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Home My WebLink AboutHandouts_Special Meeting_Tab 04_12/03/2009McWilliams, Lori From: Sent: To: Cc: Subject: Jofkv~,w 1=orsl~the, CP~F Finance Director Village of Tequesta 561-575-6270 jforsythe ,tequesta.orK www.Tequesta.org Forsythe, Jody Thursday, December 10, 2009 10:38 AM McWilliams, Lori Gload, Michelle FW: Fire Rescue Detailed Bridge Estimate Please note: Florida has a very broad public records law. Most written communications to or from state or local off cials regarding state or local business are considered to be public records and will be made available to the public and the media upon request. Therefore, your e-mail message may be subject to public disclosure. Please consider the environment before printing this email. From: Weinand, James Sent: Tuesday, November 24, 2009 9:32 AM To: Forsythe, Jody Cc: Couzzo, Michael; Burnsed, Joanne Subject: Fire Rescue Detailed Bridge Estimate Jody and Mike, While putting this detailed list together I noticed some mistakes and the Estimate for Fire Rescue costs have decreased. FIRE -RESCUE BUDGET TEQUESTA DRIVE BRIDGE REPLACEME NT PROJECT Account PERSONAL EXPENSES Estimate 001.192.514.100 Overtime $51,755 Line Item Qty Rate Cost Average 2.5 shifts sick leave per pay period 1,290 $40.12 $51,754.80 001.192. 515.107 Part-Time Salaries $21,815 Line Item Qty Rate Cost Vacation Coverage 1,248 $17.48 $21,815.04 001.192. 521.101 Fica Taxes $4,561 Line Item Qty Rate Cost ~ ~~" ~'~16 1~~ c'~J Overtime Salaries 51,755 6.20% $3,208.80 Part-Time Salaries 21,815 6.20% $1,352.53 001.192. 521.102 Medicare Taxes $1,067 Line Item Qty Rate Cost Overtime Salaries 51,755 1.45% $750.44 Part-Time Salaries 21,815 1.45% $316.32 001.192. 522.102 VOT Pension Contributions $5,470 Line Item Qty Rate Cost Overtime Salaries 51,755 10.57% $5,470.48 Part-Time Salaries 21,815 0.00% $0.00 001.192. 524.100 Workers Comp. Insurance $5,285 Line Item Qty Rate Cost 2/3 Overtime Salaries 34,503 9.38% $3,237.75 Part-Time Salaries 21,815 9.38% $2,047.10 TOTAL PERSONAL EXPENSES $89,953 Operating Budget Account Estimate 001.192. 541.300 Communication Serv. $900 Line Item Qty Rate Cost Comcast /Phone @ 188 River 10 $50.00 $500.00 Sprint 10 $40.00 $400.00 001.192. 543.300 Utility Service $5,219 Line Item Qty Rate Cost F P & L 10 $412.19 $4,121.90 Water 10 $96.94 $969.40 ENCON 3 $42.50 $127.50 001-192 544.303 Office Lease $7,000 Line Item Qty Rate Cost Rent 10 $700.00 $7,000.00 001.192. 545.300 Insurance $1,420 Line Item Qty Rate Cost Insurance on House 10 $142.00 $1,420.00 001.192. 546.303 Building Maintenance & Repair $1,260 Line Item Qty Rate Cost Nozzle Nolen /Sta. #2 (1st treatment) 1 $150.00 $150.00 Nozzle Nolen Monthly 40.00* 9 9 $40.00 $360.00 Pool Service 10 $75.00 $750.00 001.192. 546.320 Computer System Maintenance & Supplies $610 Line Item Qty Rate Cost Router 1 $360.00 $360.00 Monthly estimate of repairs 10 $25.00 $250.00 001.192. 549.300 Other Miscellaneous Charges $1,739 Line Item Qty Rate Cost Rocky's Ace Hardware 1 $301.25 $301.25 Rocky's Ace Hardware 1 $57.97 $57.97 Pride Ent. /House Supplies 1 $429.74 $429.74 Pride Ent. /House Supplies Monthly 9 $50.00 $450.00 Laundry Supplies Monthly 10 $50.00 $500.00 001.192. 551.300 Office Supplies $496 Line Item Qty Rate Cost Printer 1 $89.99 $89.99 Printer Cartridges 1 $136.00 $136.00 Paper /Supplies 9 $30.00 $270.00 001.192. 552.344 Miscellaneous Supplies Line Item Qty Rate Cost $450 Publix /Station Supplies 1 $167.64 $167.64 Publix /Station Supplies Monthly 9 $50.00 $450.00 TOTAL OPERATING EXPENSES $18,644 • •• ~ ~: **Includes all expenditures to date If you need any other information please know. Chief Weinand McWilliams, Lori From: Forsythe, Jody Sent: Thursday, December 10, 2009 11:03 AM To: McWilliams, Lori; Gload, Michelle Subject: FW: Projection of all unbudgeted needs/costs related to the Tequesta Bridge closing -Police Department Jo~kww 1/orsl~tl~e, CP.4 Finance Director Village of Tequesta 561-575-6270 j forsythe@tequesta. org www.Tequesta.org Please note: Florida has a very broad public records law. Most written communications to or from state or local officials regarding state or local business are considered to be public records and will be made available to the public and the media upon request. Therefore, your e-mail message may be subject to public disclosure. '~ Please consider the environment before printing this email. From: McCollom, William Sent: Monday, November 30, 2009 10:40 AM To: Forsythe, Jody Cc: Couzzo, Michael Subject: Projection of all unbudgeted needs/costs related to the Tequesta Bridge closing UPDATED: November 30, 2009 Jody, To date the Police Department has expended nearly $23,000 in overtime related to the bridge. If we continue to provide the bike patrols, payout of the short days (52 hours per pay period), and anticipate the need for emergency coverage caused by the construction, we are looking at $78,000. However, once the bridge is demolished and the site is secured our overtime needs should be diminished considerably. I cannot give you an exact cost, but here are my tentative projections. Short day payouts = $38,000 Since the officers work 12-hour shifts they work 84 hours in a pay cycle; therefore they are owed a short day (4 hours off during the pay cycle). When staffing allows the officers are allowed to take the four hours off; however, since the bridge closing staffing has not always been available to give the officers off resulting in 4 hours of overtime. In an effort to limit the overtime costs the police department has implemented a 3-officer minimum. This is also to ensure officers are available on the west side and the east side at all times. In normal circumstances we operate on a 2- officer minimum. Bike Patrols = $15,000 In an effort to keep the public informed of the bridge's status and give those on the peninsula a feeling of security the department implemented bike patrols. With staffing being limited by the east /west split these patrols are being provided by officers on overtime. Water Patrol /River Security = $10,000 Water Patrol /River Security is related to the control of boats crossing under the bridge during restrictions imposed by the Contractor. The Contractor has not been able to provide a schedule of when the boat will be required so the cost is being projected based on officer overtime. This may or may not be the case, depending on the officer on duty and the level of staffing. We currently have three officers who can operate the boat; Lieutenant Pike, Corporal Velez, and Corporal Lally. Emergency Coverage = ?? On occasion the contractor has required extra officers on the bridge. Just recently the cranes were moved and erected on the site causing the complete restriction of pedestrians on the bridge. In order to prevent pedestrians crossing the bridge an officer was stationed on each side. I would anticipate issues like this occurring throughout construction. Based on the 3-officer minimum there will be occasions that an officer calls out sick leaving the shift short. This will also have to be covered with overtime. Although some of this overtime will be covered through the regular overtime account, there is an early indication we will exceed the overtime budget. By how much is really unknown. The above figures are the worst case scenario. Obviously, we will do everything possible to mitigate overtime costs and stay as close as possible within the budget. Chief William E. McCollom Tequesta Police Department 357 Tequesta Drive Tequesta, Fl 33469 (561) 744-4019 (561) 745-7877 FAX (561) 431-0572 eFax wmccollom@tecruesta.ora Florida has a very broad public records law. Most written communications to or from state or local officials regarding state or local business are considered to be public records and will be made available to the public and the media upon request. Therefore, your email message is subject to disclosure. From: Forsythe, Jody Sent: Tuesday, November 17, 2009 8:54 AM To: Department Heads Cc: Gload, Michelle; Telfrin, Debra Subject: Projection of all unbudgeted needs/costs related to the Tequesta Bridge closing The Village Manager has requested that all departments prepare a report of all projected needs/costs (i.e. overtime, materials etc.) that are not included in the current budget. This information will be used to prepared budget adjustments (appropriations) to be brought before the Council at their next meeting. Due to time constraints, I will need this information by Noon on Friday, November 20"' Thanks, Jody Jo~Fwv~, l=ors~the, C~~ Finance Director Village of Tequesta 561-575-6270 j forsythe@tequesta.org www.Tequesta.org Please note: Florida has a very broad public records law. Most written communications to or from state or local officials regarding state or local business are considered to be public records and will be made available to the public and the media upon request. Therefore, your e-mail message may be subject to public disclosure.