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HomeMy WebLinkAboutDocumentation_Regular_Tab 12_08/13/2009/.:. f` "~ .~ n ~ IOW ~~ ~.~~ -~, 1. VILLAGE COUNCIL MEETING: - _- ----- Meeting Date: ~ Meeting Type: Regular 08/13/09 VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM Consent Agenda: Yes Originating Department: Finance Resolution #: N/A 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Budget amendments for Fiscal Year 2008-2009. 3. Account #: Multi-departmental Current Budgeted Amount Available: N/A Ordinance #: N/A Amount of this item: N/A Amount Remaining after item: N/A Budget Transfer Required: Yes !Appropriate Fund Balance: No 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Budget amendments for Fiscal Year 2008-2009, prepared by various Departments. 5. APPROVALS: Dept. Head: BUDGET /FINANCIAL IMPACT: Attorney: (for legal sufficiency) ~, Finance Director: ~ ~ Yes ^ No ^ Village Manager: SUBMIT FOR COUNCIL DISCUSSION: ^~ APPROVE ITEM: DENY ITEM: ^ Amendments Exceeding $5,000.00 (Could be a combination of several budget amendments totaling $5,000.00 or more) FISCAL YEAR BA # Increase: 2009 Village of Teguesta Budget Amendment Request Department: WATER ADMIN Account: LEGAL SERVICES Account #: 401-241-531.301 Original Budget Balance Available Transfer Amount New Balance Available $ 7 $ -3,388.00 $ 7,200.00 $ 3,812.00 Department: WATER ADMIN Account: SMALL TOOLS & EQUIPMENT Account #: 401-241-552.302 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ -771.00 $ 771.00 $ 0.00 Justification /Comments: _ /yJpQ ,g r ~rP C1!»t r du rite P,v D L4.G~ tin , li l~/IP . -~ -T 1 , ~, Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ ~ O,p© ._ Justification /Comments: `'' ~' F~T- _ y. Decrease: ~': ,-~~ -~y .,5 Department: WATER ADMIN Account: OTHER CONTRACTUAL SERV Account #: 401C'241-534.300 Original Budget Balance Available Transfer Amount New Balance Availapl¢ . ~ $ 46,575.00 $ 25,412„QO $ - X7,971.00 . _ ,7 $ r~17,44'[:~Q; .; _ Justification I comments: Department: Original Budget _ Account: Account #: Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals: Department Head: Finance Approval: Village Manager Approval: (. t~,,.~-----~3 Village Council Approval: Resolution Number Date: • Y • .O Date: ~ Date: Date: FISCAL YEAR zoos Village of TeQUesta G BA # Budctet Amendment Request JE # p~~~ O Increase: Department: Police -Communications Account: Part Time Salaries Account #: 001-172-515.107 Original Budget Balance Available Transfer Amount New Balance Available .00 $ 1,818.01 $ vacant Department: Account: Account #: '1 d~ Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ $ 0.00 $ 0.00 0.00 `:- Departmerrt: Account: Account #: Original Budget Balance Available Transfer Amount New Balaric~ $ 0.00 $ 0.00 $ 0.00 $ _ 0.00- -; Department: Account: Account #: -== =' Original Budget Balance Available Transfer Amourrt New Balan vailable $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: tease: , Department: Police -Communications Account: Holiday Pay Account #: 001-172-515.101 Original Budget Balance Available Transfer Amount New Balance Available $ 8,470.00 $ 3,567.83 $ 2,000.00 $ 1,567.83 Justification /Comments: More members than estimated electied to take compensatory time in lieu of pay ~~ ~~~~.- Department: Police -Communications Account: Personnel Training Account #: 001-172-554.301 Original Budget Balance Available Transfer Amount New Balance Available $ 1,750.00 $ 1,541.00 $ 1,000.00 $ 541.00 J~sti~fcat ion !Comments: Staffing has not permitted scheduked training Department: Police -Operations Account: Equipment Repair 8 Maintenance Account #: 001-175-546.310 Original Budget Balance Available Transfer Amount New Balance Available $ 8,400.00 $ 6,652.34 $ 2,000.00 $ 4,652.34 Justification /Comments: Less repairs to equipment than estimated Department: Police -Operations Account: Gas & Oil Account #: 001-175-552.301 Original Budget Balance Available Transfer Amount New Balance Available $ 67,920.00 $ 16,048.94 $ 1,200.00 $ 14,848.94 Justification I Comments: Fuel prices lower than estimated Acnrovals /// Department Head: ~~ - DaX .~~ ~ ~q , -~ Finance Approval ,Date: ~__ Village Manager Approval: ~ ~^~--' •:~i Date: `; ~ ~. _1~ ' ~'' ' 'l,~ r Village Council Approval: Resolution Number .; Date: v /ry ~, FISCAL YEAR BA # Increase: 2009 Village of Teguesta Budget Amendment Request JE# ~~~~~ Department: PUBLIC WORKS Account: COMPENSATED ABSENCES Account #: Original Budget Balance Available Transfer Amount $ 0.00 001-210-516.100 New Balance Avail $ -3,480.00 $ 3,480.00 $ nplovee termination. 