HomeMy WebLinkAboutDocumentation_Regular_Tab 19_06/11/2009~.
1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
June 11, 2009 Meeting Type: Regular Ordinance #: ;iick here to enter text
Consent Agenda: No Resolution #: Click Pere tc enter texf.
Originating Department: Human Resources
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Budget Amendment request to reallocate funds and adjust insurance premium for FMIT property, auto, liability
and workers' compensation
3. BUDGET /FINANCIAL IMPACT:
Account #: various Amount of this item: $42,407
Current Budgeted Amount Available:
Various (see Budget Amendments) Amount Remaining after item: Various (see Budget
Amendments)
Budget Transfer Required: Yes Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Council is being asked to make adjustments to various insurance and workers' compensation accounts based on
the details outlined in memo to Village Manager dated 5/27/09.
n ~, ~ \ 5~a , y c I
5. APPROVALS: P!~''~' ~ ~~ ~~.p~.u,~.;~u 7d -Y,ti~k~.
Dept. Head: Finance Director:
Attorney: (for legal sufficiency) Yes ^ No ^
Village Manager: r -~
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM:
• DENY ITEM: ^
Memo
To: Michael R Couzzo, Jr., Village Manager
From: Merlene Reid, HR Director
i~~~~
Date: May 27, 2009
Re: Property, Casualty and Workers' Compensation Insurance Adjustments
The sum of $285,616 was approved by Council for property, casualty and workers compensation insurance
for FY 2008/09, with allocation by funds as follows:
Workers'
Com ensation Property/Auto/
Liabili Deductible
Contin enc Total
General $99,742.75 $125,708.72 $7,500.00 $232,951.47
Water $20,344.25 $54, ] 50.28 $7,500.00 $81,994.53
$120,087.00 $179,859.00 $15,000.00 $314,946.00
Less credit of $29,330 representing 2007/08 Return of Premium $285,516.00
Per the Finance Deparhnent's advice, a credit from a previous year cannot be applied to a current year, and as
such Council should have been asked to approve the full amount of $314,946, which included $299,946 in
insurance premium, plus $15,000 for deductibles, in the event of auto and other liability damages.
During the current fiscal year, Change Endorsements totaling an increase of $28,077 were received ($26,740
in actual premium + $1,337, representing 5% broker fees), applied as follows:
Additional
Premium Return of
Premium Reason
Parks & Recreation 0 $515 Removal of 1994 Ford Ran er
Police $26,038 0 Increase in Experience Modification to 1.03 due to
05/06 workers' com claim relatin to a olice officer
Police $982 0 Purchase of 2 Ford Crown Victoria in Oct 2009
Police $907 0 Purchase of 2 Ford Crown Victoria in Nov 2009
Police $266 0 Ac uisition of 2005 Ford Mustan in Feb 2009
Public Works/LJtilities $223 0 Purchase of 2 mesa e boards
Public Works/LJtilities $176 0 Purchase of 1 bobcat ldr/backhoe
$28,592.00 $515.00
The total premium cost for FY 2008/09 will be $328,023 ($299,946 + $28,077), which has resulted in a
budget difference of $42,407. Budget amendments to adjust are attached with notes.
It is important to note that during the current fiscal year, the Village has received a total of $36,337.07 in
premium and final audit returns, which have been applied to FY2007/08.
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~° ~~ ._ ~~ VIL.l~AGE f~F TEQUESTA
:- ;.~
- AGENDA ITEM TRANSMITTAL FARM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Qrdinance #: N1A
August 14, 2008
Consent Agenda: No Resolution #: «~-~ ~~° ~ ~-~ ~ . -~ ~.~
Originating Department: Human ResourceslRisk Management
2. AGENDA ITEM TITLE.
Approval for the renewal of a 1-year agreement with the Florida Municipal Insurance Trust (FMiT) for Property,
General Liability, Law Enforcement Liability, Automobile and Workers' Compensation
3. BUDGET i FINANCIAL IMPAGT:
Account #: various Amount of this item: $270,616 for premiums and broker fee
an additional $7,500 each in both the General and Water
funds, in the event deductible payments are required, a total of
$2.85,616.
Current Budgeted Amount Available: Amount. Remaining after item;
$304,100 $18,4$4
Budget Transfer Required: ~.~ ~~~c,~,E~ ~~~ Appropriate Fund Balance: C,r ~:~ an ~f~~ra
~,
A. EXECUTIVE SUMMARY ~F MAJOR ISSUES:
Consideration and approval of $285,616 for Property and Casualty-insurance..
5. APPRt7VALS:
~o ;>i
y
Dept, Need: Finance Dlrectar:
Attorney: (for Legal sufficiency) Yes ^ No ^
Village Manager: ~ ~., ~.~,,,
• SUBMIT FOR COUNCIL [31SCttSSIQN: ["
• APPRUVE ITEM:
DENY ITEM: [~
Ta: Michael R Couzzo, Jr., Village Manager
From: Meriene Reid, HR Manager ^ ~~~ ; , ; ~,
Date; August 5, 2C?48
Re: Properly & Casualty Insurances Renewals
I have attached a Property and Casualty evaluation schedule from Florida Municipal
Insurance Trust {EMIT), along with a recommendation. from the Gehring Group.
Professional Services, which shows a decrease in insurance premiums (inclusive of
5°!o broker fees} from $341,677 in FY204?/08, to .$299,946 far the upcoming year
(See Exhibit A for .details}. This. schedu~ includes Property, Genera! Liability, Law
Enforcement Liabilt), Automabi~, and Workers' Compensation insurance.
Additionally, a return of premium +credit of ~29,33Q is also being offered to the Village,
which will reduce the total payment to $274,616.
This decrease is due partly to the fact that the Florida Municipal Trust is reduang
renewal premiums to Trust rr~:mbers who insured with them during F'12007/08. The
Village Gounal's election tca only insure properties in excess of $100,(340 continues
to assist with keeping property insurance premiums low. Finally, the Village
continues to receive 7°lo in credit for actively maintaining its Safety Program and
enforcing its drug free work place policy.
!n .addition to the premium payments, l am requesting a total of X7,500 in deductibles
in both the General Government and the Water Fund,. in the event of claims in the
following areas:
C~neral Fund Water Fund
inland Marine. 500,00 5Q0.00
General Liabil° 2,500.:00 2,500..00
Auto Liabi~ 2,500Q0 2,500.00
Ph si~l & Collis~n Covers a 2,0 .00 2,000.00
Tt~TAI. ~7 5tM.tM- ' $T 540.t~
it is recommended that the Village renew the 2008/09 insurance contracts with the
Florida Municipal Insurance Trust (EMIT).
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No Text
FLORIDA MUNICIPAL INSURANCE TRUST
WORKERS COMPENSATION CHANGE ENDORSEMENT
THIS ENDORSEMENT FORMS A PART OF THE AGREEMENT NUMBERED BELOW:
MEMBER'S NAME AND MAILING ADDRESS ~ FMIT NUMBER COVERAGE PEf210D
Village of Tequesta .
395 Tequesta Drive FMIT'#0596 October 1, 20p8 .
Tequesta, FL,. 33969-3062 TO.
October 1, 2009
IT IS HEREBY NOTED AND AGREED THAT THE FOLLOWING CHANGES ARE MADE:
CHANGES
Effective October 1, 2008
The Experience Modification Factor is amended from .890 to 1.03
ADDITIONAL ~~ ~ RETURN
PREMIUM ~ 26, 038
THE AODITIONALlRETURNPREMIUM.IS INCLUDED IN THE ATTACHED BILLING INVOICE.
