Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Documentation_Regular_Tab 23_5/14/2026
Agenda Item #23. Regular Council STAFF MEMO A-1 Meeting: Regular Council - May 14 2026 Staff Contact: Allyson Burg Department: Utilities Consider Approval of Kimley-Horn & Associates, Inc. Work Authorization for Completion of a Water Utility Financial Forecast and Capital Recovery Charge Update Study in an Amount Not-to-Exceed $697800 The Village of Tequesta Utilities Department recommends approval of a Work Authorization to Kimley-Horn & Associates, Inc. (KHA), utilizing Raftelis Financial Consultants, Inc. (Raftelis) as a subconsultant, for completion of a Water Utility Financial Forecast and Capital Recovery Charge Update Study, in an amount not to exceed $69,800. In July 2023, the Village Council adopted Resolution No. 14-23, which established revised water utility rates and charges, including the implementation of a Capital Improvement (Capital Recovery) Charge to fund critical water system infrastructure improvements. As part of that adoption, the ordinance included a stipulation requiring that the Capital Recovery Charge and overall utility financial structure be evaluated periodically by an independent financial consultant, at a minimum of once every three (3) years, to ensure continued financial sustainability and appropriateness of rates. Consistent with this requirement, the Village has received a proposal from KHA utilizing Raftelis as a subconsultant to perform a comprehensive Utility Financial Forecast and Capital Recovery Charge Update Study. The study will include review and updating of the financial forecast originally prepared in FY 2023, evaluation of the Capital Recovery Charge and its effectiveness in funding the water main replacement program, analysis of the Village's Capital Improvement Plan (CIP) and funding strategies, assessment of operating expenses, revenues, and long-term financial sustainability and determination of whether adjustments to existing water rates or charges are necessary. This expenditure was not specifically budgeted in the current fiscal year. However, sufficient funds are available within the Water Administration — Engineering Services account to cover the cost of this study. The Utility has added this expenditure to its recurring costs tracking log to ensure it is budgeted for in future fiscal years. Please see the attached scope of services for more details. In 2022 Raftelis completed a rate study and a capital recovery study for a total cost of $60,725.75. This study incorporated information from previous rate studies also performed by Raftelis for the Utility. For this reason, the Utilities Department believes that the proposal cost is fair and that Raftelis is the most qualified firm to continue evaluation of the Utilities financial forecasts and rates. KHA has a master agreement with the Village procured through the Consultant's Competitive Negotiations Act (CCNA), FS287.055, approved October 9, 2025. The CCNA requires public agencies to select professional service firms based on qualifications. Raftelis was included in KHA's RFQ proposal as a financial subconsultant. Page 349 of 409 Agenda Item #23. WATER FUND -Account 401-241-531.302 Administration Engineering Services Budgeted in account: $ 0.00 Available amount: $ 75,679.00 Amount of this proposal: $ 69,800.00 Amount of other proposal on this Agenda: $ 397650.00 Amount to be used from Settlement Funding: $ 397650.00 Amount Remaining in the account: $ 5,879.00 This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET AMOUNT 0.00 AMOUNT AVAILABLE 75,679 EXPENDITURE AMOUNT: 69,800 FUNDING SOURCES: 401-241-531.302 IS THIS A PIGGYBACK: Administration Engineering Services ❑ Yes ❑X N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes 0 N/A QUOTE 1 - BUSINESS NAME XX QUOTE AMOUNT XX QUOTE 2 - BUSINESS NAME XX QUOTE AMOUNT XX QUOTE 3 - BUSINESS NAME XX QUOTE AMOUNT XX COMMENTS/EXPLANATION ON SELECTION Approval of Proposal 1) 2026 Raftelis Financial Forecast and Capital Recovery Chareq Update Study Proposal 2) KHA RFQ Proposal - Raftelis Sub 3) Resolution 14-23 7 13 2023 Page 350 of 409 Agen 11 Item #23. RAFTELIS May 1, 2026 Ms. Allyson Burg Director, Utilities Department Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Subject: Water Utility Financial Forecast and Capital Recovery Charge Update Study Dear Ms. Burg: Based on our conversations with the Village of Tequesta (Village) and as requested, we have prepared the following agreement to provide utility rate and financial consulting services (Agreement) on behalf of the Village's water utility enterprise fund (Water System). The services to be provided by Raftelis Financial Consultants,Inc.(Raftelis)includes the preparation of an update to the financial forecast previously prepared for the Water System during Fiscal Year 2023 to evaluate the current near-term fiscal position of such Water System, the continued development of a prospective financing plan to fund the Water System water main replacement program using different capital recovery charge scenarios, projected expenditure requirements, and the evaluation of the overall sufficiency of the rate revenues to meet the Village objectives for sustained utility service (Project). Based on our discussions, the Project would primarily consist of updating the financial management benchmark analysis as part financial model to evaluate the financial position of the Water System, the development of the capital funding plan(including the development of a capital recovery charge to specifically fund the water main replacement program), and the determining the need for the maintenance of or adjustments to the adopted water user rate adjustments(if any)in order to meet the overall financial needs and capital funding requirements of the Water System. Based on our understanding of the Project, Raftelis proposes the following: PROJECT TEAM AND BILLING RATE With respect to the performance of the Project, Mr. Thierry A. Boveri will be the Project Director for the Project and Mr. Matthew Ori will be the Project Manager for the Project. Mr. Robert J. Ori will serve as a Technical Advisor for the Project and all three individuals will serve as primary contact between the Village and Raftelis. Raftelis may utilize other employees or associates during the Project as needed. Please see Attachment A for a summary of the personnel by title and billing rates for Raftelis staff that may be utilized during this engagement which is made part of this Agreement. SCOPE OF SERVICES The scope of services to be performed by Raftelis is included in Attachment B, which is made a part of this Agreement. 341 N.Maitland Avenue,Suite 300, Maitland,FL 32751/www.raftelis.com Page 351 of 409 AgendalVln #23. Ms. yson Burg Village of Tequesta May 1, 2026 Page 2 COMPENSATION AND BILLING Based on the scope of services as summarized in Attachment B,we propose to establish a contract budget to perform the Project on behalf of the Village in the amount of $69,800 A cost estimate is shown in Attachment C, which is made a part of this Agreement. This contract budget amount includes the direct cost of personnel anticipated to be assigned to conduct the various tasks of the Project by Raftelis as well as an allowance for other direct costs such as travel, telephone, delivery charges, and sub consulting expenses, if any. The costs incurred by Raftelis for such other direct costs, if any, will be billed based on the actual cost to provide service. It is proposed that Raftelis would bill monthly for services relative to this engagement based on the sum of: i)the hourly amount of time spent by the Project team members; ii)the other direct costs incurred to provide the financial consulting services;and iii)the subconsulting expenses incurred by Raftelis, if any, as required to assist in Project completion, as adjusted for administrative costs per Attachment A. It should be noted that the proposed contract budget would be billed on an hourly basis predicated on the actual work effort performed by Raftelis and not on a lump-sum basis. To the extent that the Project