0.00 ,~1~n~ Department: PUBLIC WORKS Original Budget _ Account: LIFE/HEALTH INSURANCE Account #: 001-210-523.101 Balance Available Transfer Amount New Balance Available $ 38,300.00 $ 1,655.00 $ 6,177.00 $ 7,832.00 Justification /Comments: New employee elected family health care coverage. Department: PUBLIC WORKS Account: UNEMPLOYMENT COMP Account #: 001-210-525.100 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ -2,475.00 $ 2,475.00 $ 0.00 Justification /Comments: Unexpected employee termination. Department: Account: Account #: Original Budget Balance Available Transfer Amount $ 0.00 $ 0.00 $ 0.00 New Balance Available _~: Department: PUBLIC WORKS Account: SICK LEAVE CONVERSION Account #: OQ1-210-515.104 Original Budget Balance Available Transfer Amount 'New Bat~ce Avail~lhle $ 1,200.00 $ 1,200.00 $ -1,200.00 $ ~~ ~k:~Or" Justification /Comments: Employees did not sell back sick leave hours. t,, Department: PUBLIC WORKS Account: REGULAR SALARIES 8~ WAGES Account #: 001-210-512.100 Original Budget Balance Available Transfer Amount New Balance Available $ 201,800.00 $ 56,464.63 $ -10,932.00 $ 45,532.63 Justification /Comments: Excess funds due to employee turn over and retirement. Department: Account:. Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Original Budget _ Account• _ Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: ~,•~prav~ls• Department Head: Finance Approval: Village Manager Approval: Date: Date: Date: ~ " •~ ~, Village Council Approval: Resolution Number Date: t ~ f~ n ~,O Yl FISCAL YEAR BA # 2008 Increase• Villacte of TeQUesta Budstet Amen gent Rectuest Department: Police -Administration Account: Building Repair 8~ Maintenance Account #: 001-171-546.303 Original Budget Balance Available ~ ~ rs =; ~~n r ; r/bn~q~t New Balance Available $ 12,750.00 $ 694.31 $ 3,500.00 $ 4,194.31 _Justification /Comments: Additional cooling for File Server Room & sur4e arotection for Public Safety Buildina Department: Police -Operations Account: Vehicle Repair 8 Maintenance Account #: 001-175-546.302 Original Budget Balance Available Transfer Amount New Balance Available 040.00 $ 1,057.63 $ 3,000.00 $ 4,057.63 Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ o.oo $ o.oo $ o.oo $ o.oo ustification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ o.oo $ o.oo $ o.oo $ o.oo Justification /Comments: Decease: Department: Police -Operations Account: Marine Unit Operations Account #: 001-175-549.311 ~ ~j, Original Budget Balance Available Transfer Amount New Balance Available $ 9,080.00 $ 8,264.91 $ 6,500.00 $ 1,764.91 _ J stification /Comments: Staffing has not permitted scheduled operation. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ o.oo $ o.oo $ o.oo $ o.oo Justification I Comments: Department: Account: Account #: ~ -~ ~= ~~ Original Budget Balance Available Transfer Amount New Bahance AvpTl w $ 0.00 $ 0.00 $ 0.00 $ o.v~/ .J''? Justification /Comments: ~~ Department: Account: Account #: .- r _.. - ~~ =} Original Budget Balance Available Transfer Amount New Balance A ` W cs, $ 0.00 $ 0.00 $ 0.00 $ '~ 0.00 Justification /Comments: - -- oYa Department Head: Date: ~ y Finance Approval ~ ;~` ~~~ Date: ~__`. Village Manager Approval `~ Date: 7. ~'S ~ ~~ ~ Village Council Approval: Resolution Number Date: '' FISCAL YEAR BA # 2009 Village of Teguesta a ~~~~ Budget Amendment Request JE # Increase: Department: General Government Account: Budget Cost Savings Account #: 001-160-599.100 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 30,392.00 $ 26,740.00 $ 57,132.00 Justification /Comments: Funding for FY 2008/2009 portion of ambulance purchase that has been postponed ~ Department: Account: Account #: (1 a Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available S 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Dbcrease: Department: Debt Service Account: Debt Service-Principle Account #: 001-700-571.700 Original Budget Balance Available Transfer Amount New Balance Available $ 16,610.00 $ 16,610.00 $ -16,610.00 $ 0.00 Justification /Comments: Funding for FY 2008/2009 portion of ambulance purchase that has been postponed Department: Debt Service Account: Debt Service-Interest Account #: Original Budget Balance Available Transfer Amount $ 10,130.00 $ 10,130.00 $ -10,130.00 $ on /Comments: Funding for FY 2008/2009 portion of ambulance purchase that has been postpon 001-700-572.700 nce Available 0.00 Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 -Jastifrcati Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department Head: Finance Approval: Village Manager Approval: Vi lage Council Approval: Resolution Number Date: G ~ Date: Date: Date: Budget Amendments Affecting Capital FISCAL YEAR Zoos Village of Teguesta aa~~ U / BA # Budget Amendment Request JE # Increases Department: Public Works Account: Improvements Other thn Bldngs Account #: 001-210-663.600 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 4,752.00 $ 4,752.00 Justification / Comments• Funding for 4 concrete bollards not originally in the FY 2009 budget. Two to be placed in front of the ' ~ Public Safety Facility and two to be placed in front of Village Hall Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: DeGYeas,,e` ,. Department: Public Works Account: General Maintenance Account #: 001-210-546.306 Original Budget Balance Available Transfer Amount New Balance Available $ 30,000.00 $ 14,399.00 $ on /Comments: Director will attempt to keep maintenace expense -4,752.00 $ 9,647.00 down and stay within the remaining budget. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available g•pp._~____.__._._$..e _.._ _0 OII _.___$. O.QO $ _ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: ;. ._ Agprov~als-. 1 ,_ ~ ~ ~, ' _ _ . ~ ~ - ,. ._ _ ~ - Department Head: Date: ._ ~r Finance Approval: Dater ~ Village Manager Approval: Date: ~ Village Council Approval: Resolution Number Date: FISCAL YEAR _ 200$ Ba # Villaste of Teauesta ~~~ ~ ~. Budget Amendment Reauest JE # Inerease• Department: Police -Administration Account: Mach/Equipment Account #: 001-171-664.600 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 2,311.00 $ 2,311.00 Justification~ommenb: Additional cooling required in File Server Room due to additional equipment which created more heat thus requiring a separate air conditioning system. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification I Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 J stification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: u~r ~. cr7 .. "Police -Administration Account: Building Repair & Maintenance Account #: 001-171-546.303 Orig~al Budget Balance Available Transfer Amount New Balance Available -; $ c~ 12,750.00 $ 3,704.63 $ 2,311.00 $ 1,393.63 ~stification Comments: Moving funds into correct account for exaenditure. Account: Account #: Ori final Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: --...~ Department: Accourrt: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 ________~b ica on T~ommenxs: ~- ~.___..___ Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: .- Ault Department Head: Finance Approval: ViOage Manager Approval: Viir~Co~~ un~,il Approval: Date: ®5~-Z ~ O ~' r--- Date: ~ C~ Date: ~' ` Resolution Number Date: 1~, Exceeding $5,000.00 and Affecting Capital FISCAL YEAR 2009 BA # Village of Teguesta ~~~~~~ Budget,Amendment Request JE # Increase: Department: Capital Expansion Account: Eng-RO WTP Expansion Account #: 401-414-665.632 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 12,500.00 $ 12,500.00 This is a capital expense and therefor needs to be paid out of a capital expense account. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification !Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification I Comments: Department: Account: _ Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Decreases .. Department: Water Administration Account: Engineering Services Account #: 401-241-531.302 Original Budget Balance Available Transfer Amount New Balance Available $ 40,000.00 $ 28,373.00 $ -12,500.00 $ 15,873.00 on /Comments: Permit application fees for Water Plant Expansion This is a capital expense and therefor needs to be paid out of a capital expense account. fees for Water Plant Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Original Budget Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Tstiftca if on7~ommenTs~_______,._. ___.__.___.~___----__~__ ___ ____..____~ .__ _._.__~ __.. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals: .. Department Head: Date: !o ' C] Finance Approval: Date: Village Manager Approval: Date:li ~ ~' Village Council Approval: Resolution Number Date: f ~~~k~;~ FISCAL YEAR BA # 2008 ~~~~ ~'~i, tlat~r~',e4uesta `tia~ '' q@t Aif~~~l~~ment Request J E # ~ '""' ~ "-~ t s . t i1 -' ~ tai°I I f = t1 tli Department: Police Operations Account: Smal Tools & Equipment Account #: 001-175-552.302 Original Budget Balance Available Transfer Amount New Balance Available $ 12,320.00 $ 2,214.30 $ 17,662.00 $ 19,876.30 Justification /Comments: Fundin fot the urchase of the tazers was on inall bud ted in a ca ital account however the were '' purchased for under $1,000 each and. are not capital purchases. This moves the fundin to an o eratin account. Department: Account: Account #: Origina! Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ o.oo $ o.oo $ o.oo $ o.oo Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification !Comments: ~,A: Department: Police Operations Account: Machinery & Equipment Account #: 001-175-664.600 Original Budget Balance Available Transfer Amount New Balance Available $ 29,050.00 $ 17,945.50 $ -17,662.00 $ 283.50 Justification / Comments• Funding fot the purchase of the tazers was originally budgted in a capital account however they were purchased for under $1.000 each and are not capital purchases. This moves the funding to an operating account. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available - --~..~~_--~.~:-,_~-~. .:_..:......:........O.DO •--._._.__~....: _..$......-- .....:..:...:..._.:.DSO.....,._...............$.....:._..:... ._:.0_OD..._:..... .......$._....:~._._....._~......O.OQ.~.._. _._... Justification /Comments: Department- Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department Head: Village Manager Approval: Finance Approval: Resolution Number Date: ~ 0 Date: G - ' B~ Village Co ncil Approval: ~~ ~!/~A Date: