HomeMy WebLinkAboutDocumentation_Regular_Tab 08_5/14/2026 Agenda Item #8.
Regular Council
A-1
STAFF MEMO
Meeting: Regular Council - May 14 2026
Staff Contact: Gus Medina, Police Chief Department: Police
Consider the Approval of a Professional Services Agreement between the Village of Tequesta and
Accreditation Colony, LLC.
SUMMARY: J
This is a contract between the Village of Tequesta and Accreditation Colony, LLC. Accreditation Colony is the
managing company for the Tequesta Police Department's Florida Department of Law Enforcement
Accreditation certification. Accreditation Colony has overseen the Tequesta Police Departments Accreditation
process since 2021. The monthly cost of the new contract is $2,768.00 per month. The approval of this
contract would maintain consistency in the Tequesta Police Department's FDLE Accreditation management
process. This contract is believed to be a best interest acquisition for the Village of Tequesta.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT 33,216.00 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
2857443.58 337216.00
FUNDING SOURCES: Asset Forfeiture Funds IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
POTUTIAL MOTION / DIRECTION REQUESTED:
Recommend to Pass
PROFESSIONAL SERVICES AGREEMENT
2021 PUBLIC RECORDS ADDENDUM IG ADDENDUM ADA ADDENDUM EVERIFY ada (6)
Page 103 of 409
Agenda Item #8.
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (this "Agreement") is made and entered into as
of the day of , 20 (the "Effective Date"), by and between the
Tequesta Police Department and Jeffrey D. Owens (DBA) "Accreditation Colony, LLC
(the "Service Provider") with an office located at Post Office Box 231 / 3245 NE 106
Street, Anthony, Florida.
WHEREAS, the Tequesta Police Department wishes to obtain the professional services
of the Service Provider; and,
WHEREAS, the Service Provider has the knowledge, skill, and capability to perform
such services for the Tequesta Police Department.
THEREFORE, in consideration of the foregoing, the parties, intending to be legally
bound, hereby agree to the following:
1. Services. The Service Provider is hereby retained by the Tequesta Police
Department, and Service Provider agrees to provide the following services:
a. Prepare the Department for accreditation, including coordinating, overseeing,
and planning the Department's adherence to standards set forth by the
Commission for Florida Law Enforcement Accreditation, Inc. (CFA);
b. Maintains the department's policy manual and historical records of revised
policies and procedures. Assists Command Staff with writing and/or reviewing all
policies and procedures to ensure compliance with new or amended CFA
standards and best practices. Recommends policy and procedure revisions as
needed;
c. Responsible for maintaining report files for accreditation, sending out
reminders of proofs of compliance due under the authority of the Chief;
d. Enforce work deadlines as they apply to the accreditation requirements.
Ensures all annual and/or time sensitive reviews, reports, audits, inventories, and
inspections are completed or prepared and are submitted as required by CFA;
e. Responsible for maintaining all files and data entry via PowerDMS software;
f. Provide advice, support and assistance by interpreting policies and
procedures;
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Agenda Item #8.
g. Responsible for adherence to changes in CFA standards and current laws that
pertain to those standards. Attend accreditation-related training and conferences
to remain updated on requirements.
h. Accurately compile "proofs of compliance" for applicable accreditation
standards; and
i. Act as a liaison between the Tequesta Police Department, outside agencies,
and the CFA.
2. Work Made for Hire. The Work Product shall constitute works-made-for-hire
belonging exclusively to the Tequesta Police Department. To the extent that any Work
Product does not constitute a work-made-for-hire owned by the Tequesta Police
Department, Service Provider agrees to assign and transfer all of its rights, title, and
interest in such Work Product to the Tequesta Police Department.
3. Modifications to Work Product. The Tequesta Police Department retains the right
to modify the Work Product or to merge the Work Product into other documents or other
materials owned or utilized by the Tequesta Police Department.
4. Payment. The Tequesta Police Department agrees to pay Service Provider
$ 2768.00 monthly for Services completed in accordance with the terms of this
Agreement. The fee shall be payable within thirty (30) days after receipt and approval
by the Tequesta Police Department of Service Provider's invoice. The Service Provider
shall not incur or charge the Tequesta Police Department any other fees or expenses
without the prior written authorization of the Chief. Performance beyond the limitations
set forth in this Agreement (either financial or time period) shall be at the sole risk and
responsibility of the Service Provider, and the Tequesta Police Department shall not be
obligated to pay for Services exceeding the funding or contract period of this
Agreement. If the Service Provider becomes unable to perform services pursuant to this
Agreement by reason of illness, incapacity, or death, compensation shall cease upon
the happening of the event.
5. T_. The term of this Agreement shall commence on May 1, 2026, and shall
continue until April 30, 2027, unless this Agreement is otherwise extended or terminated
in accordance with the terms specified herein.
6. Entire Agreement. This Agreement represents the entire agreement between the
parties hereto and supersedes all prior and contemporaneous written or oral
agreements and all other communications between the parties relating to the Services
to be rendered hereunder. Any additions, deletions, or modifications shall not be binding
on either party unless accepted and approved in writing by duly authorized
representatives of both parties. In the event of any contradictory provisions between this
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Agenda Item #8.
Agreement and the terms or other documents issued by the Tequesta Police
Department or Service Provider in connection herewith, the terms set forth in the body
of this Agreement shall prevail.
IN WITNESS WHEREOF, this Professional Services Agreement has been duly
executed by the authorized representatives of the parties hereto as of the date first set
forth above.
Dated: , 20 Village of Tequesta
By:
Name:
Title:
Dated: 1 20 SERVICE PROVIDER
By:
Name:
Title:
Page 106 of 409
Agenda Item #8.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 107 of 409
Agenda Item #8.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/.,"
Page 108 of 409
Agenda Item #8.
E-Verify Affidavit
Bid/Proposal Number:
Project Description:
In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E-Verify System to verify the employment eligibility of:
1. All persons employed by the Contractor to perform employment duties within Florida during
the term of the contract; and
2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work
pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S.
Department of Homeland Security's E-Verify System during the term of the contract is a
condition of the contract with the Village of Tequesta.
Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and
provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a
printed copy of the completed E-Verify Company Profile page, obtained from hgps://www.e-
veritgov.
Contractor also agrees to obtain from each of its subcontractors/sub consultants an affidavit stating that
the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized
Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a
copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the
subcontract and any extension thereof.
By affixing your signature below, you hereby affirm that you will comply with all E-Verify
requirements.
Company name Federal Employer Identification No.
Signature Date
Print Name Title
STATE OF FLORIDA
PALM BEACH COUNTY
Sworn and subscribed before me by means of❑physical presence or ❑online notarization on this day
of 120 by ,who is personally known to me or has produced
as identification and who did/did not take an oath, in the state and county
first mentioned above.
Notary Public (affix seal)
My Commission Expires:
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