WC-END (10/07)
ENDORSEMENT#:
INITIALS: NTinn
OATE:1~2 / 08 / 0 8
FLORIDA MUNICIPAL INSURANCE TRUST
COMMERCIAL AUTO CHANGE ENDORSEMENT
THIS ENDORSEMENT FORMS A PART OF THE AGREEMENT NUMBERED BELOW:
MEMBER'S NAME AND MAILING ADDRESS FMIT NUMBER COVERAGE PERIOD
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469 FMIT #0596
October 1, 2008 TO: October
1, 2009
IT IS HEREBY NOTED AND AGREED THAT THE FOLLOWING CHANGES ARE MADE:
CHANGES
Effective December 16, 2008
Vehicle Deletion: #7 - 1994 Ford Ranger
Pickup, VIN 1607
ADDITIONAL h RETURN
PREMIUM I $515
AUTO-END (10/96)
ENDORSEMENT#:4
INITIALS: VBurns
DATE: 02/20/2009
FLORIDA MUNICIPAL INSURANCE TRUST
COMMERCIAL AUTO CHANGE ENDORSEMENT
THIS ENDORSEMENT FORMS A PART OF THE AGREEMENT NUMBERED BELOW:
MEMBER'S NAME AND MAILING ADDRESS FMIT NUMBER COVERAGE PERIOD
Village of Tequesta FMIT #0596
345 Tequesta Drive October 1, 2008 TO: October
Tequesta, FL 33469 1, 2009
IT IS HEREBY NOTED AND AGREED THAT THE FOLLOWING CHANGES ARE MADE:
CHANGES
Effective October 22, 2008
Vehicle Additions: #44 - 2009 Ford Crown Victoria, VIN 9984, Cost New $23,185
#45 - 2009 Ford Crown Victoria, VIN 9983, Cost New $23,185
ADDITIONAL I~ RETURN
PREMIUM ~ $982
AUTO-END (10/96)
ENDORSEMENT#:1
INITIALS: VBurns
DATE: 02/20/2009
FLORIDA MUNICIPAL INSURANCE TRUST
COMMERCIAL AUTO CHANGE ENDORSEMENT
THIS ENDORSEMENT FORMS A PART OF THE AGREEMENT NUMBERED BELOW:
MEMBER'S NAME AND MAILING ADDRESS FMIT NUMBER COVERAGE PERIOD
Village of Tequesta FMIT #0596
345 Tequesta Drive October 1, 2008 TO: October
Tequesta, FL 33469 1, 2009
IT IS HEREBY NOTED AND AGREED THAT THE FOLLOWING CHANGES ARE MADE:
CHANGES
Effective November 18, 2008
Vehicle Additions: #48 - 2009 Chevrolet Impala, VIN 7704, Cost New $21,500
#49 - 2009 Chevrolet Impala, VIN 9298, Cost New $21,500
ADDITIONAL II RETURN
PREMIUM I $907
AUTO-END (10/96)
ENDORSEMENT #: 3
INITIALS: VBurns
DATE: 02/20/2009
FLORIDA MUNICIPAL INSURANCE TRUST
COMMERCIAL AUTO CHANGE ENDORSEMENT
THIS ENDORSEMENT FORMS A PART OF THE AGREEMENT NUMBERED BELOW:
MEMBER'S NAME AND MAILING ADDRESS FMIT NUMBER COVERAGE PERIOD
Village of Tequesta FMIT #0596
345 Tequesta Drive October 1, ?008 TO: October
Tequesta, FL 33469 1, 2009
IT IS HEREBY NOTED AND AGREED THAT THE FOLLOWING CHANGES ARE MADE:
CHANGES
Effective November 14, 2008
Vehicle Additions: #46 - 2008 Trailer Mtd Message Board, VIN 5591, Cost New $17,375
#47 - 2008 Trailer Mtd Message Board, VIN 5592, Cost New $17,375
ADDITIONAL II RETURN
~ PREMIUM ~ $223 ~ ~
AUTO-END (10/96)
ENDORSEMENT#:2
INITIALS: VBurns
DATE: 02/20/2009
FLORIDA MUNICIPAL INSURANCE TRUST
PROPERTY AND ALLIED LINES CHANGE ENDORSEMENT
THIS ENDORSEMENT FORMS A PART OF THE AGREEMENT NUMBERED BELOW:
MEMBER'S NAME AND MAILING ADDRESS FMIT NUMBER COVERAGE PERIOD
Village of Tequesta FMIT #0596
345 Tequesta Drive October 1, 2008 T0: October
Tequesta, FL 33469 1, 2009
!T IS HEREBY NOTED AND AGREED THAT THE FOLLOWING CHANGES ARE MADE:
CHANGES
Effective November 20, 2008
