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Home My WebLink AboutDocumentation_Pension General_Tab 09_08/03/2009~IILLAGE F TEQUESTA C~-IECI~ REQUEST Vendor # Vendor 1Vame: Address Bate: ~/ 3/ ~ y 0 19Qai1 I Return to Dept. Reason for Request: (Please attach appropriate documentation) _ Q~~ ~ ~ charge to Account l~lo. ~ 02,!)00.53 /, 3 O ~_ 'Amount: ~ / ~ ~7. ~/ 3 Total ''~ ~ ~ "/ ~ .r~G3 Requested By: ~~iC%~%~2/ Approved By: ` ~`^' - (Department Head) Special Instructions: REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE. FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WP80\MyFiles\Check Request BUSINESS SERVICES CONNECTION, INC. 260 RIVERSIDE DRIVE, PALM BEACH GARDENS, FL 33410 561-694-7963 Fax 561-694-1591 July 7, 2009 TO: Village of Tequesta General Employees' Pension Board Invoice No. 9-83 INVOICE Prepare minutes and synopsis for the special meeting of the General Employees' Pension Board held on 06/17/09. 1 3-3/4 hours @ 33.98 ......................................................... $ 27.43 1 Total Due ..................................................................... $ 27.43 Please make check payable to: Business Services Connection, Inc. 260 Riverside Drive Palm Beach Gardens, FL 33410 VILLAGE OF TEjJESTA CHECK REQUEST Vendor # Date: ~~ ~j - (~ Mail Return to Dept. Vendor Name: ~ e ;~-,1~8~.~~ Address: ~ ~~(~~ (~-~ ~~~~~ SOD ~~~~ ,~~ >~~~ ~~ 33~ ~~ Reason for Request: (Please attach appropriate document/ation) r ~J~GL-~ Charge to Account No. (~(j ~ ~~/ . ~~ 'Amount: ~ ~ ~ ~ o~ ~ ~ D 0 Total ,~ .~ , ~ o~-S~ ~ d Requested By: G~~~~ Approved By. (Department Head) Special Instructions: _ REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5.00 PM WILL BY AVAILABLE. FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WP80\MyFiles\Check Request ~~ BOGDAHN l Gxour 340 West Central Avenue Suite 300 Winter Haven, FL 33880 Bill To Tequesta General Employee Pension Fund Att: Betty Laur 345 Tequesta Drive Tequesta, Fl 33469-2766 Invoice Date Invoice # 6/19/2009 4240 Description Amount Performance Evaluation and Consulting Services 4/1/2009-6/30/2009 2,625.00 Balance Due $2,625.00 PILLAGE F TEUESTA CHECK REQUEST ~Iendor # ~lendor Name: Address: Date: Nlail {Return to Dept. Reason for Request: ~-e-~a~ (Please attach appropriate documentation) , Charge to Account No. ~ 0~. , 0 OQ • Jt-3J• 3 d ~ C~.J Amount: ~ ~~ 5 a ~, 5 0 Total ~' o~ ~ ~ ~- y ~ ~D Requested By: ~ ~~~-4~ v Special Instructions: Approved By: ~ ~ ~ ~ (Department Head) REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE, FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WPSO\MyFiles\Check Request THE LAW OFFICES OF PERRY ~ JENSEN, LLC ANN H. PERRY aperry@perryjensenlaw.com July 20, 2009 Via Email Village of Tequesta General Empio~~es Pension Fund Lori McWilliams, Pension Coordinator 345 Tequesta Drive Tequesta, FL 33469 BONNI SPATARA JENSEN bsjensen@ penyj a nsenlaw.com Re: Legal Services Provided Invoice #63227 Dear Lori: Enclosed please find the Firm's invoice for services rendered for the period that ended 7/5/2009. Thank you for your payment of $932.75. Your current balance due is $2,524.50. If you have any questions, please do not hesitate to contact me. Sincerely, 1 Bonni S. Jensen BSJ/adt Enclosure Copy to: Michael Rhodes, Chairman Via Email Only 400 EXECUTIVE CENTER DRIVE, SUITE 207•:• WEST PALM BEACH, FLORIDA 33401-2922 PH: 561.686.6550 •:• Fx: 561.686.2802 13 LIQPZ .nGbBo THE LAW OFFICES OF PERRY & JENSEN, LLC 400 Executive Center Drive Suite 207 West Palm Beach, FL 33401-2922 Invoice submitted to: Tequesta General Employees Pension Fund Lori McWilliams, Pension Coordinator -Via Email 345 Tequesta Drive Tequesta FL 33469 Copy to: Betty Laur /Michael Rhodes, Chair -Via Email July 20, 2009 In Reference To: For professional services rendered as follows: Client /File No.: 1012 Invoice #63227 Professional Services Actuarial Valuation 6/18/2009 BSJ Review Review email from Lori McWilliams Review Pension Plan Document and State Law E-mail to Lori McWilliams Actuarial Valuation SUBTOTAL: Hrs/Rate Amount 0.25 50.00 200.00/hr [ 0.25 50.00] Attendance at Trustee Meetings 6/16/2009 KA Prep Arty Rept 0.50 37.50 Prepare Attorney Report, Handouts, and Folder for upcoming Meeting - 75.00/hr 6/17/09 Attendance at Trustee Meetings BSJ Prepare 0.25 50.00 Prepare for meeting 200.00/hr Review Pension Plan Document and current Investment Policy Guidelines Attendance at Trustee Meetings 6/17/2009 BSJ Attend 2.50 500.00 Attend meeting 200.00/hr Attendance at Trustee Meetings Tequesta General Employees Pension Fund Page 2 Hrs/Rate Amount SUBTOTAL: [ 3.25 587.50] IRS Determination Letter 6/29/2009 ADT Draft 0.50 37.50 Draft revised Appendix F; Schedule 1 and 2 and Form 2848 75.00/hr IRS Determination Letter 6/30/2009 BSJ Review 0.75 150.00 Review letters from Internal Revenue Service 200.00/hr Draft changes to Pension Plan Document per Internal Revenue Service request Review and revise Appendix F Schedules 1 and 2 and Form 2848 IRS Determination Letter ADT Review and Revise 0.25 18.75 Review and revise forms from attorney notes 75.00/hr E-mail to Lori McWilliams for Village execution IRS Determination Letter 7/1/2009 ADT Draft 0.30 22.50 Draft request for extension of time to Internal Revenue Service 75.00/hr IRS Determination Letter BSJ Draft 1.50 300.00 Draft Amended Documents for GUST & EGTRRA 200.00/hr E-mail to GRS Correspondence with Margaret Saito re: Extension of Time and New 2848 Research IRC §§ IRS Determination Letter ADT Review and Revise 0.20 15.00 Review and revise request for extension of time to Internal Revenue 75.00/hr Service from attorney markup Fax to Internal Revenue Service IRS Determination Letter ADT E-mails 0.10 7.50 E-mails to and from Betty Laur re: executed Documents 75.00/hr IRS Determination Letter BSJ Review 0.10 20.00 Review Executed Documents 200.00/hr IRS Determination Letter ADT Telephone calls 0.35 26.25 Telephone call and E-mail with Betty Laur re: who executes forms 75.00/hr IRS Determination Letter Tequesta General Employees Pension Fund Page 3 Hrs/Rate Amount 7/2/2009 BSJ Research 0.50 100.00 Research IRC Regulations 2002-29; 2003-10; 2001-62 200.00/hr IRS Determination Letter BSJ Telephone Call 0.75 150.00 Telephone call with Margaret Saito re: VCP and Internal Revenue 200.00/hr Service Determination letter Review and revise GUST Amendment Plan Documents Review and revise EGTRRA Amendment Plan Documents IRS Determination Letter 7/3/2009 BSJ Review and Revise 1.25 250.00 Review and revise GUST &EGTRRA amendments 200.00/hr Research Internal Revenue Service regulations re: Compensation and military purchase IRS Determination Letter 7/6/2009 BSJ Review and Revise 2.00 400.00 Review and revise Pension Plan Documents per telephone call with 200.00/hr Margaret Saito Review and revise GUST Amendment for Retro passage Review and revise EGTRRA Amendment for Retro passage of specific sections Correspondence with Margaret Saito for Plan re: VCP application Correspondence with Margaret Saito for Determination Letter IRS Determination Letter 7/13/2009 BSJ E-Mail 0.25 NO CHARGE E-Mail to Lori McWilliams re: Internal Revenue Service Determination 200.00/hr Letter response status IRS Determination Letter SUBTOTAL: [ 8.80 1,497.50] Investment Policy Guidelines 6/17/2009 i;A E-Mail 0.25 18.75 E-Mail to Dan Johnson Investment Policy Guidelines issues 75.00/hr investment Policy Guidelines SUBTOTAL: [ 0.25 18.75] Misc Matters 6/29/2009 KA Telephone Call 0.55 NO CHARGE Telephone call from Betty Laur re: billing inquiry invoice entry - "send 75.00/hr copies of all vendor Contracts to Michelle Gload Research when Michelle asked and email details to Betty per her Tequesta General Employees Pension Fund Page 4 Hrs/Rate Amount request Misc Matters SUBTOTAL: [ 0.55 0.00] Monitor/Consultant - BOGDAHN 6/29/2009 KA Research 0.50 37.50 Research and E-mails to with Betty re: no Addendum to PSO 75.00/hr Agreement because PSO did Request For Proposal -new 2008 Agreement issued Monitor/Consultant - BOGDAHN SUBTOTAL: [ 0.50 37.50] Plan Document 6/17/2009 KA Draft 1.00 75.00 Draft Amendment for Investments 75.00/hr Review and revise Amendment per attorney markup E-mail to Steve Palmquist for Actuarial Impact Statement Plan Document 6/19/2009 ADT E-Mail 0.20 15.00 E-Mail to Dan Johnson & Lori McWilliams PowerPoint presentation on 75.00/hr plan provisions Plan Document 6/22/2009 ADT Review 0.10 7.50 Review email from Dan Johnson re: PowerPoint presentation and 75.00/hr respond Plan Document 6/23/2009 KA E-mails 0.50 37.50 E-mails with Lori McWilliams re: Amendment and Steve Palmquist and 75.00/hr Actuarial impact Statement Plan Document 6/24/2009 KA E-mails 0.15 11.25 E-mails with Merlene Reid re: Village Manager inquiry to change plan 75.00/hr to FRS Plan Document SUBTOTAL: [ 1.95 146.25] Tequesta General Employees Pension Fund Page 5 Hrs/Rate Amount Trustee Form 1 6/15/2009 KA Research 0.10 7.50 Research Commission on Ethics website for Form 1 Filing 75.00/hr Trustee Form 1 6/22/2009 BSJ Review 0.06 12.00 Review Commission on Ethics list 200.00/hr Trustee Form 1 6/23/2009 KA E-Mail 0.15 11.25 E-Mail to Trustees not yet filed Form 1 75.00/hr Trustee Form 1 SUBTOTAL: [ 0.31 30.75] For professional services rendered 15.86 $2,368.25 Additional Charges Qty/Price Bill File 6/15/2009 PJ Photocopies$ 40 10.00 Copy Charges 0.25 Bill File 7115/2009 PJ Fax$ 12 6.00 Fax Charges 0.50 Bill Fife PJ Photocopies$ 561 140.25 Copy Charges 0.25 Bill File SUBTOTAL: [ 156.25] Total additional charges $156.25 Total amount of this bill $2,524.50 Previous balance $932.75 Total payments ($932.75) Tequesta General Employees Pension Fund Balance due Page Amount $2,524.50 VILLAGE OF TEOUESTA CHECK REQUEST Vendor # Date: g- 3-~ Mail Return to Dept. Vendor Name: Address: ~~~.e~. „~~~~ ~-' ~~ - - - - wrL ~~~-OS---I~JCo~ Reason for Request: (Please attach appropriate documentation) d ~c,~ ~~ G _~0-69 U Chazge to Account No. ~D a2, d OD ~ J~3 ~, 31~~ 'Amount: ~~ ~ ~ 3, Z ~ Total ~ ~~ ~ ~ ~ ~ ZD Requested B Y A roved B ~ ~ rn ~ "~ PP Y (Department Head) Special Instructions: REQUESTS RECEIVED IN FINANCE BY TUESDAY AT 5:00 PM WILL BY AVAILABLE. FOR DISTRIBUTION BY THE FOLLOWING MONDAY AT NOON. PLEASE PLAN YOUR REQUESTS ACCORDINGLY! WP80U~IyFileslCheck Request ~..-/tip - ,~; (,, !. i (; DANA IN VESTMENT Allvrs~~, INC. The W.se Cholc~ DANA INVESTMENT ADVISORS, INC. STATEMENT OF MANAGEMENT FEES 15,1u1-09 Inyoice NQ~ 9899 Lori McWilfiams Village Clerk Village of Tequesta Administration 345 Tequesta Drive Tequesta, FL 33469 United States Billing Period: FROM 04/01/2009 Tp 06/30/2009 Custodian Account #: 80105025 Account #: 1087ma -Tequesta General Employees' Pension Fund - LC Combined (Blend) Portfolio Value ............................................ . For the Accounts: Tequesta General Employees' Pension Fund - LC (1087ma) Tequesta General Employees' Pension Fund - LG (1087mb) Arrrount Due, PAYABLE UPON RECEIPT :..................................... . Account: 1087ma $1,111,499 $1,443.20 FEE CALCULATION urrt g~sed % of Rate ~LtE jL ~oolied: For Assets Under. Manaq~ on Rate B to led Period (i~,eL a~justm.l Equities 0.7500 % On the first: 598,807 4,491.05 1,122.76 Fixed Inwme + Cash and Equiv 0.2500 °~ On the remainder. 512,692 1,281.73 320.43 Total Fee: 5,772.78 0.25 1,443.20 Invoice ID For the date range Toil fee Total Paid Total 5ti11 Owed 9899 04/01/2009 O6/30/2009 $1,443.20 $0.00 $1,443.20 Grand Total Owed: $1,443.20 Please sign & forward as necessary to aistodian for payment Signature Make Checks Payable to: Dana Investment Advisors, Inc. Attn: Jennifer P.O. Box 1067 Brookfield, WI 53008-1067 Dated ff you have any questions or need further information please contact me -Jennifer @ (262)782-3631 - Jennifer@Danalnvestment.com 15800 West Bluemound Road, Suite 250, Brookfield, WI 53005-6026 - P.O. BOX 1067, Brookfield, WI 53008-1067