The URL can be used to link to this page

Home My WebLink AboutDocumentation_Special Meeting_Tab 03_12/03/2009-r ARCAiS Infrastructure environment buildings ARCADIS , Zoe, vlata Parkway West Palm Beach Fbrida 33411 Te1561.697.7000 Michael CouZZO Fax 561.697.7751 Village Manager ~ ,w,~,,,,,~1~„~,~m ~ Village of Tequesta 345 Tequesta Drive Tequesta, FL Subject: Tequesta Drive Bridge Replacement & Roadway Improvements Additional Engineering Services WATER RESOURCES Date: Dear Mr. Couzzo: November 24, 2009 As we discussed, ARCADIS and our subconsultant, Bridge Design Associates, Inc., coMa~c: have incurred additional costs in the performance of work that is considered to be Thomas C. Jensen, PE outside of our original scope for the above referenced project. This additional work effort was due to the Village acquiring FDOT stimulus funds for the bridge Plpne: 561.697.7065 construction which was not anticipated when this project first commenced. In order to ensure that this project move forward expeditiously ARCADIS diligently moved err~a: forward in addressing FDOT issues relative to their internal requirements and Tom.jensen@arcadis- schedules. As you know, this project was never intended to be a FDOT project, but us.com once the FDOT stimulus funds were engaged, and FDOT was chosen as the Administrator (The Village lacked LAP cert~cation), the project quickly turned into a ourret full FDOT project, with numerous design and drawing format changes, technical RF005106.001 specification revisions, up-front document additions, cost estimating/ schedule of value re-formatting, several design report submittals, numerous meetings with Fbrida License Numbers County and FDOT ofFcials, alt of which were completed within compressed schedules so that the Federal stimulus funding time tables were met. All of this work EBOOOO si9 referenced above was completed between May and August 2009. Geology G6564 There was na time to sit down and determine what the FDOT required, as they themselves did not know what was expected of them. As they adopted the project as escape Architecture ~c2sooo2ss one of their own, they were constantly having internal issues as to how they could get this project through to Tallahassee with minimal impact. In the end, they had us Surveying ~s~o62 develop a modified version of a FDOT project which took considerable effort on our part as you can see from the attached invoice. The attached invoice is in the amount of $110,523.94 which covers ARCADIS and Bridge Designs costs between May and August 2009. Please let me know if you Imagine the result ARCADIS Michael Couzzo November 24, 2009 ~~ would like to meet to discuss this in mare detail, or if you feel {should be meeting with each Council Member individually. ff you have questions or wish discuss further. Sincerely, ARCADIS Thomas C. Jensen, PE Associate Vice President Page: 2/2 ~ ARCADIS VILLAGE OF TEQUESTA ATTN: MICHAEL COUZZO 345 TEQUESTA DRIVE TEQUESTA, FL 33469 Professional Services from~jv 27.2009 to Au4ust 23, 200 Professional Personnel HOURS SENIOR ENGINEER/SR. SURVEYOR 535.50 ENGINEERISR.DESIGNER 330.10 SECRETARY 46.50 TOTALS 912.00 REIMBURSABLE EXPENSES TOLLS POSTAGE, SHIP 8~ MESSENGER OUTSIDE REPRODUCTIONS REIMS EMPLOYEE MILEAGE RAFT September 29, 2009 Project No: RF005106.0001 Invoice No: 0290727 RATE 80.0 65.00 40.00 TOTAL THIS PAGE AMOUNT 42,840.00 21,450.00 1,860.00 66,156.10 12.05 9.22 49.97 5o2.7a 573.94 66,156.50 573.94 66,730.44 Sant: Wale Fargo Sank W W MA ACH Omk.oWlnp BABA) nunbar: 10l000A! PNar Meld To: ARCAd! U.l, Mc Aeceorrlnunbar tO1HN7lt Wln,nn•hr Dank reWp~ABAl rxanbar: 1770007Y DapL,Nl, Darn.. Cdonda M7H.ON7, 770.SN.7lOQ Awwrnl rrma: AgCAI!! u.0., Irro Lmkbw AoooOnt TEBMl: Nat M rip ~ ARCADIS VILLAGE OF TEQUESTA ATTN: MICHAEL COUZZO 345 TEQUESTA DRIVE TEQUESTA, FL 33469 QR qF~' September 29, 2009 Project No: RF005106.0001 Invoice No: 0292009 Professic,~nal Servires~frgm,,~uly 2009 to August 23 2009 Subconsultant Expenses BRIDGE DESIGN ASSOCIATES TOTAL 43,800.00 43,800.00 43,800.00 110,530.44 a.nk: w.le ~..oo e..~ w..t rug AcN u.nk ~wlno (ASV n~.ne..: ~oioooo~s vl.... s.ne r.: AacAns u.s., uw. Accoun! nvnb.r. 101H01767 Wh Ir.