HomeMy WebLinkAboutAgreement_General_3/12/2026_HydroCorp, Inc. Docusign Envelope ID: E943E4BC-8BA8-40F4-A784-8F8379E2CD9E
VILLAGE OF TEQUESTA
AGREEMENT FOR INSPECTION AND MAINTENANCE OF BACKFLOW
PREVENTERS
THIS AGREEMENT for inspection and maintenance offbackflow preventers
is entered into and effective this L':�_ day of ffioa h , 40�y and between the
VILLAGE OF TEQUESTA, a Florida municipal corporation with offices located at 345
Tequesta Drive, Tequesta, Florida 33469, organized and existing in accordance with the laws of
the State of Florida,hereinafter"the Village";and Florida Hydrocorp,INC.,a Florida corporation,
authorized to do business within the State of Florida with corporate offices located at 33-C Suntree
Place, Melbourne, FL 32940, hereinafter"the Contractor", and collectively with the Village, "the
Parties".
WITNESSETH
The Village and the Contractor, in consideration of the mutual covenants contained herein
and for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by both Parties,hereby agree as follows:
1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement
whereby the Contractor shall provide inspection and maintenance backflow preventer services as
needed by the Village. The Parties agree to enter into this Agreement and piggyback for the
pathway and minor construction services at the unit prices described in the City of Cape Coral
Agreement awarded through City of Cape Coral Bid#: BPW2336MM. Said contract,including its
terms,conditions,specifications,and attached exhibits/amendments,are hereby fully incorporated
into this Agreement and attached hereto as Exhibit"A".
2. COMPENSATION: In consideration for the above Scope of Services, pricing
shall be pursuant to the unit prices provided in Exhibit "A". The Parties hereby agree to the
Village's purchase of supplies and/or services in greater or lesser amounts than estimated in the
City of Cape Coral Agreement awarded through City of Cape Coral Bid #: BPW2336MM, as
referenced by the proposal in Exhibit"A". In consideration for the above Scope of Services and
pursuant to any Exhibits, if applicable, the Village shall pay the Contractor at the unit prices as
described in Exhibit"A".The goods or services shall be delivered on a per-order basis in a time,
manner,and location acceptable to the Village the"Performance Date."
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3. CHANGE ORDERS: Seller is aware that price and time are of the essence in this
contract and that prompt and timely performance of all such obligations is strictly required. If
conditions change that would require an increase in price, scope, or time for performance Seller
must notify the Village in writing detailing the conditions that have changed and requesting a
change order to the contract within 30 days prior to the performance date "Change Order
Deadline". Change orders submitted after the change order deadline will not be considered. Seller
shall not proceed with any change to its obligations under a change order request unless
documented in a Change Order executed by both Parties. If Seller requests a change order prior to
the change order deadline Village at its discretion may accept the change order as is or with
modifications, deny the change order, re-advertise and re-solicit providers for the required goods
or services or terminate this contract.If the Village elects to re-advertise and re-solicit the need for
goods or services the Village will have 30 days "Solicitation Period" in which to accept the
contemplated change order or terminate this contract. At any time after execution of this
Agreement but prior to Seller's delivery of the Goods,the Village reserves the right at its discretion
to change, modify, revise add, or remove any part of its order for the Goods as described by this
Agreement and any Exhibits, if applicable. If any such change to the Village's order causes an
increase or decrease in the cost of the Goods or causes a change in the time required for delivery
of the Goods, the Village shall make an equitable adjustment in the contract price, the delivery
schedule, or both. Any change to the Village's order for the Goods and any subsequent equitable
adjustment to the terms of this Agreement shall be effectuated through a written Amendment to
this Agreement as executed by both Parties pursuant to Section 15. of this Agreement.
4. TERM; TERIVIINATION; NOTICE: Pursuant to the City of Cape Coral
Agreement awarded through City of Cape Coral Bid#: BPW2336MM,the original contract term
will expire on May 19th, 2028. This agreement has the option for two (2) additional one (1) year
renewal periods. No extension to this agreement shall be binding unless made via subsequent
amendment signed by both parties. This Agreement may be terminated by either party upon 30
days written notice to the other party.Notice shall be considered sufficient when sent by certified
mail or hand-delivered to the Parties during regular business hours at the following addresses:
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Village Contractor
Village of Tequesta Florida Hydrocorp, INC.
345 Tequesta Drive 33-C Suntree Place
Tequesta,FL 33469-0273 Melbourne, FL 32940
Attn: Utilities Director
5. INSURANCE: The Contractor shall provide proof of workman's compensation
insurance and liability insurance in such amounts as are specified in Exhibit"A" and shall name
the Village as an"additional insured"on the liability portion of the insurance policy.
