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1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
12/10/09 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: Yes Resolution #: 37-09
Originating Department: Clerk
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Resolution 37-09, Calling a General Municipal Election to be held Tuesday, March 9, 2010, and if
necessary the Municipal Run-Off Election to be held Tuesday, March 23, 2010, for the purpose of
electing Council Seats 1, 3 and 5; designating polling locations, election officials, and inspectors of
election; establishing election procedures; providing an effective date.
3. BUDGET /FINANCIAL IMPACT:
Account #: 001.120.534.301 Amount of this item: TBA
Current Budgeted Amount Available: Amount Remaining after item:
$15,000 To Be Determined ~ ` T'
_ ,;
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Calling a General Municipal Election to be held Tuesday, March 9, 2010, and if necessary ~tje - -- '
Municipal Run-Off Election to be held Tuesday, March 23, 2010, for the purpose of electing Council
Seats 1, 3 and 5; designating polling locations, election officials, and inspectors of election;
establishing election procedures; providing an effective date
5. APPROVALS:
Dept. Head: 1 VU ~~(,(w Finance Director: ^ Reviewed for Financial
1. ,Sufficiency
`r ~i~o Financial Impact
Attorney: (for legal sufficiency) Yes ^ No ^
Village Manager:
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM: ^
• DENY ITEM: ^
Form amended 08/26/08
Routing Sheet Process
1. Send ALL completed forms to
Finance for review ONE WEEK prior
to agenda items due into Clerk's
Office.
2. Finance sends Routing Sheet to
Clerk by deadline.
3. Clerk formulates agenda and sends
•.. A A...-........ i...- .-... .~..... / ...~........ ...1
MEMORANDUM
Village of Tequesta
Clerk's Office
TO: Mr. Michael R. Couzzo, Jr., Village Manager
Honorable Mayor and Village Council Members
FROM: Lori McWilliams, Village Clerk
DATE: December 10, 2009
SUBJECT: Resolution 37-09 -Calling for Municipal Election
The attached Resolution designates Tuesday, March 9, 2010 as the General Municipal
Election with March 23, 2010 for the run-off election, if necessary; designates the
Supervisor of Elections to canvass all absentee ballots for the election and to conduct
the Logistic and Accuracy test.
The Clerk's Office will notify residents that Precinct 1072 will remain at the Parks and
Recreation Center and offer information on how to obtain absentee ballots.
Methods of communication will include:
• Village's website
• GovDelivery email distribution system
• Smoke Signals
• Utility bills
• Postings at Village Hall and Parks and Recreation
Additionally, how to obtain absentee ballots will be included in the "Notice of
Qualification Period" newspaper advertisement (January 17, 2010 run date), and in the
"Polling Location" advertisement (March 2010 run date). I will continue to be explore
additional avenues to educate residents on voting methods.
RESOLUTION NO.37-09
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, CALLING FOR THE
GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY,
MARCH 9, 2010, AND IF NECESSARY, THE MUNICIPAL
RUN-OFF ELECTION TO BE HELD TUESDAY, MARCH 23,
2010, FOR THE PURPOSE OF ELECTING COUNCIL SEATS
1, 3 AND 5 FOR TWO YEAR TERMS; DESIGNATING
POLLING LOCATIONS, AND INSPECTORS OF ELECTION;
ESTABLISHING ELECTION PROCEDURES; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village has adopted the uniform filing and election dates as
authorized by the Legislature of the State of Florida, House Bill 742, designating the
second Tuesday in March as the uniform election date for municipal office; and
designating a filing period for such office from Noon on the last Tuesday in January
through and not later than Noon on the second Tuesday in February of the calendar
year; and
WHEREAS, Section 2.01 of the Village Charter provides that Councilmembers
shall be elected at large to Seats 1, 3 and 5 in the even years; and
WHEREAS, Chapter 2, Article V of the Village Code of Ordinances provides that
the Village Clerk may appoint or hire as many inspectors of election, and other election
workers as deemed necessary to conduct elections in the Village; and
WHEREAS, the Village Council of the Village of Tequesta desires to designate
polling locations, and establish election procedures for the General Municipal Election
on March 9, 2010; and if necessary a Municipal Run-off Election on March 23, 2010.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Notice is hereby given that a General Municipal Election is scheduled to be
held on Tuesday, March 9, 2010; and if necessary, a Municipal Run-off will be held on
Tuesday, March 23, 2010. The polling locations will be:
Precinct 1072, Precinct 1075, and Precinct 1076
Tequesta Recreation Center, 399 Seabrook Road
Precinct 1077
Village Hall Chambers, 345 Tequesta Drive
Precinct 1079
Tequesta Terrace Assisted Living Facility, 400 N. US 1
The polls will be open from 7:00 a.m. to 7:00 p.m.
Section 2. In accordance with the provisions of Section 3.04 of the Village Charter, the
Village Clerk shall be the Clerk of Elections and shall supervise the conduct of the
General Municipal Election and Run off Election in accordance with the State of Florida
Election Laws and the Village of Tequesta Code of Ordinances.
Section 3. The Village Clerk shall authorize payment of the Inspectors of Election per
the rates in effect by the Palm Beach County Supervisor of Elections for poll workers,
inspectors, clerks, and deputies.
Section 4. The Palm Beach County Supervisor of Elections shall be appointed a
member of the Village of Tequesta's Canvassing Board for the purpose of conducting
the General Municipal Election and, if necessary, the Run off Election.
Section 5. The provisions of the Florida Elections Code relating to absentee ballots
shall apply to the General Municipal Election and, if necessary, the Run off Election,
allowing the Palm Beach County Supervisor of Elections to canvass the absentee
ballots, and attend the Logic and Accuracy Test for the Village of Tequesta.
Section 6. The Palm Beach County Supervisor of Elections is designated to tabulate
the ballots cast at the General Municipal Election March 9, 2010, and, if necessary, the
Run-off Election March 23, 2010.
Section 7. The Village Clerk is hereby directed to post this Resolution in the Village
Administrative Offices immediately after passage, and provide a certified copy to the
Palm Beach County Supervisor of Elections.
Y:\dots\Tequesta\Resolutions\2009Utes 37-09.doc