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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_5/14/2026 Agenda Item #5. D ra ft f� i MINUTES Workshop Meeting Village of Tequesta, FL Mayor Molly Young Vice-Mayor Rick Sartory Council Member Laurie Brandon Council Member Patrick Painter Council Member Kyle Stone March 30, 2026 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:02 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice Mayor Patrick Painter, Council Member Rick Sartory, Council Member Laurie Brandon, and Council Member Kyle Stone. AGENDA ITEMS 1. Tequesta Park Master Plan Update Mr. Johathan Haigh of Kimley-Horn presented a slideshow for Council on the proposed improvements to Tequesta Park which included playground and splash pad equipment. Playground equipment incorporated in the plan offered consideration for children aged toddler through 12 years old. Photos of a vast variety of swings, wonder walls, sensory equipment, rides and shade systems were part of the presentation. Water equipment included high intensity sprays, cannons, aqua domes, water interactive toys, geysers, fountains and cascades. Splash pad furnishings such as umbrellas, chairs, benches, and round tables completed the list of proposed equipment. Parking requirements mandated 224 spaces, utilizing 118 spaces already in existence. New spaces would include 8 handicapped and 111 regular parking spaces, brining the total to 229 spaces. Council had comments regarding artificial turf, lighting, trees close to the playground, water, budget constraints, deleting the baseball fields, parking, pavers, and creative funding for the park. The coastal theme received positive feedback, as did incorporating an "old Florida" vibe. 2. Discussion on Old Dixie Highway Streetscape Improvements Pag@a*of 402 Agenda Item #5. r,D ra ft Mr. Doug Chambers, Public Works Director presented a power point to Council on the Old Dixie Highway Streetscape Plan. The plan was a priority initiative on the Village's Strategic Plan and would enhance community character as well as the gateway corridor. Additionally, the design met the Florida Greenbook Visibility Standards and complied with the Manual on Uniform Traffic Control Devises (MUTCD) signage and markings and Palm Beach County roadway standards. The Streetscape Plan was reimbursable at 50% of the design cost, or $32,000, with the Village responsible for construction and maintenance. An interlocal agreement specified that the Village would handle permitting, inspections and long term upkeep. A total of 4 medians were projected to cost approximately $16,000 in annual maintenance, and construction funding had not yet been identified, although there was a potential for grants. Mr. Thomas Bradford of 44 Chestnut Trail addressed Council and opined that working with Palm Beach County was difficult and he recommended phasing the cost out over time. He encouraged the Village to take control of the Dixie Highway Corridor. Mr. Chambers announced Dixie Highway would begin being paved next month. ADJOURNMENT Council Member Stone made a motion to adjourn the meeting at 7:30 PM; seconded by Council Member Brandon. Motion carried 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@atjbcg 402 Agenda Item #5. D ra ft f� i MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL APRIL 9, 2026 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Vice Mayor Patrick Painter, Council Member Rick Sartory, Council Member Laurie Brandon, and Council Member Kyle Stone. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Brandon Council Member Brandon offered an invocation followed by the Pledge of Allegiance. APPROVAL OF AGENDA MOTION: Vice Mayor Painter made a motion to approve the agenda; seconded by Council Member Brandon. Carried 5-0. PRESENTATION 1. Proclamation Recognizing April 24, 2026 as Arbor Day The proclamation would be read at the upcoming Arbor Day Ceremony. 2. Proclamation Recognizing April as Water Conservation Month Village Clerk Lori McWilliams read the proclamation into the record. 3. Proclamation Recognizing May 3rd- 9th, 2026 as Drinking Water Week Village Clerk Lori McWilliams read the proclamation into the record. Mayor Young thanked the Water Utilities Department for their hard work and dedication to the Village. 4. Accept the Annual Comprehensive Financial Report (ACFR) for the Year Ended Pag@ of 409 Agenda Item #5. D ra ft September 30, 2025. Mr. Wade Sansbury, CPA and Managing Partner at Mauldin & Jenkins presented the annual audit results to Council. His report indicated strong fiscal health with a clean audit and robust fund balances as of September 30, 2025. The audit covered $2 million in State awards related to drinking water funds with no exceptions found. Additionally, the Village's pension plans were over 100% funded, reflecting strong long-term financial planning. The Village's total net position increased by $7.8 million to $63.2 million, signaling positive growth and fiscal management. CONSENT AGENDA Mayor Young thanked the Whitman family for their donation to the Banyan Tree maintenance. MOTION: Council Member Brandon made a motion to approve the Consent Agenda as presented; Vice Mayor Painter seconded the motion. Carried 5-0. 5. MINUTES: March Z 2026 Workshop, March 12, 2026 Special Meeting and March 12, 2026 Regular Meeting 6. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Holtz Consulting Permit Review, $5.,000.00 B. McKim & Creed, Inc, $15,000.00 C. Tequesta Fire Rescue, PBC Commissioners EMS Grant Funds, $0.00.00 7. Consider Approval of Point Drive Banyan Tree Maintenance Donation and Village of Tequesta Donation Agreement for Tree Maintenance 8. Consider Approval of Work Authorization with Kimley-Horn and Associates, Inc. to Provide Engineering Services for the Restoration of the Steel Columns and Structural Components at the Village's Public Services Facility located at 136 Bridge Road 9. Consider Approval of Single Source Purchase for Replacement of the Village Hall Air Conditioning Control Panel and Associated Equipment 10. Consider Approval of Work Authorization with Kimley-Horn and Associates for Construction Services for the Tequesta Drive Bridge Restoration Project 11. Consider Approval of Piggybacking the Palm Beach County Pathway and Minor Continuing Services Construction Contract with Wynn and Sons Environmental Construction Co. Inc. 12. Consider Approval of an Interlocal Agreement with Palm Beach County for Old Dixie Highway Streetscape Improvements 13. Consider Approval of Kimley-Horn and Associates Work Authorization for Design Services for Old Dixie Highway Streetscape Improvements 14. Consider Approving One Five Year Extension to the Interlocal Agreement with the Municipal Public Safety Communications Consortium (MPSCC) Pag@4bc2f 409 Agenda Item #5. r,D ra ft 15. Consider Approving a Memorandum of Understanding Between the Village of Tequesta and Gunbusters Firearms Pulverizer 16. Consider Approval of Memorandum of Understanding with Martin County Fire Rescue (MCFR) for the Purchase of Fuel for Authorized MCFR Vehicles END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Harold Taylor of 13 Chapel Court complained about Hanna's Home allowing torpedo grass to grow near his property line. COMMUNICATIONS FROM COUNCIL Council Member Brandon thanked Council Member Sartory for arranging a special law enforcement opportunity for the Police Department's Explorers. Mayor Young thanked staff for the fun Easter festivities. STANDING REPORTS Village Attorney Attorney Davis had no report for this meeting. Village Manager 17. Manager's Monthly Report (to follow) Village Manager Jeremy Allen reported on the recent Quiet Zone Notice of Intent, reminded residents of the upcoming deadline for applications for Village Boards and Committees, reminded everyone of the upcoming Shred It / Coffee with a Cop Event as well as the Concert Series in the Park this weekend. Additionally, there would be a vertical oyster garden demonstration at the concert and a Strategic Planning Meeting coming up April 13th in the Council Chambers. Police Department 18. Police Department Standing Report Police Chief Medina addressed Council and offered an update on the Explorers Program, facility tours, bike helmet fittings and give sways, e-bike stops and safety incentives, the Resident Academy, Resident Action Committee new members, new Police Officer Terrell, restructuring Coffee with a Cop, and an upcoming E-Bike Family Day. Fire Department 19. Fire Department Report Fire Chief McLaughlin reported to Council on recent events which included advanced Pag@ cff 409 Agenda Item #5. r'D ra ft training and apparatus procurement for improved emergency response, water training, the new rescue vehicle (ready in approximately 20 months), an AED (Automated External Defibrillator) installed at Tequesta Park, fire protection discussions ongoing with The Reserve, and CPR (Cardiopulmonary Resuscitation) and AED training at Sandpointe Bay Condominium. UTILITIES 20. Utilities Standing Report Utility Director Allyson Burg reported to Council on the water treatment plant and system upgrades, Well #28 testing completion, filter and membrane replacement projects nearing completion, SCADA conversion kickoff, water main replacement and repairs, Water Main #1 nearly complete, Water Main #2 (phase 2) contract awarded to Amid, water main project redrilling (with contractor covering extra costs), and department employment vacancies filled. REGULAR AGENDA OLD