HomeMy WebLinkAboutAgenda_Pension General_11/02/2009AMENDED 10/30/09
BOARD OF TRUSTEES
TEQUESTA GENERAL EMPLOYEES'
PENSION TRUST FUND
REGULAR QUARTERLY BOARD MEETING
TO BE HELD IN THE VILLAGE MANAGER'S CONFERENCE ROOM
AT THE VILLAGE HALL
345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
MONDAY, NOVEMBER 2, 2009
8:00 A.M.
* Asterisk indicates no backup provided prior to agenda deadline
I. CALL TO ORDER AND ROLL CALL
Chair Michael D. Rhodes
Secretary Carl Hansen
Board Member Deanna Mayo
Board Member Michelle Gload
Board Member John Terzakis
Attorney Bonni Jensen
Lori McWilliams, Pension Coordinator
Finance Director Joann Forsythe -representing Management
Senior Accountant Monica Rahim
Dan Johnson, Bogdahn Consulting LLC -Monitor
Duane Howison -Gabriel, Roeder, Smith and Company -Actuary
Betty Laur, Recording Secretary
II. SWEARING IN OF MEMBER JOHN T. TERZAHIS
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. Tequesta General Employees' Pension Trust Fund Board of Trustees
Regular Quarterly Meeting Minutes -August 3, 2009
Agenda -General Employees' Pension Trust Fund Regular Quarterly Board Meeting
November 2, 2009 2
V. PRESENTATIONS
(PRESENTATION BOOKLETS LOCATED INSIDE BACK COVER OF AGENDA
BOOK)
2. Presentation of October 1, 2008 Actuarial Valuation Report -Duane
Howison, Gabriel, Roeder, Smith and Company
3. Quarterly Presentation By Monitor- Dan Johnson, Bogdahn Consulting,
LLC
VI. UNFIlYISHED BUSINESS
4. *Update on Approval of Final Investment Policy Statement -Attorney
Bonni Jensen
5. *Update on IRS Determination Letter -Attorney Bonni Jensen
VII. CONSENT AGENDA
6. Ratification Of Invoices Paid Since Last Quarterly Meeting:
• Business Services Connection, Inc. -
Office work-weeks ended 7/10/09 through
10/10/09 $1,656.53
• Business Services Connection, Inc. -
Attendance, recording and preparation of
minutes and synopsis for 8/3/09 Regular
Quarterly meeting $ 288.83
• Perry & Jensen, LLC.
Legal Fees through 8/15/09 $1,607.78
• Scripps Treasure Coast Newspapers
Ad for new board member $ 168.00
• Gehring Group
Fiduciary Liability Policy $ 876.07
7. Payments To Be Reviewed And Approved:
• Business Services Connection, Inc. -
Agenda -General Employees' Pension Trust Fund Regular Quarterly Board Meeting
November 2, 2009 3
Prepare minutes and synopsis of 10/7/09
Special Meeting $ 35.68
• Perry & Jensen, LLC
Legal Fees through 9/15/09 $ 525.32
• Bogdahn Consulting, LLC $2,625.00
Services through 9/30/09
• Dana Investment Advisors $1,730.09
Services through 9/30/09
8. *Approval of new applicants for participation in Pension Plan:
Russell White, Public Services Manager -hired 8/10/2009
Derek Watson, Water Plant Operator I -hired 10/1109
9. *Approval of withdrawal of contributions:
None
10. *Terminated Employees who have not taken their contributions
Maureen McGuinniss (Went from full time to part time) 9/30/09:
11. Revenue and Expenditure Report
END OF CONSENT AGENDA
VIII. BUDGET REPORT
12. Quarterly Budget Report Expenditures -Senior Accountant Monica Rahim
IX. NEW BUSINESS
13. Approval of Investment Manager's Report (Dana Investment Advisors) -
Agenda general Employees' Pension Trust Fund Regular Quarterly Board Meeting
November 2, 2009 4
Secretary Carl Hansen
14. Updated Administrative Rules- Attorney Bonni Jensen
15. State Law Updates- Attorney Bonni Jensen
16. Plan update including HEART amendment -Attorney Bonni Jensen
17. New Special Taz Notice -Attorney Bonni Jensen
X. ANY OTHER MATTERS
XI. COMMUNICATIONS FROM CITIZENS
XII. ADJOURNMENT
PLEASE TAKE NOTICE AND BE ADVISED: if any person decides to appeal any
decision made by this Board with respect to any matter considered at this meeting or hearing
he/she will need a record of the proceedings, and that, for such purpose, he/she may need to
ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based.
In accordance with the Americans with Disabilities Act and F.S.S. 286.26, persons with
disabilities needing spedal aaommodation to particlpate in this meeting should contact Lori M~Iliams, Yllage derlc, no later
than seven days subsequent to the proceedirx~ at 561.575.62Q0 for assistance. If hearing impaired, please call the Florida
Relay Service Numbers at 8b0-955-8T71(1'DD) or 800-955-8TI0 (VOICE for assistance.
A,pPEAL NOTICE: If a person decides to appeal any derision made by the Board, with respect to any matter oor-sidered at
such meeting or hearing, that person will need to ensure that a verbatim reeord of the proceedings is made, which record
includes the testimon and evidence u which a I is to be based.
REMIN-DER: SALEM TRUST FINANCIAL STATEMENTS ARE SENT OUT
MONTHLY VIA E-MAIL AND ARE AVAILABLE IN THE VILLAGE CLERK'S
OFFICE.