Inland Marine Addition: Bobcat Ldr/Backhoe, Ser. #'s 1023, 3739
Limit $21,094
ADDITIONAL U RETURN
PREMIUM 15176
ENDORSEMENT #: 1
INITIALS: VBurns
DATE: 02/20/2009
PROP-END (10/07) Page ') Of 1
FLORIDA MUNICIPAL INSURANCE TRUST HUMAN RESOURCES
COMMERCIAL AUTO CHANGE ENDORSEMENT
JWN 0`319
THIS ENDORSEMENT FORMS A PART OF THE AGREEMENT NUMBERED BELOW:
MEMBER'S NAME AND MAILING ADDRESS FMIT NUMBER COVERAGE PERIOD
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469 FMIT #0596
October 1, 2008 TO: October
1, 2009
IT IS HEREBY NOTED AND AGREED THAT THE FOLLOWING CHANGES ARE MADE:
CHANGES
Effective February 25, 2009
Vehicle Addition: #50 - 2005 Ford Mustang, VIN 1257
ADDITIONAL II RETURN
PREMIUM ~ $266
AUTO-END (10/96)
ENDORSEMENT #: 5
INITIALS: PPortela
DATE: 03/25/2009
No Text
HUMAN RESOURCES
Florida Municipal Insurance Trust (EMIT) AUG 1.8 2008
First Installment Billing - 08/09 Fund Year
8M5/2008 FMIT# 0596
ATTN: Ms. Merlene Reid Please make checks payable to:
Village of Tequesta , Florida Municipal Insurance Trust
345 Tequesta Drive P.O. Box 1757
Tequesta, FL 33469-3062 Tallahassee, FI 32302-1757
General Workers'
Liability Automobile Property Compensation(1) Total
Gross Premium $93,364 $25,147 $63,053 $158,869 $340,433
Incentive Credit ($10,.270) $0 $0 ($44,500) ($54,770)
Service Fee $4,155 $1,257 $3,153 $5,718 $14,283
Total Net Premium $87,249 $26,404 $66,206 $120,087 $299,946
1st Installment $74,987
Return of Premium ($29,330)
Total Due By 10/1/2008 $45,657
NOTE: THIS RENEWAL PREMIUM IS BASED ON ALL COVERAGES. IF ANY OF THE LINES OF
COVERAGE ARE NOT RENEWED, THE OTHER LINE PRICING WILL CHANGE OR COVERAGE
OFFERINGS ON THE REMAINING LINES COULD BE WITHDRAWN ALTOGETHER. PROPERTY
COVERAGE IS NOT OFFERED ON A STAND ALONE BASIS.
(1) The Workers' Compensation premium reflects the 10/1/2008 experience modification of
0.89 as promulgated by the National Council on Compensation Insurance, Inc.
PLEASE NOTE: PREMIUM PAYMENT DUE BY October 1, 2008
Please see the reverse side for a copy of our Premium Installment Plan and Penalty Policy
PINK COPY -Please return with your payment. WHITE COPY -For your records.
HUMAN RESOU~~f=~
Florida Municipal Insurance Trust (EMIT)
Second Installment Billing - 08/09 Fund Year DEC 1 2 2008
12/01/2008 EMIT #0596
ATTN: Merlene Reid Please make checks payable to:
Village of Tequesta ~ Florida Municipal Insurance Trust
345 Tequesta Drive P.O. Box 1757
Tequesta, FL 33469-3062 Tallahassee, FL 32302-1757
General Workers' Total
Liability Automobile Property Compensation(1)
Gross Premium $93,364.00 $25,147.00 $63,053.00 $183,667.00 $365,231.00
Incentive Credit $(10,270.00) $0.00 $0.00 $(44,500.00) $(54,770.00)
Service Fee 4,155.00 $1,258.00 3,153.00 $6,958.00 $15,524.00
Total Net Premium $87,249.00 $26,405.00 $66,206.00 $146,125.00 $325,985.00
Amount Received - ~ $74,986.51
Balance = $250,998.49
2nd Installment $83,666.00
r Other Charges .2006-07 RETURN OF PREMIUM
I
+ ']
$(2,736.00) /
J
~-.. + $O.OOr.
