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Home My WebLink AboutDocumentation_Regular_Tab 24_4/9/2026 Agenda Item #24. Regular Council A-1 STAFF MEMO Meeting: Regular Council - Apr 09 2026 Staff Contact: Allyson Burg Department: Utilities Consider Approval of Florida Design Contractors, LLC Water Treatment Plant Filter Vessel Rehabilitation Change Order#3 SUMMARY: A The Village of Tequesta Utilities Department recommends approval of Florida Design Contractors, LLC (FDC) Water Treatment Plant (WTP) Filter Vessel Rehabilitation Contract Change Order #3 resulting in a three (3) day contract time extension with no change in contract price. FDC is currently under contract for the rehabilitation of the Village's filter vessels at the Water Treatment Plant. At the January 8, 2026 Regular Council Meeting, Council approved Change Order No. 1, which reduced the project scope from six (6) vessels to four (4) vessels based on operational analysis and ongoing evaluation of long-term PFAS treatment options. This resulted in a deductive credit of$157,296.96 and a sixty (60) day contract time extension. At the March 12, 2026 Regular Council Meeting, Council approved Change Order No. 2, which included a ten (10) day contract time extension for a Village hired wwelding contractor to complete repairs and the use of $14,729.75 from the "Allowance (Unidentified Conditions)" bid item for additional sandblasting associated with welding repairs on Vessels 2 and 5. Following completion of the additional welding repairs performed by Impact Welding Services, LLC on Vessels 2 and 5, exterior burn-through marks were identified as a result of the welding activities. To address these areas and provide protective coating, FDC submitted atime-and-materials (T&M) request for exterior coating of the affected areas on Vessels 2 and 5. The scope of Change Order No. 3 includes: • 1 day of delay from Village hired welder • 1 day for surface preparation consisting of grinding and cleaning of affected areas • 1 day for application of protective coating to prevent corrosion This change order does not increase the overall contract price, as the work is funded through previously approved allowance funds. If approved, the partially executed contractor-signed Change Order No. 3 will be provided to the Mayor for signature. The full Contract can be obtained by contacting the Utilities Department. Page 772 of 1201 Agenda Item #24. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET INFORMATION: BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑x N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes 0 N/A QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A COMMENTS/EXPLANATION ON SELECTION Approval of Chance Order No. 3 f.,i%MT o"i� =I L Change Order 3 - WTP Filter Vessel Upgrades Page 773 of 1201 Agenda Item #24. WTP Filter (Pressurized Vessel) Plant Upgrades CHANGE ORDER NO. 3 DATE ISSUED: March 30, 2026 EFFECTIVE DATE: March 30, 2026 OWNER: Village of Tequesta OWNER'S PROJECT NO.: UTII-02-10-2025/AF-1 CONTRACTOR: Florida Design Contractors, LLC PURCHASE ORDER#: PROJECT NAME: Water Treatment Plant(WTP) Filter(Pressurized Vessel) Plant Upgrades The Contract is modified as follows upon execution of this Change Order: Description: Time extension and release of "Allowance (Unidentified Conditions)" bid item for cost associated with additional exterior coating of vessels 2 and 5. Reasons for Change order:This change order associated with vessels 2 and 5 includes 1 time extension of three 3 days due to additional exterior vessel coating, and 2) release of "Allowance jUnidentified Conditions)" bid item funds in the amount of$5,059.37 for additional exterior vessel coating. This change order does not increase the contract price from the previous change order#2. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIM E Original Contract Price: Original Contract Times for Initial Milestone: Substantial Completion: January 5, 2026 $ $86%974.00 Ready for final payment: February 4, 2026 [Decrease]from previously approved Change Increase �. L--- ease1 from previously approved Change Orders No. 0 to No. 2: Orders No. 0 to No. 2: Substantial Completion: 70 Calendar Days $ (157,296.96) Ready for final payment: 70 Calendar Days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: March 16, 2026 $ $712,677.04 Ready for final payment: April 15, 2026 Ingroasp rnpr this Change Order: Increase[^a^..easel this Change Order: Substantial Completion: 3 Calendar Days $ 0.00 Ready for final payment: 3 Calendar Days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: March 19, 2026 $ $712,677.04 Ready for final payment: April 18, 2026 This change order(with accompanying documentation) meets the requirements of the Contract Documents and execution of the change order is recommended. Kimley orn and Associates, Engineer Dated: 3/30/2026 By: Nick Black, P.E. APPROVED BY OWNER: ACCEPTED BY CONTRACTOR: By: By: 'ja6wa�(' Molly Young, Village of Tequesta Florida besign Contractors, LLC Title: Village Mayor Title: Asst. P.M Date: Date: 3/30/26 Page 774 of 1201 Agenda Item #24. Initial, Date Initial —Date Initial, Date WTP Filter (Pressurized Vessel) Plant Upgrades CHANGE ORDER NO. 3 (CONTINUED) Description of Changes Change in Contract Price: Approved CO# Reason for Change Order 3 Release of"Allowance(Unidentified Conditions)"bid item funds in the amount $0.00 of $5,059.37 for additional exterior coating of vessels 2 and 5. This change order does not increase the contract price from the previous change order#2. Net Change in Total Contract Price for 0.00 Change Order No.3 Change in Contract Time: Approved Increase/ Co# Reason for Change Order .c,n 3 Time extension of three(3)days due to additional exterior coating of vessels Z +3 and 5. Net Change to Total Contract Time,Substantial Completion for 3 Calendar Days Change Order No.3 Net Change to Total Contract Time, Final Completion for 3 Calendar Days Change Order No.3 List of Supporting Documents Attachments: 1. Florida Design Contractors, LLC - FDC No. 08 Exterior Coating&Time Extension Request for vessels 2 and 5. Copyright°2018 National Society of Professional Engineers,American Council of Engineering Companies and American Society of Civil Engineers.All rights reserved. Page 2 of 2 Page 775 Of 1201 Agenda Item #24. ATTACHMENT 1 _ :f:il IrL, 1;1it March 24, 2026 Mrs. Allyson Burg, MBA, Deputy Utilities Director, The Village of Tequesta, Florida 901 N Old Dixie Hwy Tequesta, Florida 33469 Regarding: The Village of Tequesta WTP Pressure Vessel Plant Upgrades Subject: FDC No.08 Exterior Coating &Time Extension Request Dear Mrs. Burg: At the request of the owner this change order is for the exterior coating of vessels 5 & 2 as well as a time extension request. Due to the burn through from the welding in the vessels, Titans Coating will re-coat the exterior of both vessels 5 & 2 where the burn through is present. FDC will grind down the burn through areas that are visible to help the coating cure. The Village has requested to exclude sandblasting of the exterior of the vessels; without the proper blasting there will be no warranty provided on the exterior coating. FDC is requesting an additional three (3) day total time extension with our additional work scope. One (1) day for the additional day of welding performed by Impact Welding. Two (2) days for the exterior coating performed by Titans Coating. The total sum for the additional exterior coating of vessels 5 & 2 totals $5,059.37. Included in this change order is labor hours for FDC to grind down the burn marks on vessels 5 & 2 to help the coating cure. Should you have any questions, feel free to contact me. Regards, Zachary D. Hamman,Assistant Project Manager, Florida Design Contractors. 1326 South Killian Drive, West Palm Beach, FL 33403 www.FloridaDesignContractors,cum Phone: 561-845-1233 Fax: 561-848-5992 CGC1528648 Page 776 of 1201 Agenda Item #24. EST_1 979 PROPOSAL COST SUMMARY DATE: 3/26/2026 - - FLORIDA DESIGN CONTRACTORS,LLC 1326 S.Killian Drive FDC No. 8 FLoIaz Mcros Lake Park,FL 33403 PROJECT NAME: Tequesta WTP Filter Plant Upgrades SUBMITTAL No. LOCATION: 901 Old Dixie Hwy N, Tequesta FL RFI No. OWNER: Village of Tequesta DRAWING NO.: ENGINEER: Kimley Horn SPEC.SECTION: Clarifications: 1.Time is of the essence 2.Premium time costs are not included. 