6. INDEMNIFICATION: The Contractor shall at all times indemnify, defend and
hold harmless the Village,its agents,servants,and employees,from and against any claim,demand
or cause of action of whatsoever kind or nature, arising out of error, omission, negligent act,
conduct,or misconduct of the Contractor, its agents, servants, or employees in the performance of
services under this Agreement. Nothing contained in this provision shall be construed or
interpreted as consent by the Village to be sued, nor as a waiver of sovereign immunity beyond
the waiver provided in Section 768.28,Florida Statutes.
7. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133,
Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof,
the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will
perform hereunder, have not been placed on the convicted vendor list maintained by the State of
Florida Department of Management Services within thirty-six(36)months immediately preceding
the date hereof.This notice is required by Section 287.133(3)(a),Florida Statutes.
8. INDEPENDENT CONTRACTOR: It is specifically understood that the
Contractor is an independent contractor and not an employee of the Village. Both the Village and
the Contractor agree that this Agreement is not a contract for employment and that no relationship
of employee-employer or principal-agent is or shall be created hereby,nor shall hereafter exist by
reason of the performance of the services herein provided.
9. INSPECTOR GENERAL: Pursuant to Sections 2-421-2-432 of the Palm Beach
County Code of Ordinances, the Office of the Inspector General has jurisdiction to investigate
municipal matters,review and audit municipal contracts,and other transactions, and make reports
and recommendations to municipal governing bodies based on such audits, reviews, or
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investigations.All parties doing business with the Village shall fully cooperate with the inspector
general in the exercise of the inspector general's functions, authority, and power. The inspector
general has the power to take sworn statements, require the production of records, and to audit,
monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists
of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement,
misconduct, and abuses.
10. E-VERIFY ELIGIBILITY. The Contractor warrants and represents that it is in
compliance with Section 448.095,Florida Statutes, as may be amended. No later than January 1,
2021, the Contractor shall: (1) register with and use the E-Verify System (E-Verify.gov) to
electronically verify the employment eligibility of all newly hired workers, and (2) verify that all
of the Contractor's subconsultants performing the duties and obligations of this Agreement are
registered with and use the E-Verify System to electronically verify the employment eligibility of
all newly hired workers. The Contractor shall obtain from each of its sub-consultants an affidavit
stating that the sub-consultant does not employ,contract with,or subcontract with an Unauthorized
Alien,as that term is defined in Section 448.095(1)(k),Florida Statutes,as may be amended. The
Contractor shall maintain a copy of any such affidavit from a sub-consultant for, at a minimum,
the duration of the subcontract and any extension thereof. This provision shall not supersede any
provision of this Agreement which requires a longer retention period. The Village shall terminate
this Agreement if it has a good faith belief that the Contractor has knowingly violated Section
448.09(1),Florida Statutes, as may be amended. If the Contractor has a good faith belief that the
Contractor's subconsultant has knowingly violated Section 448.09(1),Florida Statutes,as may be
amended, the Village shall notify the Contractor to terminate its contract with the sub-consultant
and the Contractor shall immediately terminate its contract with the sub-consultant. In the event
of such contract termination,the Contractor shall be liable for any additional costs incurred by the
Village as a result of the termination.
11. SCRUTINIZED COMPANIES: For Contracts under $IM, the Contractor
certifies that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to
Section 215.4725, Florida Statutes and that it is not engaged in a boycott of Israel. The Village
may terminate this Agreement at the Village's option if the Contractor is found to have submitted
a false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has
been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section
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215.4725, Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over
$lM,the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan
List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the
Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida
Statutes. The Contractor further certifies that it is not engaged in a boycott of Israel and that it does
not have business operations in Cuba or Syria, as similarly provided in Section 287.135, Florida
Statutes. The Village may terminate this Agreement at the Village's option if the Contractor is
found to have submitted a false certification as provided under Section 287.135(5), Florida
Statutes or if the Contractor has been placed on one of the aforementioned lists created pursuant
to Section 215.4725, Florida Statutes. Additionally, the Village may terminate this Agreement at
the Village's option if the Contractor is engaged in a boycott of Israel or has been engaged in
business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes.
12. ATTORNEY'S FEES: In the event, a dispute arises concerning this Agreement,
the prevailing party shall be awarded attorney's fees, including fees on appeal.
13. FORCE MAJEURE: The Contractor shall not be considered in default by reason
of any failure in performance under this Agreement if such failure arises out of causes reasonably
beyond the control of the Contractor or its subcontractors and without their fault or negligence.
Such causes include, but are not limited to: acts of God; acts of war; natural or public health
emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather
conditions.
14. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed
in accordance with the laws of the State of Florida, and venue shall be in Palm Beach County
should any dispute arise with regard to this Agreement.
15. AMENDMENTS & ASSIGNMENTS: This Agreement, all Exhibits attached
hereto, and required insurance certificates constitute the entire Agreement between both parties;
no modifications shall be made to this Agreement unless in writing,agreed to by both parties,and
attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the
provision of services called for in this Agreement without prior written consent of the Village.
16. PUBLIC RECORDS: In accordance with Section 119.0701,Florida Statutes,the
Contractor must keep and maintain this Agreement and any other records associated therewith and
that are associated with the performance of the work described in the Scope of Services. Upon
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request from the Village's custodian of public records, the Contractor must provide the Village
with copies of requested records, or allow such records to be inspected or copied, within a
reasonable time in accordance with access and cost requirements of Chapter 119,Florida Statutes.
A Contractor who fails to provide the public records to the Village,or fails to make them available
for inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Section 119.0701,Florida Statutes,and other penalties under Section 119.10,Florida
Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in Scope of Services
are not disclosed except as authorized by law for the duration of the Agreement term,and following
completion of the Agreement if the Contractor does not transfer the records to the Village.Finally,
upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all
public records in possession of the Contractor,or keep and maintain public records required by the
Village. If the Contractor transfers all public records to the Village upon completion of the
Agreement, the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the Contractor keeps and
maintains public records upon completion of the Agreement, the Contractor shall meet all
applicable requirements for retaining public records. Records that are stored electronically must
be provided to the Village,upon request from the Village's custodian of public records,in a format
that is compatible with the Village's information technology systems.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK,
RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
lmmilliamsAteguesta.m OR AT 345 TEQUESTA DRIVE, TEQUESTA,
FLORIDA 33469.
17. HEADINGS: The headings contained in this Agreement are provided for
convenience only and shall not be considered in construing, interpreting or enforcing this
Agreement.
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18. SEVERABILITY: The invalidity or unenforceability of any provision of this
Agreement shall not affect the validity or enforceability or any other provision of this
Agreement and this Agreement shall be construed and enforced in all respects as if the invalid
or unenforceable provision is not contained herein.
19. WAIVER: No waiver by the Village of any provision of this Agreement shall
be deemed to be a waiver of any other provisions hereof or of any subsequent breach by the
Contractor of the same, or any other provision or the enforcement hereof. The Village's
consent to or approval of any act requiring the Village's consent or approval of any act by the
Contractor shall not be deemed to render unnecessary the obtaining of the Village's consent to
or approval of any subsequent consent or approval of, whether or not similar to the act so
consented or approved.
20. ENTIRE AGREEMENT: This eight page Agreement, including any Exhibits,
constitutes the entire agreement between the parties; no modification shall be made to this
Agreement unless such modification is in writing,agreed to by both parties and attached hereto as
an addendum to this Agreement. In the event of a conflict between this and any other document,
this document shall prevail.
21. AUTHORITY TO OBLIGATE: Each person signing this agreement on behalf
of either Party warrants that he or she has the full legal power to execute this agreement on behalf
of the Party for whom he or she is signing and bind and obligate such party with respect to all
provisions contained in this agreement.
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first above written.
WITNESSES: FLORIDA HYDROCORP, INC
'r I�� DxuSigned by:
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BCF4E48EB2844DA..
By(Print): Jim Wagener
—DocuSigned by:
(Corporate Seal)
VILLAGE OF TEQUESTA
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By: Molly Young, ayor
ATTEST:
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Lori McWillams,MMC
Village Clerk
Page 8 of 8
EXHIBIT A
� U
SERVICE
AGREEMENT OUR
SERVICES
Cross-Connection
DEVELOPED FOR
Control Prog ams
Dennis Rick Backflow Preventer
Village of Tequesta, FL ® Test Tracking
Water Meter
345 Tequesta Dr Replacement&Testing
P.O.Box 3474 Piping Schematics
Tequesta, FL, 33469-3474
. Water Quality
10/16/2025 Management&Sampling
PROTECTING PEOPLE, WATER, &
CRITICAL PIPING INFRASTRUCTURE
Corporate Office
For more than four decades, HydroCorp has been dedicated 5700 Crooks Road, Suite 100
to advancing drinking water safety, compliance, and Troy, M148098
sustainability nationwide. Specializing in cross-connection 844-493-7646
control, backflow prevention, and detailed piping system
schematics, HydroCorp integrates technology with deep ` info@hydrocorpinc.com
industry expertise to streamline on-site activities, customer a hydrocorpinc.com
service, and data management.
Statement of Work
HydroCorp"will provide the following services to the Village of Tequesta, FL.This project is a continued effort for an ongoing Cross
Connection Control and Backflow Testing Program and will provide the Village of Tequesta, FL with the necessary data and
information to maintain compliance with the Florida Department of Environmental Protection Cross Connection Control Regulations.