was completed at a cost less than the contract budget, Raftelis would not invoice the Village for any amounts remaining (unbilled) on such contract except for the provision of any additional services which the Village may request from Raftelis, as mutually agreed between all the parties. PROJECT SCHEDULE Upon notification to proceed as provided by the Village to Raftelis by no later than May 15, 2026, Raftelis would complete Utility Financial Forecast and Capital Recovery Charge Update such that any proposed rate and capital cost recovery plan could be presented to Village Council in July 2026 for approval and in support of the potential adoption of revised rates associated with funding the water main replacement program and meeting the overall expenditure needs of the System. This rate implementation date recognizes an initial completion date of the analyses by August 18,2026,to i) allow for notification to the Village utility customers of any potential change in rates as required by Florida Statutes, Chapter 180; and ii)provide sufficient time to present the proposed capital recovery charges to the Village Council at a public workshop / hearing by October 1, 2026 (assumed effective date of any change in rates). The completion of the analysis would be subject to the availability of information provided to Raftelis from the Village that would be necessary to conduct the rate analysis and the ultimate implementation requirements of the Village. DISCLOSURE As a registered Municipal Advisor under the Dodd-Frank Act, Raftelis is required to inform our clients of any existing or potential conflicts of interest that may be relevant to any proposed scope of services that may include providing "advice" as that term is defined in the Dodd-Frank Act. As of the date of this engagement letter, no conflicts of interest are known to exist. Page 352 of 409 AgendalVln #23. Ms. yson Burg Village of Tequesta May 1, 2026 Page 3 Under the Dodd-Frank Act the definition of "advice" includes providing any opinion, information or assumptions related to the size, timing and terms of possible future debt issues or borrowing. This type of information may be integrated into the capital and financial planning components of a rate model and financial forecast update. This definition is applicable regardless of whether this information is developed and used solely for planning and decision-making purposes. For the services addressed in the scope of work identified for this engagement, any information that is developed by Raftelis that falls under this definition of municipal advice is not intended to represent a recommendation that the Village should issue debt based on the terms and assumptions used to develop the financial plan or forecast, or that the Village will, in fact, be able to issue debt under the exact terms and conditions assumed and used to develop the financial plan or forecast. The information developed as part of this rate model update, including any related municipal advice, is intended only to provide information useful in evaluating the potential impact on the utility and future rate adjustments of one potential course of action for the Village. If the Village decides at some future date to issue debt, then at that time the Village will need to engage an independent, registered Financial Advisor to assist in evaluating the availability of different types of debt, and the specific terms and conditions for issuing debt, which will be affected by market conditions and the Village's credit rating at the time of issuance. At that time, as a registered Municipal Advisor, Raftelis can also provide additional assistance related to a specific bond or debt issue, such as preparing a bond feasibility report or financial forecast for inclusion in bond documents, without requiring additional oversight or supervision by the Financial Advisor. By signing this engagement letter indicating its approval and acceptance of the of the proposed scope of work and fees, the Village is also explicitly acknowledging that Raftelis has provided the necessary disclosures addressing conflicts of interest and any limitations on the scope of Municipal Advisory services to be provided by Raftelis as part of this engagement. The Municipal Securities Rulemaking Board(MSRB)provides significant protections for municipal entities and obligated persons that are clients of a municipal advisor. To understand the protections provided and how to file a complaint with an appropriate regulatory authority,visit the MSRB web site at www.msrb.or . INSURANCE PROVISIONS AND STANDARD TERMS AND CONDITIONS Included on Attachment D is a general insurance certificate for Raftelis that summarizes the levels of insurance coverage carried by Raftelis. As a condition of approval of this Agreement, Raftelis will have our insurance carrier forward an insurance certificate to the Village. (Remainder of page intentionally left blank) Page 353 of 409 AgendalVln #23. Ms. yson Burg Village of Tequesta May 1, 2026 Page 4 We appreciate the opportunity to submit this Agreement to the Village to provide utility consulting services on behalf of the Village's Water System. If this Agreement, including the cost estimate and scope of services, is acceptable to the Village, please execute a copy of this Agreement and provide it to Raftelis; receipt of a copy of the Agreement will serve as our notice to proceed on the Project. Very truly yours, ACCEPTED BY: Raftelis Financial Consultants, Inc. Village of Tequesta, Florida Robert J. Ori Name Senior Principal Title Title May 1, 2026 Date Date RJO/dlc Attachments Page 354 of 409 Agenda Item #23. ATTACHMENT A RAFTELIS FINANCIAL CONSULTANTS, INC. SCHEDULE OF DIRECT LABOR HOURLY RATES AND STANDARD COST RATES DIRECT LABOR HOURLY RATES Direct Labor Project Team Title Hourly Rates [*] Chair/Chair Emeritus $500 Chief Executive Officer/President $475 Executive Vice President/Senior Principal $425 Senior Vice President $400 Vice President $375 Senior Manager $340 Recruiter $310 Manager $280 Senior Consultant $260 Executive Coach $260 Consultant $250 Creative Director $230 Associate Consultant $180 Graphic Designer $170 Analyst $150 Administration $100 [*] Direct labor hourly rates effective 12 months after the date of execution of the Proposal;rates will be adjusted by not more than the net percentage change(but not less than 0%)in the Consumer Price Index—Urban Consumers per annum (rounded to the nearest dollar) or as mutually agreed between parties for invoices rendered after each anniversary date of each year thereafter until project completion or termination of the Proposal between the parties. STANDARD COST RATES Expense Description Standard Rates [*] Mileage Allowance—Personal Car Use Only IRS Standard Mileage Rate Reproduction(Black and White)(In-house) $0.05 per Page Reproduction(Color)(In-house) $0.25 per Page Reproduction(Contracted) Actual Cost Computer Time $0.00 per Hour Telephone Charges Actual Cost Delivery Charges Actual Cost Lodging/Other Travel Costs Actual Cost Meals Not-to-exceed per Raftelis Employee: $12.00—Breakfast $18.00—Lunch $35.00—Dinner Subconsultant Services Actual Cost plus 5.0% Other Costs for Services Rendered Actual Cost [*] Standard cost rates effective 12 months after the date of execution of the Proposal;where applicable,rates will be adjusted by not more than the net percentage change(but not less than 0%)in the Consumer Price Index—Urban Consumers per annum(rounded to the nearest dollar)or as mutually agreed between parties for invoices rendered after each anniversary date of each year thereafter until project completion or termination of the Proposal between the parties.Any Standard Rate adopted by policy by Client will be substituted for the rates shown above. A-1 Page 355 of 409 Agenda Item #23. ATTACHMENT B RAFTELIS FINANCIAL CONSULTANTS, INC. UTILITY FINANCIAL FORECAST AND CAPITAL RECOVERY CHARGE UPDATE STUDY SCOPE OF SERVICES The scope of services to be performed by Raftelis associated with the development of an update to the Village's water utility enterprise fund (Water System) financial forecast and