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HomeMy WebLinkAboutAgreement_General_3/12/2026_Holtz Consulting VILLAGE OF TEQUESTA CONSULTING SERVICES WORK AUTHORIZATION DATE : 2/17/2026 VILLAGE RFQ.NO. :PW/UO3-10-2025/MC WORK AUTHORIZATION NO.21 FOR CONSULTING SERVICES PROJECT No. G/L CODE: HOLTZ CONSULTING PROJECT NO.: 114 2601 PROJECT TITLE: Village of Tequesta Water Main Replacement Project No. 3 Final Design The terms used in this work authorization with initial capital letters have the meaning stated in the 2020 request for qualifications documents and the master agreement for professional services referenced below. This Work Authorization,when executed,shall be incorporated in and shall become an integral part of the Agreement for Professional Services dated October 10, 2025, between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT"), hereafter referred to as the Agreement. I. PROJECT DESCRIPTION The project will include engineering services for the final design and permitting for approximately 14,000 feet of potable water main to replace the existing AC pipe along the streets listed below: • Dover Road • Elm Ave • Dover Circle • Oak Ave • Evergreen Ave • Cedar Ave • Beacon Street • Seabrook Road from • Church Road Tequesta Drive to Franklin • Franklin Road Road • Division Street • Venus Ave from Tequesta • Daly Road Drive to Division Street • Leigh Road • Mars Ave • Maple Ave • Saturn Ave • Fiesta Ave WORK AUTHORIZATION NO.HCE-U21-21 1 of 6 The existing AC pipe was installed in the 1950's and 1960's and has reached the end of its useful life. Replacing the AC pipe will reduce the risk of failure and increase the resiliency of the Village's potable water distribution system. Included in the design will be the replacement of water services from the new water mains to the existing water meters, new fire hydrants, and the grouting/abandonment of the existing AC pipe after the new water mains are placed into service. Construction plans have previously been prepared to the 60% completion phase. This Work Authorization includes completing the final design and preparation of construction documents for bidding. II. SCOPE OF SERVICES The following is a description of the services to be provided under this Work Authorization. TASK 1 —DESIGN SERVICES The project includes the replacement of approximately fourteen thousand(14,000') linear feet of existing AC water main in the road rights-of-way, including connection to the existing water meters and installation of new fire hydrants. The existing AC pipes range in size from four (4") inch to ten (10") inch in diameter. Proposed water mains shall be minimum of six (6") inch in diameter and new main sizes will be determined by the VILLAGE based on hydraulic modeling performed by the VILLAGE or the VILLAGE's other subconsultants. All existing pipes to be replaced will be abandoned and grouted in place, if feasible. CONSULTANT will begin with the existing 60% plans and visit the project site to review existing conditions and changes to the existing conditions since the completion of the 60%plans. CONSULTANT will coordinate a project kick-off meeting to review the existing 60% plans and changes to existing conditions with the VILLAGE. CONSULTANT will summarize the decisions made in meeting minutes. CONSULTANT shall provide updated drawings and technical specifications at the 90%and 100%design milestones for VILLAGE review and comment. Technical specifications will be based on the CSI 16 division format.The front-end contract documents provided by the VILLAGE will be incorporated into the Contract Documents by the CONSULTANT. CONSULTANT shall also prepare engineer's opinion of probable cost of construction at the 90% and 100% design milestones. A blank and completed bid form will be prepared and submitted to the VILLAGE for their insertion into the VILLAGE's front-end bidding and contract documents. Following the 90% submittal review by the VILLAGE, CONSULTANT shall meet with VILLAGE to discuss comments, and then prepare the documents incorporating VILLAGE'S comments for the next submittal. WORK AUTHORIZATION NO.HCE-U21-21 2 of 6 TASK 2—PERMITTING SERVICES Subtask 2.1 Health Department Permit Application CONSULTANT shall prepare permit applications for construction of the project and submit to the following agencies: • Palm Beach County Health Department(PBCHD) Permit fees will be paid by the VILLAGE. Subtask 2.2 Agency Coordination and RAI Response CONSULTANT will coordinate with the permitting agency (PBCHD) during the review process on a regular basis in an effort to keep the project on schedule and respond to their review comments. HCE will respond to Requests for Additional Information(RAI)during the permitting process. It is anticipated that no more than one (1)RAI will be issued. TASK 3—SRF FUNDING ASSISTANCE Subtask 3.1 Prepare and Submit Request for Inclusion Packages CONSULTANT shall prepare and submit one Request for Inclusion (RFI) package and supporting documentation to the FDEP. One "Requests for Inclusion on the Priority List for Drinking Water Facilities" (DEP Form 62-252.900(1)) and supporting documentation will be submitted to the Drinking Water SRF program. There will be one construction loan request for this project. Subtask 3.2 Loan Application and Agreement Package Assistance CONSULTANT shall assist the VILLAGE with the preparation,submission,and coordination of the loan application and loan agreement package for the SRF Drinking Water Facilities Loan Application (DEP Form 62-552.900(2). Subtask 3.3 Assistance with SRF Compliance Components of Construction Contract Documents CONSULTANT shall assist with SRF bid and construction contract documents for the project. This may include supplementary conditions and Davis-Bacon wage requirements to be included in the contract documents, and assistance to the VILLAGE in submitting bid documents to the DEP such as addenda, debarment certification, copy of advertisement, bid tabulation and recommendation of award, and certification from Appendix A,FDEP Supplementary Conditions, and Davis Bacon wage rates. WORK AUTHORIZATION NO.HCE-U21-21 3 of 6 III. DELIVERABLES Task I Deliverables: 1. One(1)PDF copy of the 90%plans and specifications and 90%cost estimate. 2. One (1) signed and sealed PDF copy and one (1) signed and sealed hard copy of the final (100%)plans and specifications and final cost estimate. 3. Electronic copies of all meeting agendas and minutes. Task 2 Deliverables: 1. PDF copy of the fully executed permit application package. 2. PDF copy of each permit received. Task 3 Deliverables: 1. List of data and forms to be completed by the Village for the SRF loan application and agreement. 2. PDF copy of each completed SRF Request for Inclusion (RFI) package and supporting documentation submitted to the FDEP. 3. PDF copy of all loan application and loan agreement items provided to the VILLAGE in assistance of submission to the FDEP. The VILLAGE will be required to submit the loan application and loan agreement to the FDEP. 4. PDF copy of all required SRF bid and construction contract documents required. WORK AUTHORIZATION NO.HCE-U21-21 4 of 6 IV. SCHEDULE Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services identified in this Work Authorization within the schedule outlined in Table 1. Table 1 Schedule Cumulative Time to Complete Time to (Calendar Days) Complete Activity (Calendar Days) 1. Design Services 60%Design Review and Meeting 15 days from NTP 15 90%Design Submittal 45 days from receipt of comments on 60 60%submittal 100%Design Submittal 15 days from receipt of comments on 82 90%submittal 2. Permitting Applications submitted with 90% 90 plans 3. SRF Funding Assistance Request for Inclusion Submittal 30 days after kickoff meeting *The schedule is based upon conducting a review meeting within 7 calendar days after the Village receives the design submittal.All review comments shall be provided to Consultant within 7 calendar days after the Village receives the submittal.An adjustment to the overall schedule will be required in the event the review meeting takes longer to be conducted and/or obtaining comments takes longer to receive. Schedule assumes permits will be issued within 30 days. WORK AUTHORIZATION NO.HCE-U21-21 5 of 6 V. COMPENSATION AND PAYMENT The CONSULTANT will perform the tasks as outlined in the scope of services for a lump sum of $64,965 and will invoice by percent complete according to the budget summary below. Invoices for worked performed will be submitted by CONSULTANT monthly for approval by VILLAGE. Table 2 Budget Summary Description Total 1. Design Services $54,705 2. Permitting $2,145 3. SRF Funding Assistance $8,115 TOTAL $64,965 VI. ASSUMPTIONS 1. VILLAGE will review all deliverables in a timely manner to help achieve the schedule outlined above. 2. All permit fees will be paid by the VILLAGE. 3. The new water main sizes will be determined by the VILLAGE. No hydraulic modeling or fire-flow modeling is included in this proposal. VII. AGREEMENT REFERENCE The work authorized under this Work Authorization shall be performed under the terms and conditions described within the Professional Services Agreement dated October 10, 2025, by and between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT"). Compensation shall not exceed the hourly rates currently in effect under this Agreement. 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