HomeMy WebLinkAboutAgenda_Pension Public Safety_11/02/2009AGENDA
BOARD OF TRUSTEES
TEQUESTA PUBLIC SAFETY OFFICERS'
PENSION TRUST FUND
REGULAR QUARTERLY BOARD MEETING
TO BE HELD IN THE
VILLAGE HALL COUNCIL CHAMBERS
345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
MONDAY, NOVEMBER 2, 2009
1:00 P.M.
* Asterisk indicates no backup provided prior to agenda deadline
I. CALL TO ORDER AND ROLL CALL
Chair Ed Sabin
Secretary David Cooper
Board Member Ray Giblin
Board Member Robert Young
Board Member Frank D'Ambra
Attorney Bonni Jensen
Pension Coordinator Lori McWilliams
Finance Director Joann Forsythe -representing Management
Senior Accountant Monica Rahim
Dan Johnson, Bogdahn Consulting LLC -Monitor
Betty Laur, Recording Secretary
II. REAPPOINTMENT OF ED SABIN AS 5TH MEMBER OF THE PUBLIC
SAFETY PENSION BOARD -Pension Coordinator Lori McWilliams
III. SWEARING IN OF MEMBER ED SABIN
IV. ANNUAL ELECTION OF OFFICERS
a. Annual Election of Chair
b. Annual Election of Secretary
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. Tequesta Public Safety Officers' Pension Trust Fund Board of Trustees
Quarterly Meeting Minutes -August 3, 2009
Agenda -Public Safety Officers' Pension Trust Fund Board Meeting
November 2, 2009 2
2. Tequesta Public Safety Officers' Pension Trust Fund Board of Trustees
Special Meeting Minutes -October 7, 2009
VII. PRESENTATIONS*
*~PRESENTATION/REPORT BOOKLETS LOCATED INSIDE BACK
COVER OF AGENDA BOOK)
3. Presentation By Monitor- Dan Johnson, Bogdahn Consulting, LLC
VIII. UNFINISHED BUSINESS
4. Draft of Proposed Investment Policy Statement -Dan Johnson,
Bogdahn Consulting, LLC
5. *Update on Village Council consideration of funding $340,000 into the
Public Safety Officers' Pension Fund -Lori McWilliams, Pension
Coordinator
6. *Status on amendments to pension plan -Attorney Bonni Jensen
7. *Update regarding IRS Determination Letter -Attorney Bonni Jensen
IX. STANDING REPORTS (INFORMATION ITEMS)
8. *New applicants for participation in Pension Plan
None
9. *Request for withdrawal of contributions (employees terminating
employment with Village of Tequesta) -Ratification of withdrawals
made since the last meeting on 2 signature basis:
None
10. *Terminated Employees who have not taken their contributions
None
11. Revenue and Expenditure Report
X. PAYMENTS TO BE RATIFIED (PAYMENTS MADE SINCE LAST
MEETING)
Agenda -Public Safety Officers' Pension Trust Fund Board Meeting
November 2, 2009
12. Business Services Connection, Inc.
Office Work for weeks ended 7/10/09 through
10/09/09 $ 1,656.53
Hanson, Perry & Jensen, P.A.
Services through 8/15/09 1,224.53
Business Services Connection, Inc.
Preparation of 8/3/09 quarterly meeting minutes 390.77
Scripps Treasure Coast Newspapers
Ad for new board member 168.00
Radisson Resort Orlando
Hotel for Frank D'Ambra (attendance at
41St Police & Firefighters Pension Conference) 417.00
Gehring Group
Pro-rated portion of fiduciary liability premium 876.07
XI. PAYMENTS TO BE REVIEWED AND APPROVED
13. Business Services Connection, Inc.
Prepare Minutes of Special Meeting Held 10/7/09 35.68
Perry & Jensen, LLC.
Services through 10/15/09 1,270.07
Bogdahn Consulting, LLC
Fee for Quarter ending 9/30/09 3,750.00
Rockwood Capital Advisors, LLC
Fee for Quarter ending 9/30/09 6,101.24
XI1. BUDGET REPORT
14. Quarterly Budget Report Expenditures- Senior Accountant Monica
Rahim
3
X1II. NEW BUSINESS
Agenda -Public Safety Officers' Pension Trust Fund Board Meeting
November 2, 2009 4
15. Approval of Investment Manager's Quarterly Report -Chair Ed
Sabin
16. *State Law Update -Attorney Bonni Jensen
17. New Special Tax Notice -Attorney Bonni Jensen
18. DROP Program Procedure -Attorney Bonni Jensen & Pension
Coordinator Lori McWilliams
19. Plan Restated with HEART Amendment -Attorney Bonni Jensen
XIlI. ANY OTHER MATTERS
XIV. COMMUNICATIONS FROM CITIZENS
XV. ADJOURNMENT
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any
decision made by this Board with respect to any matter considered at this meeting or
hearing he/she will need a record of the proceedings, and that, for such purpose, he/she
may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
DISABILITY INFORMATION: In accordance with the Americans with Disabilities Act and F.5.5. 286.26, persons with
disabilities needing special accommodation to participate in this meeting should contact Lori McWilliams, Village Clerk, no
later than seven days subsequent to the proceeding at 561.575.6"_'00 for assistance. If hearing impaired, please call the
Florida Relay Service Numbers at 800-955-8771 (TDD) or 800-955-8770 (VOICE) for assistance.
APPEAL NOTICE: If a person decides to appeal any decision made by the Board, with respect to any matter considered
at such meeting or hearing, that person will need to ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which appeal is to be based.
REMINDER: Salem Trust Financial Statements are available for review in the
Village Clerk's Office