revenue sufficiency model to identify trends and to estimate if the approved rates are still sufficient to meet the needs of the Water System and to review the capital recovery charge currently in place to expedite the funding of the water main replacement program that has been identified by the Village and its consulting engineers in previous studies and master plans. The analysis to be conducted on behalf of the Water System will include the following tasks: Task 1 — Data Acquisition and Review: To perform the study within the estimated schedule, it will be necessary to collect the requested information as possible at the beginning of the study process in order to develop the financial forecast and revenue sufficiency analysis. A detailed data request will be prepared by Raftelis to assist the Village staff with compiling specific information about the operation of the System.The information to be compiled and provided by the Village will include, but not be limited to, budgetary, financial and billing data, customer usage profiles, existing and future plant-in-service requirements to meet capacity needs, and historical system demand requirements. Information to be requested from the Village will include,but not be limited to: 1. Year-to-date Customer statistical information as it relates to the service area needs by specific service area(franchise) component; 2. Updated (Fiscal Year 2025) bill frequency information detailed customer usage relationships (number of bills rendered per water use parameter) required to develop a detailed revenue model for rate estimation purposes; 3. Year-to-date 2026, approved 2027 Budget, and other supplemental financial and budgetary information regarding the operating expenses and expenditure(funding)requirements of the Water System; 4. Information regarding the availability of funds (cash balances)by type of fund or account; 5. Information regarding potential changes in service area needs due to the redevelopment of the service area as well as extension of service to other areas where applicable; 6. Capital improvement program cost and construction timing estimates as provided by the Village and its consulting engineers, including any update to the projects that have been approved in prior years that are still on-going(i.e., construction-work-in-progress); and B-1 Page 356 of 409 Agenda Item #23. 7. Other relevant information (e.g., consumer price index for price index rate adjustments, current utility rate resolution, most recent Annual Comprehensive Financial Reports and other financial records and reports, etc.) as deemed necessary by Raftelis to prepare the financial evaluation of the System. Raftelis has prepared an initial data request for response by the Village to initiate the data compilation efforts which is included as Exhibit B-1 to this scope of services and will also attend a virtual off-site kick-off/ data review meeting with the Village staff to review the compiled data necessary for project completion, discuss utility issues, including the capital improvement plan and funding needs, and discuss / evaluate other revenue and expenditure trends of the Water System necessary for project completion. Task 2—Customer Statistical and System Demand Forecast: Based on an up-to-five-year historical trend of customer statistics by primary service area as provided by the Village, Raftelis will prepare a twenty-year customer and finished water demand forecast of the Water System with emphasis placed on the six-year forecast ending September 30, 2031 for rate implementation purposes (financial forecast) (the 20-year forecast will represent an extension to the financial forecast model for general rate /cost recovery purposes). The Test Year for the forecast will be the Fiscal Year 2026 and the projection period will consist of the Fiscal Years ending September 30, 2027 through 2045 (collectively, the Test Year and the subsequent 20-year forecast is referred to as "Forecast Period"). Raftelis will work with the Village to identify potential growth or changes in water demands / use in the existing Water System service area, changes in the service area due to incremental utility extensions required of the Water System, as well as any change in service area due any existing and supplemental service agreements that may outstanding during the Forecast Period. Task 3— Development of Revenue Projections from Existing Rates: This task involves the update of projections of utility rate revenues for the Forecast Period from existing rates recognizing: i)the results of the customer and sales forecast performed in Task 2; and ii)the Village's existing and approved rates for service, including the continued application of the price index rate adjustment as provided in the Village's rate resolution as appropriate. Additionally, this task will involve a rate-revenue "reasonableness" test (reconcile model results to reported amounts on the Village most recently available financial statements)to ensure that the revenue model and billing determinants are reasonable relative to the modeling process. Raftelis will prepare a forecast of the utility rate revenues from existing rates based on the customer forecast delineated above,recognizing increases rates due to the application of the annual price index rate adjustment as currently allowed by utility ordinance. The customer and corresponding revenue forecast will serve as the basis for the review of net margins and availability of funds associated with the overall fiscal evaluation of the Water System. This task will also involve the projection of other operating revenues, interest income earned on unrestricted fund balances as defined in the bond resolution / governing loan agreements for the utility system and revenues derived from other utility transactions (e.g., miscellaneous customer service charges). Task 4— Development of Operating Expense Projections: This task involves the update of the estimated amount of operating expenses required to be funded from water rates for the Forecast Period. The Raftelis projection of Operating Expenses will consider recent historical trends and changes in cost of providing service, estimates provided by the Village as it relates to ongoing operations, and changes in operation due to new regulations or the implementation of the capital improvement plan, and the recognition of inflationary allowances for the general cost of operations. The operating expense analysis will be performed B-2 Page 357 of 409 Agenda Item #23. to identify the net revenue margins to the utility that are critical in meeting the debt compliance requirements of the Water System as well as identification of fund availability for repayment of existing and any future debt and capital funding. Finally, other operating expenses such as inter-fund transfers, administrative allocations, contingency reserves, insurance needs, and other expenses will be evaluated to ensure that the full recovery of costs are reflected in the rate sufficiency analysis. Task 5— Capital Improvement and Funding Anal: This task involves a detailed review of the Village's current Fiscal Year 2026 budget and subsequent nineteen-year or applicable capital improvement program and other engineering planning documents, and the performance of a funding analysis to identify available sources of funds for financing of the capital improvement program and the estimated impact on utility rate revenues associated with the capital funding program for the Forecast Period. This task will include the development of the estimated fund balance by individual fund / account and the development of a flow of funds analysis for liquidity evaluation purposes. Raftelis will work with the Village to develop a capital plan that is fully funded yet meets the overall needs of the Village from an affordability basis. Task 6—Other Revenue Requirement Identification and Management Dashboard: In order to evaluate the financial position of the Village's Water System, Raftelis will update the "management dashboard" to allow for the review of the financial position of the utility and the ability to perform sensitivity analyses in order to finalize the financial forecast. As part of this task, Raftelis will work with the Village to identify or update any financial performance targets that will provide guidelines and support for the financial forecast and revenue sufficiency fiscal policies necessary to address the need for goals related to financial performance indicators, such as debt service coverage ratios and reserve fund levels, which the Village may deem necessary. Task 7— Compliance Anal: This task will include a review of compliance to the rate covenant requirements and the flow of fund requirements as defined in the governing bond resolution / loan documents that authorized the issuance of the outstanding utility system revenue bonds and System indebtedness. The compliance analyses will be performed for the Forecast Period to maintain the financial integrity of the utility system. Task 8—Rate Design Analysis(Adjustment of Surcharge): Raftelis will analyze the revenue generated from the outside city surcharge currently applied to customers with service outside the Village limits to determine the change to the revenue requirements / cost recovery due to the potential loss in revenue and increased needed to offset it. Task 9— Development of Net Revenue Requirements and Rate Impact Analyses and Staff Presentation: Based on the aforementioned tasks, Raftelis will prepare a summary of the total net revenue requirements of the Water System and the accompanying rate impact requirements for each fiscal year of the Forecast Period. During the preparation of the analysis, Raftelis has recognized attendance of three virtual meetings with representatives of the Village staff to develop assumptions for the report,assist in model development, and to present the results of the initial study findings and observations. Raftelis will attend i) a Village Council workshop to assist staff in the presentation of the water main replacement program and financial forecast/ rate analysis plan for consideration; and ii) a Village Council public hearing to approve any change in rates associated with the water main replacement program and the financial forecast / rate analysis. B-3 Page 358 of 409 Agenda Item #23. Task 10—Technical Memorandum Preparation: Raftelis will prepare a limited technical memorandum or report documenting all our analyses, assumptions, and considerations in support of the Village Council presentations. This task will also include the development of a presentation briefing document in support of the Village Council Workshop and Public Hearing on-site meetings. Task 11 —Meetings: During the course of this project, it is anticipated that Raftelis will attend a total of two on-site meetings with the Village and attend four virtual (e.g., Teams) off-site meetings to present ongoing results with Village staff and Council. The virtual meetings will include, but not be limited to, discussions regarding assumption development, forecast and analysis review, and project status meetings which are necessary to allow for the ongoing preparation of the utility rate evaluation and financial forecast. For the purposes of preparing the cost estimate included on Attachment C, it has been assumed that the on-site meetings would have a duration of eight hours per meeting, which includes travel and meeting preparation, and the virtual meetings would have a duration of two hours per meeting per recognized Raftelis attendee. ADDITIONAL SERVICES During the course of this engagement, the Village may request that Raftelis perform additional services on behalf of the Water System. Although no additional services are anticipated by Raftelis at this time, any additional services as requested by the Village will be performed by Raftelis upon written authorization by the Village and as mutually agreed between the parties. Examples of additional services that could be performed by Raftelis may include,but not be limited to, the following activities. 1. Attendance of additional meetings to what is contemplated in the scope of services. 2. Performance of a detailed utility cost of service allocation study to design proposed rates to meet the financial requirements of the Water System. 3. Development of a project or bond feasibility report associated with any financing activities (debt service issuance) necessary to fund the identified capital improvement program or attending discussions with credit rating agencies or other related parties associated with the possible sale of bonds. 4. Development of a rate resolution or ordinance to adopt rates for service which is currently assumed to be the responsibility of the Village's legal counsel. 5. Negotiations with third parties associated with franchise agreements, provisions for services, or other related activities. 6. Performance of substantial changes in the financial forecast due to the receipt of inaccurate information as provided by the Village or due to delays in the Project that were not caused by Raftelis. 7. Performance of any anticipated update to the overall financial forecast after substantial completion of such forecast at the request of the Village, including the preparation of additional financial forecast scenarios. B-4 Page 359 of 409 Agenda Item #23. ~ V) M G M 00 O \O O 04 M N O M 00 04 O -� O 4'' a1 a1 G� cd \O N \O � O 69 69 Ef O N r-4 O 00 � Oc `O N t 00 �_ O C�j ct 4-4 `n O p O ct O c� O 7 N ct '^ ct N N N M Q \O � 00 C1too � o w ct ct ct a� ao �, , w N O � ct ct ccn ctct v, U A-I Ste" �C � N c� � Fes} ci ct t o ° �; cn U U U r� U CA a� o `� u ' M o 0 cn ct ct cn ct U ct ct N N U U bA � O O ctct � U � �1VOUI� o 0 0 0cl HN o 0 cl ct C73 ct ct ct C7: ZN M Ln 0o Ol� M 0q N N N N N Page 360 of 409 Client#: 1722483 RAFTEFIN Aripm6adlym #23 DATE(MM/DD/YYYY) M CERTIFICATE OF LIABILITY INSURANCE 1/15/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Susan McCormack NAME: USI Insurance Svc Charlotte CL PHONE gg0 FAX -265-5819 (A/C,No,Ext): (A/C,No): 6100 Fairview Road, Suite 1400 ADDRIL susan.mccormack@usi.com Charlotte, NC 28210-3293 INSURER(S)AFFORDING COVERAGE NAIC# 704 543-0258 INSURER A:Federal Insurance Company 20281 INSURED INSURER B:Chubb National Insurance Company 10052 Raftelis Financial Consultants, Inc. Travelers Casualty&Surety Co.of Amer 31194 INSURER C: Y Y 227 West Trade Street, Ste. 1400 ACE American Insurance Company 22667 INSURER D: p Y Charlotte, NC 28202 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. R ADDLSUBR POLICY EFF POLICY EXP TYPE OF INSURANCE NSR WVD POLICY NUMBER LTR (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X X 36083016 01/21/2026 01/21/2027 EACH OCCURRENCE $1,000,000 CLAIMS-MADE u OCCUR PREMISES(Ea RENTED ) $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- POLICY X JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 F_]OTHER: $ A AUTOMOBILE LIABILITY X X 73648269 01/21/2026 01/21/2027 Ea acciden SINGLE LIMIT $1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNEDPROPERTY a DAMAGE $ AUTOS ONLY AUTOS ONLY Pe A UMBRELLA LIAB X OCCUR X X 56726414 01/21/2026 01/21/2027 EACH OCCURRENCE $5 OOO 000 X EXCESS LIAB CLAIMS-MADE AGGREGATE s5,000,000 DED X RETENTION$0 $ B WORKERS COMPENSATION X 71839613 01/21/2026 01/21/2027 X STATUTE ER AND EMPLOYERS'LIABILITY H ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N� N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Crime 107207373 01/21/2026 01/21/2027 $190009000 D Cyber D02819028 01/21/2026 01/21/2027 $590009000 D I Professional I I ID02819028 101/21/2026101/21/20271 $5,000,000 Per Claim DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate Holder is included as an Additional Insured with respect to General Liability,Automobile and Umbrella will follow form as per written contract.The coverage afforded to the Additional Insured is on a Primary and Non-Contributory basis for General Liability,Automobile and Umbrella if required by written contract.Waiver of Subrogation applies to General Liability,Automobile,Workers Compensation and Umbrella policies in favor of the above listed Additional Insured per written contract.A 30 day notice of (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION To Whom it May Concern SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD Page 361 of 409 #S52617799/M52612514 SACT Agenda Item #23. DESCRIPTIONS (Continued from Page 1) cancellation will be given except for non-payment of premium will be 10 days if required by written contract. SAGITTA 25.3(2016/03) 2 of z Page 362 of 409 #S52617799/M52612514 Agenda Item #23. R A F T E L I EXHIBIT B-1 VILLAGE OF TEQUESTA 2026 UTILITY FINANCIAL FORECAST UPDATE AND CAPITAL RECOVERY CHARGE UPDATE STUDY INITIAL DATA REQUEST BUDGET INFORMATION 1. Please provide the Fiscal Year 2026 Adopted Budget on a detailed line item basis. If possible,please provide a copy of the preliminary Fiscal Year 2027 Budget in the same detail as the 2026 Budget. 