HomeMy WebLinkAboutDocumentation_Regular_Tab 07_09/10/2009VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
09/10/09 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: Yes Resolution #: N/A
Originating Department: Leisure Services
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Approval of Harvest Fest Banners.
3. BUDGET /FINANCIAL IMPACT:
Account #: 001-231-549.201,
Advertising 8~ Promotion Amount of this item: $119.00 Per Banner / $2,499.00 Max
Current Budgeted Amount Available: Amount Remaining after item:
FY 2010 Budget
--------- -------- -- N/A
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Click here to enter text
Approval of up to 21 Harvest Festival Banners to be installed on the 21 black lantern poles along
Tequesta Drive. Each Banner costs $238.00 and will be split 50/50 between the Village and Tequesta
Businesses.
5. APPROVALS:
i~
~` ~..
Dept. Head: ~'~ Finance Directp_r: ; Approved
^ No Financial Impact
Attorney: (for legal sufficiency) Yes ^ No [ j
Village Manager:
• SUBMIT FOR COUNCIL DISCUSSION: [~
• APPROVE ITEM: ^
• DENY ITEM: ^
Form amended 08/26/08
Routing Sheet Process
1. Send ALL completed forms to
Finance for review ONE WEEK prior
to agenda items due into Clerk's
Office.
2. Finance sends Routing Sheet to
Clerk by deadline.
3. Clerk formulates agenda and sends
to Manager for review /approval.
v oar
Leisure Services Department
Date: 6/22/2009
To: Michael Couzzo, Village Manager
Cc: Lori McWilliams, Village Clerk
From: Greg Corbitt, Director of Leisure Services
RE: Harvest Festiva12009
Village Council Agenda Item for September 2009 Meeting; the approval of Harvest Fest
B~ulners:
• Baimers will be used to help promote the event.
• Ba~iners will give Tequesta Drive a very festive appearance.
• The banners will create an attractive graphic display that will promote Harvest Festival and
give local. businesses great visibility within the community
• 50° o of the cost of the banners will be paid by Village of Tequesta surrounding businesses.
The remaining 50% of the cost will be paid by Leisure Services.
• The unit cost for the banner and bracket is as follows:
3' x 5' double-sided full color inkjet banner: $190.00
(1) 2-part bracket set per banner: $48.00
Total Cost per Banner: $238.00
• Each business will pay $119.00. In return, the businesses have their names on the bottom
half of the banner.
• The top half of the banner will show "Harvest Festival"
• Banners will be installed by Leisure Services Staff.
• Banners will be located on Tequesta Drive only.
• Banners will be installed on 21 black lantern poles.
• The Banners will be installed six weeks prior to the event.
• The Banners will be removed one week after the conclusion of the event.
• The Banners and Brackets will be the property of the Village and be re-used next year.
I believe this is a very good opportunity for the Village for the following reasons:
Interoffice Memo
• It encourages Tequesta Businesses to be involved in their community that otherwise would
not have participated.
• Gives the event great visibility & marketability.
• When the program was initially introduced, the idea of the businesses paying 100% was not
well received. Once Leisure Services paying 50% of the cost was proposed, the program
was immediately successful.
The following Tequesta businesses have committed to the Banner Sponsorship Program:
• Rocky's Ace Hardware
• Village Barber Shop
• Artist for a Day
• Head to Toe Massage & Spa
• Forever Young Children's Consignment
• Craig Wich Studio of Performing Arts
• Tequesta Urgent Care
• Paws 4 Play
• Tropical Oils & Incense
• The Bake Shoppe
• West Marine
• Sun America Bank
• Anita's Skin Care
• Lobster House
• Rinaldi's
• TD Bank
• Village Bootery
• Hog Snappers
• Tequesta Tire
Forsythe, Jody
From: Corbitt, Greg
Sent: Monday, August 31, 2009 2:55 PM
To: Forsythe, Jody
Subject: Banner Agenda Item
• Budget will be impacted 2010.
• Estimated Cost to the Village: $2,261 (for 19 Banners)
• Account: Advertising & Promotion 001-231 549.201
• Budgeted Amount: $8,000
Thank you,
Village of Tequesta
Greg Corbitt, CPRP
Director of Parks & Recreation
399 Seabrook Rd.
Tequesta, Florida 33469
(561)575-6247
Fax: (561)575-7307