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HomeMy WebLinkAboutAgenda_Pension General_08/03/2009BOARD OF TRUSTEES TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FUND REGULAR QUARTERLY BOARD MEETING TO BE HELD IN THE VILLAGE MANAGER'S CONFERENCE ROOM AT THE VILLAGE HALL 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA MONDAY, AUGUST 3, 2009 10;30 A.M. * Asterisk indicates no backup provided prior to agenda deadline I. CALL TO ORDER AND ROLL CALL Chair Michael D. Rhodes Secretary Carl Hansen Board Member Archie Mangum Board Member Deanna Mayo Board Member Michelle Gload Attorney Bonni Jensen Lori McWilliams, Pension Coordiaator Finance Director Joann Forsythe -representing Management Senior Acc©untan# Monica Rahim Representative €rom Dana Investment Advisors . -investment Manager Dan Johnson, Bogdahn Consulting LLC -Monitor Betty Laur, Recording Secretary II, APPROVAL OF AGENDA IIi. APPROVAL OF MINUTES 1. Tequesta General Employees' Pension Trust Fund Board of Trustees Regular Quarterly Meeting Minutes -May 4, 2049 2. Tequesta General Employees' Pension Trust Fund Board of Trustees Special Meeting Minutes -June 17, 2409 V. PRESENTATIONS (PRESENTATi~N BQflKLETS LOCATED INSIDE BACK C©YER ©F AGENDA 130©1~ Agenda -General Employees' Pension Trust Fund Regular Quarterly Board Meeting August 3, 2009 2 3. Quarterly Presentation by Investment Manager -Dana Investment Advisors Representative 4. Quarterly Presentation By Monitor- Dan Johnson, Bogdahn Consulting, LLC VI. UNFINISHED BUSINESS 5. Presentation of Final Investment Policy Statement Don Johnson, Bogdahn Consulting, LLC and Attorney Bonni Jensen 6 Response to Board's request for information from Steve Palmquist -Lori McWilliams, Pension Coordinator 7. *Discussion of procedure for filing amendments to the pension plan with the IRS--to do the amendments and then have the IRS review them or have the IRS review them first (from May 4, 2009 meeting -not discussed due to lack of time) -Attorney Bonni Jensen VII. CONSENT AGENDA $. Ratification Of Invoices Paid Since Last Quarterly Meeting: • Business Services Connection, Inc. - Office work-weeks ended 4/17/09 through 714/09 $1,571.57 • Business Services Connection, Inc. - Attend, recording and minutes of 5/4/09 Regular Quarterly meeting $ 271.84 • Perry & Jensen, LLC. Legal Fees through 5/15/09 $ 932.75 • Gabriel Roeder Smith & Company Actuarial Services thru 4/30/09 $5,489.00 9. Payments To Be Reviewed And Approved: • Business Services Connection, Inc, - Prepare minutes and synopsis of 6117/09 Special Meeting $ 127.43 • Perry & Jensen, LLC Agenda -General Employees' Pension Trust Fund Regular Quarterly Board Meeting August 3, 2009 Through 07/15/09 $ 2,524.50 Bogdahn Consulting, LLC $ 2,625.00 Services through 6/30/09 • Dana Investment Advisors $ 1,443.20 Services through 6/30/09 10. Approval of new applicants for participation in Pension Plan: None 11. Approval of withdrawal of contributions: Donna Reid -Communications Officer -Date of Termination 6/23/09 12. Terminated Employees who have not taken their contributions None 13. Revenue and Expenditure Report END OF CONSENT AGENDA VIII. BUDGET REPORT 3 14. Quarterly Budget Report Expenditures and Discussion of New Budget - SeniorAccountant Monica Rahim IX. NEW BUSINESS 15. 'Update on IRS Determination Letter -Attorney Bonni Jensen (Backup previously distributed) 16. *Discussion of changing meeting time -Lori McWilliams, Pension Coordinator X. ANY OTHER MATTERS XI. COMMUNICATIONS FROM CITIZENS XII. ADJOti~RNMENT Agenda -General Employees' Pension Trust Fund Regular Quarterly Board Meeting August 3, 20Q9 4 PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Board with respect to any matter considered at this meeting or hearing he/she will need a record of the proceedings, and that, for such purpose, heJshe may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. REMINDER: SALEM TRUST FINANCIAL STATEMENTS ARE SENT OUT MONTHLY VIA E-MAIL AND ARE AVAILABLE IN THE VILLAGE CLERK'S OFFICE.