+ $0.00
+ $0.00
Total Due by 1/1/2009 X80,930.00
(1) The Workers' Compensation premium reflects the 10/1/2008 . experience modification of
_.
1.03 as promulgated by the National Council on Compensation Insurance, Inc.
PLEASE NOTE: PREMIUM PAYMENT DUE BY January 1, 2009
Please see reverse side for a copy of our Premium Installment Plan and Penalty Policy.
PINK COPY -Please return with your payment WHITE COPY -For your records
Florida Municipal Insurance Trust (FWIIT)
Fina! Audit Billing - 07/08 Fund Year
02/06/2009 FMXT #0596
ATTN: Ms. Meriene Reid Please make checks payable to:
Village of Tequesta Florida Municipal Insurance Trust
345 Tequesta Drive P.O. Box 1757
Tequesta, FL 33469-3062 Tallahassee, FL 32302-1757
General Workers' Total
Liability Automobile Properly Compensation(1)
Audited Normai Premium $94,943.00 $27,557.00 $71,400.00 $179,865.00 $373,765.00
Participation Credit $(8,728.00) $0.00 $0.00 $(44,500.00) $(53,228.00)
Service Fee 4,538.00 $1,450.00 3,758.00 $7,124.00 $16,870.00
Audited Net Premium $90,753.00 $29,007.00 $75,158.00 $142,489.00 $337,407.00
Amount Received
Total Due by 3/$/2009
$341,678.07
• $(4,271.07)
DATE ~ f ~ o ~
CK. # ~ o ,~
AMT. ~ ~ ~'7
~~ `70~
MAit_ED
** Please forward the total due before March 8, 2009 to avoid penalty. **
Note: If the total due reflects a return premium, a check will be mailed to you within thirty days.
* Please see attached Auto Worksheet Schedule for details.
PINK COPY -Please return with your payment WHITE COPY -For your records .
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B M
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AM
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FISCAL YEAR
BA #
Increase•
2009
Village of Teguesta
Budget Amendment Request JE #
Department: FIRE CONTROL Account: INSURANCE Account #: 001-192-545.300
Original Budget Balance Available Transfer Amount New Balance Available
$ 20,300.00 $ 4,596.00 $ 661.00 $ 5,257.00
Justification /Comments:
Reallocation of insurance funds to other accounts to facilitate payment of FMIT final quarter invoice
Department: PUBLIC WORKS
Original Budget
10.900.00
_ Account: _
Balance Available
INSURANCE
2,183.00 $
Account #: 001-210-545.300
New Balance Available
914.00
Justification /Comments:
Reallocation of insurance funds to other accounts to facilitate payment of FMIT final quarter invoice
Department:. LEISURE SERVICES
Original Budget
_ Account: _
glance Available
Transfer Amount
INSURANCE Account #: 001-231-545.300
Transfer Amount New Balance Available
$ 13,900.00 $ 3,175.00 $ 379.00 $ 3,554.00
Justification /Comments:
Reallocation of insurance funds to other accounts to facilitate payment of FMIT final quarter invoice
Department: POLICE - ADMIN Account: _
Original Budget Balance Available
Transfer Amount New Balance Available
$ 31,800.00 $ 6,295.00 $ 929.00 $ 7,224.00
Justification /Comments:
Reallocation of insurance funds to other accounts to facilitate payment of FMIT final quarter invoice
-1.