Once this project has been approved and accepted by the Village of Tequesta, FL and HydroCorp,you may expect completion of the
following elements within an 36 month period.The components of the project include:
1.1 Provide on-going management of the backflow prevention program.
1.2 Maintain all data on an online system that enables CITY staff to monitor and generate reports as desired.
1.3 Provide full-time,toll-free phone support for customer questions by an ASSE trained staff member. The phone will be staffed during regular
business hours,Monday through Friday. After-hours calls are directed to an answering service with staff trained to handle our calls.
1.4 Coordinate and manage the testing of all testable backflow prevention devices in accordance with Florida Department of Environmental
Protection requirements. Services include on-site testing, test failure notification, installation requirement notifications, receipt of
executed test reports, and maintenance of all testing data. HydroCorp will prepare a bid for local contractors to establish pricing and
credentials for testing all testable assemblies.HydroCorp will coordinate with the lowest bidders to test all backflow assemblies. Facilities
will be tracked to ensure compliance with testing requirements. Testers will be provided with test tags to indicate the year they were
tested.
1.5 Provide spot checks for device testers. HydroCorp will visually inspect tested assemblies for the presence of the current test tag and for
verification of field data gathered by a certified tester.
1.6 Assist with preparing an initial mailing,by the city,to all customers to advise/educate them on the new CCC testing program.
1.7 Provide progress review meetings with the Utility's designated representative to discuss the program status and specific recommendations
as requested.
1.8 The cost below includes all"time and travel"expenses for the entire project.
1.9 HydroCorp will provide a staff member to coordinate all activities with contractors for testing,repair,replacements,and new installations.
1.10 Provide Quality Control services for subcontractors to ensure proper workmanship and competitive pricing to customers.
1.11 Provide an annual report summarizing all data generated throughout the year.The Florida Department of Environmental Protection(FDEP)
Annual Report, if applicable, will be completed and ready for submission, along with all backup data. Test reports for the year will be
available to download for long-term storage and ease of data management and retrieval.
1.12 All services will be coordinated through our proprietary software, HydroSoft. HydroSoft is a web-based software that enables inspectors
and testers to automatically synchronize data generated in the field via the World Wide Web. Synchronization is achieved wirelessly from
the field via the Web. HydroCorp will provide inspectors and/or testers with online queues for uploading and downloading data files. All
data gathering and transference will be paperless.HydroSoft can generate customized reports based on any available data set.
Village of Tequesta,FL 1 10/16/2025
Appendix
Specific Qualifications&Experience
HydroCorp" is a professional service organization that specializes in Cross Connection Control Programs. Cross Connection Control
Program Management&Training is the main core and focus of our business. We are committed to providing water utilities and local
communities with a cost-effective and professionally managed cross-connection control program in order to assist in protecting the
public water supply.
• HydroCorp conducts over 110,000 Cross Connection Control Inspections annually.
• HydroCorp tracks and manages over 135,000+backflow prevention assemblies for our Municipal client base.
• Our highly trained staff works in an efficient manner in order to achieve maximum productivity and keep program costs
affordable. We have a detailed system and process that each of our field inspectors follow in order to meet productivity and
quality assurance goals.
• Our municipal inspection team is committed to providing outstanding customer service to the water users in each of the
communities we serve. We teach and train customer service skills in addition to the technical skills since our team members
act as representatives of the community that we service.
• Our municipal inspection team has attended training classes and received certification from the following recognized Cross
Connection Control Programs: OF TREED, UW-Madison,and USC—Foundation for Cross Connection Control and Hydraulic
Research,American Backflow Prevention Association(ABPA),American Society for Sanitary Engineering(ASSE). HydroCorp
recognizes the importance of Professional Development and Learning.We invest heavily in internal and external training with
our team members to ensure that each Field Service and Administrative team member has the skills and abilities to meet the
needs of our clients.
• We have a trained administrative staff to handle client needs,water user questions and answer telephone calls in a
professional,timely,and courteous manner. Our administrative staff can answer most technical calls related to the cross-
connection control program and have attended basic cross-connection control training classes.
• HydroCorp currently serves over 550 communities in Michigan,Wisconsin, Minnesota, Maryland, Delaware,Virginia,California,
Idaho,Utah&Florida.We still have our first customer!
• HydroCorp and its'staff are active members in many water industry associations including: National Rural Water Association,
State Rural Water Associations, National AWWA,State AWWA Groups, HydroCorp is committed to assisting these organizations
by providing training classes,seminars,and assistance in the area of Cross Connection Control.
• Several Fortune 500 companies have relied on HydroCorp to provide Cross Connection Control Surveys, Program Management
&Reporting to assist in meeting state/local regulations as well as internal company guidelines.
Village of Tequesta,FL 1 10/16/2025
City of Cape Coral
Inspect and Maintain Backflow Preventers
Contract#. BPW2336MM
Judicial Circuit, in and for Lee County, Florida. In the event of any litigation arising out of this Contract,
each party shall be responsible to payfor its own reasonable costs and attorney's fees.
11 Amendments: No Amendments or variation of the terms or conditions of this agreement shall be valid
unless in writing and signed by the parties.
12. Payment Procedures: CITY shall make payment and Contractor(s) shall be in receipt of all sums properly
invoiced within thirty (30) days of the CITY's receipt of such invoice unless, within a fifteen (15) day period,
CITY notifies Contractor(s) in writing of its objection to the amount of such invoice, together with CITY's
determination of the proper amount of such invoice. CITY shall pay any undisputed portion of such invoice
within such thirty (30) day period.
If CITY shall give such notice to the Contractor(s) within such fifteen (15) day period, such dispute over
the proper amount of such invoice shall be resolved, and after final resolution of such dispute, CITY shall
promptly pay the Contractor(s)the amount so determined, less any amounts previously paid by CITY with
respect to such invoice. In the event it is determined that CITY has overpaid such invoice, the
Contractor(s) shall promptly refund to the CITY the amount of such overpayment
Payments by Electronic Funds Transfer: All payments made by the City of Cape Coral will be made by
Direct Deposit (ACH) via electronic funds transfer. Paper checks will no longer be issued to new vendors.
Every new vendor must register for direct deposit with the City by providing a "Vendor Authorization
Agreement for Electronic Funds Transfer" form (ACH Form) to the City's Financial Services Accounting
Division. It is strongly encouraged for current vendors to register for direct deposit with the City via Direct
Deposit (ACH) Electronic Funds Transfer form. The form may be accessed on the City of Cape Coral
website at:
https://www.capecoral.gov/document center/Finance/Electronic Funds Transfer Form.pdf
Please contact the Procurement Division at the number shown on this solicitation document herein as the
first point of contact for more information.
The link below will take you to the City of Cape Coral vendor Registration page:
https://www.capecoral.gov/department/financial services/procurement/vendor registration.php
Suppliers submitting a response to any solicitation are not required to be registered vendors or set up EFT
payment prior to submitting their response. Suppliers do need to become register vendors and have the
EFT payment form in place prior to the award of any contract.
13. Contractor's Representations: In order to induce CITY to enter into the Agreement CONTRACTOR
makes the following representations:
CONTRACTOR has been familiarized with the Contract Documents and the nature and extent of the work
required to be performed, locality, local conditions, and Federal, State, and Local laws, ordinances, rules
and regulations that in any manner may affect costs, progress or performance of the work.
CONTRACTOR has made or caused to be made examinations, investigations and tests and studies as
deemed necessary for the performance of the Work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract, and no additional examinations,
investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes.
CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests,
reports and data with the terms and conditions of the Contract Documents.
CONTRACTOR has given CITY written notice of all conflicts, errors or discrepancies that have been
2
City of Cape Coral
Inspect and Maintain Backflow Preventers
Contract#: BPW2336MM
b. Comprehensive General Liability' Shall have minimum limits of$1,000,000 per occurrence, combined
Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Premises and/or
Operations, Independent Contractors and Products and/or Completed Operations, Broad Form Property
Damage, and a Contractual Liability Endorsement.
c. Commercial Auto Liability: Shall have minimum limits of$1,000,000 per occurrence. Combined Single
Limit for Bodily Injury and Property Damage Liability. This shall include Owned Vehicles, Hired and Non-
Owned Vehicles, and Employees' Non-Ownership.
d. Certificate of Insurance: The City of Cape Coral is to be specifically included as an additional insured
on the General Liability policy and the contract number(BPW2210MM) shall be listed under the comments
section. This does not pertain to Workers' Compensation.
In the event the insurance coverage expires prior to the completion of the project, a renewal certificate shall
be issued thirty (30) days prior to said expiration date.
The policy shall provide a 30-day notification clause in the event of cancellation or modification to the policy.
The City of Cape Coral shall be named on the COI as additional insured on the General Liability.
This does not pertain to Workers' Compensation. The Project Name and Number to also be listed.
(Inspect and Maintain Backflow Preventers - BPW2336MM)
Unless otherwise specified, it shall be the responsibility of the contractor to ensure that all subcontractors
comply with the same insurance requirements spelled out above.
All certificates of insurance must be on file with and approved by the City of Cape Coral before the
commencement of any work activities
21. Safety and OSHA Compliance:
A, The Contractor shall comply in all respects with all Federal, State and Local safety and health
regulations. Copies of the Federal regulations may be obtained from the U.S. Department of Labor,
Occupation Safety and Health Administration (OSHA), Washington, DC 20210 ortheir regional offices.
B The Contractor shall comply in all respects with the applicable Workman's Compensation Laws.
