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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_09/10/2009MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING JUNE 23, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order at 4:00 p.m. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Turnquest who arrived at 4:02 p.m. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk McWilliams, and Department Heads. APPROVAL OF AGENDA MOTION: Council Member Humpage moved to approve the agenda as submitted; seconded by Council Member Arena, motion carried unanimously 4-0. 1. Minutes: 5/14/09 Regular Council Meeting; 5/14/09 LPA; 4/29/09 Workshop MOTION: Council Member Humpage moved to approve the minutes submitted; seconded by Council Member Arena, motion carried unanimously 4-0. 2. Site Plan Modification SPM 1-09 (Quasi~udicial), Consideration of: Site Plan Modification to allow the addition of a Raised Patio and Awning at the Tequesta Country Club. Attorney Davis noted ex parte communications should be disclosed. Council Member Turnquest arrived. Council Member Humpage stated he had spoken to the contractor. Vice Mayor Paterno stated he was a member and had spoken to the president. Attorney Davis responded to questions concerning ex parte from the two Council members asked. Mayor Watkins opened the public hearing for public comment. There being no further comments the public hearing was closed. MOTION: Council Member Arena moved to approve the Site Plan Modification to allow the addition of a raised patio and awning at the Tequesta Country Club. Motion was seconded by Council Member Turnquest, motion carried unanimously 4-0 with Council Member Humpage abstaining. 3. Site Plan Modification SPM 2-09. (Quasi-Judicial), Consideration of: Site Plan Modification to allow the addition of an Outdoor Pavilion Bar for the Lobster House Restaurant Minutes -Special Meeting 6/23/09 Page 2 Attorney Davis noted ex parte communications should be disclosed. There were no ex parte communications. Ms. Catherine Harding, Director of Community Development, stated the area required screening/ landscaping before approval. Vice Mayor Paterno voiced his concern. Ms. Harding also noted the kitchen was the main portion of the Lobster House's business; therefore, the bar would not be permitted to serve alone. Mayor Watkins opened the public hearing for public comment. There being no further comments the public hearing was closed. MOTION: Council Member Humpage moved to approve the Site Plan Modification to allow the addition of an outdoor pavilion bar for the Lobster House Restaurant. Motion was seconded by Council Member Arena, motion carried unanimously 5-0. 4. Council Approval of Three Year Engagement Letter with Marcum Rachlin to Perform Audit Services for the Village of Tequesta for Fiscal Years 2009, 2010, and 2011 Vice Mayor Paterno questioned a misprinted figure. Manager Couuo confirmed $63,560 was the correct amount and noted his negotiations. MOTION: Council Member Humpage moved to approve the three-year engagement letter with Marcum Rachlin to perform audit services for the Village of Tequesta for Fiscal Years 2009, 2010, and 2011. Motion was seconded by Council Member Tumquest, motion carried unanimously 5-0. 5. Resolution 18-09, Council Approval of District Four Maintenance Memorandum of Agreement for Tequesta Drive Bridge Replacement from Pine Tree Drive to W. Riverside Drive - FDOT FM # 426480-1-52-01 Attorney Davis read Resolution 18-09 title into the record. Manager Couzzo offered an update on stimulus funds of three million the Village would receive toward their bridge project. He explained the procedures attached to the project. Mayor Watkins opened the public hearing for public comment. There being no further comments the public hearing was closed. MOTION: Council Member Humpage moved to approve the District Four Maintenance Memorandum of Agreement for Tequesta Drive Bridge Replacement from Pine Tree Drive to Minutes -Special Meeting 6/23/09 Page 3 W. Riverside Drive - FDOT FM #426480-1-52-01. Motion was seconded by Council Member Tumquest, motion carried unanimously 5-0. 6. Resolution 19-09, Amending the 2009/2010 Capital Improvement Fund Budget by Appropriating $100,000.00 of Unreserved, Undesignated Fund Balance for the FRDAP (Florida Recreation Development Assistance Program) Grant for Improvements to Tequesta Park . Attorney Davis read Resolution 19-09 title into the record. Manager Couzzo offered an update on the non- matching grant monies of $15,000 toward the Master Plan with a remaining balance of $85,000 to be used for park improvements before April 10, 2010. Council Member Arena suggested housing fire department interns on the property. Manager Couzzo felt the concept could be investigated. Council consensus was to improve upon neglected areas and, if monies were remaining additional improvements could be decided on. MOTION: Council Member Tumquest moved to approve amending the 2009/2010 Capital Improvement Fund Budget by appropriating $100,000.00 of Unreserved, Undesignated Fund Balance for the FRDAP (Florida Recreation Development Assistance Program) Grant for Improvements to Tequesta Park. Motion was seconded by Council Member Humpage, motion carried unanimously 5-0. 7. Approval of Agreement between the Village of Tequesta and Roy Fisher Associates to Complete the Master Plan for Tequesta Park Council Member Humpage suggested the figure of $85,268 be apparent on the paper work. MOTION: Council Member Humpage moved to approve the agreement between the Village of Tequesta and Roy Fisher associates to complete the Master Plan for Tequesta Park. Motion was seconded by Council Member Arena, motion carried unanimously 5-0. 8. Discussion Regarding Public Safety Pension Actuarial Report and Alternative Considerations Village Manager Couzzo referred to the actuarial report and explained the suggested modifications and the history of the funding principal. Frank D'Ambra, 23 Leeward Circle, offered his expertise. Minutes -Special Meeting 6/23/09 Page 4 Manager Couzzo stated there were present issues including labor contracts in the plan and felt they should be addressed in this year's budget. Council Member Humpage suggested setting up a fund similar to the hurricane fund to help with difficult economic times and pension contributions. Village Manager Couzzo suggested funding the 27.2% in this year's budget. 9. Budget Planning and Strategy Session Manager Couzzo discussed: • Reduced property values and interest rates. • Millage rate remaining the same. • Three, million in stimulus funds for the bridge. Along with revenue producing items such as: • AT&T Cell Tower. • Jupiter Inlet Colony Negotiations. • Palm Beach County Fire Rescue. Vice Mayor Paterno questioned the departmental budget cuts. Mayor Watkins felt continually cutting services would be detrimental and felt the reserves were too large. She voiced her support for leaving the millage rate. Manager Couzzo noted he had asked department heads to reduce their budgets by three percent. Council Member Arena voiced his support on keeping National Night Out. Frank D'Ambra suggested only utilizing reserves for capital improvements and noted the bridge project could incur additional costs. He believed residents could be resentful if the Village appeared to be frivolous. Manager Couzzo pointed out facts concerning future relationship possibilities with annexed areas. Vice Mayor Paterno elaborated. Mayor Watkins confirmed Council Consensus of no millage increase. Manager Couzzo questioned direction on water rates. Mayor Watkins suggested a slow increase now in preference to a large increase next year. At the request of Council Member Arena staff expressed their desired items to be added back into their budgets. Minutes -Special Meeting 6/23/09 Page 5 Manager Couzzo noted department heads had cut over $400,000 cumulative expenses. 10. Discussion of Name for Newly Created Park on Tequesta Drive Council consensus was to hold a contest with the Parks and recreation camp children and to award $100.00 for the best name. 11. Discuss and Approve Setting the 2009/2010 Budget Meeting Dates: Mayor Watkins noted proposed meeting options and asked if there were any conflicts. Manager Couzzo questioned the bridge budget and noted it would not affect the millage rate. Council discussed the unknown factors of the bidding process and agreed to wait until October on the bridge budget meeting. 12. Updates from Village Manager Manager Couzzo noted that Mr. Russell White, Public Services Manager, would retire and noted the guidelines of his retirement and possible return. He then suggested the Pension Ordinance be modified. Manager Couzzo updated Council on the utility relocation assignment. Manager Couzzo and Chief McCollom offered additional information on the bridge project. 13. Any Other Business Mayor Watkins informed Council on the State Attorney Advisory Board meeting. Adjournment MOTION: Council Member Humpage moved to adjourn the meeting at 7:26 p.m.; seconded by Council Member Arena, motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE OF TEQUESTA WORKSHOP MINUTES JULY 13, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 2:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Calvin Tumquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., and Village Clerk McWilliams. 1. Village Council Budget Planning and Strategy Workshop Mayor Watkins announced the following assumptions: • Keep the current level of service • Keep the millage rate the same • Avoid tapping into reserves as possible • Continue to have savings within the budget each year General Fund Budget Prior year General Fund budget categories were reviewed versus assumptions for this year and next year's projected amounts. Village Manager Couzzo indicated a document would go out to residents explaining why their individual tax bills might have increased while the Village actually received less revenue. During discussion of Police and Fire budget revenues, the following items were discussed: • Pay increases • Jupiter Inlet Colony contract • Actuarial valuation report for the pension plan • Funding for the pension plan • Level of service • Employee benefits • Using technology to reduce number of employees • Reduced ad valorem revenue • Making small changes and temporary changes to save costs • Revenues still outstanding Expenditures in the General Fund discussed included: Lump all types of leave into accrued leave • Pension benefits Brad Gomberg, IT/IS Specialist explained the problems with the current phone system and why it needed to be completely replaced. The new proposed system was anticipated to save approximately at least $18,000 annually. Minutes -Workshop 7/13/09 Page 2 Number of computers and time spent on computers was discussed. Community Development Village Manager Couzzo reported the two clerk positions in Community Development would become part-time. The Manager summarized that the expenditures for this budget were for salary increases and pension funding. Water Enterprise Fund The Village Manager reported a proposed water rate increase of 7-1/2%, which would affect revenue but not the expense side. The impact of depreciation was being budgeted as a cost this year so the asset would stay whole. Refuse and Recycling Cost increased one penny each month. Storm Water Utility Enterprise Various projects were discussed. September 3, 2009 was set for first reading of the proposed budget. The Consultant's report for Jupiter Inlet Colony was handed out and discussed. Chief Weinand commented on the report. During ensuing discussion, the basis Jupiter Inlet Colony used for recommendations was questioned. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn the meeting at 5:19 p.m.; seconded by Council Member Tumquest, motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE OF TEQUESTA SPECIAL COUNCIL MEETING MINUTES July 29, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 8:30 a.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Humpage, Council Member Vince Arena, and Council Member Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk Lori McWilliams, and Department Heads. Approval of Agenda MOTION: Council Member Turnquest moved approval of the agenda; seconded by Council Member Humpage; motion carried unanimously 5-0. 1. Resolution 25-09. Authorizing the Mayor of Tequesta to Enter into a "State of Florida Department of Transportation Locally Funded Agreement" with the State of Florida Department of Transportation, which Agreement Provides for the Funding and Construction of the Tequesta Drive Bridge Replacement, FDOT Financial Management Number 426480-1-52-01/03, 426480-1-5a-01 and 426480-1-62-01 Attorney David read Resolution 25-09 title into the record. MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Turnquest; motion carried unanimously 5-0. 2. Resolution 26-09, Transferring $1,198,323 from general fund to capital projects funds to fund the bridge project Attorney David read Resolution 26-09 title into the record. MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Arena; motion carried unanimously 5-0. 3. Update on County Fire Rescue Station 11 Discussions Fire Chief Weinand explained Station 11 would set to close on September 30, 2009 and noted negotiations with the County had been positive. He reviewed a tentative agreement where the Village and Martin County would pick up certain areas. He advised the Village requested 2.2 mills. He noted the contract was a twelve (12) year contract with a three (3) year opener with the Village receiving $168,000 per year for the first five (5) and negotiating the remainder years. Minutes -Special Council Meeting - 7/29/09 Page 2 Village Manager Couzzo stated the contract benefited both the Village and County and was consistent with the goal of the Village looking for alternate revenue sources. He believed this could be handled at the current staffing level. Vice-Mayor Paterno felt ashort-term contract would be a better option and asked that overtime should be planned out and commented the Village was selling itself short on the 2.2 mills. Manager Couzzo explained the County had agreed to assist the Village during the closure of the bridge by providing a unit and full complement to the Village. Council Member Turnquest concurred with the three (3) year opener but agreed with Vice-Mayor Paterno and felt the Village was settling. 4. Update on Jupiter Inlet Colony Negotiations and Council Member Turnquest' Meeting with Jupiter Inlet Colony Vice-Mayor Comerford Council Member Turnquest explained he met with Jupiter Inlet Colony (JIC) Vice-Mayor Comerford regarding JIC fire rescue services and noted they were not going to budget. He stated he proposed to Vice-Mayor Comerford the Village assuming their police department to which Vice-Mayor Comerford noted would be discussed during their August meeting. Vice-Mayor Paterno and Council Member Humpage suggested the Village remain on track with the fire rescue issues. Attorney Davis pointed out the dispute resolution could be reconsidered as an option. 5. Council Approval to Purchase Light Fixtures for Tequesta Park Basketball Courts MOTION: Council Member Arena moved approval purchasing light frxtures for the Tequesta Park basketball courts with the funding from the contingency; seconded by Vice-Mayor Paterno; motion carried unanimously 5-0. 6. Updates from Village Manager Village Manager Couzzo notified Council Tequesta Oaks wished to donate Hibiscus trees; however, the Village would have to remove them. Community Development Director advised the trees were small enough they should survive a replant. Manager Couzzo advised Russell White was tentatively slated to return to work in August and mentioned the complications of the pension issues. Minutes -Special Council Meeting - 7/29/09 Page 3 He provided an update on the AT&T cell tower co-location issue and recommended Council not sign the contract without additional language included. 7. Any Other Business Consensus of Council agreed to hold a workshop to discuss C2 / C3 issues and the Commercial Parking Ordinance. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn; seconded by Council Member Arena; the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 10:40 a. m. Respectfully submitted, Lori McWilliams, CMC Village Clerk