HomeMy WebLinkAboutDocumentation_Regular_Tab 22_3/12/2026 Agenda Item #22.
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Regular Council
A-1
STAFF MEMO
Meeting: Regular Council - Mar 12 2026
Staff Contact: Allyson Burg Department: Utilities
Consider Approval of Holtz Consulting Work Authorization for WM#3 Jupiter in the Pines Water Main
Replacement Final Design and SRF Services for a Total Not to Exceed $64,965
The Village of Tequesta Utilities Department recommends approval of a work authorization with Holtz
Consulting for WM#3 Jupiter in the Pines Water Main Replacement final design, and SRF services for
a total not to exceed $64,965.
The Village's existing asbestos cement (AC) water mains within the project area were installed in the
1950s and 1960s and have reached the end of their useful life. Replacement of these aging water
mains will reduce the risk of failure, improve system reliability, and enhance overall resiliency of the
Village's potable water distribution system. A map of the streets included in this watermain
replacement is shown below:
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This Work Authorization provides for the final design, permitting, and SRF funding assistance for the
Village of Tequesta Water Main Replacement Project No. 3. The project includes the replacement of
approximately 14,000 linear feet of potable water main, replacement of water services to existing
meters, installation of new fire hydrants, and abandonment/grouting of the existing AC pipe. This work
builds upon previously completed 60% design plans and will advance the project to 90% and 100%
construction-ready documents.
The Work Authorization includes:
• Completion of final (90% and 100%) design plans and technical specifications
• Preparation of engineer's opinion of probable construction cost
• Preparation and submission of permit applications to the Palm Beach County Health
Department
• Preparation and submission of a SRF Request for Inclusion (RFI) package to FDEP
• Assistance with the SRF loan application and loan agreement package
• Assistance with SRF compliance requirements in bid and construction documents
Page 232 of 336
Agenda Item #22.
To qualify for placement on the August SRF Request for Funding meeting, final design must be
completed by May 2026. With the Utility Department's transition to full project life-cycle planning and
an experienced timeline for receiving SRF Loan Agreements, if included in the August Request for
Inclusion meeting, funding will be approved and the agreement executed within one year. This would
allow for this project to be bid in FY27 and budgeted and constructed in FY27/FY28.
In 2022, a Purchase Order was issued for design of this water main replacement project in the
amount of$167,320. Of that amount:
• $130,,605-50 was expended
• The project progressed to the 60% design phase
• The last invoice was processed in February 2023
• The remaining $36,714.50 was liquidated and returned to the originating account
This Work Authorization is included on New Business because the project was not budgeted for
FY26. Funds are available in the Water Fund Miscellaneous Renewal and Replacement account due
to the fact that the scheduled Town of Jupiter Interconnect Upgrades will not take place this year
because the Town did not budget for the project, and costs for upgrades and maintenance at this site
are split between the Town and the Village. Coordination with the Town has already begun to ensure
this project is fully budgeted for in FY27. By completing the design of WM#3 with these funds, we are
ensuring readiness and funding for this project in the coming fiscal years.
Holtz Consulting has a master agreement with the Village procured through the Consultant's
Competitive Negotiations Act (CCNA), FS287.055, approved October 9, 2025. The CCNA requires
public agencies to select professional service firms based on qualifications.
Please see the attached scope of services for more details. The work authorization will be funded by
the Water Fund Miscellaneous Renewal & Replacement account.
WATER FUND - Account 401-411-549.671 Misc. Renewal and Replacement
Budgeted in account: $3007000.00
Available amount: $2267600.00
Amount of this proposal: $ 647965.00
Amount of other proposals on the Agenda: $ 115100.00
Total Remaining: $1509535-00
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
IN
BUDGET AMOUNT $300,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$2265600 $64)965
FUNDING SOURCES: 401-411-549.671 Misc IS THIS A PIGGYBACK:
Renewal & Replacement ❑ Yes M N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes M N/A
Page 233 of 336
Agenda Item #22.
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Approval of Work Authorization
1) WA21 - WM Replacement Project No. 3 Final Design
Page 234 of 336
Agenda Item #22.
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
1
DATE : 2/17/2026 VILLAGE RFQ.NO. : PW/UO3-10-2025/MC
WORK AUTHORIZATION NO.21 FOR CONSULTING SERVICES
PROJECT No. G/L CODE:
HOLTZ CONSULTING PROJECT NO.: 114 2601
PROJECT TITLE: Village of Tequesta Water Main Replacement Project No. 3 Final Design
The terms used in this work authorization with initial capital letters have the meaning stated in the
2020 request for qualifications documents and the master agreement for professional services
referenced below.
