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Home My WebLink AboutDocumentation_Regular_Tab 19_3/12/2026 Agenda Item #19. Regular Council A-1 STAFF MEMO Meeting: Regular Council - Mar 12 2026 Staff Contact: Allyson Burg Department: Utilities Consider Approval of Inland Grading Inc. Proposal for Swale Rehabilitation of Approximately 3,270 Linear Feet for a Total Not to Exceed $78,480 SUMMARY: A The Village of Tequesta (Village) Utilities Department (UD) recommends approval of a proposal from Inland Grading Inc. to regrade approximately 3,270 linear feet of Village-owned stormwater swales within the right-of-way for a total not to exceed $78,480. Prior to Fiscal Year 2026, three areas were identified as experiencing localized ponding during rain events due to deteriorated or sediment-filled swales. Over time, sediment accumulation, vegetative overgrowth, and general wear have reduced the swales ability to properly convey and treat stormwater. During Fiscal Year 2025, similar swale sections were regraded in other areas of the Village. Since completion of that work, staff have observed a noticeable improvement in stormwater conveyance and a clear reduction in localized ponding in those areas during rain events. Based on those results, continued rehabilitation of swales is expected to provide measurable drainage benefits in the areas proposed for this project. Stormwater swales are designed as low-cost, sustainable drainage features that convey runoff while filtering sediment, nutrients, and pollutants before discharging into the Loxahatchee River. Proper grading and maintenance are essential to maintain infiltration capacity and stormwater treatment performance. To restore functionality in these areas, approximately 3,270 linear feet of swales will be excavated and regraded within the existing right-of-way. The proposed regrading includes the following areas, which are also identified by visual maps below: LOCATION SWALE LENGTH Garden St 27400 LF Dover Cir 420 LF N. Dover Rd/Short Ave 450 LF Page 175 of 336 Agenda Item #19. Ar f 7 Li t - t V 1 • + cx- •• xxxxxxxxxx a r .::•::: ....... V .. F .........x%: .............. t r'. xx _hx::xx % MR The Utilities Department obtained three (3) quotes for the stormwater swales regrading. The proposal submitted by Inland Grading Inc. was determined to be the most favorable based on cost, qualifications, and experience. Prices provided by the contractors are as follows: CONTRACTOR PRICE COMMENTS Inland Grading Inc. $787480 $24 per linear foot Ferreira Construction Co Inc. $150)144 $45.92 per linear foot Sunshine Land Design Inc. $198)653 $60.75 per linear foot The work will be funded by the Storm Water Fund Renewal & Replacement Drainage Maintenance account. STORM WATER FUND -Account 403-411-546.308 Drainage Maintenance Budgeted in account: $100,000.00 Available amount: $104Y231.00 Amount of this proposal: $ 787480.00 Total Remaining: $ 25,751.00 This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. Page 176 of 336 Agenda Item #19. BUDGET INFORMATION: A BUDGET AMOUNT $100,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT: $104)231 $78,480 FUNDING SOURCES: 403-411-546.308 IS THIS A PIGGYBACK: Drainage Maintenance ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A QUOTE 1 - BUSINESS NAME Inland Grading QUOTE AMOUNT $78,480 Inc. QUOTE 2 - BUSINESS NAME Ferreira QUOTE AMOUNT$150,144 Construction Co. Inc. QUOTE 3 - BUSINESS NAME Sunshine Land QUOTE AMOUNT $198,653 Design Inc. COMMENTS/EXPLANATION ON SELECTION Approval of Proposals 1) Inland Grading Swale Rehab Quote 2) Ferreira Swale Rehab Quote 3) Sunshine Land Design Swale Rehab Quote Page 177 of 336 A #19. PROPOSAL INLAND GRADING INC. 1232 53 RD ST, UNIT A PROPOSAL NO 26-113 MANGONIA PARK, FL 33407 PREPARED BY MARK (561) 320 - 3478 DATE 1/21/2026 LIC.