HomeMy WebLinkAboutDocumentation_Regular_Tab 13_4/9/2026 Agenda Item #130
Regular Council
STAFF MEMO
A-1
Meeting: Regular Council - Apr 09 2026
Staff Contact: Doug Chambers, Director of Public Department: Public Works
Works
Consider Approval of Kimley-Horn and Associates Work Authorization for Design Services for Old
Dixie Highway Streetscape Improvements
The Village Strategic Plan identifies the beautification of Old Dixie Highway as a priority initiative to
enhance the appearance of a key gateway corridor. In support of this effort, the Village has
developed a conceptual streetscape plan for approximately 3,300 linear feet of Old Dixie Highway
between Tequesta Drive and the south driveway of the Tequesta Water Treatment Plant.
The proposed improvements include the conversion of existing painted medians into landscaped,
curbed medians with trees, palms, groundcover, irrigation, and associated pavement marking and
signage enhancements. The improvements are intended to enhance corridor aesthetics while
maintaining existing traffic operations and access.
Kimley-Horn and Associates has provided a Work Authorization to complete the final design,
permitting, and preparation of construction documents for the project. The scope of services includes
survey, roadway and median design, landscape and irrigation plans, coordination with Palm Beach
County, and preparation of bid-ready plans and specifications.
Approval of the Kimley-Horn Work Authorization will allow the Village to proceed with final design and
permitting of the Old Dixie Highway Streetscape Improvements Project. Construction funding has not
yet been identified and will be pursued separately.
Funding is budgeted and available in account 303-399-663.655.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$100)000.00 $100)000.00 $647538.00
FUNDING SOURCES: 303-399-663.655 IS THIS A PIGGYBACK:
❑ Yes 0 N/A
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Agenda Item #13.
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑X N/A
COMMENTS/EXPLANATION ON SELECTIONThe contract with Kimley Horn and Associates was
competitively bid.
Koo r=,.
Staff recommends approval of the Kimley-Horn Work Authorization for design services in the amount
of$64,538.00.
Fli 7 Rig"mi
Tequesta - OldDixieStreetscape Work Authoriztion Costs
OldDixieHwvStreetscape SiteRender
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Agenda Item #13.
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VILLAGE OF TE UE TA
PROFESSIONAL SERVICES WORK AUTHORIZATION
OLD DIXIE HIGHWAY — STREETSCAPE DESIGN SERVICES
This Work Authorization authorizes Kimle -Horn and Associates, Inc. to perform work set forth
herein and is issued pursuant to the General Consulting Services continuing contract
F F =PW/Utilitie a 03-10-2025 SIC, between the pillage of Teque to (I'Client" or "pillage") and
im le -Horn and Associates, Inc. " im le -Horn' or "Consultant"), dated October 10, 202
(`°Agreement"). All terms and conditions of said Agreement are hereby incorporated and made
part of this Work Authorization.
Project Understanding
The pillage has requested that Kimle r-Horn prepare construction documents for permitting and
bidding the Old Dixie Highway street cape project in Tequesta, FL. The project limits are the R/W
of Old Dixie Highway from the intersection of Tequesta Drive north to the south driveway of the
Teguesta Water treatment plant, approximately , 00 linear feet.
Per the preferred concept developed under a separate task, four new curbed medians will be
designed as a part of a beatification effort for this portion of Old Dixie Highway. The four medians
will be designed with landscaping and irrigation, meeting County and Florida Green Boob design
standards. The entire project is located within Old Dixie Highway, a Pala Beach county facility.
it is anticipated that the pillage will eater into an interlocal agreement with Palm Beach County to
share the cost of the project. Additional grants and funding sources (net identified at the time of
the preparation of this work authorization) may also be used for the design and implementation
of the project.
Project Assumptions
This scope of services assures the following:
This scope of services is limited to the design of improvements within the R/W of Old Dixie
Highway.
The project will be designed and permitted as a single phase, constructed in one single
phase.
The pillage MI prepare and mail or otherwise advertise any required public notifications
related to the project.
The design and permitting of offsite improvements (drainage, utilities, roadway, etc.) are
excluded from this agreement. All work will be limited to the W of Old Dixie Highway}
with roadside improvements limited to irrigation water connection .
Fnvironrnental impact studies and assessments are not anticipated. Professional
Environmental services to prepare studies or assessments are not included in this
agreement.
R/W permitting through Pala Beach County is required for this scope of work.
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0 pillage of Tequeta permits for this project are not anticipated to be required. Plans will
he submitted to the pillage for review and comment by pillage Staff as a part of project
progress submittals.
0 A landscape design will be prepared for the medians per Florida Green Book requirements
for limits of clear sight and lateral offset criteria.
a An irrigation design will be prepared using Village-preferred equipment.
0 The roadway appears to be crowned in the center with existing drainage at the roadside.
o drainage impacts are anticipated by introducing medians to the crowned portion of the
roadway. Professional engineering services to prepare drainage designs are not included
in this agreement.
0 Utility design services are limited to water main taps, meters, and ba l flow devices to
serve as water source(s) for the proposed irrigation system. Client has indicated that
static water pressure in existing potable water mains Is —60 pia which is adequate to
power the system without the creed for booster pumps.
0 client has indicated that batten or solar powered irrigation controller types are acceptable.
Electrical engineering services are net anticipated to be required, so those services are
not included.
0 Presentation at public meetings or commission hearings is not anticipated; preparation of
renderings or attendance at such meetings or hearings is not included.
future project will resurface the roadway. Any stri ping mod ifications desig ned under+this
agreement may be accommodated with the future resurfacing project in mind.
0 Bid and Construction Phase services are not requested by the Tillage at this time; those
services may be added by the Tillage with a project amendment.
0 Grant application assistance services are not requested by the Tillage at this time; those
services may be added by the pillage with a project amendment.
0 No existing trees are anticipated to be impacted by the proposed improvements. Survey
services do not include locating existing trees or tree masses.
Scope of Services
l imle -Horn will provide the services specifically set forth below.
TASK 1: SURVEY SERVICES
subconsultant to I imley-Horn will prepare a Topographic Survey to National American
Vertical Datum 1 D 8). Services provided are limited to the following:
• Minimum of two permanent benchmarks per every 00' on site; description and elevation
to nearest .01'.
• Spot elevation at each intersection of a 0-foot square grid covering the property.
• Spot elevations at street intersection and at 160 feet on center curb, sidewalk and edge
of paving including far side of paring.
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0 Topographic data will be obtained at 100-foot intervals of the road from right-of-via to
right-of-way.
0 Plotted location of structures, man-made e.g., paved areas) and natural features. Ye
0 Location of fire hydrants available to the property.
0 All road striping will be located
0 Location and characteristics of power and communications systemsabove grade.
0 Location, size, depth and direction of flow of sanitary sewers, storm drains and culverts
serving, or on, the property; location of catch basins and ?manholes, and inverts of pipe at
each.
0 kale of drawing is typically 1 t'=20' unless the Client specifies a kale.
0 SUE (Subsurface Utility Exploration) services are net included
TASK 2 —BID/CONSTRUCTION DOCUMENTS
Using the Village-approved concept plan, prepared under a separate work authorization,
Consultant will prepare plans and details suitable for permitting and bidding purposes: with
engineering, landscape and irrigation. During this task, the consultant will perform the following:
0 contact utility owners and request any available information depicting the locations and
configuration of existing utilities within the project impact area.
0 confirm the project surrey with one "plans in hand" site visit with the client.
0 Attend coordination meetings with Palm Beach County related to permitting the proposed
improvements.
0 Prepare 90% construction documents typically consisting of the following:
■ Services for this task are limited to the following:
* corer Sheet
• General notes
• Demolition Plans I Erosion control Plans/ SWPPP Details and Notes
Roadway Plans
■ curbed median design
■ Signing and ?narking to show modifications to existing.
0 Roadway Details will consist of details that support the engineering plan
described above
0 Planting Plans and Details for proposed improvement areas will delineate plant
material, plant quantities, plant schedules, specifications and project-specific
planting details, including code required planting calculations.
0 Irrigation Plans a nd Details designed to provide irrigation coverage for all exterior
proposed landscaped areas, as directed by client.
■ calculation of irrigation system requirements based on water application per
week and water window availability as determined by local ?municipality and
South Florida Water Management District.
■ Water source(s) evaluation for irrigation system
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■ Irrigation mainline and sub-mainline sizing with recommended routing.
■ Irrigation controller locations with power supply drop locations coordinated with
electrical plans.
■ Material legend of all components.
■ Ancillary rotes, calculations, and labels as required to develop a master
irrigation system.
■ SFWMD Water use permit application on behalf of the client for well water
source, as re q u i red.
• Submit the 90% bid/construction drawings to the client for review and meet with the client
to discuss. After review, address reasonable review comments as part of the final
bid/construction drawings.
• Submit the repined 90% drawings for permit application to the pillage for building permit.
■ All Permit fees to be paid directly by the client
• Provide an updated OPCC for the 90% plans.
Deliverables
0 Progress PDF plan sets will be emailed to the client every Other week until 90% plans are
submitted.
a Sets of the 0% construction drawings in 245.1x 36" format for internal and permit review
0 Updated OPCC.
TASK 3 — PERMITTING
The consultant will prepare and submit applications, calculations, supporting documents and
plans for review by Palm Beach county for /W construction permitting.
o other agency approvals are anticipated or included in this scope of services other than those
identified above. All permitting fees will be the responsibility of the client. Project representation
for this task is required and is included in this proposal.
Consultant will provide up to two 2 rounds of responses to reasonable comments by Palm Beach
Counter. construction permitting, planning department reviews, commission reviews, zoning
board approval, or similar through the pillage of Tequeta is not anticipated and is not included.
TASK 4 — FINAL BID/CONSTRUCTION DOCUMENTS
Once the 90% construction drawings have been approved by the Client, these will be used as the
basis for preparing the final bid/ construction documents.
Specifications will be a part of the plan set. No separate technical specification booklet will be
produced. Kimley-Horn will assist the client in the preparation of certain sections of Division 1
specifications, limited to description of work, measurement and payment, and bid form. During
this task, the Consultant will perform the following:
* Revise a the drawings prepared in Task 2 per the client and counter comments.
0 Tabulate anticipated construction items, quantities, and measurement and payment items
and their associated rotes.
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Prepare Division 1 required provisions for inclusion into the client-provided contract
documents:
■ Determine anticipated construction time for contract purposes.
■ Update the engineer's opinion of probable construction costs.
■ Prepare a bid form that will list the separate pay items, estimated quantities, and units.
■ Provide the Client with a project description to be included in the client's front-end
documents.
Deliverables
0 Three sets of the final construction drawings in 24" x 36" format
0 Updated engineers' opinion of probable construction cost for the proposed improvement
AutocAD files of construction plans
S Word and Excel files of specifications or reports prepared related to this project
TASK 5 — PROJECT REPRESENTATION
E ENTATION
t the client's request, I imle r-Horn will represent the project and/or make presentations to
Tillage Staff, Tillage Commission, or permit agencies. Services under this task will be provided
on an hourly plus expense basis with a designated maximum fee_ Anticipated meetings are a
follows:
• Lip to three (3) face-to-face meetings consisting of the following-.
• Kick-off Meeting
• Progress meetings with Tillage staff
• Meetings with Palm Beach County related to R/W permitting and approvals
• Up to eight conference calls:
• coordination with Tillage PM/Staff
• Coordination with Palm Beach county
Additional Services
The following services are not included in the scope of services, but can be provided as additional
services if authorized by you:
• Bid Phase Services
• Construction Phase Services
• Grant application assistance
• Environmental surveys, studies, or reports
• Geotechnical engineering/reporting
• Subsurface Utility Exploration (SIDE) services
• completion of the capital financing plan or worksheet if required by funding agency.
• Financial feasibility, revenue, user charger or capital financing plan assessment.
• Signage design for project signs and/or gateway signs
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Agenda Item #13.
1 .8.25
Information and Services Provided by the Village
I imle -Horn assumes that all information provided by the Village can be relied upon in the
performance of professional services. The following information shall be provided to Kirnley-Horn
and/or the following services will be performed by the Village.
• Access to project site
• Existing utility information
• Irrigation equipment preferences
Schedule
I imle -Horn will provide services as expeditiously as practicable to meet a mutually agreed upon
schedule.
Fee and Billing
Kimle -Horn will perform the Scope of Services in Tasks 1-5 for the lump sum fee below in
accordance with the terms established in the Professional Engineering Services Agreement
between the Tillage and I irnley-Horn.
Individual task amounts are informational only. Kimle r-Horn reserves the right to reallocate
amounts among tasks as necessary.
Task No. Description Fee
1 Survey Services Subcon ultant 18a658
2 Bid/Construction Document 1 14
Permitting Services 7,670
4 Final Bid/construction Documents $ 10,125
Project are entation/Meetin 9940
Total Lump Sum Fee
Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only
to, the attached Standard Provisions, which are incorporated by reference. As used in the
Standard Provisions} "Consultant" shall refer to Kimle -Horn and Associates, Inc.} and "client"
shall refer to Tillage of Teque ta.
Remainder ainder of page inteotionally blank.
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Agenda Item #13.
92.8.25
If you concur in all the foregoing and wish to direct us to proceed with the services, please have
authorized persons execute both copies of this Agreement in the spaces provided below, retain
one copy, and return the other to us. We will commence services only after we have received a
fully executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days
after the date of this letter.
Accepted by:
Village of Tequesta Kimley-Horn and Associates, Inc.
6C -
Molly Young Christopher W Heggen, P.E.
Mayor Senior Vice President
Date: Date: 12.8.25
\J
Jonathan D. Haigh, PLA, ASLA
Project Manager
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Agenda Item #13.
ESTIMATE FOR PROFESSIONAL SERVICES
PROJECT; Old DIxie Streetsca e-CDs,Bid,and Consbvdton Phase Smices
CLIENT: _Village of Teguestia
ESTIMATOR, JDH 12KW25
DESCRIPTION: BIRECT LABOR MAN-HOURS
See Soope of Services SUIS r = LINE
PrImipal Sr Pr&. St Prof. Prof. Prof. Prof. Prof. Support TOTAL
isEnq.) (LA) (ENG) (LAJENO) (Lk ENG) (Eng.) Staff
(PM'�
Task 1-Survey Services
Survey Services $ 18,858
Task 2-Bid/Construction aoc.s
Utility oord i nation 2.0 4.0 $ 860
Cover Sheet 1.0 2,0 $ 430
General Notes 1.0 1.0 4.0 $ 1.025
Derrolition Plan 1.-D 2.0 10.0 $ 2,{D15
Erosion Control Plan 1. 2.0 10.0 $ 2,015
Engineering Roadway Roactway Plans 2.-D 1.0 4.0 20.0 $ 4,305
Landscape PlenslDetails 13_0 2.0 16.0 $ 3,365
Irrigation PIansMetails &0 2.0 16,0 $100 $ 3,465
OPC Prep 1.0 2.0 2.0 2.0 2.0 $ 1,665
Task 3-Permitting Services
County RIVV permitting 2.0 8.0 15.0 $100 $ 4,170
Coundy progress approvals 2.0 2.0 8.0 8,0 $ 3,500
Task 4-Final Bid/Gonstruction Dote
Cover Sheet 1.0 140
General Notes 1,0 1,0 $ 455
Demolition Plan 1.0 1.0 4.0 $ 1,025
Erasion Control Plan 1.0 1.0 4.0 3 11,025
EngIneering Plan 1,0 1_0 3.0 5,0 3 1,740
H a rdsca a Plans 2.0 3.0 5.0 5 1,700
Landscape Plans/Details 1.0 5.0 $ S75
Irrigation Plans/Details 1.0 4.0 5,0 $100 $ 1,675
OPC update 1,0 1.0 2.0 2,0 2,0 $ 1.390
Task 5-Project Representation
Face-fo-face m ee t i r r s 3 3,0 9.0 9,0 $200 $ 4.880
Conference ca I I/roc rdinatiun 1 4.0. 8_0 4.0 $ 4,060
t i i i
TOTAL HOURS 0.0 32_0 34.0 0.0 52.0 140.0 0.0 0.0 4_0 18658_0 500.0
LABOR HOUR 325.00 315.00 275.00 190.00 150.00 140.00 110.00 0.00 110.00 1.00 1A0
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ -
TOTALS1 0,04 1 6 930'00L 9,350,00 1 0,00 1 7,800,00 1 29,860_00 1 1104 1 0,00 1 440.00 1 18.658.00 500,00 $ 64,538
I :IVVPD_IALP1_Marketing%Proposalsl 0 5lTequesta-Old Dixie treaiscapeTull- D&Tequesta-Rernemberance Park_Fee_Estimate_7-25-24 12J8/2025
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