HomeMy WebLinkAboutDocumentation_Regular_Tab 13_5/14/2026 Agenda Item #130
Regular Council
A-1
STAFF MEMO
Meeting: Regular Council - May 14 2026
Staff Contact: Allyson Burg Department: Utilities
Utilities Standing Report
_SUMMAF;�N a
Please find the Utilities Department monthly report attached.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
Utilites Update for MAY Mtq
2026.04.Monthly Dashboard FY26 DLR
20260504 CIP Weekly Project Update ADA
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Agenda Item #13.
V '111age of T
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345 Tequesta Drive = 561-768-0700
Tequesta, FL 33469 www.tequesta.org
' t
To: The Honorable Mayor and Village Council
Through: Jeremy Allen, Village Manager
From: Allyson Burg, Director, Utilities Department
Date: May 4, 2026
Re: Utilities Department Monthly Report— May Council Meeting
The Utilities Department update is found below:
STORMWATER
• Dover Ditch—BlueTerra, LLC ($304,289.80)
o FDEP Grant reimbursement has been received in the full grant amount of$157,500
• FY26 Stormwater Pipe Lining—SAK Construction, LLC ($95,769)
o The FY26 SW Pipe Linings were approved at the February Council Meeting. The Purchase Order
has been processed and approved internally. Staff is working with the Contractor for the
scheduling of work.
• Swale Regrading&Stormwater Pond Inlet& Outlet Inspections—Inland Grading Inc. ($78,480)
o The proposal for pond inspections and swale regrading was approved at the March council
meeting. Pond inspections have been completed. Staff is working with the Contractor to schedule
the swale regrading work.
WATER
Production Wells
• Surficial Aquifer Well#28 Design and Construction
o In FY27 we are planning on bringing a proposal to drill well SA28,which is in our South Florida
Water Management District (SFWMD)water use permit (WUP). However,we are awaiting the
results of the Water Treatment Master Plan before proceeding with design to ensure we are
making the most fiscally responsible decision.
o This well is currently permitted on a VOT owned parcel across the street and railroad from the
water treatment plant.This site is not ideal as it would have to be accessed through an FEC lease.
o Florida Design Drilling completed test well drilling on the water plant site. Water quality and
production capability testing was completed and results sent to the Village's hydrogeologist
consultant,JLA Geosciences, confirming the viability of constructing the production well in this
location.
o The SFWMD Permit Letter Mod to move the permitted location of future Well SA28 from an
inaccessible parcel to the water plant was approved.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfe 187 of 409
Agenda Item #13.
• Surficial Aquifer Well Annual Rehabilitation & Well#26 Evaluation
o Well#26 was rehabilitated by AMPS in January however we continue to have issues with air
entrainment and have contracted with an expert,JLA Geosciences, to provide rehab directions
and oversight
— Florida Design Drilling, Inc. completed rehabilitation of the well which consisted of high
strength disinfection and extended air lift development and purging of the well, pre and
post rehab video inspection and bacteriological clearance.
— Unfortunately,there was very little improvement in the well. Village staff are working with
our hydrogeologist to explore next steps.
o Staff have completed wellfield testing. Victoria Gonzalez, Utilities Intern, is compiling all the
results and the next well to be rehabbed will be identified in the coming month.
• SFWMD Water Use Permit(WUP)and Well SA 24 Allocation
o In review of all PFAS results from surficial wells it was discovered that SA 24 has very low levels
compared to other wells.
o Well SA 24 is only one of two wells that has a limit on the quantity of water we are allowed to
pull from it every month. This limit is due to a nearby wetland; however,this well has not always
had a consumption limit.
o When we met with SFWMD on 3/13/26 we requested an increase in the consumption limit on
this well. SFWMD advised that they would have to "open the permit up"to revise this limit and it
cannot be completed by a simple letter modification (like what we would do to move SA28).
Opening our permit would give SFWMD the opportunity to add additional requirements to our
permit that we do not currently have.
o Because opening the permit would be required to revise this limit, in conjunction with the fact
that our permit expires in 4 years we would have to go for full permit renewal in 4 years
regardless,we are planning to proceed with permit renewal early to only open our permit one
time. During this renewal we will also explore the opportunity of permitting more RO wells with
the anticipation that we will be going to full RO in the next decade and would want those wells in
our permit now instead of opening our permit again in 10 years.
Water Production
• Water Treatment Improvements—In Redesign
o FDEP SRF loan agreement was executed and received by the Village on 7/1/25- $5,745,000;the
difference we recommend paying out of reserves
o As a result of the ongoing Water Treatment Master Plan underway by Kimley-Horn,the Village
proactively reviewed all projects underway and/or planned to ensure investment into
infrastructure was not being made that may be impacted by the result of the Master Plan.The
WTP Efficiency Upgrades had multiple components that were identified for removal from this
project because they may not be necessary in the future or may have a negative impact on future
upgrade.
o Utilities staff met with Wright-Pierce on 1/13/26 to review all components to be removed from
the scope and current equipment that has been replaced since the project was originally
designed.
o The proposal for redesign was approved at the March council meeting.
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Agenda Item #13.
o The expected project schedule is provided below:
— 90%designs 4/17/26
— 100%designs 5/22/26
— Bid project 6/4/26
— Bids due 7/9/26
— Award at 8/13/26 Council meeting
— NTP September/October 2026
• SCADA Conversion—McKim & Creed ($209,455.48)
o The decision was made to remove the SCADA, Supervisory Control and Data Acquisition (Controls
for the water plant), from the WTP Efficiency Upgrades project.This decision was made due to
the time required to remove portions of scope of work from the WTP Efficiency Upgrades project
and the inability to continue waiting on this SCADA conversion. We currently operate using a very
outdated type of SCADA system called Wonderware.The IT Department has been assisting the
Utilities Department for over a year putting band aids on our system to keep it going until this
conversion can take place. When we went out for our CCNA in FY25 one of the consultants that
was selected, McKim & Creed, has a division that specializes in SCADA.After multiple meetings
reviewing our system with them and vetting the ability to complete the conversion prior to the
WTP Efficiency Upgrades, Utilities staff is confident that completing the SCADA conversion now
through a piggyback contract from Tarpon Springs will be the fiscally responsible and
operationally sound decision.A proposal from McKim & Creed was approved by Council in
February.
o A kickoff meeting was held on 3/19/26 and the programmer that has been assigned to our
project completed a thorough review with staff of the current system
o The IT Department is also assisting on this project with equipment procurement, integration, and
security measures.
o The project is estimated to be completed by November 2026
• Water Treatment Master Plan—Kimley-Horn &Associates ($121,091.52)
o This work includes developing a plan to meet the US EPA PFAS regulatory requirements by 2029
(proposed extension to 2031)
o This Master Plan will provide both short-term and long-term compliance plans,taking into
account financial and regulatory impacts.
o Data collection and analysis are complete.
o A workshop to review current capabilities to increase production on the RO treatment to reduce
PFAS levels in the finished water was held on 2/11/26
o KHA has moved onto task three evaluating various Surficial Aquifer treatment options and
anticipates full Plan completion by mid May. Kimley-Horn will present their findings to staff in the
coming weeks.
• Raw Watermain Pigging— In Design
o We currently operate and maintain 10 surficial aquifer(SA) wells.These wells produce large
amounts of iron that deposit in the raw watermain over time, reducing the capacity of the main
and restricting flow to the WTP. It is important to proactively"pig"the watermain to remove this
build up. In order to pig the main launch ports and flushing ports must be installed on the main
requiring engineering support. Once installed they will remain in place for future use.
o This FY a total of$150,000 was budgeted for this project.
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Agenda Item #13.
o Over the past month staff has worked diligently to pothole and verify all raw watermain
infrastructure.There were conflicting as-builts which required onsite verification.
o Baxter&Woodman are working towards final design of the project.
• WTP Security Improvements—Underway
o This FY the following funds were budgeted in relation to this project
— Plant Security Fence Repairs ($50,000)
— Asphalt Maintenance and repair($10,000)
— Perimeter Fence Clearing ($30,000)
— Gate Replacements ($70,000)
o The quote for access controls for the gate,with card readers on two building doors, was received
in the amount of$43,937.61
o Staff are working on compiling quotes for gate replacement and fence replacement for the front,
western, portion of the property
o Due to limited funding the Utility plans to budget for the remaining fencing in the following FYs
with one side being completed each FY.
Water Distribution Projects
• WM#1 Tequesta Dr—Ferreira Construction Co. ($2,899,263.40)
o All larger directional drills are completed. Final clearance from the Palm Beach County
Department of Health was received on 4/29/26. Remaining work includes connection of new
water mains to the existing system and connection of all services.
o The expected substantial completion date is 5/7/26 at which the Contractor is required to have
any new services connected to the new main and servicing the respective houses. Connections of
the new main to side streets will continue to occur but must be achieved before final completion.
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• WM#2 Beach Rd Phase 2—Amid Engineering Contractors, LLC ($3,5401449.60)
o Contract was awarded at the April 2026 Council meeting
o Preconstruction meeting was held 4/23/2026
o NTP will be issued 6/23/2026
o Est Project Completion: Feb 2027
o Utilities staff will provide community outreach meetings and notices for the meetings will be sent
to each community along Beach Rd. Meetings will be held 6/2/26 (10-11am &5-6pm) & 6/4/26
Page 4 of 5 Village of TequeRoge f 409
Agenda Item #13.
(11am-noon & 6-7pm). The first meeting will be recorded and posted to the Village website for
residents that are unable to attend the in-person meetings.
• WM#3 Jupiter in the Pines—I n Design
o The project reached 60% design in 2024.A proposal to complete design by May 2026 was
approved by Council in March.
o By completing design now, we will be able to get the project on the August SRF request for
inclusion meeting.The August meeting is the opening of funding requests for the new fiscal year,
so this is the best opportunity to secure funding.
o If funding is secured, we will plan to bid the project in October and complete the project in FY27
• County Line Road WM& RWM Replacement—Accurate Drilling Systems ($884,503.97)
o The Contractor mobilized to the bridge on 1/5/26.The watermain and raw watermain pilot bore
hole was completed on 1/12/26 and approval of the bore depth and location approved on
1/14/26.
o The Contractor has completed the installation of the new potable main along with required
pressure testing.The raw water main failed pressure testing.The Contractor will be redrilling the
subaqueous crossing for the raw water main and repressure testing.This will cause a slight delay
in the project but no issues with permitting are anticipated as all permitting agencies have been
in communication with the engineer of record and provided verbal approval of the redrilling.
o During this temporary delay in construction FPL will mobilize to relocate their utility poles.
Miscellaneous
• Water plant staff completed replacement of the RO Building Exhaust Fan (pictured below) in house.
ir
Before After
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