# CUC1225387 PLANS DATE N/A www.inlandgrading.com CIVIL ENGINEER N/A PROPOSAL SUBMITTED TO: WORK TO BE PERFORMED AT: VILLAGE OF TEQUESTA VARIOUS ADDRESSES TEQUESTA, FL We hereby propose to furnish labor, equipment and, materials where indicated,for the completion of the following: 1 SWALE RE-GRADE $24/LF - INCLUDES MACHINERY, LABOR AND SMALL TOOLS, AS REQUIRED TO PERFORM WORK - INCLUDES SCRAPING AND REMOVING EXISTING GRASS - INCLUDES FINISH GRADING OF NEW SWALE TO 6" BELOW ROADWAY AT CENTER - INCLUDES PROVIDING AND PLACEMENT OF NEW SOD MATCHING EXISTING SOD - EXCESS EXCAVATED SOILS/GRASSES TO BE HAULED AWAY AND DISPOSED OF BY INLAND GRADING -SWALE TO BE BUILT PER VILLAGE OF TEQUESTA CONSTRUCTION DETAIL FOR SWALES (Page 1 of 2) Page 178 of 336 Agenda Item #19. ADDITIONALS INCLUSIONS - NO FEE SUBCONTRACTOR PERMITS, IF REQUIRED EXCLUSIONS 1 BLASTING 2 NO MATERIALS PROVIDED, UNLESS SPECIFIED ABOVE 3 NO MATERIAL TO BE HAULED ON/ HAULED OFF, UNLESS SPECIFIED 4 PERMITS, METER(S) OR CONNECTION FEES,TO BE PAID/PROVIDED BY OTHERS 5 EXCAVATION/REPLACEMENT OF SUBGRADE, UNLESS SPECIFIED 6 FINISH GRADING, UNLESS SPECIFIED ABOVE 7 WELL POINT DEWATERING SYSTEM 8 REMOVAL OF ANY CONTAMINATED SOILS/ MATERIALS 9 DENSITY TESTING,TO BE PROVIDED, USING JOB'S GEOTECH ENGINEER 10 SURVEYING AND AS BUILTS,TO BE PERFORMED BY JOB SITE SURVEYOR, BY OTHERS 11 UTI LITY LI N ES OTH E R THAN QU CITE D 12 SOIL STABILIZATION, UNLESS SPECIFIED ABOVE 13 LANDSCAPING OF ANY KIND PAYMENTS NET 30 All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted and completed in a substantial workmanlike manner for the sum of TBD Payments to be made by invoice as work progresses using breakdown above. Invoices over 30 days past due are subject to 1 112%monthly interest. Any alteration or deviation from above specifications involving extra cost,will be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control. Owner to carry fire,tornado,and other necessary insurance upon above work. General Liability and Workmen's Compensation Insurance on above work to be taken out by Inland Grading, Inc. SUBMITTED BY: Acceptance of Proposal TITLE The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work, as specified. Payment will be made as outlined above. Date Signature Page 179 of 336 (Page 2 of 2) Agenda Item #19. PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 180 of 336 Agenda Item #19. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at www.w3.org/TR/WCAG/.," Page 181 of 336 Agenda Item #19. FiffitRIEZitA CChw CONTRACT CHANGE ORDER REQUEST Project Name: WM#1 Tequesta Dr. Water Main Replacement 345 Tequesta Drive,Tequesta FL. Date: January 28, 2026 Contract#: FCC Job# F L4521 C.O.Request#4 Proposed Change: Excavate, Grade Swale Line to a depth of 6" and sod Locations: Dover Circle, North Dover Rd & Short Ave. & Garden St. ITEM DESCRIPTION UNIT QTY. UNIT PRICE TOTAL General Conditions LS 1 $ 11,750.00 $ 11,750.00 Mobilization LS 1 $ 3,995.00 $ 3,995.00 Maintenance of Traffic LS 1 $ 19,905.00 $ 19,905.00 Excavate Swale LS 1 $ 45,325.00 $ 45,325.00 Grade Swale LS 1 $ 21,192.60 $ 21,192.60 Sod (St. Augustine) LS 1 $ 26,026.00 $ 26,026.00 Remove Spoils from Site LS 1 $ 21,950.00 $ 21,950.00 Total $ 150,143.60 Allowance Item: DESCRIPTION UNIT QTY. UNIT PRICE TOTAL Irrigation Repair Allowance LS 1 $ 10,000.00 $ 10,000.00 Asphalt Repair Allowance LS 1 $ 10,000.00 $ 10,000.00 TOTAL $ 20,000.00 Time frame for changes&effect on overall schedule 40 Days Estimated Price of Changes: $ 150,143.60 Original Contractg Price: $ 2,899,263.40 Net Price of Prior Approved Change Orders: $New Contract Price upon Approval of C.O.