22. Annual Appropriation Contingency: Pursuant to Florida Statute §166.241, the City's performance and
obligation to pay under this Contract is contingent upon an annual appropriation by the City Council. This
Contract is not a commitment of future appropriations. Authorization for continuation and completion of
work and any associated payments may be rescinded,with proper notice, at the discretion of the City if the
City Council reduces or eliminates appropriations.
23. Immigration Affidavit Certification and E-Verify Validation:
As a condition precedent to entering into this AGREEMENT, and in compliance with The Immigration
and Nationality Act (INA), 8 U.S.C. Section 1324a(e) Section 274A(e) and Florida Statute State Section
§448.095, Contractor or Consultant and their subcontractors shall register with and use the E-Verify system
to verify work authorization status of all employees hired after January 1, 2021. The Employment Eligibility
Verification System (E-Verify), is operated by the Department of Homeland Security in partnership with the
Social Security Administration.
The following conditions must be met by all Contractors, Consultants and Subcontractors.
a. Contractor or Consultant shall require each of its subcontractors to provide them with an affidavit
stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien
4
City of Cape Coral
Inspect and Maintain Backflow Preventers
Contract#: BPW2336MM
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed, by their duly authorized
officials this Contract in one counterpart which shall be deemed an original on the date last signed as below
written.
ATTEST: CITY:
CITY OF CAPE CORAL FLORIDA''
Signature: Signature: ZZ/ &49
Typed Name: Kimberlv Br CIVIC Typed Name: Wanda Roop, CPPO
Title: GW Clerk Title: Procurement Manager
Date: 9 2�2i3
CITY LEGA EVIEW:
I VTb s
For Dolor s Menendez Date
City Attorney CONTRACTOR:
FLORID ROC RP
Signature:
Print Name: 7T-La_, k- 7 Yi-ate-rt
Title: r,5,17
Date: J U
6
Page 1 O
Table of Contents
1. EXECUTIVE SUMMARY.............................................................................................................2
1.1. Summary of proposed Scope of Work..............................................................................2
1.2. Cost Breakdown................................................................................................................5
2. QUALIFICATIONS......................................................................................................................6
2.1. HydroCorp,The Safe Water Authority..............................................................................6
2.2. Industry Leadership..........................................................................................................7
2.3. References........................................................................................................................7
3. STAFF BIOS...............................................................................................................................8
4. SECURE DATA AND WATER CUSTOMER CARE PROCESS........................................................10
4.1. Program Data: ................................................................................................................10
4.2. Live Program Data Access for Designated Water Purveyor Staff....................................11
4.3. Annual Backflow Prevention Assembly Testing Record Tracking....................................12
4.4. Customer Service/Public Awareness Toolkit.................................................................13
APPENDIX B—PROGRAM WORKFLOW .........................................................................................15
APPENDIXC- Repair Pricing.....................................................................................................................16
HydroCorp Headquarters
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793.7646 www.hydrocorpinc.com
Page 3 O
6. Coordinate and manage the testing of all testable backflow prevention devices in accordance with
FDEP requirements. Services include on-site testing, test failure notification, installation
requirement notifications, receipt of executed test reports, and maintenance of all testing data.
HydroCorp will prepare a bid for local contractors to establish pricing and credentials for testing all
testable assemblies. HydroCorp will coordinate with the lowest bidders to test all backflow
assemblies. Facilities will be tracked to ensure compliance with testing requirements.Testers will
provide test tags to indicate the year they were tested.
7. Testing contractors will be capable of field service, replacement, or repair for any BPA in the CITY
system. Testing and repair work will be completed following ASSE orTREEO guidelines.
8. Inspections/Testing will include, at a minimum:
a. Testing of all BPA's to determine whether it is in service and in satisfactory condition
b. Identify any condition that could potentially compromise the performance of any
components of the BPA
c. Identify if the BPA is installed properly, note the general condition,and accessibility.
d. Take a photo of every BPA after testing with date and time stamp.
e. Obtain GPS location of every BPA and install completed test tag.
9. Provide spot checks for device testers. HydroCorp will visually inspect tested assemblies for the
presence of the current test tag and for verification of field data gathered by a certified tester.
10. Assist with preparing an initial mailing,by the City,to all customers to advise/educate them on the
new CCC testing program.
11. Provide progress review meetings with the Utility's designated representative to discuss the
program status and specific recommendations as requested.
12. The cost below includes all "time and travel" expenses for the entire project.
13. HydroCorp will provide a staff member to provide the CITY training and coordination at the time
of project start-up. This staff member will be the program manager and remain available
throughout this project to maintain effective communication between the CITY staff and
HydroCorp. HydroCorp will ensure that the hired testing contractor is ASSE or TREEO certified for
day-to-day on-site needs, quality control, communications, and compliance assistance and to
provide overall effective communications between CITY staff, HydroCorp, and customers.
