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HomeMy WebLinkAboutAgreement_General_4/9/2026_Kimley Horn and Associes, Inc. 12.8.25 VILLAGE OF TEQUESTA PROFESSIONAL SERVICES WORK AUTHORIZATION OLD DIXIE HIGHWAY — STREETSCAPE DESIGN SERVICES This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to the General Consulting Services Continuing Contract RFQ=PW/Utilities, 03-10-2025 MC, between the Village of Tequesta ("Client' or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-Hom" or "Consultant'), dated October 10, 2025 ("Agreement'). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. Project Understanding The Village has requested that Kimley-Horn prepare construction documents for permitting and bidding the Old Dixie Highway Streetscape project in Tequesta, FL. The project limits are the R/W of Old Dixie Highway from the intersection of Tequesta Drive north to the South driveway of the Tequesta Water treatment plant, approximately 3,300 linear feet. Per the preferred concept developed under a separate task, four new curbed medians will be designed as a part of a beatification effort for this portion of Old Dixie Highway. The four medians will be designed with landscaping and irrigation, meeting County and Florida Green Book design standards. The entire project is located within Old Dixie Highway, a Palm Beach County facility. It is anticipated that the Village will enter into an interlocal agreement with Palm Beach County to share the cost of the project. Additional grants and funding sources (not identified at the time of the preparation of this work authorization) may also be used for the design and implementation of the project. Project Assumptions This scope of services assumes the following: • This scope of services is limited to the design of improvements within the R/W of Old Dixie Highway. • The project will be designed and permitted as a single phase, constructed in one single phase. • The Village will prepare and mail or otherwise advertise any required public notifications related to the project. • The design and permitting of offsite improvements (drainage, utilities, roadway, etc.) are excluded from this agreement. All work will be limited to the R/W of Old Dixie Highway, with roadside improvements limited to irrigation water connection(s). Environmental impact studies and assessments are not anticipated. Professional Environmental services to prepare studies or assessments are not included in this agreement. • R/W permitting through Palm Beach County is required for this scope of work. 1 12.8.25 • Village of Tequesta permits for this project are not anticipated to be required. Plans will be submitted to the Village for review and comment by Village Staff as a part of project progress submittals. • A landscape design will be prepared for the medians per Florida Green Book requirements for limits of clear sight and lateral offset criteria. • An irrigation design will be prepared using Village-preferred equipment. • The roadway appears to be crowned in the center with existing drainage at the roadside. No drainage impacts are anticipated by introducing medians to the crowned portion of the roadway. Professional engineering services to prepare drainage designs are not included in this agreement. • Utility design services are limited to water main taps, meters, and backflow devices to serve as water source(s) for the proposed irrigation system. Client has indicated that static water pressure in existing potable water mains is -60 psi, which is adequate to power the system without the need for booster pumps. • Client has indicated that battery or solar powered irrigation controller types are acceptable. Electrical engineering services are not anticipated to be required, so those services are not included. • Presentation at public meetings or commission hearings is not anticipated; preparation of renderings or attendance at such meetings or hearings is not included. • A future project will resurface the roadway. Any striping modifications designed under this 'i agreement may be accommodated with the future resurfacing project in mind. • Bid and Construction Phase services are not requested by the Village at this time; those services may be added by the Village with a project amendment. • Grant application assistance services are not requested by the Village at this time; those services may be added by the Village with a project amendment. • No existing trees are anticipated to be impacted by the proposed improvements. Survey services do not include locating existing trees or tree masses. Scope of Services Kimley-Horn will provide the services specifically set forth below. TASK 1: SURVEY SERVICES A subconsultant to Kimley-Horn will prepare a Topographic Survey to National American Vertical Datum 1988 (NAVD 88). Services provided are limited to the following: • Minimum of two permanent benchmarks per every 500' on site; description and elevation to nearest .01'. • Spot elevation at each intersection of a 50-foot square grid covering the property. • Spot elevations at street intersection and at 100 feet on center curb, sidewalk and edge of paving including far side of paving. 