2. Please provide actual operating results for the Village's utility system for the Fiscal Years 2024 and 2025 presented in the budgetary format. If available, please provide in the same line-item detail as the Fiscal Year 2026 Budget discussed in data request Item No. 1. 3. Please provide recent historical and any anticipated escalation factors associated with labor costs and salaries as a result of any union contracts, payroll plans, or Village policy above the Fiscal Year 2026 salary estimates as contained in the respective budget, if available. Please state the time frame of such projections. 4. Please provide a copy of the utility's twenty-year Capital Improvements Program("CIP") for the utility system, which details all the capital expenditure needs of the utility outside of the capital costs included in the Master Capital Plan. Please also indicate if the Village has any current plans relative to the funding of the CIP projects (e.g., cash reserves, new debt, rate revenues, impact fees, etc. used to fund each project). 5. In order to recognize the funding needs of the utility and available cash balances for future use,please provide the following information for all projects that are currently considered as an active project (funds are appropriated for expenditure) that have been approved in the prior fiscal years. a) Brief Project description b) Total Project Cost budgeted for each project through Fiscal Year 2025 (would not include any additional appropriations beginning in 2026 since assumed to be a component of the CIP) c) Amount spent for each Project as of September 30, 2025 and year-to-date 2026 d) Funds (by individual source) appropriated for each Project Page 363 of 409 Agenda Item #23. R A F ... .. E L I 6. With respect to the funding of non-CIP related capital costs (i.e., departmental capital), and Interfund Transfers, if any, please provide any projections of funding objectives in support of the development of a fifteen-year projection of such. 7. If known,please provide any details on the issuance of anticipated Bond/Loan indebtedness scheduled for the projected period of Fiscal Years 2026 through 2045 for each issue anticipated, including: a. Financing criteria associated with issuing additional indebtedness (i.e., revenue or assessment bonds, SRF loans, commercial paper, etc.); b. Current and anticipated date of issue and annual debt service requirements for the forecast period; and c. Listing of projects to be funded from new debt. 8. Please provide a "by funding source" summary of available cash balances (i.e., Operating or Reserve Fund,R&R Fund, Sinking Funds, etc.) as of September 30,2025 which serve as the basis for the evaluation of cash flow/ reserve and needed for the estimation of projected interest income for the water system. Also please provide a summary of the amount of funds from each source, which are currently appropriated or committed to capital projects or other liabilities so the net amount of funds available for future projects / expenditures for other System purposes can be estimated. 9. Based on the Village's current manpower hiring plan, please provide any estimate of the number of new employees anticipated to be added or deleted during the forecast period [Fiscal Years 2026 (in addition to what is budgeted) through 2045] by personnel type or functional cost. Also, please provide the approximate salaries, the amount to be included for fringe benefits for each anticipated new employee, and the function department(s) for cost allocation purposes. 10. Please provide a copy of the Fiscal Years 2025 (when available) Annual Comprehensive Financial Reports (Annual Report). Additionally, please provide a copy of the detailed Trial Balance for all funds for the Water Enterprise Fund for the Fiscal Years 2023 through 2025 (with a crosswalk to the Annual Report) that would reconcile to the respective Annual Report. 11. If not identified in item 10 above, please provide the amount of funds collected from the application of the Capital Recovery Charge through the Fiscal Year 2025 and the amount of funds spent from such collections, if known. a. Please provide the amount of water line replacement expenditures that has actually been incurred since the adoption of the Capital Recovery Charge. 12. Please provide copies of the monthly operating reports (MORs) (or a summary workpaper) that details the daily finished water delivered to the system from the Village's water treatment plant from October 2021 to the present (average monthly flows and peak day demand per month). Page 364 of 409 Agenda Item #23. :1 R A F ... .. E L I 13. Please provide monthly customer billing statistics for the Fiscal Years 2023 to 2025 and year-to-date Fiscal Year 2026. If needed, Raftelis can send an example of the billing information provided previously. The required customer billing data will need to include: a. Customer meter number, service type (residential, commercial, etc.) and b. The meter size for each active service (accounts) by customer class or rate code (e.g., residential single-family,multi-family,commercial,etc.,for each rate code)the location designation for all customer classes by meter size and their "inside or outside" the Village rate designation. c. For the multi-family accounts (condominium, motel, campground/trailer, etc.), the total number of dwelling units/ERCs served behind the meter d. Metered water consumption billed to each customer per individual month e. Amount billed each customer, delineated by the base (fixed) charges and volumetric charges, for each month £ If there is a schedule of billing adjustments (gallons and$ amounts),please provide this information by customer adjustment for each month 14. Please provide a summary of the linear feet of pipe by diameter size and material (PVC, DI, AC, etc.) in support of the Capital Recovery Charge and the cost to replace such pipe at today's cost. 15. Please provide copies of any water master plans or engineering reports that would support the capital planning needs of the Water System, if available or considered applicable to the study by the Village. 16. Please provide a copy of the most recent rate resolution. 17. Please provide a copy of the Water Consumptive Use Permit and the Water Operating Permit that would delineate the capacity of the water treatment plant. 18. If the Village purchased any water from an outside entity during the fiscal years 2021 through 2025 and year-to-date 2026, please provide by each fiscal year: a. The amount of water purchased by supplier(kgal) b. The cost of the purchases incurred c. The rates paid to each supplier, including a copy of the last invoice received(will all back up schedules if applicable) d. Any projections from the supplier of any future rate adjustments e. Any projections made by the Village as to the need to continue to receive service from the supplier(e.g.,purchase was only for an emergency need for Village maintenance on lines Page 365 of 409 Agenda Item #23. R A F ... .. E L I which would not be recurring, will need a certain annual amount of water to meet need which would be recurring, etc.) Page 366 of 409 Ag d ,te_ m �TEQUESTA 6ENERAL CONSULTING CONTINUING CONTRACTS RFQ-PW/UTILITIES-o3-io-2o25/MC Lori Lehr, Inc. LORI LEHR INC. YOUR LINK TO CRS SUCCESS Lori Lehr, Inc. is a full-service consulting firm specializing in Community Rating System (CRS) services for local governments. Established in 2016, the firm is owned and operated by Lori Lehr, who serves as President. It is certified as a State of Florida Woman-owned Business Enterprise (WBE). Lori Lehr brings unmatched expertise in the CRS program, having successfully assisted both small and large municipalities across the state. Her background includes prior roles with ISO and as a local floodplain professional, providing her with a deep and practical understanding of CRS implementation. Lori Lehr is highly proficient in all versions of the CRS Manual and their implementation under current guidelines. During her tenure at ISO, she submitted over 120 CRS verification files to FEMA, many of which led to class improvements. As an ISO/CRS Specialist, she supported communities with some of the highest CRS discounts in the nation and served as the lead trainer for ISO's 4-day CRS courses conducted nationwide. She continues to train with the Florida Floodplain Managers Association (FFMA) and currently chairs its CRS/Insurance Committee. Florida State License Number: Certified Floodplain Manager- Certificate from ASFPRM #US-01-00426 Corporate Charter Number: P16000012916 Raftelis Financial Consultants, Inc. R A F T E L I S Raftelis provides utilities and public-sector organizations with insights and expertise to help them operate as high-performing, sustainable entities providing essential services to their citizens.The firm helps clients solve their finance, organizational, and technological challenges; achieve their objectives; and, ultimately, make their communities better places to live, work, and play. Raftelis has a unique focus on the utility and public sector. The firm understands how these organizations operate from top to bottom and the unique challenges they face. Raftelis' staff not only includes industry-leading consultants, but also former utility and municipal leaders with decades of hands-on experience. The firm's experts also sit on national finance and management committees, helping to set industry standards for utility and municipal rate setting, finance, management, and operations. Florida State License Number: N/A Corporate Charter Number: F05000000923 Kimley)))Horn IWFLPBGoo8646.2025 g 7 Page 367 a 409 Agenda Item #23. RESOLUTION NO. 14-23 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUIESTA, FLORIDA, ADOPTING A REVISED SCHEDULE OF FEES AND CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE VILLAGE FOR ITS RESIDENTS AND OTHER MEMBERS OF THE PUBLIC; PROVIDING THAT THIS REVISED SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES WHEREAS, the Village Council of the Village of Tequesta, Florida, desires to adopt a revised schedule of fees and charges relating to the provision of water services rendered by the Village of Tequesta for the citizens of the Village of Tequesta, Unincorporated Martin County, Unincorporated Palm Beach County, Town of Jupiter Inlet Colony, and for other members of the public served by the Village's water utility; and WHEREAS, the Village Council desires to incorporate all such fees and charges assessed in accordance with Section 74-61 of the Code of ordinances of the Village of Tequesta into one comprehensive fee schedule; and WHEREAS, the Village Council desires to make certain the schedule of fees and charges is available for inspection such that any member of the public may be aware of the cost of service provided by the Village of Tequesta's Utilities Department. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1: The Village Council of the Village of Tequesta, Florida, hereby officially adopts the Schedule of Fees and Charges attached hereto as "Exhibit A" which is hereby made part hereof as if fully set forth herein. The revisions adopted herein incorporate the recommendations of a Water Utility Financial Forecast and Capital Recovery Charge Update Study. Section 2: This duly adopted "Schedule of Fees and Charges" shall be available for inspection by the public at Village Hall during normal business hours. ,Segfion „3_This Resolution shall take effect beginning October 1, 2023. Agenda Item #23. EXHIBIT A VILLAGE OF TEQUESTA UTILITIES DEPARTMENT WATER UTILITIES SCHEDULE OF RATES AND CHARGES (and Stormwater Development Review Fees) 1 Monthly Customer charges A. Monthly Service Fee The'`Monthly Service Fee" or"Base Facility Fee,' is the minimum monthly fee for service availability based on meter size. Table- Monthly Service Fee/ Base Facility Fee I WIA I WIAI WOW I I WNw w ` + FY27-Effective w r OctoberMeter Size October IOctober 1. October 1 rr 20-23 f 2025** 2026 2027** 5/8'► or W $24.14 $24.98 $25.85 $26.75 1 $27.69 . ................. 1" $60.28 $62.39 $64.57 $66.83' $69.17 1.5" $120.72 $124.95 $129.32 $133.85 $138.53 2" $193.15 $199.91 $206.91 $214.15 $221.65 3" $362.16 $374.84 $387.96 $401.54 $415.59 4'• $603.60 $624.73 $646.60 $669.23 $692.65 ..................................................................................................................................r.......r.�i........-,...........................,......,,...,.,..-,.,.,,.,.,.,..y....-......--.... ....... r.....................................I..............I........... 6" $1,207.20 $1,249.45 $1,293.18 $1,338.44 $1,385.29 Includes 5% rate recalibration plus previously approved 3.5% automatic annual rate adjustment ** Includes 3.5% automatic annual rate adjustment (2023, 2024, and 2025, previously approved) B. Metering of Multi-Family Buildings (MF) Where a single meter is installed in a water connection serving a multi-family structure.. the minimum monthly service charge shall be the greater of: i. An amount equal to the number of dwelling units multiplied by the minimum charge for a 3/4-inch meter, or ii. The base facilities charge for the installed meter size. In the event there is a single meter measuring quantities of water for two (2) or more residential units, the gallons measured and charged pursuant to the terms of this section shall be prorated by dividing the total number of gallons metered by the number of units included on the single meter. C. Metering of Multi-Unit Buildings - Non-Residential In the case of any non-residential multi-unit building housing more than one(1) business or entity, each business or entity therein shall be metered individually. Monthly minimum service charges shall be based on the established charge by meter size. Where an existing single meter is installed in a water connection serving two(2)or more businesses or entities: the minimum monthly service charge shall also be based on the established charge by meter size. Fire protection charges for fire lines shall be separately included; see section E, paragraph number"2)" herein below. 711/2023 Page 1 of 11 EXHIBIT A Agenda Item #23. D. Quantity (Volumetric) Rate Charges for Residential and Non-Residential Rate Charges Applicable to all quantities of water shown by meter readings to have been delivered as follows: Table-Quantity Step-Rate per 1 000 gallons of Water Used rec IV Step October I October I October I October 1 October 11,, i i f r 2027 Step 1 $3.09 $3.20 $3.31 $3.43 $3.55 -------------------------------------------------------------------- Step 2 $4.77 $4.94 $5.11 $5.29 $5.48 ....................... ...................... ............ry.......................................... ...... Step 3 $6.74 $6.98 $7.22 $7.47 $7.73 ....................... Step 4 - $8.98 $9.29 $9.62 $9.96 $10.31 includes 5% rate recalibration plus previously approved 3.5% automatic annual rate adjustment Includes 3.5% automatic annual rate adjustment (2023. 2024, and 2025, previously approved) Table--Gallon Allowance per Quantity/ Step-rate Meter Size step 1 Step 2 Step 3 step 4 518" or 3/4'' 1 -6 f 000 6,001 - 15,000 15.001 - 30,000 Above 30,000 111 1 - 15,000 15,001 - 37,000 37,001 -75,000 Above 75.000 1.51f 1 - 30,000 30:001 -75,000 75.001 - 150,000 Above 150,000 2" 1 -48,000 48,001 - 120,000 120,001 -240.000 Above 240,000 3' 1 - 90,000 90,001 -225,000 225,001 -450.000 Above 450,000 4" 1 - 150,000 150,001 - 375,000 375,001 -750,000 Above 750,000 6" 1 -300,000 300,001 - 750,0001 750,001 - 1,500,000 Above 1,500,000 E. Fire Protection charges 1) Monthly Fire Protection Charge Applies to all accounts. See Section 74.63, 'Village Code of Ordinances Table-Monthly Fire Protection Charges FY24-Eft . 