permits(New Single Family and Commercial) 4 12 27 24
Phone Calls/Emails/Walk-Ins 80 390 1085 1235
YTD Totals
Fire Current Month 2025/2026 2024/2025 2023/2024
Unit Response Data
Fire 14 78 141 38
EMS 92 601 11121 262
Special Operations 5 12 19 5
Other 4 24 63 21
Mutual Aid Given-Palm Beach County and Martin County Fire Rescue 18 103 187 42
Mutual Aid Received-Palm Beach County/Martin County Fire Rescue 11 68 143 31
COVID 0 0 0 0
Inspection Data
Page 79 of 336
Agenda Item #10.
New Construction 3 23 45 8
Annual Fire 16 136 391 100
New Business/New Occupation/Home Business 0 8 28 7
Re-Inspections 16 79 191 69
Food Truck/Tents 0 6 13 5
Public Relations Events Data
Community Function Hours 29 292 537 255
Training 11277 41376 91590 21589
Overtime As of 2/28/2026 Actual Budget
Overtime Budget $ 156,258.00 40.55% 106.45% 100%/30.85%
YTD
Human Resources&Risk Management Current Month 2025/2026 2024/25 2023/24
Open Positions 2 11 19 16
Applications Received 19 237 746 573
Onboardings-Hires 0 5 17 30
Offboardings-Terms 1 4 16 15
Payroll Authorizations& Evaluations 5 44 266 339
FMLA Requests 2 3 19 19
Work Comp Claims/FF Cancer Claims 1 6 18 17
Labor Relations(Grievances/Arbitrations/Negotiations etc) 3 6 37 48
Records Requests 1 8 19 31
HR Information System Adjustments 508 2,968 101220 111666
Safety Meetings and Assessments 0 1 6 5
Auto, Property, Liability Claims 1 3 14 7
Parks and Recreation Current Month 2025/2026 2024/2025 2023/2024
Recreation Programs
All Programs 352 1685 4005
Summer Camp 0 0 1000 1200
Kids Night Out At The Rec 0 8 37 13
Gymnastics 237 1185 2844 3167
Facility/Field Rentals for Tequesta Park/Constitution Park/Recreation Center Rentals
Constitution Park Pavilion Rentals 7 85 245 76
Recreation Center Facility Rentals (Include JTAA, HOA,Good Sheppard,etc.. 12 47 65
Field Reservations(#of times not estimated attendance) 21 135 200
Special Events
Food Truck 0 800 800
Tequesta Fest 0 1500 1200 1500
Holiday In The Park 0 600 1200 1200
Santa Ride 0 600 700 700
Letters to Santa/Rudolph 0 15 40 40
Bridge The Gap 0 0 0
Movie In The Park 0 0 0
Pickleball Tournment 0 0 0
Run 4 The Pies 0 1800 1800 1800
Freedom Run 0 0 0
Bunny Hop 0 500 500
Earth Day Celebration 0 0 0
Tequesta Hold 'Em 0 500
80's Dance& Roller Jam 350 350
Police Current month 2025/2026 2024/2025 2023/2024
Communication Division
Page 80 of 336
Agenda Item #10.
Officer Initiated Calls 31107 10,957 211160 10,486
Calls for Service 190 846 21460 21647
Fire Rescue 28 94 248 282
Patrol Division
Reports Filed 30 110 277 346
Arrest 4 14 42 40
Crashes Investigated 10 50 122 122
Traffic Stops 339 586 11244 11789
Citations 67 111 470 588
Warnings 236 384 808 751
E-Bike-Citations,Warning, Education 7 46
Administration
Public Records Request 48 194 516 547
Community Events
Detail/Event Hours 181 793
C.O.P. Hours 24 206.25
Community Services 7 27
(Helmet Fitting,Car Seat Install, Fingerprinting,CTED,Chief-For-A-Day,etc.)
Overtime Actual Budget Goal/Actual% Goal/Actual%
Operations $ 152,628.00 39.5%/32.1% 100%/85.7%
YTD Totals
Public Works Current month 2025/2026 2024/2025 2023/2024
Equipment Maintenance 4 20 53 119
Sidewalk Repairs and or Grinding 4 18 38 58
Street Signs Replaced 0 12 64 90
Road Repairs 2 5 25 29
Indoor/Outdoor lights Repaired 8 29 55 119
Street Light Outages 2 14 19 137
Work Orders 288 1451 2785 5142
Standby Generator Maintenance 14 66 121 190
Fleet Maintenance-Vehicles Serviced 3 12 29 115
Surplus-Junked or Sold lems 3 11 18 69
Engineering Services 4 14 18 45
Resident Calls 21 88 91 258
Projects 12 59 147 212
Totals
Village Clerk's Office February 2025/2026 2024/2025 2023-2024
Agendas Compiled and Distributed 3 8 34 40
Minutes Completed (includes council,committees,spec meetings) 3 8 31 40
Council,Committee,and Special Meeting Hours 5 18 53 64
Orders Processed 2 10 19 21
Resolutions Processed 0 6 28 25
Ordinances Processed 0 7 11 12
Agreements Processed 9 65 107 97
Public Records Processed 42 171 377 422
Agenda/Minute Portal (iCompass)Total Monthly Visits 3231 13637 30551 25371
Agenda/Minute Portal (iCompass) Unique Monthly Visits 1391 7482 22469 18733
Public Information Officer
Social Media Post(Number of Post to all social) 44 195 498
Content Interaction (Likes,shares,comments,etc) 2303 9120 14886 410
Reach 68,076 267137
Facebook Messenger Responses(this does not include post responses) 31 251 671 61
Page 81 of 336
Agenda Item #10.
Website:VOTBot TOTAL Queries(Artificial Intelligence Quesitons Answered) 72 364 1016 1029
Website:VOTBot Unique Users(Artificial Intelligence Quesitons Answered) 55 280
Press Releases 0 1 3 4
CodeRed Messages Launched 3 17 48 59
Tequesta News Messages(Friday Newsletter) 3 16 44 42
Departmental/Other Project Videos/Reels 2 11 19 3
Smoke Signals 1 1 4 4
Elections
Vacancy: Created application,marketed and processed apps 6 6
Election: Campaign Treasurer Reports/Candidate Documentation/Office Report 0 4 5 3
Election: Review Candidate Handbook 0 3 4 3
Election: Process filing/qualifying paperwork 0 3 4 2
Clerk&Public Information Officer Events&Meetings: ELECTIONS: Applications for temporary council member. RESIDENT ACADEMY: Communicated
with participants and council,ordered food,setup,etc. SOCIAL MEDIA: Numerous highlights ASSISTANCE: Provided assistance to departments for
CivicPlus(website),iCompass(agenda software)and JustFOIA(public records software)and video production. MEETINGS/TRAINING: Imaging/Storage
room conversion PARTNERSHIPS: N/A WEBMASTER: Serves as the Village's Webmaster and makes changes and updates as necessary,trains and
assists staff and other departmental employees on website usage and tasks. Responded to and trained VOTBot(AI)online inquiries. PUBLIC
INFORMATION OFFICER: Answered PIO questions for various departmental PIO liaisons and created various PR/Marketing materials. MISC: Attended
Selection Committee,created new employee user accounts for all software utilized in Clerks office and updated website with necessary departmental
info,code inserts, noticed meetings and ordinances via the public notice portal and mailed and emailed to residents who requested per state law.
Participated in International Day ceremonies. Provided research for department heads/manager. Processed records management disposition forms,
processed oaths, proclamation,and declarations. Trained new employees/set up required software credentials: JustFOIA, iCompass,website,
DemanclStar,CivicOptimize etc. Created new accounts and established workflows for new employees. Ordered office supplies and Amazon orders for
Admin and Historicals, meeting setup/breakdown. Processed daily lien reports,invoices,council mail,admin phone support,Oaths and swearing in of
new committee members and employees.
2024/25 YTD
Utilities Department-Water Distribution Current Month 2025/26 YTD (FY24)
Water Main Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 2 5
Service Line Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 1 6
Line Maintenance 63 966
Meter Reader Related Work Orders 3 9
Work Orders(Non Meter)/Stormwater:Catchbasins,Outfalls,Pond Mowing&Inspections,et 43 188
Employee Call Back 9 40
Meter Set/Changed Out 12 77
Utilities Department-Customer Service Current Month 2023/2024 2022/23(FY22)
Leak Adjustment Requests 5 240 (not counted)
* Utilities Billing/Customer Service dashboard in monthly report for Council
Utilities Department-Water Production Current Month 2026 YTD Calendar Yr 25**YTI Calendar Yr 24**YTD
Water Production Total(million gallons(MG)) 87.794 181.447 1094.123 999.482
Maximum Day Production Demand Rate(million gallons per day(MGD)) 3.446 3.446 4.015 3.876
Average Daily Production Demand(MGD) 3.135 3.075 2.997 2.738
Monthly Rainfall 0.45 1.20 57.08 77.17
**-SFWMD water use permits(WUP)are based on a"water year"which is a calendar year;we are
permitted based on the calendar year.Our maximum permitted annual daily production is 6.3 MGD
with a total permitted quantity of 401 MG from the Surficial aquifer and 1251 MG from the upper
Floridan aquifer
Projects: see monthly Utilities Department report on Village Council agenda
Page 82 of 336
CL
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