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HomeMy WebLinkAboutDocumentation_Regular_Tab 11_06/11/2009VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM Meeting Date: 06/11 /09 Meeting Type: Regular Ordinance #: N/A Consent Agenda: Yes Resolution #: N/A Originating Department: Finance 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Budget amendments for Fiscal Year 2008-2009. 3. BUDGET /FINANCIAL IMPACT: Account #: Multi-departmental Amount of this item: N/A Current Budgeted Amount Available: N/A Amount Remaining after item: N/A Budget Transfer Required: Yes Appropriate Fund Balance: No 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Budget amendments for Fiscal Year 2008-2009, prepared by various Departments. 5. APPROVALS: Dept. Head: ; ;';'~i Finance Director: i Attorney: (for legal sufficiency) Yes ^ No ^ Village Manager: SUBMIT FOR COUNCIL DISCUSSION: APPROVE ITEM: ^ DENY ITEM: ^ Budget Amendments Exceeding $5,000.00 (Could be a combination of several budget amendments totaling $5,000.00 or more) FISCAL YEAR coos Village of Teauesta BA # ,~ Budget Amendment Request ncrease: ' ~,:;irtment: PUBLIC WORKS Account: _ "Original Budget Balance Available JE# _ ~ a ~~/~) PATHWAY MAINT Account #: 001-210-546.305 Transfer Amount New Balance Available $ 4,000.00 $ -3,893.00 $ 6,433.00 $ 2,540.00 on /Comments: STILL HAVE SIDEWALKS THAT NEED REPAIR /HAZARDOUS TO THE PUBLIC Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: ecr se: rtment: PUBLIC WORKS Account: GENERAL MAINT Account #: 001-210-546.306 Original Budget Balance Available Transfer Amount New Balance Available 000.00 $ 20,832.00 $ -6,433.00 $ 14 ~_ I WILL HAVE TO WATCH THIS CAREFULLY TO STAY WITHIN THE BUDGET Department: Original Budget _ Account: Account #: Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: rov " Department Head: Finance Approval: Village Manager Approval: Village Council Approval: Resolution Number ~~. ~~~~"~ Date: Date: Date: ~ ~ ' Date: FISCAL YEAR -;tees ~Cx79 Village of Teguesta BA # (~ .~ Budget Amendment Request c e JE # ~ ~ ~~ ;~'~bnent: Police -Administration Account: ICMA-Def Comp Contributions Account #: 001-171-526.104 Original Budget Balance Availa I Transfer Amount New Balance Available $ 0.00 $ -~~5~ $ 5,001.00 $ 3;E~ ~~(P--~, Justification /Comments: Police Chief has opted out of~~~---th~~~88Se6fi6rrP999u999blic Safety Pension Trust Fund and the Village has approved a 5% contribution to be made to his ICMA account each pay date. Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Transfer Amount Account #: New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification I Comments: Department: Account: _ Original Budget Balance Available Transfer Amount Account #: New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: ,'artment: Police -Administration Account: VOT Pension Contributions Account #: 001-171-522.102 Original Budget Balance Availabl~e~~~ Transfer Amount New Balance A~a~~O $ 15,700.00 $ .1.2,58D.00 ~ $ 5,001.00 $ ~;59'J"OQ Justification /Comments: Police Chief has opted out of the Public Safety Pension Trust Fund and the Village has approved a 5% , ~ contribution to be made to his ICMA account each pav date. l1s` / Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals: ~ ~-~ Department Head: ;. Finance Approval: Village Manager Approval: J ~--- Date: C- ~- , > - O ~> Date: Date: S'"~ / '~ Village Council Approval: Resolution Number Date: t l ~,~.- - Budget Amendments Exceeding $5,000.00 and Affecting Capital FISCAL YEAR -;z96S- Zc~Z~`~ BA # '"~ nc Village of Teguesta a ~ 3 s~~ Budget Amendment Request JE # },~-'artment: Police -Operations Account: Vehicles Account #: 001-175-664.602 Original Budget Balance Availab a Transfer Amount New Balance vailable $ 45,950.00 $ ~9;69t-00"' $ 5,600.00 $ -~6z94:~0- Justification /Comments: Additional funds required to equip 2005 Ford GT as an unmarked traffif unit. t Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ o.oo $ o.oo $ o.oo $ o.oo Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification I Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: ~~s ent: Police -Operations Account: SalaryNVages Account #: 001-175-512.100 Original Budget Balance Available Transfer Amount New Balance Available ~a 33 ~478~J3 $ 111,190,000.00 $ $ 5,600.00 $ -~4~8~4~5c89• $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification 1 Comments: ~~1'~ ~~ Department Head: Finance Approval: Village Manager Approval: Village Council Approval: Resolution Number Date: B`~ 9 -C~/ Date: Date: ~-' Date: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available FISCAL YEAR BA # Increase: Department: Tequesta Drive Bridge Account: Construction-Other Account #: 301-315-662.633 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 75,000.00 $ 75,000.00 Justification /Comments: Moving funds, per Village Council's request, to be used for costs associated with the overhead to underground power line conversion at Tequesta Drive Bridge. (FP&L) _ ____~,.~~,) Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department:, Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: 2009 Village of Tequesta Budget Amendment Request Department: Original Budget _ Account: Account #: Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Decrease: Department: Tequesta Drive Bridge Account: Architecture & Engineering Account #: 301-315-662.632 Original Budget Balance Available Transfer Amount New Balance Available $ 328,571.00 $ 97,732.00 $ -75,000.00 $ 22,732.00 Justification /Comments: Moving funds, per Village Council's request, to be used for costs associated with the 1 overhead to underground power line conversion at Teauesta Drive Bridge. (FP&L) 1 Department: Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Original Budget _ Account:_ Balance Available Department: Original Budget _ Account: Account #: Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals: Department Head: Date: Finance Approval: ~__ :~~'~-~'' Date: Village Manager Approval:) l ~ .~:i~1JlJ ~"b~,~,~, - (}p i.~t.eJ.~l. 7I7.~ 4 Date: Village Council Approval: ~-~ Resolution Number IV Date: ~ ~~ ~~~ -r Budget Amendments Exceeding $5,000.00 and Inter-Departmental FISCAL YEAR -3998- 2~~ Village of Teguesta BA # ,~ Budget Amendment Request Increase; JE# a~3~~~ rtment: Police -Communications Account: Part-Time Salaries Account #: Original Budget Balance Available Transfer Amount i/~ 1 ~ b ~~ 001-172-515.107 New Balance Available ~4a7~ .0.00 $ 1,s5J'31 $ 5,340.00 $ Funds needed to assist in filling shifts during absence of full time communication ~ Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification 1 Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: y;;~rtrnent: Police -Operations Account: Salary/VVages Account #: 001-175-512.100 Original Budget Balance Av -table Transfer Amount New Balance Available ~' ~~ X73 ~s'a~a 3~ $ 1,111,900.00 $ $ 5,340.00 $ ~t8;075':13D Justification /Comments: Division not at full staffing for entire year. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available 0.00 $ 0.00 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department Head: Finance Approval: Village Manager Approval: I~ Village Council Approval: Resolution Number Date: O -p%- ~ Date: Date: .3 ~ ~ Date: FISCAL YEAR ~~908 2~ BA # ~,?~~ __ __ +C: e: Village of Teguesta a a 3~j ~~ Budget Amendment Request JE # rtment: Police -Communications Account: Overtime Account #: 001-172-514.100 Original Budget Balance Available _ Transfer Amount New Balance A ailable 8 390.00 ~~ ~ ~~~ ~ 9 3~~G $ $ ~~ $ 9,964.00 $ 't8499~ Justification /Comments: Funds needed to fill shifts during absence of communication ofFcers. Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Original Budget _ Account: _ Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: ,,;'y'bnent: Police -Operations Account: Salary/VNages Account #: 001-175-512.100 Original Budget Balance Available Transfer Amount New Balance Available ~~i`-~5~7 ~o~~s73 $ 1,111,900.00 $ 1',f°tf0 $ 9,964.00 $ 7-~3;4~"s4~80~~ Justification /Comments: Division not at full staffing for entire vear. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount 0.00 0.00 New Balance Available 0.00 $ 0.00 Justification /Comments: .~ Department Head: ~,~-.~ tii Date: 4~ - ~~ ~:,~_ Finance Approval: ~-_. ;' Date: ~ / d~ Village Manager Approval: /~j-~--"-~'-- Date: ~' ~d Village Council Approval: Resolution Number Date: ~~~i' ct~ FISCAL YEAR -~2t108 ~QC}'~ Village of Teguesta BA# ~~~(~, Budget Amendment Request increase. _. JE# aa~~3 rtment: Police -Communications Account: Salary'Wages Account #: 001-172-512.100 ~ Original Budget Balance Availa le Transfer Amount New Balance Available 75'~~7 ~ ~9~s~ta ~7 $ 183,500.00 $ 3 $ 18,730.00 $ 1.3++#99:~g Justification !Comments: Filling vacant Communication Officer position. .n . , Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Transfer Amount Account #: New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Dtrnent: Police -Operations Account: GaslOil Account #: 001-175-552.301 .. Original Budget Balance Available Transfer Amount New Balance vailable $ 67,920.00 $ 33;~3'l~- 8 ~~~ i $ 18,730.00 $ ..~b~-9@~-7~1'8~~ ~ l Justification /Comments: Gas price per gallon lower than estimated. Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification !Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Aparovals• Department - Finance ApF Village Manager ApK Date_ O~ z ~ ~ Date: Li Date: S i 3 Village Council Approval: Resolution Number Date: ~~~ Budget Amendmen Inter-Departmental FISCAL YEAR -996 BA # ~ I Village of Teguesta Budget Amendment Request JE # ~ a ~ ~ 3 rtment: Police -Communications Account: Medicare Taxes Account #: 001-172-521.102 Original Budget Balance Available ~ ~ G Transfer Amount New Balance Av ilable ~l l ~~I ~tP $ 3,300.00 $ 1.,~02~5~ $ 897.00 $ X64 Justification !Comments: Additional salary in this division, filling vacant position. ~. s~ Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 y~ Justification /Comments: ~„ecrease: L?rtrnent: Police -Operations Account: Holiday Pay Account #: 001-175-515.101 Original Budget Balance Avail ble Transfer Amount New Balance Available ~~Iato ~1) 3 $ a8,8oo.00 $ -.~~;~e-~~ $ 897.00 $ ~;~z~ Justification /Comments: More members elected to take compensatory time in lieu of pay. ,~'~ Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount $ 0.00 $ 0.00 New Balance Available 0.00 $ 0.00 Justification /Comments: Department: Original Budget _ Account: _ Balance gyt~ilable Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: provals• ~~ , Department Head: Finance Approval: Village Manager Approval: i/~ ~-~--_'~- Village /Coyu~ncil Approval: Resolution Number_ Account #: Date: - o S' Date: '~ GJ Date: {J`7 ~ c~T Date: FISCAL YEAR •-2968 ,2~' BA # ~ ~(~ c s: '~{rtment: Police -Communications Original Budget $ 13,900.00 Village of Tequesta Budget Amendment Request JE # as 353 _ Account: FICA Taxes Account #: 001-172-521.101 Balance Available _ Transfer Amount New Balance A ailable ``~~ t~`1 $ ~3~"12Z~ ~ $ 1,674.00 $ -9~J'?2 ~rv in this division, filling vacant position. ~.--z Department: Account: v __-- Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: rtrnent: Police -Operations Account: Holiday Pay Account #: 001-175-515.101 Original Budget Balance Availab a Transfer Amount New Balance Available ~aa ~~- $.~t', at o $ 48,800.00 $ 21ii~4263~• $ 1,674.00 $ ^_^_°~T€+^Tr Justification /Comments: More members elected to take compensatory time in lieu of pav. Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: ~lppirovals Department Finance ApE Village Manager ApF ,Village Council Approval: Resolution Number C~~~~~c Account #: Date: ® -O .- , Date: Q Date: ~ S Date: FISCAL YEAR ~.ZAAIt. ,?©(`~9 BA # ~ 7 nc 'a , Village of Teguesta Budget Amendment Request JE # ~` a ~`~ .~S/ 5~4~_rtrnent: Police -Communications Account: VOT Retirement Account #: Original Budget Balance Available Transfer Amount ~-~ ~ °7 $ 10,300.00 $ 6- ion /Comments: Addition in this division, filling vacant oosition Department: 'Account: _ Original Budget Balance Available 001-172-522.102 New Balance Available ~i~t31 $ 1,924.00 $ Account #: Transfer Amount New Balance Available $ o.oo $ o.oo $ o.oo $ o.oo Justification /Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: rent: Police -Operations Account: GaslOil Account #: 001-175-552.301 Original Budget Balance Available Transfer Amount New Balanc Available $ 67,920.00 $ ~ ~~' $ 1,924.00 $.5a X843-48 ~ Justification /Comments: Gas rice er allon lower than estimated. Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: brovals: Department Head: ~ Finance Approval: Village Manager Approval: Date: D~- S-os Date: Date: ! ~ Village Council Approval: Resolution Number Date: ~~tj ~ i ~,~ ~~.~ et Amendments Special FISCAL YEAR Zoos Village of Teguesta 2 ~ ~ ~~ ` BA # Budget Amendment Request JE # "' Decrease: ~artment: Other/Reserves/Contingency Account: Appropriate Fund Balance Account #: 001-990-399.999 Original Budget Appropriated to Date Appropriation Request New Appropriation to Date 40,221.00 $ endment. Funds do not tobea .00 $ 0.00 ~opriated. The balance in the allocate to fund balance account exceeds the approved appropriations for FY 2008/2009. Department: Other/Reserves/Contingency Account: Appropriate Fund Balance Account #: 401-990-399.999 Original Budget Appropriated to Date Appropriation Request New Appropriation to Date to fund balance account exceeds the approved appropriations for FY 2008/2009. Department: Account: Account #: Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Decrease: "artment: Other Financing Sres & Uses Account: Allocate to Fund Balance Account #: 00-950-590.001 ~ Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 139 not .00 $ 99,269.00 ~opriated. The balance in the allocate to fund balance account exceeds the approved appropriations for FY 2008/2009. Department: Other Financing Sres & Uses Account: Allocate to Fund Balance Account #: 40-950-590.001 Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 269,050.00 $ 269,050.00 $ -269,050.00 $ 0.00 Justification /Comments: This is a housekeeping amendment. Funds do not need to be appropriated. The balance in the allocate to fund balance account exceeds the ap proved appropriations for FY 2008/2009. Department: Account: Account #: Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: $ 0.00 $ $ 0.00 $ 345,761.00 $ -269,050.00 $ 76,711.00 ion /Comments: This is a housekeeping amendment. Funds do not need to be appropriated. The balance in the allocate Department: Original Budget _ Account: Account #: Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals:.. Department Head: Finance Approval: Village Manager Approval: Date: Date: Date: Village Council Approval: Resolution Number (, ~ 1 Date: UGt f J rQU 5 ~ ~ y . ~ ~~ ~ _ i ~ _ ~ t FINANCE DEPARTMENT DATE: JUNE 5, 2009 TO: MICHAEL R. COUZZO, VILLAGE MANAGER FROM: JOANN FORSYTHE, FINANCE DIRECTOR RE: BUDGET AMENDMENT TO FUND DESIGN AND CONSTRUCTION OF NEW PARK. At the May 14, 2009 regular meeting the Village Council approved spending of $125,000 for the design and construction of a park. The following request is made to allow the proper budgeting, payment and accounting of costs associated with that approval. Please add to the June 11, 2009 Regular Meeting agenda of the Village Council the attached Budget Amendment, reallocating funds in the General Fund #001 by decreasing the account "Allocate to Fund Balance" (excess revenues allocated to flow back into Fund Balance) by $75,000 and increasing the following accounts; 1. Parks, Engineering Services 001-230-531.302 $7,000 2. Parks, General Maintenance 001-230-546.306 $68,000 As you are aware, there may be additional personnel costs associated with the above work and additional Budget Adjustments may be necessary when and if the Village incurs these costs. Attachment: Budget Adjustment 6/5/094:19 PM FISCAL YEAR 2008 BA # Village of Tequesta Budget Amendment Request JE # Increase: Department: Parks Account: Engineering Services Account #: 001-230-531.302 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 7,000.00 $ 7,000.00 Justification /Comments: Funding for design and construction of a new park located between Tequesta Drive and Bridge Rd. Department: Parks Account: _ Original Budget Balance Available General Maintenance Account #: 001-230-546.306 Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 68,000.00 $ 68,000.00 Justification /Comments: Funding for design and construction of a new park located between Tequesta Drive and Bridge Rd. Department: Original Budget $ 0.00 _ Account: _ Balance Available 0.00 Account #: Transfer Amount $ 0.00 New Balance Available $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount Transfer Amount $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Decrease: Department: Other Non-operating Account: _ Original Budget Balance Available Allocate to Fund Balance Account #: 001-950-590.001 Transfer Amount New Balance Available $ 0.00 $ 99,269.00 $ -75,000.00 $ 24,269.00 Justification /Comments: General Fund budgeted excess revenue (funds from Special Revenue Fund #101 which was closed in FY 2008/2009) for allocation into Fund Balance. Department: Account: _ Original Budget Balance Available $ 0.00 0.00 Account #: New Balance Available New Balance Available 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount $ 0.00 New Balance Available 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals: Department Head: Finance Approval: Village Manager Approval: Village Council Approval: ~' ~ f~~ Date: G P ' ~JGI~ ~ Date: ~~ o Date: Gj Resolution Number Date: