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Home My WebLink AboutResolution_05-99/00_11/09/1999• • • RESOLUTION NO. 5-99/00 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, DESIGNATING THE VILLAGE CLERK AS THE PERSON RESPONSIBLE FOR SUBMITTING THE "REPORT OF MINORITY AND PHYSICALLY DISABLED APPOINTMENTS" TO THE SECRETARY OF STATE, ET AL, ANNUALLY, BY DECEMBER 1ST, AND AS THE PERSON RESPONSIBLE FOR RETAINING ALL APPLICATIONS FOR APPOINTMENTS, PER SECTION 760.80, FLORIDA STATUTES, ON BEHALF OF THE VILLAGE. WHEREAS, the Florida Department of State, Division of Elections, has notified the Village of certain annual reporting requirements pursuant to Section 760.80, Florida Statutes; and WHEREAS, Section 760.80, Florida Statutes, requires statutorily created decision making or regulatory boards, commissions, councils, or committees to submit a report titled "Report of Minority and Physically Disabled Appointments" to the Secretary of State, et al, annually, by December lst; and WHEREAS, the Village Council, as appointing authority for the Village of Tequesta, is required to submit said annual Report to the Secretary of State, the Governor, the Speaker of the House of Representatives, and the President of the Senate, and is required to designate a person responsible for retaining all applications for appointment, who shall ensure that information describing each applicant's race, ethnicity, gender, physical disability, if applicable, and qualifications is available for public inspection during reasonable hours; and WHEREAS, the Village Clerk, as a function and responsibility of the Village Clerk's • • position, has various persons of the Village Tequesta, and maintaining the and submitted documents to and authorities on behalf Council of the Village of is responsible for records of the Village; WHEREAS, it is in the best interests of the Village for the Village Council to designate the Village Clerk as the person responsible for submitting the "Report of Minority and Physically Disabled Appointments" to the Secretary of State, et al, annually, by December 1St, and as the person responsible for retaining all applications for appointment who shall ensure that information describing each applicant's race, ethnicity, gender, physical disability, if applicable, and qualifications is available for public inspection during reasonable hours, per Section 760.80, Florida Statutes, on behalf of the Village of Tequesta. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The foregoing recitals are hereby ratified and confirmed. Section 2. The Village Clerk is hereby designated as the person responsible for submitting the "Report of Minority and Physically Disabled Appointments" to the Secretary of State, et al, annually, by December 1St, and as the person responsible for retaining all applications for appointment and ensuring that said information is available for public inspection during reasonable hours, per Section 760.80, Florida Statutes, on behalf of the Village of Tequesta. • • • Section 3. This designation shall be deemed to be a continuing designation until such time it is revoked by resolution of the Village Council of the Village of Tequesta. Section 4. In order for the Village of Tequesta to comply with this annual reporting requirement, Village staff is directed to take the following actions: i) Amend Tequesta's application for consideration of appointments to various boards, commissions, councils, and committees of the Village to include the descriptive language and information necessary to comply with the required reporting data, per Section 760.80, Florida Statutes, as found in the `Minority Appointment Reporting Form,' attached hereto as Exhibit "A" and incorporated by reference as part of this Resolution; and ii) Amend the standard Memorandum from Tequesta's staff to the Village Council relative to appointments to various boards, commissions, councils, and committees of the Village to include a table providing the descriptive language and information necessary to comply with the required reporting data, per Section 760.80, Florida Statutes, as found in the proposed standard Memorandum, attached hereto as Exhibit ~~B" and incorporated by reference as part of this Resolution. Section 5. The Village Clerk is hereby directed to provide a copy of this Resolution to the Florida Department of State, Division of Elections. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Schauer who moved its adoption. The motion was seconded by Councilmember Capretta ,and upon being put to a vote, the vote was as follows: • • FOR ADOPTION AGAINST ADOPTION f'anretta Dalack Hansen Schauer The Mayor thereupon declared the Resolution duly passed and adopted this 9th day of November, A.D., 1999. MAYO OF TEQU TA Carl C./Hansen ATTEST: -.,.~_ Joann Manga ello Village Clerk MyDOCUments\Resolution No. 5-99/00 Florida Department of State Exhibit ~,a„ Commission of Office Minority Appointment Reporting Form for 1998 • Appointing Authority: Contact Person: Address: Phone: C1ty/State/Zip: TEQUESTA Page of Entity: ^ Single ^ Multiple Appointing Authority for Board, Commission, Council or Committee ~ Members Appointed by Authority in 1998: Total Members Appointed by Authority: - - - 'Appointed Authority i Appointed ~ ~ Authority by Appointees j Race Authority in as of 72/31198 % by ~ Gender Authority in appointees as of 12131/98 % African-American ~ Male Asian-American Female Hispanic-American Not Known i Native-American Appointed Authority Caucasian ~ by Appointees % Not KnOWn Authority in as of 12/31/98 i Physically Disabled ---- ** Please complete all sections. All. figures should reflect ONLY appointments-made by this Authority. ** Entity: Single ^ Multiple Appointing Authority for Board, Commission, Council or Committee ~ Members Appointed by Authority in 1998: Total Members Appointed by Authority: Appointed Authority Appointed Authority ~ by Appointees- ° Race Authority in as of 12/31/98 ~o by Gender Authority in Appointees u as of 12131/98 ~° African-American Male ~ Asian-American Female ~ Hispanic-American ~ Not Known Native-American Appointed Authority Caucasian by Appointees Not Known Authority in as of 12131/98 Physically Disabled ** Please complete all sections. All figures should reflect ONLY appointments made by this Authority. ** • Return To: Commission of Office • The Capitol • Room 1802 • Tallahassee, Florida 32399-0250 Phone: (850) 413-9736 or (850) 413-9743 • Fax: (850) 921-1293 Exhibit "B" • Memorandum To: Village Council From: Thomas G. Bradford, Village Manager Date: Subject: Consideration of Appointment of Member to the (Board eta) ; Agenda Item ,7 The (Board. etc. is in need of a new member. There is currently an opening for a ~Reguular/Alternated Member position. The Village of Tequesta has deceived the attached application from (Name) Mr./Ms. (Name. is a occupation) .the current membership of the (Board. etc. is as follows: REGULAR MEMBERS SUBDIVISION TERM EXPIRATION ALTERNATE MEMBERS SUBDIVISION TERM EXPIItATION The tables below indicate the breakdown of minority persons, per Section 761.80, Florida Statutes, in the Village of Tequesta population as determined by the 1990 U. S. Census. VILLAGE OF TEQUESTA 1990 U.S. CENSUS DATA: P(1PTTT,ATT(1N~ 4499 • RACE NUMBER PERCENTAGE African-American 5 .0012% Asian-American 15 .0034% Hispanic-American 87 .0194% Native American 0 0% Caucasian 4473 99% Not Known 6 .0014% Memorandum: Village Council Date Page 2 - GENDER NUMBER PERCENTAGE Male 2103 47% Female 2396 53% Unknown 0 0% The tables below represent the current membership of the (Board. etc). and reflect the number and percentage that each group of minority persons, specified in Section 761.80, Florida Statutes, which comprise the total membership of the (Board, etc)• represents in the population of the Village of Tequesta as determined by the 1990 U. S. Census. RACE NUMBER PERCENTAGE African-American Asian-American Hispanic-American Native American Caucasian Not Known GENDER NUMBER PERCENTAGE Male Female Unknown It is recommended that the Village Council consider appointment of ~Name~ to serve as a Regular/Alternated Member to the Board. etc. ,with said -year term expiring on ~Date~ • Attachment amipro/files/clerk/mbrtable