2 12.8.25 • Topographic data will be obtained at 100-foot intervals of the road from right-of-way to right-of-way. • Plotted location of structures, man-made (e.g., paved areas) and natural features. Yes • Location of fire hydrants available to the property. • All road striping will be located • Location and characteristics of power and communications systems above grade. • Location, size, depth and direction of flow of sanitary sewers, storm drains and culverts serving, or on, the property; location of catch basins and manholes, and inverts of pipe at each. • Scale of drawing is typically 1"=20' unless the Client specifies a scale. • SUE (Subsurface Utility Exploration) services are not included TASK 2 —BID/CONSTRUCTION DOCUMENTS Using the Village-approved concept plan, prepared under a separate work authorization, Consultant will prepare plans and details suitable for permitting and bidding purposes, with engineering, landscape and irrigation. During this task, the Consultant will perform the following: • Contact utility owners and request any available information depicting the locations and configuration of existing utilities within the project impact area. • Confirm the project survey with one "plans in hand" site visit with the Client. • Attend coordination meetings with Palm Beach County related to permitting the proposed improvements. • Prepare 90% construction documents typically consisting of the following: ■ Services for this task are limited to the following: • Cover Sheet • General notes • Demolition Plans/ Erosion Control Plans/ SWPPP Details and Notes • Roadway Plans ■ Curbed median design ■ Signing and marking to show modifications to existing. • Roadway Details will consist of details that support the engineering plan described above • Planting Plans and Details for proposed improvement areas will delineate plant material, plant quantities, plant schedules, specifications and project-specific planting details, including code required planting calculations. • Irrigation Plans and Details designed to provide irrigation coverage for all exterior proposed landscaped areas, as directed by Client. ■ Calculation of irrigation system requirements based on water application per week and water window availability as determined by local municipality and South Florida Water Management District. ■ Water source(s) evaluation for irrigation system 3 12.8.25 ■ Irrigation mainline and sub-mainline sizing with recommended routing. ■ Irrigation controller locations with power supply drop locations coordinated with electrical plans. ■ Material legend of all components. ■ Ancillary notes, calculations, and labels as required to develop a master irrigation system. ■ SFWMD Water use permit application on behalf of the Client for well water source, as required. • Submit the 90% bid/construction drawings to the Client for review and meet with the Client to discuss. After review, address reasonable review comments as part of the final bid/construction drawings. • Submit the revised 90% drawings for permit application to the Village for building permit. ■ All Permit fees to be paid directly by the Client • Provide an updated OPCC for the 90% plans. Deliverables • Progress PDF plan sets will be emailed to the Client every other week until 90% plans are submitted. • Sets of the 90% construction drawings in 24" x 36" format for internal and permit reviews • Updated OPCC. TASK 3 — PERMITTING The Consultant will prepare and submit applications, calculations, supporting documents and plans for review by Palm Beach County for R/W construction permitting. No other agency approvals are anticipated or included in this scope of services other than those identified above. All permitting fees will be the responsibility of the Client. Project representation for this task is required and is included in this proposal. Consultant will provide up to two(2)rounds of responses to reasonable comments by Palm Beach County. Construction permitting, planning department reviews, commission reviews, zoning board approval, or similar through the Village of Tequesta is not anticipated and is not included. TASK 4 — FINAL BID/CONSTRUCTION DOCUMENTS Once the 90% construction drawings have been approved by the Client, these will be used as the basis for preparing the final bid/construction documents. Specifications will be a part of the plan set. No separate technical specification booklet will be produced. Kimley-Horn will assist the Client in the preparation of certain sections of Division 1 specifications, limited to description of work, measurement and payment, and bid form. During this task, the Consultant will perform the following: • Revise the drawings prepared in Task 2 per the Client and County comments. • Tabulate anticipated construction items, quantities, and measurement and payment items and their associated notes. 4 12.8.25 • Prepare Division 1 required provisions for inclusion into the Client-provided contract documents: ■ Determine anticipated construction time for contract purposes. ■ Update the engineer's opinion of probable construction costs. ■ Prepare a bid form that will list the separate pay items, estimated quantities, and units. ■ Provide the Client with a project description to be included in the Client's front-end documents. Deliverables • Three sets of the final construction drawings in 24" x 36"format • Updated engineers' opinion of probable construction cost for the proposed improvements • AutoCAD files of construction plans • MS Word and Excel files of specifications or reports prepared related to this project TASK 5 — PROJECT REPRESENTATION At the Client's request, Kimley-Horn will represent the project and/or make presentations to Village Staff, Village Commission, or permit agencies. Services under this task will be provided on an hourly plus expense basis with a designated maximum fee. Anticipated meetings are as follows: • Up to three (3) face-to-face meetings consisting of the following: o Kick-off Meeting o Progress meetings with Village staff o Meetings with Palm Beach County related