Department: GENERAL GOVERNMENT Account: INSURANCE Account#: 001-160-545.300
Original Budget Balance Available Transfer Amount New Balance Available
$ 52,100.00 $ 14,085.00 $ 2,883.00 $ 11,202.00
Justification /Comments:
Reallocation of insurance funds to other accounts to facilitate payment of FMIT final quarter invoice
Department:
Original Budget
$ 0.00
_ Account: Account #:
Balance Available Transfer Amount New Balance Available
0.00
0.00
0.00
Justification 1 Comments:
Miscellaneous account
Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
f ~ I i
Department Head: -' ~ Date: ~ ~ "~f,°
~_
Finance Approval:
Village Manager Approval:
Date:
INSURANCE Account#: 001-171-545.300
097.00
Date:
Village Council Approval: Resolution Number Date:
FISCAL VEAL 200 ~
BA #
Increase:
1/illaae ®f Teauesta
~udaet Amendment Reauest JE #
Department: Police -Operations Account: Vl~orkers Camp Account #: 001-175-524.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 27,900.00 $ -7,060.35 $ 27,394.00 $ 20,333.65
Justification / Comments: A claim reported in FY 05/06 resulted in the Village's experience rating
which increased to cost.
Department: Police - Administartion Account: Insurance Account #: 001-171-545.300
Original Budget Balance Available Transfer Amount New Balance Available
$ 31,800.00 $ 6,295.32 $ 2,336.00 $ 8,631.32
Justification /Comments: Addition of new police vehicles increased insurance cost
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
0.00
_ Account: Account #:
Balance Available Transfer Amount New Balance Available
$ O.GO
_ 0.00 $ 0.00
Justification /Comments:
Decrease:
Department: Police -Operations Account: Salary & Wages Account #: 001-175-512.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 1,111,900.00 $ 457,695.66 $ 21,294.00 $ _ 436,_401.66
Justification /Comments: Division not at full staffing for entire year.
Department: Police -Operations Account: Holiday Pay Account #: 001-175-515.101
Original Budget Balance Available Transfer Amount New Balance Available
$ 48,800.00 $ 20,113.03 $ 6,100.00 $ 14,013.03
Justification /Comments: More members than anticipated elected to take compensatory time in lieu of pay.
Department: Police -Operations Account: Personnel Training Account #: 001-175-554.301
Original Budget Balance Available Transfer Amount New Balance Available
$ 12,350.00 $ 6,733.50 $ 2,336.00 $ 4,397.50
__ Justification /Comments: Short staffing did not permit all scheduled training.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Approvals: /-~
' c°
Department Head; ~ ~f~'fG~'~~c-~~..._ ~ Date: lr-=/ ~ ~'~ .
Finance Approval: Date:
Village Manager Approval: Date:
Original Budget
Village Council Approval: Resolution Number Date:
FISCAL YEAR
BA #
lncrease•
2009
Village of Teguesta
Budget Amendment Request JE #
Department: WATER PRODUCTION Account: Workers' Comp Account #: 401-242.524.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 9,500.00 $ 2,030.84 $ 460.00 $ 2,490.84
Justification / Comm_ ents:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department: WATER DISTRIBUTION Account: Workers' Comp Account #: 401-243-524.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 9,000.00 $ 1,969.23 $ 380.00 $ 2.349.23
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
Transfer Amount
New Balance Available
$ $ $ $
Justification I Comments:
E~~Ie:
Department: WATER ADMINISTRATION Account: Insurance Account#: 401-241-545.300
Original Budget Balance Available Transfer Amount New Balance Available
$ 60,000.00 $ 18,082.69 $ 840.00 $ 17,242.69
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Miscellaneous account
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount
New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification /Comments:
P
Finance Approval:
Village Manager Approval:
Village Council Approval:
~s
De artment Head: ~%,i~~,.
t
Resolution Number
Account #:
~.: /JI~~ /~fJ, _ ~ ._.