3.Costs to accelerate are not included. 4.Proposal includes only direct costs.No indirect,main office or extended overhead costs are included. 5.A time impact analysis has not been performed for this work but can be prepared at the Owner's request. 1. DIRECT LABOR Trade/Craft/Skill Unit Qty Rate Amount Trade/Craft/Skill Unit Qty Rate Amount a.Laborer Hr 8.00 $50.67 $ 405.36 h.Superintendent Hr $66.46 b.Skilled Laborer Hr $54.31 i.General Superintendent Hr $117.36 $ - c.Operator Hr $53.00 $ - j.Project Engineer Hr 1 1 $70.00 $ - d.Pipefitter Hr $71.00 $ - k.Project Manager Hr $129.00 $ - e.Pipe Layer Hr $57.35 $ - Comments:Time added for the SUBTOTAL $ 405.36 f.Plumber Hr $56.00 $ - grinding of exterior burn through FEE or MARK UP 15% $ 60.80 g.Foreman Hr $74.85 locations. TOTAL 466.16 2. MATERIALS DESCRIPTION Summary List of Materials Invoice/Quote No. Date Amount Comments: SUBTOTAL $ - SALES&SUR TAXES 7% $ - FEE or MARK UP 0% ]TOTAL - 3. EQUIPMENT-Summary of Specialty Equipment Pieces Description Unit Qty Rate Amount Description Unit Qty Rate Amount a.Generator Day $135.00 $ - j.Compressor Wk $ - b.A/C Unit&Components Day $145.12 $ - k.Compactor Wk $ - c. Backhoe 4wd Ext. Wk $ - I.Scaffolding System Day 10 $ - e.Mini Excavator Wk $ - n.Cut Off Saw 14" Wk $ - f. Excavator Wk $ - o.Threading Machine Wk $ - g.Front End Loader Wk $ - p.Hand Tools/Consumables Wk $ _ Comments: SUBTOTAL $ - FEE or MARK UP 15% $ - TOTAL - 4.OTHER COSTS-Supplemental Field Costs Description Unit Qty Rate Amount Description Unit Qty Rate Amount Storage Container(s) Mo. $ - Water Consumption Mo. $ - FDC Office Trailer System Day $31.81 $ - Project Specific Comm.Systems Mo. $ - FDC Super.Office Trailer System Mo. $ - Project Specific Software Systems Mo. I $ - Dumpster-20 Yd Mo. $ - Housing Mo. I $ - Porta John Day $4.61 $ - Comments: SUBTOTAL $ - Power Consumption Mo. $ - SALES&SUR TAXES 7% $ - Scheduling Specialist Mo. $ - FEE or MARK UP% Drafting-CAD Lot $ - TOTAL - 5. SUBCONTRACTORS List of Subcontractors and Description A.Titans Coating-Exterior Coating of Vessels 5&2-No Warranty&No Sandblasting-2 Days- 2140$Each Vessel $ 4,280.00 Comments:Exterior burn marks from the welding will be grinded with wire wheel to help coating cure without blasting. SUBTOTAL $ 4,280.00 Vessels will be cleaned by pressure washing the vessels prior to coating.Without sandblasting the vessels there will be no FEE or MARK UP 5% $ 214.00 warranty on the exterior coating. TOTAL $ 4,494.00 Bond Cost 2.00% $ 99.20 GRAND TOTAL $ 53059.37 Page 777 of 1201 Agenda Item #24. TITANS PROTECTIVE COATINGS,LL To: Florida Design December 9,2025 Quote#2089R ATTN: Estimator RE: VILLAGE OF TEQUESTA FILTER REHAB PROJECT BOTTOM EXTERIOR OF THE TANKS Our price includes supplying of all labor, some materials and equipment to complete the work as described below, with the exclusion mentioned below. Our price does NOT include: Sandblasting of the weld burns(per owners request) Surface prep and coating of any piping and equipment Coating of any concrete surfaces Prevailing wages if applicable Our price includes: Move in of materials and equipment Pressure washing of the area to be coated Hand sanding of the surfaces to be coated Wiping down of the sanded areas with MEK Supply and application of: Tnemec 135 as a prime coat Tnemec 69 as a intermediate coat Tnemec 1094 urethane as a final coat(color white) Clean up and move out Total price per tank exterior portion agreed: $ 29140.00 4 Tans exterior portions agreed: $ 89560.00 This price includes coating of the exterior of the tanks from tack welds down to 109'flange on the bottom Note: Per manufacturer standards,weld burns in coatings should be sandblasted, extending 6"beyond the burn,then coated with proper millage. There will not be any warranty on the areas that were not properly prepped before the coating's application. Sincerely Yours TITANS Protective Coatings, LLC 150 Evernia Street Ste. B Jupiter FL 33458 Phone 561-370-2085 email:denis@titansprotectivecoatings.com Page 778 of 1201