#2 $ 3,049,407.00 Signed: Signed: Date: Date: Title: Project Manager Title: Ferreira Construction Co., Inc. Page 182 of 336 Agenda Item #19. 13000 SE Flora Ave., Hobe Sound, FL. 33455 Phone (772) 286-5123 www.ferreiraconstruction.com GC License#CGC1509418 An Equal Opportunity Employer Page 183 of 336 AgendSJIM#1 9y ; ; r, ; ; ; m PROPOSAI. �_ Vi.��►`� � 1 1 1 1 � �1 1 1 1 T .ATVn TlF.0,TC .,hT COWLE 1 E PPROPER 1-Y VVIAIltiTE AI C E 1-7 IF'd1-Tt 11 T1 A•TAT ClA T n !1 1111 TC1 FT'T_lhT Tl1 ry,T 1-l11L■Cl IF' TI11 Y�!1 mGl__5 1 urldAl 1"iN &L_,Vlr17)1 nuk-1 1 1V1r 1__!)nnV 3291 SE Lionel Terrace, Stuart,FL 34994 Phone:772 283 2648/Fax:772 283 8944 www.SunshineLandDesign.com TO: David Tinoco PROPOSAL DATE: 1/10/2026 Superintendent I Water Distribution&Stormwater The Village of Tequesta SUBMITTED BY: Tim Taylor Utilities Department Ttaylor _sunshinelanddesign.com p.561-768-0484 1 c. 561-262-4335 ENGINEER: n/a a. 136 Bridge Rd,Tequesta,FL,33469 PLAN DATE: n/a PROPERTY OWNER: Village of Tequesta Swale Rehabilitation JOB AS OUTLINED BELOW QTY UNITS ITEM ITEM COST The following costs are per the Town of Jupiter Swale Rehabilitation Unit Price Contract S2315 Dover Circle 420 LF of swale Regrading-Per Swale Detail: 1 Swale Rehabilitation;Survey,stakeout,strip,excavate,haul and grade 6,300 SF $ 2.82 $ 17,766.00 2 Provide like sod and warrantee establishment 6,300 SF $ 1.08 $ 6,804.00 3 Irrigation Allowance-only as needed.See bellow: 1 LS $ 945.00 $ 945.00 Tequesta Gardens:2,400 LF of Swales 1 Swale Rehabilitation;Survey,stakeout,strip,excavate,haul and grade 36,000 SF $ 2.82 $ 101,520.00 2 Provide like sod and warrantee establishment 36,000 SF $ 1.08 $ 38,880.00 3 Irrigation Allowance-only as needed.See bellow: 1 LS $ 5,400.00 $ 5,400.00 North Dover Rd:450 LF of swale regrading 1 Swale Rehabilitation;Survey,stakeout,strip,excavate,haul and grade 6,750 SF $ 2.82 $ 19,035.00 2 Provide like sod and warrantee establishment 6,750 SF $ 1.08 $ 7,290.00 3 Irrigation Allowance-only as needed.See bellow: 1 LS $ 1,012.50 $ 1,012.50 Note Irrigation System,Adjustments,Repairs,and flagging will be done on a time and Material Basis.If required. Irrigation Technician:$75.00 Per Hour Materials at cost plus 15% Tree and Palm removal is not included in the above prices.They will be worked around unless authorized to remove by the Town The above units and unit costs are based on provided mesurements.Actual field measuments shall prevail. Per Purchase Order TOTAL: $ 198,652.50 QUALIFICATIONS: Sunshine Land Design shall white line all areas,contact all facility owners or required locaters and use due care.Under ground utilities not located or identified may not be covered in the above costs. This Proposal is good for thirty days. Payments not made per the above will be subject to all conditions of the Florida lien Law In the event it is necessary for either party to file any legal action to enforce the terms of this contract the parties agree that venue of such action shall only be in State Court in Martin County Florida. In the event it is necessary for either party to file legal action to enforce the terms of this contract then the prevailing party shall be entitled to recover reasonable attorney's fees and costs of such action including any appellate or bankruptcy proceedings associated therewith. OWNER OR OWNER'S REP.ONLY: ACCEPTANCE SIGNATURE: DATE: PRINT NAME: SUNSHINE LAND DESIGN INC: President Date: 1/10/2026 CGC1518885/CUC1223792 Tequesta Swales PAGE 1 OF 1 PAGES Pac olg&of 336