HomeMy WebLinkAboutDispositions Forms_02-09_11/19/2009_Clerk RECORDS DISPOSITION DOCUMENT No. 2-09
Revised 11/9/07 PAGE OF 1 PAGES
1. AGENCY
Village of Tequesta 2. DEPARTMENT 3. BUREAU
N/A
4. ADDRESS (Street, Ciry, and Zip Code) 5. CONTACT (Name and Telephone Number)
345 Tequesta Drive Lori McWilliams, CMC
Tequesta, FL 33469 561-575-6200 ext. 244
6. SUBMITTED BY: I hereby certify that the records to be disposed of are 7. NOTICE OF INTENTION
correctly represented below, that any audit requirements for the records
have been fully justified, and that further retention is not required for any The scheduled records listed in Item 8 are to be disposed of in the
litigatiop pending or imminent._ manner checked below (specify only one):
~ ~ ~'~t, ~~~Q/~- ~ j ~i~G~
Signature Date ~a. Destruction Q b. Microfilming and Destruction
0 a.1 Shred Q a.2 Recycle
0 c. Imaging and Destruction
Name and Title 0 d. Other
8. LIST OF RECORD SERIES
a. b. c. d. e. f. g.
Schedule Item Title Retention Inclusive Volume Disposition
Item No. Dates in Action and Date
Cubic Completed After
Feet Authorization
146 Transitory Messages -email / Roa (~~ yGG~d
GS1-SL announcement of event -parade ~ f ~~~~
123 Minutes: Official Meetings 2 anniv 2004, 2005, Zoos .25 Recycled
(supporting documents) years
2/20/09
17 Correspondence and Memoranda: 3 i=Y 2003-2004, 2ooa-2oo5 .25 Recycled
Administrative -Clerks Office
2/20/09
23 Information Request Records 1 FY Zoos-2oo~ 2 Recycled
2/20/09
Sensitive
shredded
2/23/09
3 Administrative Support Records RoA Zoos, 200 .oo~ Recycled
9/28/09
242 Drafts and Working Papers Roa Zoos-loos .2s Recycled
9/28/09
71 Bid records: capital improvement 5 FY 2003 ~ Recycled
unsuccessful bids 10/12/09
72 Request for Qualifications - 5 FY si2oo4 .oo~ Recycled
Insurance Broker
10/12/09
65 Contracts/leases/agreements: non- 5 FY si2ooa .oo~ Recycled
capital improvement
10/12/09
2 Administrative convenience records ROA Zoos l~ i~'<~~'~
88 Budget records: supporting 3 FY 2oosi2oos .oo~
documents ~~~~
• Gallagher Budget Support 1 ~ ~''~ ~ ~'~
docs
4 Minutes: official meetings 2 anniv Zoos-si2oo~ .87 Thrown
(preliminary/audio recordings/video years away
recordings) -cassette tapes
10/13/09
142 Proclamations 2 cai Zooo-Zoos +?=~~~.;
years I ; '' , ~ ;:_; ~~"
9. DISPOSAL AUTHORIZATION: Disposal for the above listed records
authorized. Any deletions or modifications are indicated 10. DISPOSAL CERTIFICATE The above listed records have been
disposed of in the manner and on the date shown in column g.
(Witness to the Records Disposition
Signature: Date: Signature: , ~ ~ ~ ~r~ ~ ~~~ • ~ Date: s ~ ~.i ~ ~;~,
Print Name: Lori McWilliams Print Name: ,~1~(( ~; ; , ,{fir
Print Title: Village Clerk Print Title: 1 ' ,~1 ~
NOTE: t)pon disposition retain this form for your records