2023* 2024 2025 October I October 1, Octoberl, October 1. October I 2027 Monthly Fire Protection Charge $1.51 $1.56 $1.62 $1.67 $1.73 *Includes 5% rate recalibration plus previously approved 3.5% automatic annual rate adjustment ** Includes 3.5% automatic annual rate adjustment(2023, 2024, and 2025 previously approved) 7/1/2023 Page 2 of 11 EXHIBIT A Agenda Item #23. 2) Monthly Fire Protection Charge Apply to private fire lines for sprinkling systems or other fire protection systems: Table-Monthly Fire Protection Charge vwwww Meter A A ~ ■ OctoberOctor- October 1 OctoberOctober Size ■ 2" $14.52 $15.03 $15.56 $16.10 $16.66 3" $33.17 $34.33 $35.53 $36.77 $38.06 4" $60.12 $62.22 $64.40 $66.65 $68.98 6" $145.16 $150.24 $155.50 $160.94 $166.57 8" $248,79 $257.50 $266.51 $275.84 $285.49 10" $324.36 $335.71 $347A6 $359.62 $372.21 *Includes 5% rate recalibration plus previously approved 3.5% automatic annual rate adjustment ** Includes 3.5% automatic annual rate adjustment (2023, 2024. and 2025 previously approved) No taps will be allowed which may be used for other than fire protection purposes, and there shall be no connection with any other source of water. F. Emergency Bulk Water service Rate Billed at the Step 1 Quantity Rate Charge. G. Capacity Reservation Monthly Fee, per ERC (same as ERU) Table--Capacity Reservation Monthly Fee R A Effective Effective A OctoberOctoberOctober OctoberOctober 13 Capacity Reservation $13.86 $14.34 $14.84 $15.36 $15.90 Fee Includes 5% rate recalibration plus 3.5% automatic annual rate adjustment * Includes 3.5% automatic annual rate adjustment 711 12023 Page 3 of 11 EXHIBIT A Agenda Item #23. H. capital Improvement charge — Monthly per ERC Billed at $10.00 per month per equivalent residential unit (ERC)* and dedicated to the replacement, upgrade and rehabilitation of water system infrastructure. Meter Size FY24-Effective October 1, 2023* 5/811 or 1411 10,00 l" $25.00 1.511 $50.00 2" $80.00 3" $150.00 4" $250.00 611 500.o0 As defined in Chapter 74 Section 31, in the Village's Code of ordinances, an ERC is a factor used to convert a given average daily flow to an equivalent number of residential connections. 2. New or Upgraded Service Charges A. Meter Installation charge All water meters shall be installed by the Village of Tequesta, and the charge for making such meter installations or replacement of a meter of a different size upon request of the customer shall be as follows (all meters installed remain the property of the Village): 1) Meter Installation Only_ Meter Size Charge* 5/8i1 or 1`4" s500.00 ill $+640.00 1.5" $1,080.00 21F $1,380.00 Above 2" *Actual cost plus 10% administrative fee 2) Meter Installation with Water Main Tap* Note: each installation with a water main tap includes up to 50' of the service line; directional drilling, engineering, and permitting costs. Meter Size Charge IT o 3"A R l}I � 2 F' Above 2" k *Actual cost plus 10% administrative fee 7/1/2023 Page 4 of 11 EXHIBIT A Agenda Item #23. B. Capital connection charge (New or Upgraded Development) Table—Capital Connection Charge (New/ Upgraded Development) FY24-Effective • w 6 iw e e " * w w Meter Octoberj," October 1, October 1 October 1, w /, 1 1 1 °' ;4 518"or 1/" $3,765,88 $3,897.69 $4,034.11 $4,175.30 $41321,44 1" $9,414.61 $9,744.12 $105085.16 $10,438.14 $10,803.47 1.5" $18,829.24 $19,488.26 $20,170.35 $201876.31 $21,606.98 2" $30,126.75 $31,181.19 $32*272.53 $33,402.07 $34,571.14 Y $56,488.25 $58,465.34 $60,511.63 $62,629.54 $641821.57 4" $94,147,06 $971,442.21 $100,852.69 $104-382.53 $108,035.92 6" $188,294.12 1 $194,884.41 $201,705.36 1 $208,765.05 $2161071,83 Includes 5% rate recalibration plus 3.5% automatic annual rate adjustment * Includes 3.5% automatic annual rate adjustment C. Special Distribution Line Charge - Harbor Road North New service connections on Harbor Road North in unincorporated Palm Beach County shall be required to pay a Special Distribution Line Charge of $2,462.27 per connection. This special charge shall be in addition to any other new service charges required. 3. Security Deposits & customer Service Fees A. Security Deposits t) Schedule of Security Deposits Table -Security Deposits by Meter Size Meter Size Security Deposit 5 i8" or 3/4" $10 0 1" $200 1.5" $400 2" $640 3" $1,200 4;1 $2,000 611 $4,000 Residential Master Meter $100 per u nit 2) Interest on Deposits See Section 74-68, Village code of Ordinances. 7/1/2023 Page 5 of 11 EXHIBIT A Agenda Item #23. B. Miscellaneous customer Services Fees Table - customer Service Fees - Normal Business Hours Type of service Fee New Account Activation $45 Transfer of Service $25 Late Payment 1% of the outstanding balance with a minimum charge of$15 Returned Check: Up to $50 $25 $50.01 to $300 30 $300.01 to $800 40 $800.01 and above 5% of the check amount 4. Development Fees & Charges Development reviews, permitting, inspection — both residential and non-residential: • An initial deposit for the project for water and stormwater utilities (as applicable) will be made against which all related activities will be charged for the project against the deposit made in order to recover the costs by the Village to process development reviews, permits, inspections, and associated costs ■ These activities include (but are not limited to, except they must relate to the project or how it fits into the community/ infrastructure system): review, permitting, field visits), related meetings and communication, billing, and construction inspection activities, plus 10% in administrative costs • For residential reviews, the deposit of$300 will typically cover the cost of a small modification assuming a plan review, one request for information (RFI), a resubmittal, field meeting, permit issuance, inspection (1 cycle) • If the deposit is not sufficient to cover all related activities, then the applicant will be required to provide an additional deposit to cover the cost of the remaining anticipated plan/ permit/field visits)/ meetings and communication/ inspection/ administrative activities based on project status • Review and approval activities may be suspended until a deposit or additional deposit is provided • Any portion of the total amount of all deposits that exceed the total cost of the billed services will be refunded to the applicant, upon receipt of a written request, when closing out the project • Any amount due for the total cost of the billed services that exceeds the total amount of all deposits shall be due and payable prior to the final acceptance of the facilities constructed pursuant to any and all utilities construction permit(s) by the utilities system 7/1/2023 Page 6 of 11 EXHIBIT A Agenda Item #23. • Cost recovery may or may not include: contract personnel that provide plans review and/ or construction inspection services; hydraulic or other engineering related expertise, as needed, to support the modification or development within the community; review by and meetings with the utilities director, distribution and stormwater superintendent and staff; office manager; development review committee meetings, other internal meetings to ensure a quality review; field visits); customer service and utility billing manager, finance director, and legal assistance for any developer agreements, or other related activities for the project leading up to the permitting and through construction close-out Table— Development Fees & Charges —water& Stormwater Utility Residential Deposit 5% of construction cost, maximum of$25,000, minimum of$300 Non-residential Deposit 5% of construction cost, maximum of$40,000, minimum of$500 ■ As noted above, the cost of the reviews, development review committee meetings field visits, communication, inspections, billing/administrative costs and other associated activities will be billed against the deposit • Re-inspections after a failed pipe test are billed at $1 50 5. Temporary Meter Service Table-Temporary Meter Service Fees &Charges Service Charge Security Deposit '14" Hydrant Meter $1;050 3" Hydrant Meter $2,000 Installation !Relocation $45 Quantity Rate Charge Step 1 Quantity Rate 7/1/2023 Page 7 of 11 EXHIBIT A Agenda Item #23. 6. Miscellaneous Fees & Charges A. Customer Requested Services Table�"�tomer Requested Service Fees Service Business-Hours After-Hours Field Premise Visit' $50 $100 Meter Turn-On/Turn off(seasonal use) $55 $100 Meter Re-read $50 N iA Transfer of Service S30 N 1A Line Location Services See note 2 See note 2 Bench-test Meter(3f4" and smaller)3 S75 NIA Bench-test Meter (I "and larger) See note 4 N A Meter or Hydrant Relocation See note 4 NIA Downsizing Meter See note 4 NIA Upsizing Meter See note 5 NIA 1 No Field Premise Visit fee will be charged if the reason is found to be on the Village's side of the water meter 2 Charged at the Field Technician rate specified in the Personnel & Equipment Charges 3 No fee is charged if the meter is found to be inaccurate 4 Actual cost plus 1 0% 5 Current New Service Fees for the upsized meter, less a credit for Capital Connection Fee for the original meter size B. Personnel & Equipment Charges The following charges will be used for field activities performed by Village personnel: Table—Personnel & Equipment Charges Service Fee Field Technician" $501hour Lead Tech nician.x $60 hour Medium Equipment $601hour Heavy Equipment $75lhour Materials ** Includes use of pickup truck: hand tools and small equipment. "Actual cost plus 10% NOTE: All labor charges incurred outside of regular business hours will be charged at 1.5 times the hourly rate. 7/1/2023 Page 8 of 11 EXHIBIT A Agenda Item #23. C. Enforcement or Correction Actions Table— Fees for Enforcement or Corrective Actions Action Fee Backflow Testing (per test) $100 Meter Turn-On Due to Non-payment- During Business Hours $55 Meter Turn-On Due to Non-payment -After-Hours $100 Reread Meter Due to Customer Obstruction $25 Tampering Theft of Service - 1<:Offense $275 Tampering,/Theft of Service - 2nd Offense $550 Meter Removal Charge for Theft of Service $55 Meter Reinstallation Charge for Theft of Service $55 Destruction of Utilities Equipment At Cost plus 10% 7. Taxes & Surcharge A. Surcharge for Customers Outside of the Village A 25% surcharge shall be applied to those customers in unincorporated Martin and Palm Beach Counties unless otherwise prohibited by the agreement or law. B. Utility Tax See Chapter 70—Taxation; Section 121, Village Code of Ordinances. 8. Automatic Annual Rate Adjustment See Chapter 74 - Utilities, Article II, Division 2, Sections 72 and 73, Village Code of Ordinances. 9. Water Restriction Surcharge Adjustment See Chapter 74 — Utilities, Article Il, Division 2, Section 74, Village Code of Ordinances. 10. Capital Improvement Charge The capital improvement (CIC) is to be used to fund specifically identified capital projects for the water utility infrastructure. Funds collected from the application of the CRC will be accounted for separately by the Village and shall only be used for the financing capital infrastructure projects, including the payment of debt issued to finance such projects. It will also be used for infrastructure repair and replacement projects on a pay-as-you-go basis for items where debt is not issued. The charge is to remain in effect for 20 years and shall terminate on September 30, 2043. A utilities financial rate consultant, at a minimum of at least once every three years, will evaluate the financial sustainability of the water utility, including the application of the capital recovery charge account and the status of the capital needs/ projects. They will determine the general financial condition of the utility and any adjustments considered necessary associated with the imposition of the capital replacement charge. 7/1/2023 Page 9 of 11 EXHIBIT A Agenda Item #23. 11. Excessive variance Step Adjustment The Utilities Director may approve an excessive usage credit (EUC) to a water bill, which, due to circumstances beyond the customer's control (e.g. leaks on the customer's side of the meter) , reflects consumption in an amount that is at least two times the customer's average monthly usage over the previous three (3) month period • No customer shall be eligible for such an adjustment more than once per two(2)calendar year period • No such adjustment shall be granted in the event that the adjustment would cause a violation of Village Code Section 74-78 regarding prohibited free service, or Village Code Section 74-81 regarding the provision of adequate revenue to cover all costs of operation. maintenance, and debt service • Any downward adjustment shall be made based on the Village's then-current step rates • The lowest step rate that results in an adjusted water bill commensurate with the customer's average water bill over the previous three(3)months of billing shall be applied • In the event that application of the lowest step rate results in an adjustment that continues to exceed an amount that is double the customer's average water bill over the previous three (3) months of billing; then an adjustment equal to an amount equivalent to double the customer's average water bill over the previous three (3) months of billing shall be made • The Utilities Director shall determine that the customer meets each of the following criteria prior to approving any EUC: o Customer notifies the Village of Tequesta's Customer Service Department of an excessive water bill that may be related to a leak or other circumstance beyond the customer's control o Water consumption exceeds two times the customer's average monthly usage over the previous three (3) month period o Customer acted promptly to remediate excessive water use (e.g. had a leak on Customer's side of the meter repaired as soon as practicable) as documented by repair receipts or other acceptable methods o The request for EUC was made within 1-month of the remedial action. No EUC may be approved where any of the following circumstances exist o Excessive consumption is due to seasonal usages such as watering of sod, gardening, or usage from filling swimming pools and hot tubs:,whirlpools, washing vehicles, etc. t:s A leak resulting in excessive consumption was caused by a third party from whom the customer is able to recover their costs. Examples include. but are not limited to, theft, vandalism, negligence, and construction damage, including unoccupied or vacant properties. 711 12023 Page 10 of 11 EXHIBIT A Agenda Item #23. o When excessive consumption continues for three (3) or more months, there will be no adjustment for the third or subsequent months o The meter has been accessed, tampered with, or turned on/off by anyone other than a Village of Tequesta Utility employee and that action results in excessive consumption o The EUC would violate Village Code Sections 74-78 or 74-81 o A EUC was approved within the past two (2) calendar years at the same property Notwithstanding the above provisions of this "Excessive Variance Step Adjustment" policy, the Village Manager may, from time to time, allow for step adjustments in excess of once per two (2) calendar years at the same property when extenuating circumstances exist that warrant the granting of relief. All such requests shall be reviewed on a case-by-case basis. Any relief granted by the Village Manager pursuant to this provision shall be limited to the same relief that would otherwise be available pursuant to the above EUC policy. 71112023 Page 11 of 11 EXHIBIT A Agenda Item #23. Y e r RESOLUTION Date 14-23 7/13/2023 Motion Council Member Frank D'Ambra Second Council Member Rick Sartory FOR AGAINST ABSENT CONFLICT Mayor Molly Young IE M El 1:1 Vice-Mayor Laurie Brandon ® El M 1:1 Council Member Frank D`Ambra El Council Member Patrick Painter El Council Member Rick Sartory The Mayor thereupon declared the Resolution duly passed and adopted. MAYOR of TEQU ESTA: Molly Young, ' , ,` 1n11,1.,11r1rrrrrrrr►i.,r r �i ATTEST: SEAL INCORPORATED: Lori McWilliams, M M C 1,r�rf��r��1!!�F��� ',''' 1lfill]111111111 Village Clerk