BUSINESS 21. ORDINANCE 03-26, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 14. BUILDING AND BUILDING REGULATIONS; PROVIDING MULTIPLE RECOMMENDED BUILDING AND BUILDING REGULATION CODE UPDATES; AMENDING CHAPTER 14 AT ARTICLE I. — IN GENERAL TO MODIFY CONSTRUCTION WORK HOURS; AT ARTICLE IV CREATING A NEW GREEN BUILDING INCENTIVE PROGRAM; AT ARTICLE Vlll. — CONSTRUCTION SITE MAINTENANCE REQUIRING TEMPORARY CONSTRUCTION SITE FENCING; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILI TY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 03-26, Second Reading into the record. The meeting was opened to Council comments, there being none it was then opened to public comments. There were no comments and the item was closed for discussion. MOTION: Council Member Brandon made a motion to approve Ordinance 03-26 Second Reading: Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. 22. ORDINANCE NO. 04-26: SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 22. — COMMUNITY DEVELOPMENT; PROVIDING MULTIPLE RECOMMENDED COMMUNITY DEVELOPMENT CODE UPDATES; AMENDING CHAPTER 22 AT ARTICLE 11. — COMMUNITY APPEARANCE; AT SECTION 22-53. — POWERS AND Pag@ c4 409 Agenda Item #5. r'D ra ft DUTIES; ADDING SPECIAL EXCEPTION REVIEW THE PLANNING AND ZONING BOARDS RESPONSIBILITIES; AT SECTION 22-55; AUTHORIZING NOTICE TO BE PUBLISHED ON VILLAGE'S PUBLIC NOTICE BOARD; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 22. COMMUNITY DEVELOPMENT SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 04-26 Second Reading into the record. The meeting was opened to Council comments, there being none it was then opened to public comments. There were no comments and the item was closed for discussion. MOTION:Vice-Mayor Sartory made a motion to approve Ordianance 04-26, Second Reading; Council Member Brandon seconded the motion. Carried unanimously 5-0. 23. Second Hearing to Consider Approval of the First Addendum to the Development Agreement for The Reserve at Tequesta Utility Director Allyson Burg addressed Council and asked for consideration in adding a first addendum to the development agreement for the Reserve at Tequesta. The addendum would extend the infrastructure responsibilities that are set to expire next month. The agreement clarified cost and ownership relating to the transfer of the water utilities infrastructure. MOTION: Council Member Brandon made a motion to approve the First Addendum to the Development Agreement for the Reserve at Tequesta; Council Member Painter seconded the motion. Carried unanimously 5-0. 24. Consider Approval of Florida Design Contractors, LLC Water Treatment Plant Filter Vessel Rehabilitation Change Order#3 Utility Director Allyson Burg addressed Council and asked for consideration in granting a change order for Florida Design Contractors for exterior coating of the water tanks. MOTION: Council Member Painter made a motion to approve Change Order #3 for Florida Design Contractors; Council Member Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 25. RESOLUTION NO. 02-26: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2025/2026 GENERAL FUND BUDGET, WATER FUND BUDGET, AND SPECIAL LAW ENFORCEMENT TRUST BUDGET; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Pag@aFgbcff 409 Agenda Item #5. r'D ra ft Finance Director Jeff Snyder explained the amendment to the general fund budget which included grant funds, Tequesta Bridge repair costs, and a SRL (State Revolving Loan). MOTION:Vice-Mayor Sartory made a motion to approve Resolution 02-26; Council Member Brandon seconded the motion. Carried unanimously 5-0. 26. Consider Approval of Award -Tequesta Drive Bridge Restoration Project with Cone and Graham Inc in the Amount of$985,282.00 Public Works Director Doug Chambers addressed Council and asked for approval in granting Cone and Graham the restoration contract for concrete and steel repairs, as well as surface cleaning and painting for the Tequesta Drive Bridge. The project would prevent costly future repairs and improve safety. MOTION: Council Member Stone made a motion to approve the award of Tequesta Drive Bridge Restoration Project to Cone and Graham; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. 27. Consider Approval of; Tequesta Park Steel Maintenance Building Slab and Site Work with Wynn and Sons Environmental Construction Co. Inc. Public Works Director Doug Chambers addressed Council and asked for approval in granting the contract for the Tequesta Park steel maintenance building to Wynn and Sons Environmental Construction Company, Inc., using a piggyback agreement. The slab construction aligned with the updated Master Plan which included adding 2 pickleball co u its. MOTION: Council Member Painter made a motion to approve the Tequesta Park building slab and site work with Wynn and Sons Environmental Construction, Co. Inc.; Council Member Brandon seconded the motion. Carried unanimously 5-0. 