Date: ~r r , " f
Date:
Date:
Date:
FISCAL YEAR
BA #
Incr~ase~
2009
Village of Teguesta
Budget Amendment Request JE #
Department: POLICE ADMINISTRATION Account: Workers' Comp Account #:
Original Budget Balance Available Transfer Amount
001-171.524.100
New Balance Available
$ 2,700.00 $ 584.46 $ 125.00 $ 709.46
Justification I Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department:
Original Budget
_ Account: _
Balance Available
0.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
$ $ $ $ 0.00
Justification I Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
Account #:
Transfer Amount New Balance Available
Account #:
Transfer Amount New Balance Available
Justification /Comments:
Department: HUMAN RESOURCES Account: Workers' Comp Account #:
Original Budget Balance Available Transfer Amount
001-111-524.100
New Balance Available
$ 400.00 $ 179.56 $ 100.00 $ 79.56
Justification /Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department: GENERAL GOVT Account: Workers' Comp Account #:
Original Budget Balance Available Transfer Amount
001-160-524.100
New Balance Available
$ 300.00 $ 132.18 $ 25.00 $ 107.18
Justification /Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department:
Original Budget
_ Account: _
Balance Available
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
., ,/ `~
Department Head: `'~~ ;;.y~~ ~~ Date:~~ ~+
,,
Finance Approval: Date:
Village Manager Approval:
Account #:
Date:
Village Council Approval: Resolution Number Date:
FISCAL YEAR 2009
BA #
lncre
Village of Teguesta
Budget Amendment Request JE #
Department: POLICE COMMUNICATIONS Account: Workers' Comp Account #
Original Budget Balance Available Transfer Amount
001-172.524.100
New Balance Available
$ 700.00 $ 152.48 $ 31.00 $ 183.48
Justification I Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ $ $ $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount
New Balance Available
$ $ $ $
Justification /Comments:
Department: VILLAGE CLERK Account: Workers' Comp Account #: 001-120-524.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 300.00 $ 98.34 $ 31.00 $ 67.34
Justification /Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Miscellaneous account
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
. ~{
Department Head:
Finance Approval:
Village Manager Approval:
,.~,,~°; 4 ~ r~ Date:. l~~', ~~
Date:
Date:
Village Council Approval: Resolution Number Date:
FISCAL ~EAI~ ~®~~ ~o00~g1c~ cuff I~c~c~1a~~~g~~
BA ~ ~a~~_ ~~ ~~~~c~~~~tt G°3c~c~i~~~t~ JE ~
QPUC~Pea~~~:
®~ went: COMMUNITY DEV Account: Workers' Comp Account ~: 001-180.524.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 3,200.00 $ 652.49 $ 200.00 $ 852.49
Justification /Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
®epaPtment: LEISURE SERVICES Account: Workers' Comp Account ~: 001-231-524.100
Original Budget Baiance Available TPansfeP Amount New Balance Available
$ 6,700.00 $ 1,451.95 $ 300.00 $ 1,751.95
Justification /Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
®epaPtment: Account: Account #:
Original Budget Balance Available 'TPansfeP Amount New Balance Available
$ $ ~ ----------------.i $ 0.00
Justification /Comments: ------
~,
Department:
Original Budget
$
Bala
$ ~ ~ I ~,
®~._ .ntent: 001-160-549.302
Originai Budget
$ 6,000.00
B
$
Bal of $900 only required for June ~ Dec 09 Graahic A
Department:
Original Budget
$ 0.00
Miscellaneous account
Balanc
$
:; ,;,
i
~ ~.
;
;`
~G.
Balance Available
i 001-160-549.302
w Balance Available
~ 1,187.50
ow sent electronically
Balance Available
-__, 0.00
Department: Account: Account #:
Original Budget Balance Available 'transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
' Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
~covafs
Department Head. Date:
Finance. Approval: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
FISCAL YEAR 2009
BA #
Increase:
Department: COMMUNITY DEV
Original Budget
Village of Teguesta
Budget Amendment Request JE #
_ Account: Workers' Comp Account #:
Balance Available Transfer Amount
001-180.524.100
New Balance Available
$ 3,200.00 $ 652.49 $ 200.00 $ 852.49
Justification I Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department: LEISURE SERVICES Account: Workers' Comp Account #: 001-231-524.100
Original Budget Balance Available .Transfer Amount New Balance Available
$ 6, 700.00 $ 1,451.95 $ 300.00 $ 1, 751.95
Justification /Comments:
Reallocation of insurance premium to ensure departments have sufficient funds available to facilitate payment of final quarterly invoice
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $ 0.00
Justification I Comments:
Department
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ $ $ $
Justification /Comments:
ec
Department: 001-160-549.302 Account: Village Newsletter Account #: 001-160-549.302
Original Budget Balance Available Transfer Amount New Balance Available
$ 6,000.00 $ 1,687.50 $ 500.00 $ 1,187.50
Justification /Comments:
Bal of $900 only required for June & Dec 09 Graphic Artist payment. There are no other liabilities as newsletter is now sent electronically
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Miscellaneous account
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
ApproYaEa;' _ _..
Department Head:
Date:
Finance Approval: Date:
Village Manager Approval: .~~ Date: ~' ~ p
Village Council Approval: Resolution Number Date:
FISCAL YEAR
BA #
Increase:
2009
Village of Teguesta
Budget Amendment Request JE #
Department: Fire Control Account: Workers Comp Account #: 001-192-524.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 41, 500.00 $ 8, 904.00 $ 1, 961.00 $ 10, 865.00
Justification /Comments: To close projected payment gap as requested by Human Resources Department.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification I Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification I Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ O.OG $ O.OG $ G.00
Justification /Comments:
Decrease
Department:
FIRE CONTROL
Original Budget
_ Account: Gas & Oil Account #: 001-192-552.301
Balance Available Transfer Amount New Balance Available
$ 29,895.00 $ 19,338.00 $ 1,961.00 $ 17,377.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification I Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0 ~ $ 0.00 $ 0.00
Justification /Comments:
Approvals:..
Department Head: ` Date: ~ ~ ~%%~'
Finance Approval: Date:
Village Manager Approva Date:
Village Council Approval: Resolution Number Date:
FISCAL YEAR 2009
BA #
Increase:
Village of Teguesta
Budget Amendment Request JE #
Department: Public Works Account: Workers Comp Insurance Account #: 001-210 524.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 9,000.00 $ 1,969.23 $ 445.34 $ 2,414.57
Justification I Comments:
Shortfall m premium
Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount New Balance Available
$ $ $ $
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount
New Balance Available
$ 0.00 $ G.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Public Works Account: Contractual Services Account #:
Original Budget Balance Available Transfer Amount
001-210 534.300
New Balance Available
$ 5,600.00 $ 5,600.00 $ 445.34 $ 5,154.66
Justification /Comments:
May not use any of these services this year
Department: Account: Account #:
Original Budget Balance Available Transfer Amount
New Balance Available
$ $ $ $
Justification !Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
0.00
Account #:
ransfer Amount New Balance Available
0.00 $ 0.00
0.00
Approvals: _ ' ~ _ f
Department Head: ~•
Finance Approval:
Village Manager Approval:
Village Council Approval: Resolution Number
Date: ` 3 2Dd /
Date:
Date:
Date:
FISCAL YEAR
BA #
Increase;
Department: STORMWATER Account: WORKERS COMP INSURANCE Account #:
Original Budget Balance Available Transfer Amount
403-250-524.100
New Balance Available
$ 10,500.00 $ 242.00 $ 15.00 $ 257.00
Justification /Comments: SHORTFALL IN PREMIUM
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
i Justification /Comments:
2009
Village of Teguesta
Budget Amendment Request JE #
Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease:
Department: STORMWATER Account: FICA Taxes Account #: 403-250-521.101
Original Budget Balance Available Transfer Amount New Balance Available
$ 2,300.00 $ 955.00 $ -15.00 $ 940.00
Justification /Comments: Excess funds available due to rounding.
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department Head: ~ 4'-==z-L.-- ~ . 4` ~-~-- " Date: ~~ ~ ¢__~~2C"t ~"%
Finance Approval:
Village Manager Approval:
Date:
Date:
Village Council Approval: Resolution Number Date: