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Home My WebLink AboutAgreement_General_12/03/2009VILLAGE OF TEQUESTA WATER SYSTEM AND GENERAL UTILITY/CIVIL PROJECTS WORK AUTHORIZATION Tequesta Drive Bridge "Engineering Services During Construction" This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth herein and is issued pursuant to the "Professional Engineering Consulting Services Agreement for Water System and General Utility/Civil Projects" dated November 17, 2005. All terms and conditions of said agreement shall be applicable to this Work Authorization. SCOPE The Engineer understands that this work authorization shall cover Engineering Services During Construction (ESDC) as requested by the Village for servicxs required by the Design Engineer, or for those services not being performed by the on-site CEI or FDOT representative. The Engineer has established the team to assist with the ESDC, consisting of the following consultant; • Bridge Design Associates, Inc. The following is a list of tasks that could be performed during the construction administration of the Tequesta Drive Bridge; 1. Attend the constn-ction status meeting, one meeting per month. 2. Provide responses to RFI's that require input from the Design Engineer. 3. Provide responses to Field requests as required by FDOT and the CEI. 4. Assist FDOT and the CEI on the certifications required by the regulatory agencies. 5. Review and approve shop drawings that require review of the Design Engineer to include the following; - Asphalt - Drainage structures - Embankment material - Production piles - Post -tensioning - Railings Page 1 of 3 - Precast panels and associated hardware - Prestressed deck units - Sheet piles COMPENSATION For Scope Items 1 thru 5, the Engineer shall be paid according to the fee schedule. delineated within the November 17, 2005 Agreement on the basis of actual time spent, plus any applicable taxes and reimbursement far non-salary expenses, including but not limited to, automobile travel at $0.42/mile, and reproduction. For services of the other team member that will be sublet, the Engineer shall order their services after obtaining the written authorization of the Client. The Subcontractor shall work directly for the Engineer as delineated within the November 17, 2005 agreement. We estimate the total cost for the services under Scope Item 1 thru 5 will not exceed Fifty -Thousand Dollars and Zero Cents ($50,000.00). This amount shall not be exceeded without prior written approval by the Client. Refer to the attached fee breakdown. TIME OF PERFORMANCE The Engineer will complete Scope Items 1 thru 5 commensurate with the construction schedule, which is estimated to be 231 days from November 16, 2009, exclusive of delays beyond the control of the Engineer. This authorization can be cancelled with or without cause by the Village with 30 days written notice. Should said cancellation occur, the Engineer will be paid for all services performed through the cancellation date. Page 2 of 3 No Text TEQUESTA DRIVE BRIDGE ENGINEERING SERVICES DURING CONSTRUCTION FEE BREAKDOWN ARCADIS Task Project Sr. Manager Engineer 130 80 Sr. Tech Admin. 65 40 Fied Requests RFI's Certifications Site Meetings General Coordination Shop Drawings Asphalt Drainage Structures Embankment Totals 21.0 5.0 2.0 4.0 2.0 4.0 4.0 4.0 2.0 22.0 36.0 4.0 20.0 8.0 4.0 4.0 2.0 69.0 67.0 4.0 8.0 $ 8,970.00 $ 5,360.00 $ 260..00 $ 320.00 $14,910.00 TEQUESTA DRIVE BRIDGE ENGINEERING SERVICES DURING CONSTRUCTION FEE BREAKDOWN BRIDGE DESIGN ASSOC., INC Task Chief Engineer 195 Sr Engineer 150.00 Fied Requests 24.0 24.0 RFI's 24.0 24.0 Certifications 2.0 4.0 Site Meetings 38.5 General Coordination Shop Drawings Production Piles 2.0 Post Tensioning 6.0 Railing 8.0 Precast Panels 6.0 Prestressed Desk 4.0 12.0 Sheet Piles 6.0 4.0 Totals 106.5 82.0 $ 20,767.50 $ 12,300.00 $ 33,067.50 TEQUESTA DRNE BRIDGE ENGINEERING SERVICES DURING CONSTRUCTION FEE BREAKDOWN SUMMARY ARCADIS $ 14,910.00 Bridge Design Assoc., Inc $ 33,067.50 Reimbursables $ 2,000.00 Tota! $ 49,977.50 Say $ 50,000.00 0 ARCADIS ,.CA, Infrastructure, environment, buildings 2061 Vista Parkway Wet Palm Beach Florida 33411 Tel 561.697.7= Michael Couzzo Fax 561.697.7751 Village Manager www.wc*dWum.com Village of Tequesta 345 Tequesta Drive Tequesta, FL WATER RESOURCES Dais: Dear Mr. Couzzo: December 3, 2009 As we discussed, ARCADIS and our subconsultant, Bridge Design Associates, Inc., corms have incurred the performance of work that is considered to be Thomas C. Jensen, PE This additional work effort was due to the Village acquking FDOT s1 hulus fur0i for the bridge 561.697.7065 construction which was not anticipated when this project first commenced. In order to ensure that this project move forward expedtflously ARCADIS diligently moved Em": forward in addressing FDOT Issues relative to their internal requirements and Tom.jensenCa rcadis- sc hedules. As you know, this project was never intended to be a FDOT project, but us.c om once the FDOT stimulus funds were engaged, and FDOT was chosen as the Administrator (The Village lacked LAP oertlfloation), the project quickly turned into a our ref: RF005106.001 full FDOT project, with numerous design and drawing format changes, technical specification revisions, up -front document additions, cost estimatingl schedule of value re -formatting, several design report submittals, numerous meetings with Florida Licsnss Numbws County and FDOT officials, all of which were completed within compressed E?ngMMring schedules so that the Federal stimulus funding time tables were met. All of this work E900007917 referenced above was completed between May and August 2009. 006101V Gi8564 There was no time to sit down and determine what the FDOT required, as they Landscape Archhedure themselves did not know what was expected of them. As they adopted the project as LC26000269 one of their own, they were constantly having internal issues as to how they could surveying get this project through to Tallahassee with minimal impact. In the end, they had us LB7062 develop a modified version of a FDOT project which took considerable effort on our part as you can see from the attached invoice. The attached draft invoice for your consideration is in the amount of $108,548.44 which covers ARCADIS and Bridge Designs costs between May and August 2009. Imagine the result No Text Q ARCADIS December 2, 2009 Project No: RF005106.0001 VILLAGE OF TEQUESTA ATTN: MICHAEL COUZZO 345 TEQUESTA DRIVE TEQUESTA, FL 33469 Pr ftsional Services from JUIv 27,, 2009 to August 23. 2009 Professional Personnel HOURS SENIOR ENGINEER/SR. SURVEYOR 535.50 ENGINEER/SR.DESIGNER 330.10 SECRETARY 46.50 TOTALS 912.00 REIMBURSABLE EXPENSES TOLLS POSTAGE, SHIP & MESSENGER OUTSIDE REPRODUCTIONS REIMB EMPLOYEE MILEAGE SUBCONSULTANT (BRIDGE DESIGN)' " See attached summary RATE 80.0 65.00 40.00 TOTAL THIS INVOICE Vi NOUR P.Q.4 iW. DATE illV # _ REUL) _--- -- --- FINANCE APP, AMOUNT 42,840.00 21,450.00 1,860.00 66,156.10 12.05 9.22 49.97 502.70 41,818.00 429391.94 66,156.50 42,391.94 108,548." gwi: WW Fafe f�n4 MM1 RA ACM hKA -htlnf IA" "w"w-142OM7f K—fad T. ARCAW U.R. I— A. -A —b- 1=947N Win t" d. b A mud" ww —"br. 1210MIY 0"t. SO, Dawes. Cda". BOM41647.72&744 M A-..* : ARCA08U.f..1—L-kbaA—M 7EWS: NO 20d." CHIEF ENGINEER: SENIOR .ENGINEER ' ENGINEER INTERN ENGfNNER TECHNICIAN CApp TECHNICIAN TOTAL HOURS i BY LA$OR CDST ACTIVITY 195 150 75 66 93 ACTIVITY BY ACTIVITY Modify Barrier 8 Trellis per Villa R est 10 i 20 30 $ 3.81,0 Modify Plans & Specs For Federal Fundin 52 90 y 97 239 $ 25,919 ~~ ;Additional Plan _~ __. Modifications for FDOT I 35 30 54 919 $ 14,097 _ Total Manhours _ 97 120 ~ 171 Direct Labor Costs. - $ 18,91.5 $ 9,000 $ 15,903 $ 43,818 En eerie Fee S 43,818 Fee Discount S ,000 Total Fee { f 41,818 ARCADIS VILLAGE OF TEQUESTA ATTN: RUSSELL WHITE 345 TEQUESTA DRIVE TEQUESTA, FL 33469 Professional Services from J,yiv 27 2929 o August Z3, 2009 Professional Personnel SENIOR ENGINEER/SURVEYOR ENGINEER / SR DESIGNER SECRETARY Totals Total Labor Reimbursable Expenses TOLLS, PARKING,TRAN SPORT POSTAGE,SHIP,& MESSENGER OUTSIDE REPRODUCTIONS REIMS EMPLOYEE MILEAGE Total Reimbursables September 29, 2009 Project No: RF005106.0001 Invoice No: 0290727 Hours Rate Amount 535.50 80.00 42,840.00 330.10 65.00 21,456.50 46.50 40.00 1,860.00 912.10 66,156.50 $6,156.50 12.05 9.22 49.97 502.70 573.94 573.94 Total this Invoice $66,730.44 VENDOR # INV. DATE_ ACCT. # DEPARTMENT HEAD "1 REC'D. D ATE -�_ FINANCE APP.��_ BanK: elb Farpa Bonk NA ACN !rank rout n. (ASAI nVnMer 1020u0076 Please RetnR To: ARCADt3 U S. In* .Account numbac. 1018104751 4Yav Ira bard! ro"g (ABAI number. 121000249 Duct 547. Denver Colorado 80s91.C'547 720.344.3E00 Account dame ARCADIS U.S. Inc Lockbm A000unt TERM 2'.' N*t 30 days VON September 29, 2009 Project No: RF005106.001 VILLAGE OF TEQUESTA ATTN: MICHAEL COUZZO 345 TEQUESTA DRIVE TEQUESTA, FL 33469 Subconsultant Expenses BRIDGE DESIGN ASSOCIATES $41,818.00 TOTAL $41,818.00 Telfrin, Debra From: Jensen, Tom [Tom.Jensen@arcadis-us.com] Sent: Thursday, December 03, 2009 5:18 PM To: Couzzo, Michael Cc: Telfrin, Debra; Bridgebbd@aol.com Subject: Tequesta Drive Bridge Attachments: arcadis.inv.pdf; bridgedes.inv.pdf Importance: High Mike - Thanks for the show of support today and for doing all of the "behind the scenes" work in order for us to get paid. As we discussed, it will be better for Brian from a timing perspective if the Village could just cut his check separately. By copy of this email to you I am requesting/approving for his check to be cut separately. Our invoice, along with Brian's (see the note on this invoice stating who the payment should be made to) are attached. Any questions let me know. Thanks Thomas C. Jensen, P.E. ( Associate Vice President I Tom.Jensen(q-)arcadis-us.com ARCADIS U.S., Inc. 12081 Vista Parkway I West Palm Beach, FL 33411 T. 561.697.7065 1 M. 561.248.5967 1 F. 561.697.7193 www.arcadis-us.com ARCADIS, Imagine the result Please consider the environment before printing this ema!I NOTICE: This e-mail and any files transmitted with it are the property of ARCADIS U.S., Inc. and its affiliates. All rights, including without limitation copyright, are reserved. The proprietary information contained in this e-mail message, and any files transmitted with it, is intended for the use of the recipient(s) named above. If the reader of this e-mail is not the intended recipient, you are hereby notified that you have received this e-mail in error and that any review, distribution or copying of this e-mail or any files transmitted with it is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately and delete the original message and any files transmitted. The unauthorized use of this e- mail or any files transmitted with it is prohibited and disclaimed by ARCADIS U.S., Inc. and its affiliates. Nothing herein is intended to constitute the offering or performance of services where otherwise restricted by law. *** eSafe scanned this email for malic-ioas content *** *** IMPORTANT: Do not open attachments from unrecognized senders ***