This Work Authorization,when executed, shall be incorporated in and shall become an integral part
of the Agreement for Professional Services dated October 10, 2025, between the Village of
Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT"), hereafter referred to as the
Agreement.
I. PROJECT DESCRIPTION
The project will include engineering services for the final design and permitting for approximately 14,000
feet of potable water main to replace the existing AC pipe along the streets listed below:
• Dover Road • Elm Ave
• Dover Circle • Oak Ave
• Evergreen Ave • Cedar Ave
• Beacon Street • Seabrook Road from
• Church Road Tequesta Drive to Franklin
• Franklin Road Road
• Division Street • Venus Ave from Tequesta
• Daly Road Drive to Division Street
• Leigh Road • Mars Ave
• Maple Ave • Saturn Ave
• Fiesta Ave
WORK AUTHORIZATION NO.HCE-U21-21 1 of 6
Page 235 of 336
Agenda Item #22.
The existing AC pipe was installed in the 1950's and 1960's and has reached the end of its useful life.
Replacing the AC pipe will reduce the risk of failure and increase the resiliency of the Village's potable
water distribution system. Included in the design will be the replacement of water services from the new
water mains to the existing water meters, new fire hydrants, and the grouting/abandonment of the existing
AC pipe after the new water mains are placed into service.
Construction plans have previously been prepared to the 60% completion phase. This Work
Authorization includes completing the final design and preparation of construction documents for
bidding.
II. SCOPE OF SERVICES
The following is a description of the services to be provided under this Work Authorization.
TASK 1 —DESIGN SERVICES
The project includes the replacement of approximately fourteen thousand (14,000') linear feet of existing
AC water main in the road rights-of-way, including connection to the existing water meters and
installation of new fire hydrants. The existing AC pipes range in size from four (4") inch to ten (10")
inch in diameter. Proposed water mains shall be minimum of six (6") inch in diameter and new main
sizes will be determined by the VILLAGE based on hydraulic modeling performed by the VILLAGE or
the VILLAGE's other subconsultants. All existing pipes to be replaced will be abandoned and grouted
in place, if feasible.
CONSULTANT will begin with the existing 60% plans and visit the project site to review existing
conditions and changes to the existing conditions since the completion of the 60%plans. CONSULTANT
will coordinate a project kick-off meeting to review the existing 60% plans and changes to existing
conditions with the VILLAGE. CONSULTANT will summarize the decisions made in meeting minutes.
CONSULTANT shall provide updated drawings and technical specifications at the 90%and 100%design
milestones for VILLAGE review and comment. Technical specifications will be based on the CSI 16
division format. The front-end contract documents provided by the VILLAGE will be incorporated into the
Contract Documents by the CONSULTANT.
CONSULTANT shall also prepare engineer's opinion of probable cost of construction at the 90% and
100% design milestones. A blank and completed bid form will be prepared and submitted to the
VILLAGE for their insertion into the VILLAGE's front-end bidding and contract documents.
Following the 90% submittal review by the VILLAGE, CONSULTANT shall meet with VILLAGE to
discuss comments, and then prepare the documents incorporating VILLAGE'S comments for the next
submittal.
WORK AUTHORIZATION NO.HCE-U21-21 2 of 6
Page 236 of 336
Agenda Item #22.
TASK 2—PERMITTING SERVICES
Subtask 2.1 Health Department Permit Application
CONSULTANT shall prepare permit applications for construction of the project and submit to the
following agencies:
• Palm Beach County Health Department(PBCHD)
Permit fees will be paid by the VILLAGE.
Subtask 2.2 Agency Coordination and RAI Response
CONSULTANT will coordinate with the permitting agency (PBCHD) during the review process on a
regular basis in an effort to keep the project on schedule and respond to their review comments. HCE
will respond to Requests for Additional Information(RAI)during the permitting process. It is anticipated
that no more than one (1) RAI will be issued.
TASK 3—SRF FUNDING ASSISTANCE
Subtask 3.1 Prepare and Submit Request for Inclusion Packages
CONSULTANT shall prepare and submit one Request for Inclusion (RFI) package and supporting
documentation to the FDEP. One "Requests for Inclusion on the Priority List for Drinking Water
Facilities" (DEP Form 62-252.900(1)) and supporting documentation will be submitted to the Drinking
Water SRF program. There will be one construction loan request for this project.
Subtask 3.2 Loan Application and Agreement Package Assistance
CONSULTANT shall assist the VILLAGE with the preparation, submission, and coordination of the loan
application and loan agreement package for the SRF Drinking Water Facilities Loan Application (DEP
Form 62-552.900(2).
Subtask 3.3 Assistance with SRF Compliance Components of Construction Contract Documents
CONSULTANT shall assist with SRF bid and construction contract documents for the project. This may
include supplementary conditions and Davis-Bacon wage requirements to be included in the contract
documents, and assistance to the VILLAGE in submitting bid documents to the DEP such as addenda,
debarment certification, copy of advertisement, bid tabulation and recommendation of award, and
certification from Appendix A, FDEP Supplementary Conditions, and Davis Bacon wage rates.
WORK AUTHORIZATION NO.HCE-U21-21 3 of 6
Page 237 of 336
Agenda Item #22.
M. DELIVERABLES
Task 1 Deliverables:
1. One (1) PDF copy of the 90%plans and specifications and 90% cost estimate.
2. One (1) signed and sealed PDF copy and one (1) signed and sealed hard copy of the final
(100%)plans and specifications and final cost estimate.
3. Electronic copies of all meeting agendas and minutes.
Task 2 Deliverables:
1. PDF copy of the fully executed permit application package.
2. PDF copy of each permit received.
Task 3 Deliverables:
1. List of data and forms to be completed by the Village for the SRF loan application and
agreement.
2. PDF copy of each completed SRF Request for Inclusion (RFI) package and supporting
documentation submitted to the FDEP.
3. PDF copy of all loan application and loan agreement items provided to the VILLAGE in
assistance of submission to the FDEP. The VILLAGE will be required to submit the loan
application and loan agreement to the FDEP.
4. PDF copy of all required SRF bid and construction contract documents required.
WORK AUTHORIZATION NO.HCE-U21-21 4 of 6
Page 238 of 336
Agenda Item #22.
IV. SCHEDULE
Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services identified in this
Work Authorization within the schedule outlined in Table 1.
Table I
Schedule
Cumulative
Time to Complete Time to
(Calendar Days) Complete
Activit (Calendar Days)
1. Design Services
60% Design Review and Meeting 15 days from NTP 15
90% Design Submittal 45 days from receipt of comments on 60
60% submittal
100% Design Submittal 15 days from receipt of comments on 82
90% submittal
2. Permitting Applications submitted with 90% 90
plans
3. SRF Funding Assistance
Request for Inclusion Submittal 30 days after kickoff meeting
*The schedule is based upon conducting a review meeting within 7 calendar days after the Village receives the
design submittal. All review comments shall be provided to Consultant within 7 calendar days after the Village
receives the submittal.An adjustment to the overall schedule will be required in the event the review meeting takes
longer to be conducted and/or obtaining comments takes longer to receive. Schedule assumes permits will be
issued within 30 days.
WORK AUTHORIZATION NO.HCE-U21-21 5 of 6
Page 239 of 336
Agenda Item #22.
V. COMPENSATION AND PAYMENT
The CONSULTANT will perform the tasks as outlined in the scope of services for a lump sum of
$64,965 and will invoice by percent complete according to the budget summary below. Invoices for
worked performed will be submitted by CONSULTANT monthly for approval by VILLAGE.
Table 2
Budget Summary
Description Total
1. Design Services $541705
2. Permitting $21145
3. SRF Funding Assistance $81115
TOTAL $64,965
VI. ASSUMPTIONS
1. VILLAGE will review all deliverables in a timely manner to help achieve the schedule
outlined above.
2. All permit fees will be paid by the VILLAGE.
3. The new water main sizes will be determined by the VILLAGE. No hydraulic modeling
or fire-flow modeling is included in this proposal.
VII. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated October 10, 2025, by and
between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
HOLTZ CONSULTING VILLAGE OF TEQUESTA
By: By:
Molly Young, Mayor
Print Name: Stephen Fowler, PE, CGC
Title: Vice President Date:
WORK AUTHORIZATION NO.HCE-U21-21 6 of 6
Page 240 of 336
Agenda Item #22.
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