14. HydroCorp will provide a staff member to coordinate all activities with contractors for testing,
repair, replacements,and new installations. Hydro staff will remain available to CITY for Zoom or
On-Site meetings as requested.
15. Provide Quality Control services for subcontractors to ensure proper workmanship and
competitive pricing to customers.
16. Provide an annual report summarizing all data generated throughout the year. The FDEP Annual
Report will be completed and ready for submission,along with all backup data. Test reports for
HydroCorp Headquarters
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793.7646 www.hydrocorpinc.com
Page 5 O
1.2. Cost Breakdown
Project Name: Cross-Connection Control Program Services
Clie k Contact: Project Code: BPW2336MM
Proposa 'Date: April 5,2023 Valid Through: June 30, 2023
Prep red By: Larry LaBute
Invoice method:HydroCorp will invoice the CITY monthly for the device testing services completed during
the preceding month. The invoice will include an electronic listing of addresses that have had their
assembly(s)tested. The invoice will equal the number of assemblies tested multiplied by the agreed-upon
testing charge.
Cost Breakdown
Project Items Cost
Annual Fee for Device Test Management: $495.00
External Site Inspection Fee:
$25.00 per Inspection(if requested)
Fire System Backflow Prevention Assembly Testing Fee
$150.00 each
Backflow Prevention Assembly Testing Fee(Domestic&Fire
line By-Pass) $70.00 each
Totals:(24)Fire BPA @$150/test $3,600.00
(132)Domestic BPA @$70/test $9240.00
Total Annual Testing Fee(based upon Exhibit A) $12,840.00
Ongoing availability to advise on Cross-Connection Control No Charge
Project scheduling/acceptance will commence upon receipt of a Purchase Order to:
HydroCorp—Main Office
5700 Crooks Road/Suite 100
Troy,MI 48098 Federal Tax I.D.#38-2810008
Florida Office: 10 S. Harbor City Blvd. Melbourne,FL 32901
Submitted by: Larry LaBute 1 248-981-69811 Ilabute@hydrocorpinc.com
X
HydroCorp Representative (Signature) Date
Accepted by:
X
Representative (Signature) Date
HydroCorp Headquarters
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793.7646 www.hydrocorpinc.com
Page 7 6
2.2. Industry Leadership
With over 400 municipal clients and for over 40 years, HydroCorp has succeeded in improving health
and safety,reducing risk,cutting operational costs,and increasing efficiencyfor its clients,earning their
trust and allegiance. HydroCorp has a 98 percent retention rate among its municipal clients and a
virtually unmatched level of customer satisfaction. HydroCorp is fully committed to the principles and
practices that made it a success: Expertise,commitment,knowledge,and service.
Health & Safety
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WaterAr
CCC Eliminate
Quality PROGRAM Plumbing
Assurance BENEFITS Hazards
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Regulatory
Compliance
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2.3. References
a. City ,of Lake City, Mike Osborn—Utility Superintendent
386.466.33S2 osbornm@lcfla.com
b. City of Titusville, Doug Larkins —Program Coordinator
321.567.3887 doue.larkins@titusville.com
c. City of West Melbourne Mark Piccirillo—Public Works Director
321,727.3710 mpiccirillo@westmelbourne.orQ
d. City of Cooper City, Mike Stanton—DPW Supervisor
954.434.5519 mstanton@coopercityfl.ore
HydroCorp Headquarters
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793.7646 www.hydrocorpinc.com
Page 9 O
Staff Bios(continued)
Dave Cardinal, Vice President of Operations. Dave is a seasoned operations
professional with over twenty-eight years of experience in the water industry. He
has a successful record of accomplishments in the cross-connection control industry.
He is experienced in program development, project management, developing and
conducting employee education and training programs, developing and instructing
State certified education and training classes, quality assurance, customer service,
and client satisfaction.
As Vice President of HydroCorp, Dave oversees business practices, field operation procedures, and
administrative functions related to cross-connection control program management and meter installation
projects. He works closely with the executive team to develop and execute the company's strategic plan
and is responsible for driving operational excellence throughout the organization.
He has assisted with developing State certified training programs in Michigan and Wisconsin and has
trained members of the Michigan Department of Environment Great Lakes and Energy, Michigan
Department of Health, Wisconsin Department of Natural Resources, municipal employees, plumbers,and
miscellaneous contractor employees. He has been a guest speaker at many conferences and training
seminars.
Connect with Dave on Linkedln: www.linkedin.com/in/dcardinal/
ilRyan Hensley, Administrative Account Manager — Municipal Division. As an
Administrative Account Manager, Ryan is responsible for providing administrative
support to field surveyors, regional managers, and division directors with all
components associated with managing a comprehensive cross-connection control
program and providing the highest level of customer service to our municipal clients.
Ryan has been a member of the HydroCorp team for over 18 years and is an ASSE
5150 certified Backflow Prevention Program Administrator.