28. Consider Approval of Miller Electric Company Piggyback Agreement and Proposal for Water Treatment Plant Building and Entry Gate Access Controls for a Total Not to Exceed$43,937.61 Utility Director Allyson Burg addressed Council and asked for consideration in approving a contract with Miller Electric for security gate access control enhancements funded through a piggyback agreement. MOTION: Council Member Brandon made a motion to approve a piggyback agreement with Miller Electric; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. 29. Consider Approval of Kimley-Horn and Associates, Inc., Work Authorization for Construction Phase Services for WM#2 Beach Rd Phase 2 Water Main Replacement in an Amount Not-to-Exceed$153,817.85 Utility Director Allyson Burg asked for Council consideration in granting Kimley Horn and Associates a work authorization for Water Main #2. MOTION: Council Member Painter made a motion to approve Kimley Horn and Pag@ cff 409 Agenda Item #5. r,D ra ft Associates, Inc. work authorization for construction phase services for Water Main #2; Council Member Brandon seconded the motion. Carried unanimously 5-0. 30. Consider Approval of Amici Engineering Contractors, Inc., Authorization of Award and Execution of a Contract for WM#2 Beach Rd Phase 2 Watermain Replacement for an Amount Not-to-Exceed$3,540,449.60 Utility Director Allyson Burg asked for Council consideration in granting approval of the contract award to Amici Engineering Contractors, Inc. for the water main replacement along Beach Road, Phase 2. MOTION:Vice-Mayor Sartory made a motion to approve Amici Engineering Contractors, Inc award and execution of the contract for Water Main #2, Beach Road Phase 2: Council Member Brandon seconded the motion. Carried unanimously 5-0. 31. 2026 Governmental Assemblies Representation Appointments Village Clerk Lori McWilliams went over the current appointments Council was serving on and updated the list as requested. ANY OTHER MATTERS Council Member Sartory gave a brief summary of the tour that the Explorers were able to take during recent visits to the detention center for Palm Beach County. He enjoyed sharing that aspect of his job with young people interested in law enforcement. Council Member Stone asked staff to look into a situation involving a non working employee who was still being paid. Manager Allen would report back to Council on how area municipalities managed similar situations. ADJOURNMENT The meeting was adjourned at 7:19 P.M MOTION: Council Member Stone made a motion to adjourn the meeting; Council Member Sartory seconded the motion. Carried 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@*ba 409 Agenda Item #5. D ra ft f� i MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL APRIL 13, 2026 9:00 AM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 9:06 A.M. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice Mayor Patrick Painter, Council Member Rick Sartory, Council Member Laurie Brandon, and Council Member Kyle Stone. APPROVAL OF AGENDA MOTION: Vice Mayor Painter made a motion to approve the agenda as presented; Council Member Brandon seconded the motion. Carried 5-0. COMMUNICATIONS FROM CITIZENS There were none. AGENDA ITEMS 1. 2026-2027 Village of Tequesta Strategic Planning Workshop Manager Allen presented a power point to Council on the 2026-2027 Strategic Plan. He emphasized: excellence, ethics and transparency, quality of life, employees, communication and compassion. The plan focused upon preserving and enhancing the unique character, community spirit, small town values, and superior quality of life for all who reside, visit and work within the Village of Tequesta. Council discussed a non ad valorem study for fire and public services, a master facilities plan, a mobility fee study, public education on property taxes, stormwater resilience, Tequesta Park redevelopment costs, Remembrance Park expansion, Old Dixie Highway beautification, environmental education and initiatives, Tree Planting Phase 2, water infrastructure capital improvements, and a citizen budget oversight committee. Council ranked their top priorities to be water infrastructure, Remembrance Park Phase PagRalijb0f 402 Agenda Item #5. r,D ra ft 3, a master facilities plan, Tequesta Park redevelopment and Old Dixie Highway beautification. There were no public comments. The prioritized plan would be presented to Council for approval at the May 2026 Regular Council Meeting. ADJOURNMENT The meeting was adjourned at 1:33 P.M. MOTION: Council Member Stone made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@ c2f 402