~M h.n4 roW rq ~/1BA) m.nOw: 1}10002M D.N~ 617, dnw, Corona. w1a1-0d17, 740.b/4.i000 Acrewrt .rrw: ARCAps U.7., IncLWbm Aoewet Tewlu ~md~ ;•~~ , VILLAGE OF TEQUESTA ~F WATER SYSTEM AND GENERAL UTILITY/CIVIL PROJECTS WORK AUTHORIZATION Tequesta Drive Bridge "Engineering Services During Construction" This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth herein and is issued pursuant to the "Professional Engineering Consulting Services Agreement for Water System and General Utility/Civil Projects" dated November 17, 2005. All terms and conditions of said agreement shall be applicable to this Work Authorization. SCOPE The Engineer understands that this work authorization shall cover Engineering Services During Construction (ESDC) as requested by the Village for services required by the Design Engineer, or for those services not being performed by the on-site CEI or FDOT representative. The Engineer has established the team to assist with the ESDC, consisting of the following consultant; • Bridge Design Associates, Inc. The following is a list of tasks that could be performed during the construction administration of the Tequesta Drive Bridge; 1. Attend the construction status meeting, one meeting per month. 2. Provide responses to RFI's that require input from the Design Engineer. 3. Provide responses to Field requests as required by FDOT and the CEI. 4. Assist FDOT and the CEI on the certifications required by the regulatory agencies. 5. Review and approve shop drawings that require review of the Design Engineer to include the following; - Asphalt - Drainage structures - Embankment material - Production piles - Post -tensioning - Railings Page 1 of 3 - Precast panels and associated hardware ~~ - Prestressed deck units - Sheet piles COMPENSATION For Scope Items 1 thru 5, the Engineer shall be paid according to the fee schedule. delineated within the November 17, 2005 Agreement on the basis of actual time spent, plus any applicable taxes and reimbursement for non-salary expenses, including but not limited to, automobile travel at $0.42/mile, and reproduction. For services of the other team member that will be sublet, the Engineer shall order their services after obtaining the written authorization of the Client. The Subcontractor shall work directly for the Engineer as delineated within the November 17, 2005 agreement. We estimate the total cost for the services under Scope Item 1 thru 5 will not exceed Forty -Seven Thousand Dollars and Zero Cents ($47,000.00). This amount shall not be exceeded without prior written approval by the Client. Refer to the attached fee breakdown. TIME OF PERFORMANCE The Engineer will complete Scope Items 1 thru 5 commensurate with the construction schedule, which is estimated to be 231 days from November 16, 2009, exclusive of delays beyond the control of the Engineer. This authorization can be cancelled with or without cause by the Village with 30 days written notice. Should said cancellation occur, the Engineer will be paid for all services performed through the cancellation date. Page 2 of 3 RAFT ACCEPTED BY: VILLAGE OF TEQUESTA (Tequesta Drive Bridge - "Engineering Services During Construction') Michael R. Couzzo, Village Manager DATE: ARCADIS G&M, INC. (Tequesta Drive Bridge -Engineering Services During Construction ") Thomas C. Jensen, P.E., Associate Vice President DATE: Page 3 of 3 TEQUESTA DRIVE BRIDGE ENGINEERING SERVICES DURING CONSTRUCTION FEE BREAKDOWN a ~,« ARCADIS ~`°' Project Sr. w. ~~' Manager Engineer Sr. Tech Admin. Task 130 80 65 40 Fied Requests 21.0 RFI's 4.0 2.0 Certifications 1.0 4.0 4.0 2.0 Site Meetings 22.0 33.0 4.0 General Coordination 14.0 Shop Drawings Asphalt 2.5 Drainage Structures 4.0 Embankment 1.5 Totals 58.0 49.0 4.0 8.0 $ 7,540.00 $ 3,920.00 $ 260.00 $ 320.00 $12,040.00 TEQUESTA DRIVE BRIDGE ENGINEERING SERVICES DURING CONSTRUCTION FEE BREAKDOWN Bridge Design Associates, Inc Task Chief Engineer 195 Sr Engineer 150.00 Fied Requests 24.0 24.0 RFI's 24.0 24.0 Certifications 2.0 4.0 Site Meetings 38.5 General Coordination Shop Drawings Production Piles 2.0 Post Tensioning 6.0 Railing 8.0 Precast Panels 6.0 Prestressed Desk 4.0 12.0 Sheet Piles 6.0 4.0 Totals 106.5 82.0 $ 20, 767.50 $ 12,300.00 $ 33, 067.50 ~RAFp TEQUESTA DRIVE BRIDGE ENGINEERING SERVICES DURING CONSTRUCTION FEE BREAKDOWN Summary ARCADIS ~ 12,040.00 Bridge Design Assoc., Inc a 33,067.50 Reimbursables a 2,000.00 Total 3 47,107.50 Say ~ 47,000.00 ~RAFl