Program Administrators/Field Inspectors/Surveyors/Technicians
HydroCorp invests continuously in educational training and development of its team members. All the
HydroCorp Field Inspectors assigned to this project are certified in Cross-Connection Control Surveying and
Backflow Prevention Program Management through one of the following programs:
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HydroCorp Headquarters
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793.7646 www.hydrocorpinc.com
Page 11 O
4.2. Live Program Data Access for Designated Water Purveyor Staff
Main Dashboard Example
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HydroCorp Headquarters
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793.7646 www.hydrocorpinc.com
Page 13 O
4.4. Customer Service/Public Awareness Toolkit
HydroCorp has an extensive customer service call center to answer incoming telephone calls from
water users. The call center is staffed from 8:00 AM — 5:00 PM MON-FRI. Most program calls and
questions can be answered by one of our representatives. Our field staff also carry tablets and
smartphones to respond promptly to customer-related issues.
Preventing backflow contamination and ensuring the functionality of backflow prevention assemblies
is a team effort between building owners and the water purveyor. Informing local water customers
and building owners affected by the Cross-Connection Control (CCC) program is essential for program
success and compliance.
The intended audience of these resources is the end user, Water Customer,Occupant, and/or Owner.
Public Awareness Toolkit includes:
1. Common Definitions and Code references.
2. Sample CCC Program Announcement Letter(applies only to new program clients).
3. Online video explaining the Cross-Connection Control Program.
4. Digital Tri-Fold Educational Brochure (printed versions available for a fee).
5. Pre-written Social Media posts/links.
6. Technical images for use on Utility/City websites and Social Media posts.
7. Web Page hosted by HydroCorp.
Public Testing Compliance
Awareness V'_� Q k`,.,.✓
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Taster potential Record
Coordination Corrective Action Keeping
HydroCorp Headquarters
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793,7646 www.hydrocorpinc.com
Page 15
APPENDIX B- PROGRAM WORKFLOW
�-C:',JICIPAI Sr7RV1,- r7S
DRAMATICALLY REDUCE: HYDR6COST — � r; r
AND HASSLE OF
TMi fnI[tY�Tiw AY TMOwIT Y_
BACKFLOW PREVENTION
HOW IT WORKS:
utility fxmndes MydroCorp writ,wstw w
acom"lnfatmaaon
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-JAB -lyd�oiorp tranfh.�s tlWlty dn[aGuw utfwnration
Irtn Hydra"-wctn based safrware
Cross-connection control programs ere a necessary-yet unfunded-
burdeR mandated try the state to protect drinking water from outside
contamination.For uldftles that ouisource their backflow prevention program, -
the functional burden Is reduced.But the financial burden remains. Hyoraco p ubtarts olds loom lac t—maawo nor
tasting of backtiow p,e ntlw assanla ee
Until now.HydroCorp-The Safe WaterAuthortty'-brings Florida utilities
an optimized backfiow prevention program management system that Is
quick convenient and complete.It practically eliminates costs to the utility.
It ensures compllance with testing reciLirernertts.ft minimizes costs to the HydroCorp pm WN ASSE and TREED c tined
consumer.And it removes the hassle,for both the customer and the utility staff for program martagfmartt oversight.No
coordinntlon of all activaios for tesllry.ropak.
teplix[mwn and nave Irmtoluttiarn of assambll"
A HYDROCORP PROCRAM DELIVERS: armoring cormklaM procedu and propar
kerning and insurance
Increased Staff Efficiencies
• Reduced Cost to Water Utlltty
Reduced Testing Cost to Writer User
Assured Regulatory Compliance Hy bw.orp pravtacn a goi—al^fomla°w"t
manor along with web sao pibli-,dwabnr
On-Dcvnand Program Tracking and Repomng clot xs
No Software or Hardware to Purchase
On-Line Software for Utility Personnel to Use for Field Inspections,
New Customer Data Entry,and Customer Updates
• Roduced Risk of Beckflow Inciderl rydroCorp prwndei nntival topaz uo—vlun r
Professional Program Management and Oversight ea data and ri"grim contpli.mo rrb rnatm,
Consistent Program and Testing Costs
Convenient Billing for Water User
EASY E-FICIENT. AND CUSTOMIZED Utery Nangagtaed-uponorogntm la"to
wabm consurtt n on utility big
More than 30 years of cross-connection control expertise means we know
true needs of utIlltes-of all shapes and sizes-and we tailor out services to
match those needs precisely.Including options for ree poymer,t
• Fee added to the monthly water bill
• One-time charge on the water bill ,
Separate bill to the consumer.monthly or yearly
• t
HydroCorp Headquarter
5700 Crooks Rd Suite 100 Troy, MI 48098 844.793.7646 www.hydrocorpinc.com