to R/W permitting and approvals • Up to eight (8) conference calls: o Coordination with Village PM/Staff o Coordination with Palm Beach County Additional Services The following services are not included in the scope of services, but can be provided as additional services if authorized by you: • Bid Phase Services • Construction Phase Services • Grant application assistance • Environmental surveys, studies, or reports • Geotechnical engineering/reporting • Subsurface Utility Exploration (SUE) services • Completion of the capital financing plan or worksheet if required by funding agency. • Financial feasibility, revenue, user charge, or capital financing plan assessment. • Signage design for project signs and/or gateway signs 5 12.8.25 Information and Services Provided by the Village Kimley-Horn assumes that all information provided by the Village can be relied upon in the performance of professional services. The following information shall be provided to Kimley-Horn and/or the following services will be performed by the Village. • Access to project site • Existing utility information • Irrigation equipment preferences Schedule Kimley-Horn will provide services as expeditiously as practicable to meet a mutually agreed upon schedule. Fee and Billing Kimley-Horn will perform the Scope of Services in Tasks 1-5 for the lump sum fee below in accordance with the terms established in the Professional Engineering Services Agreement between the Village and Kimley-Horn. Individual task amounts are informational only. Kimley-Horn reserves the right to reallocate amounts among tasks as necessary. Task No. Description Fee 1 Survey Services Subconsultant $ 18,658 2 Bid/Construction Documents $ 19,145 3 Permitting Services $ 7,670 4 Final Bid/Construction Documents $ 10,125 5 Project Representation/Meetings $ 8,940 Total Lump Sum Fee $ 64,538 Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions, "Consultant" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to Village of Tequesta. Remainder of page intentionally blank. 6 12.8.25 If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us. We will commence services only after we have received a fully executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. Accepted by: Village of Tequesta Kimley-Horn and Associates, Inc. W Molly Young Christopher W Heggen, P.E. Mayor ��J n Senior Vice President Date: t `� a b a�► Date: 12.8.25 V\i AN I P Jonathan D. Haigh, PLA, ASLA Project Manager 7 ESTIMATE FOR PROFESSIONAL SERVICES PROJECT: Old Dixie Streetscape-CDs,Bid,and Constnidton Phase Swices CLIENT: %tillage or Tpquesta ESTIMATOR: JDH 1210872S DESCRIPTION. DIRECT LABOR MAN-HOURS See Scope of Services SUB EXP LINE Principal Sr Prof. Sr Prof. Prof. Prof. Prof. Prof. i Support TOTAL (Erg) (LA) (ENG) (LAIFNG) (LA/ENG) (Eng.) Staff PM Task 1-Survey Services Survey Services $ 18,658 $ 18.658 Task 2-Bid/Construction Docs Lifility Coordination 2.0 4.0 S 860 Cover Sheet 1.0 2.0 S 430 General Notes 1.0 1.0 4.0 $ 1,025 Demolition PIaO 1 1.0 1 2ol loo I I S 2015 Erosion Control Ptan 1.0 2.0 10.0 $ 2.015 Engineering Roadway Plans 2.0 1.0 4.0 20.o S 4,305 Landscape Plar15/Details 3.0 2.0 16.0 $ 3,355 Irrigation Plans/Details 3.0 2.0 16.0 $100 $ 3,465 OPC Prep 1.0 2.0 2.0 2.0 20 S 1.665 Task 3-Permitting Services County R/W permitting 1 2.0 1 8.01 16.0 1 1 $100 1$ 4170 County progress approvals 2.0 2.0 8.0 8.0 1$ 3,500 $ Task 4-Final Bid/Construction Does Cover Sheet 1.0 $ 140 General Notes 1.0 1.0 $ 455 Demolition Plan 1.0 1.0 4.0 S 1.025 Erosion Control Plan 1.0 1.0 4.0 S 1,025 Erigineeririg Plan 1 1.0 1.01 3.01 5.0 1 S 1.740 Hardscape Plans 2.0 3.0 5.0 $ 1J00 Landscape Plans/Details 10 50 $ 975 Irrigation Plar15/Details 1.0 4.0 5.0 $100 $ 1,675 OPC Update 1.0 1.0 2.0 2.0 2.0 $ 1,390 S Task S-Project Representation Face-fo-face meetings 3 3.0 9.01 9.0 $200 S 4.880 Conference calls/coordination 12 4.2 8.0 4.o $ 4.060 $ $ TOTAL HOURS 0.0 22.0 34.0 0.0 52.0 149.0 0.0 0.0 4.0 186m.0 500.0 LABOR 11/HOUR 325.00 315.00 275.00 190.00 150.00 140.00 110.00 0.00 110.00 1.00 1.00 0.00 0.00 1 0.90 0.00 0.00 0.00 0.00 0.00 o.00 0.00 0.00 $ TOTALS 0.00 6.930.00 9.35g.0o 0.00 7,800.00 20,680.00 0.00 0.00 440.00 16.656.00 600.00 $ 64,536 K:\WPO_LALP1_Marketing%Proposals\2025\Tequesta-Old Dixie Streetscape\Full-CDS\Tequesta-Rememberance Park_Fee_Estlmate_7-25-24 12)8/2025 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's " custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." E-Verifv :ltlidm it Bid/Proposal Number: Project Description: In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of- t. All persons employed by the Contractor to perform employment duties within Florida during the term of the contract; and 2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the Village of Tequesta. Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a printed copy of the completed E-Verify Company Profile page, obtained from hLtps://www.e- verify.gov. Contractor also agrees to obtain from each of its subcontractors/subconsultants an affidavit stating that the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. By affixing your signature below, you hereby affirm that you will comply with all E-Verify requirements. Company name Federal Employer Identification No. Signature Date Print Name Title STATE OF FLORIDA PALM BEACH COUNTY Sworn and subscribed before me by means of❑physical presence or ❑online notarization on this day of ,20 by who is personally known to me or has produced as identification and who did/did not take an oath, in the state and county first mentioned above. Notary Public (affix seal) My Commission Expires: