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Home My WebLink AboutDocumentation_Regular_Tab 19_5/14/2026 Agenda Item #19. Regular Council A-1 STAFF MEMO Meeting: Regular Council - May 14 2026 Staff Contact: Doug Chambers, Director of Public Department: Public Works Works Consider Approval of The Annex Building Parking Lot and Landscaping Improvements with Irrigation Upgrades SUMMARYA This project includes improvements to the Annex Building parking lot, landscaping, and irrigation system using existing contract pricing. Parking Lot Improvements (Wynn & Sons — $31,046.80): Repairs will be made to damaged areas of the parking lot, including potholes and trenches. The lot will then be milled and repaved, restriped, and new concrete parking stops will be installed. Landscaping Improvements (Terracon — $17,660.00): Work includes removing old landscaping and installing new trees, hedges, plants, sod, and mulch to enhance the site's appearance. The proposed landscape plan includes items such as cocoplum, sabal palms, and groundcover consistent with the project rendering. Irrigation Pump Replacement (Terracon — $1,522.25): A new irrigation pump system will be installed, including a timeclock, pump/relay, valves, and wiring. Irrigation Contingency ($2,270.95): Adding contingency for potential irrigation pipe and sprinkler head replacement or repairs. The exact scope cannot be determined until the new pump is operational. Total Estimated Project Cost: $52,500-00 This project is not currently funded in the Fiscal Year 2026 Budget. Staff is recommending a budget transfer from the Miscellaneous Park Projects account 303-323-663.672 to accou nt:303-399-663.710-40004 Notes: • A proposed Live Oak tree along Shay Place will be removed from the plan due to limited space and potential root damage to the roadway and parking lot. Groundcover (Emerald Blanket) will be installed instead. • The landscape design allows for potential future addition of parallel parking spaces, a retaining wall, and related improvements along Shay Place; however, these are not included in this project. Page 318 of 409 Agenda Item #19. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT $0 AMOUNT AVAILABLE $0 EXPENDITURE AMOUNT: $52,500.00 FUNDING SOURCES: 303-399-663.710-40004 IS THIS A PIGGYBACK: ❑ Yes 0 N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes 0 N/A COMMENTS/EXPLANATION ON SELECTION Estimates are based on current contracts. POTENTIAL MOTION - • REQUENTED: Staff recommends the approval of the Annex Building Parking Lot and Landscaping Improvements project in the amount of$52,500.00 and authorize a budget transfer from the Miscellaneous Park Projects account 303-323-663.672 to accou nt:303-399-663.710-40004 TACHMENTS: Village Annex Rendering Village Annex-Landscape Plan VillageofTequesta AnnexBuilding Landscape VillageofTeguesta AnnexBuildinq Irrigation Estimate 10904 from WYNN SONS ENVIRONMENTAL CONSTRUCTION CO LLC Page 319 of 409 * l F r#f r' � 5 r3 r r , mrw 7!rpl 4 � Now - od • ` * ` e r'+fb TAL • _ � y � � ! | 410 ) %: � p , � � ! � Agenda Item #19. Pr,1, ) a 0 0 TRRACO N 4/27/2026 # 15749 SERVICES, INC, 18241 131 st Trail North (561) 743m1129 Jupiter, FL 33478 Village of Tequesta- Public Works Job Name 345 Tequesta Drive Village of Tequesta - Public Works Tequesta, FL 33469 345 Tequesta Drive Tequesta, FL 33469 Annex Building Landscape Installation Qty Description Size Unit Price Total 100 Labor--Removals and Prep MH 35.00 3,500.00 135 Labor-- Installation MH 35.00 4,725.00 2 Orange Geiger, Std. 10-12' OA 450.00 900.00 2 Silver Buttonwood, Std. 10-12' OA 250.00 500.00 50 Cocoplum Red Tip #3 8.00 400.00 50 Cocoplum Red Tip #7 30.00 1,500.00 25 Clusia Guttifera #15 60.00 1,500.00 50 Dwarf Fakahatchee Grass #3 8.00 400.00 100 Larissa 'Emerald Blanket' #3 10.00 100.00 31000 St. Augustine 'Floratam' ESTIMATE SgFt 0.62 100.00 31600 Bahia Sod ESTIMATE SgFt 0.25 900.00 100 Eco Mulch ESTIMATE Bag 4.75 475.00 PRICE GOOD FOR 90 DAYS - PROPOSAL TOTAL $17,660.00 Notes:Terracon Services,Inc.is not responsible for permits.Terracon Services,Inc.is only responsible for final grade.Irrigation,Landscape Lighting and Synthetic Turf are provided on a separate quote unless specified otherwise.Where listed as ESTIMATE,quantities will be field measured and actual quantity installed will be invoiced upon completion.Terracon Services,Inc.will exercise reasonable care when performing any landscaping,digging,or excavation services.However,we are not responsible for locating or marking any private utility lines,including but not limited to irrigation systems,low-voltage lighting,pool lines,propane lines, private water lines,septic systems,or other underground installations not clearly marked by Sunshine 811.All material and labor are included. In acceptance of this contract,please sign below and return.Terracon may require 50%deposit to schedule job. Customer Signature Date Page 322 of 409 Agenda Item #19. Pr,1, ) a 0 0 TRRACO N 4/28/2026 # 15757 SERVICES, INC, 18241 131 st Trail North (561) 743m1129 Jupiter, FL 33478 Village of Tequesta- Public Works Job Name 345 Tequesta Drive Village of Tequesta - Public Works Tequesta, FL 33469 345 Tequesta Drive Tequesta, FL 33469 Qty Description Size Unit Price Total 5.5 Labor to replace pump, clock and indexing valve to 35.00 192.50 turn on system and provide esitmate for renovation/replacement 1 Pump 687.50 687.50 1 Pump Start Relay 134.80 134.80 1 Hunter Clock 238.70 238.70 1 Expansion Module 62.50 62.50 1 Indexing Valve (6 Zones) 115.00 115.00 10 Fittings 11/4" 4.50 45.00 5 Fittings 1112'" 5.25 26.25 20 Multi Strand Wire LF 1.00 20.00 PRICE GOOD FOR 90 DAYS - PROPOSAL TOTAL $11,522.25 Notes:Terracon Services,Inc.is not responsible for permits.Terracon Services,Inc.is only responsible for final grade.Irrigation,Landscape Lighting and Synthetic Turf are provided on a separate quote unless specified otherwise.Where listed as ESTIMATE,quantities will be field measured and actual quantity installed will be invoiced upon completion.Terracon Services,Inc.will exercise reasonable care when performing any landscaping,digging,or excavation services.However,we are not responsible for locating or marking any private utility lines,including but not limited to irrigation systems,low-voltage lighting,pool lines,propane lines, private water lines,septic systems,or other underground installations not clearly marked by Sunshine 811.All material and labor are included. In acceptance of this contract,please sign below and return.Terracon may require 50%deposit to schedule job. Customer Signature Date Page 323 of 409 Agenda Item #19. WYNN &SONS ENVIRONMENTAL CONSTRUCTION CO, LLC 7268 BELVEDERE ROAD WEST PALM BEACH, FL 33411 US +15616866077 rick.wynnandsons a@yahoo.com Estimate ADDRESS SHIP TO ESTIMATE 10904 DOUG CHAMBERS Mr. Doug Chambers DATE 04/22/2026 VI LLAG E O F TEQ U ESTA 465 Seabrook Drive-Annex Facility 136 Bridge Road Asphalt Repair, Mill, Pave,Sign&Stripe Teq uesta, FL 33469 pbc annual contract 2022-063 ACTIVITY DESCRIPTION QTY RATE AMOUNT Rock&Pave Grass Areas 2555-005 REMOVE EXISTING ASPHALT(FULL DEPTH)(SEE 50 1.80 90.00 NOTES)PER SY 2555-007 SHALLOW EXCAVATION (DEPTH <4 FT)PER CY 17 8.00 136.00 2555-009 FINISH EXISTING ROCK BASE(INCL PRIME COAT)PER 28 5.75 161.00 SY 2555-013 8"BASE(INCL PRIME COAT)PER SY 28 15.00 420.00 2555-022 MISC.ASPHALT(0-50 TON ORDERS)(INCL TACK COAT) 9 180.00 1,620.00 PER TN Mill &Pave 2555-019 MILL EXISTING ASPHALT PAVEMENT(<5,000 SY)PER 1/2 2 4,975.00 9,950.00 DAY 2555-020 PORTABLE MILLING MACHINE PER HR 8 95.00 760.00 2555-023 MISC ASPHALT(>50 TON ORDERS)(INCL TACK COAT) 63 170.00 10710.00 PER TN 2555-186 ADA HANDICAPPED PARKING SIGN PER EACH -2 Stop 3 685.00 25055.00 Signs 2555-187 TRAFFIC PAINT(ALL WIDTHS&COLORS)PER SF 310 4.90 1519.00 2555-188 THERMOPLASTIC PAVEMENT MARKING(ALL WIDTHS& 310 9.50 25945.00 COLORS)PER SF 2555-189 WHEEL STOPS-FURNISH &INSTALL PER EACH 8 85.10 680.80 TOTAL $315046.80 Accepted By Accepted Date Page 1 of 1 Page 324 of 409