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HomeMy WebLinkAboutDocumentation_Pension Public Safety_Tab 01_01/22/2010McWilliams, Lori From: Sabin, Ed [Ed.Sabin@biomet.com] Sent: Monday, January 04, 2010 3:07 PM To: McWilliams, Lori Subject: RE: Attendance at Pension Board meetings Lori, When the agenda is published for this special 1/22 meeting, please remind the trustees to review the May 4, 2009 meeting minutes as background for some of the discussion points that will be covered with the actuary on the 22"d Thanks, Ed From: McWilliams, Lori [mailto:Imcwilliams@tequesta.org] Sent: Monday, January 04, 2010 2:52 PM To: Cooper, David; Sabin, Ed; Frank D'Ambra; Giblin, Raymond; Ray Giblin -Home; Robert Young Cc: Couzzo, Michael; Steve.Palmquist@gabrielroeder.com; Duane.Howison@gabrielroeder.com Subject: FW: Attendance at Pension Board meetings The meeting is scheduled for 1/22 at 9:00 a.m. Mr. Palmquist is unable to attend but Duane is available. Please see Steve's email below regarding Duane attending via conference call. Is this option acceptable? Lori From: Steve.Palmquist@gabrielroeder.com [mailto:Steve.Palmquist@gabrielroeder.com] Sent: Monday, January 04, 2010 2:49 PM To: McWilliams, Lori Cc: Duane.Howison@gabrielroeder.com Subject: RE: Attendance at Pension Board meetings If Duane could be contacted by conference call on 1/22, you would save quite a bit in fees because you would not be paying for travel time.. Would you be interested in this option? Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent this communication (or any attachment) concerns tax matters, it is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax- related penalties under the Internal Revenue Code or (ii) marketing or recommending to another party any tax-related matter addressed within. Each taxpayer should seek advice based on the individual's circumstances from an independent tax advisor. J. Stephen Palmquist, ASA, MAAA, FCA, EA Gabriel, Roeder, Smith & Company One East Broward Blvd., Suite 505 Fort Lauderdale, FL 33301 Telephone:954-527-1616 Fax:954-525-0083 Steve. ia_Inx~ui~U~r eahrglrgedcr_ cam The above communication shall not be construed to provide tax advice, legal advice or investment advice. Notice of Confidentiality This transmission contains information that may be confidential and that may also be privileged. Unless you are the intended recipient of the message (or authorized to receive it for the intended recipient), you may not copy, forward, or otherwise use it, or disclose its contents to anyone else. If you have received this transmission in error, please notify the sender immediately and delete it from your system. IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email in error, please notify the system manager or the sender immediately and do not disclose the contents to anyone or make copies thereof. *** eSafe scanned this email for viruses, vandals, and malicious content. *'* TEQUESTA PUBLIC SAFETY OFFICERS PENSION TRUST FUND QUARTERLY BOARD OF TRUSTEES MEETING MINUTES May 4, 2009 I. Call To Order And Roll Call The Tequesta Public Safety Officers Pension Trust Fund Board of Trustees held a n~ular quarterly meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on Monday, May 4, 2009. The meeting was called to order at 10:40 a.m.. A roll call was taken by Betty Laur, Recording Secretary. Board Members in attendance at the meeting were: Chair Ed Sabin, Secretary David Cooper, Board Member ICen Nielson, Board Member Ray Giblin, and Board Member Robert Young. Also in attendance were Attorney Bonni Jensen, Pension Coordinator Lori M~Iliams, Senior Accountant Monica Rahim, Dan Johnson representing Bogdahn Consulting LLC, and Steve Palmquist representing Gabriel, Roeder, Smith and Company, and Betty Laur, Recording Secretary.. II. APPROVAL OF AGENDA MOTION Board Member Nielson made a motion approve the agenda as amended to move tine Investment Manager's report ahead of the Monitor's report, if the investment Manager arrived. Motion was seconded by Secre~ry Cooper, and unanimously carried. III. APPROVAL OF MINUTES 7. Tequests Public Safiety Officers' Pension Trust Fund Board, of Trustless Emergency Meeting Minutes -January 28, 2008 2. Tequesta Public Safety Officers' Pension Trust Fund Board of Trustees Quarterly Meeting Minutes -February 2, 2009 3. Tequesta Public Safety Officers' Pension Trust Fund Board of Trustees and General Employees' Pension Trust Fund Board of Trustless Joint Meeting Minutes -February 24, 2009 MOTION: Board Member Giblin moved approval of the minutes of the January 28, 2009 emergency meeting, the February 2, 2009 quarterly meeting, and the February 24, 2009 joint meeting, with the following amendments: Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 2 At the request of Chair Sabin, the description of the smoo~ing example on the last page was changed to read: Mr. Palmquist explained this plan did not use smoothing, so costs would be spread over the future working life; therefore if there. were an 5800,000 loss; approximately ;80,000 per year would need io be replaced by the ~Nage. ff smoothing were used, 1/5 of the $800,040, or X160,000 would be recognized in each of the subsequent 5 year periods, so ttre ~liage contribution would gcr up ;16,000 dris year, 532,000 next year, etc., until it capped out at 58D,000 and would stay at that level until the tsull 5800,000 was paid. Two changes were r~uested to the minutes of the January 28, 2009 emergency meeting by Board Member Nielson. Under Item 2, the word "documentation" was changed to "detisrnnination", and on page 2 at the beginning of the final paragraph the word "Chair" was changed do Board Member". Secretary Cooper seconded the motion, which carried by unanimous 5-0 vofie. IV. PRESENTATIONS 4. Presentation By Monifior Dan Johnson, Bogdahn Consulting, LLC, reported he would be the new contact person, since Dave West had a continuing conflict with the meeting time. Joe Bogdahn reporter! the Rockwood representative had indicated since they had attended the last three meetings they would not attend this meeting. Recording Secretary Laur clarified that they attended the joint meeting in February, but not the regular quarterly meeting, and did not make a presentation. Mr. Johnson indicated he would contact them to attend the next meeting. Mr. Johnson reviewed their quarterly report, which showed positive performance beginning the second week in March, with. clear leadership emerging, hopefully indicating a tum around in the economy. Although it had been a bad quarter, this fund had performed well compared to their peers. Conservative weighting had been used by the investment manager, which had driven performance. Chair Sabin asked for clarification from Rockwood at the next meeting on their long-term bond strategy. Mr. Johnson felt confident that over time the bonds had performed well, when one did not consider the last nine months. Mr. Johnson indicated that although this quarter had showed negative 3-1/2%, the fund was well positioned and doing better than their peers. Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 3 Board Member Nielson commented this was one of the best ever report from Bogdahn. Joe Bogdahn responded Mr. Johnson had spent a lot of time doing research for this report, and their firm now had a dedicated research team of five working on additional improvements to the report. MOTION: Board Member Nielson moved approval of the report from Bogdahn Consulting, LLC. Secretary Cooper seconded the motion, which carried by unanimous 5-0 vote, 5. Presentation by Investment Manager The Investrnent Manager was not present at the meeting. 6. Presentation by Stieve Palmquist to review Gabriel, Roeder, Smith and Company's Actuarial Study AND 9. Readdress mortality rate tables (from 05/05/08 meeting) MO. Board Member Giblin moved ~ include agenda item 9, Re-Address Mortality Rate Tables, which had been continued from the May 2008 meeting, in the presentation by Mr. Palmquist. Secretary Cooper s®conded the motion, which carri®d by unanimous 5-0 votie. Steve Palmqusst, Gabriel, Roeder, Smith and Company, distributed a handout and advised the Board had asked him to look into the amount of money that had been going into the fund. Referring to the handout, which contained a 10-year history of the amount paid into the plan by police, firefighters, the V~11age, and the State (the baseline amount the Vllage could take credit for against this contribution). Discussion ensued regarding contributions, Attorney Jensen clarified the plans had split December 11, 2003, and Mr. Palmquist verified he had always f+gured each plan separately even before the split. Attorney Jensen reported that state revenues, which came from insurance premiums, were predicted to be down this year because peop~ had dropped their car insurance and there were many foreclosures, with property values down. Mr. Palmquist discussed contributions as a percent of payroll which had been around 10% of payroll for the past few years; other plans had been between 15%-20% of payroll. Mr. Palmquist estimated that the Florida Retirement System contribution rate for public safety would be around 25%-26% of payroll beginning July, 2010. The primary reason Tequesta's rate was lower was mainly because it was a young plan. Mr. Palmquist rev~wed different scenarios of what would happen to the City's cost if return on market value was minus 15% in 2009 and 8% in each of the Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 4 following five years: cost of the plan would go up 5-3/4% of payroll in the next year and stay there for a number of years. If asset smoothing were used it would go up only 1.1 °~ of payroll each year until it got up to 5-3/4°~ of payroll, then stay at that level. The next scenario considered minus 20°~ in 2009, zero in 2010, and positive 8% thereafter, which would mean the cost of the plan would go up 6- 1/296 of payroll the first year, and over 8% percen# of payroll over time. Two more scenarios were presen#ed all four scenarios were under the aggregate funding method without smoothing, the method the plan currently followed. Mr. Palmquist explained the differences between aggregate funding method and entry age nomnal method funding. Since this plan was small and the aggregate funding method was more conservative, he did not recommend changing, even though most other plans in the state used the entry age normal method. Mr. Palmquist reviewed examples of how the smoothing method would work. Actual investment return was compared to what it would have been if 8% had been earned; that amount would be spread over five years. One-fiRh of the difference would be taken the first year, adding another one-fifth each Year over each of five years. Mr. Palmquist explained that although the last evaluation was done 1011/07, they updated their database for this report so that the data was as of 10/1/08. Without making any changes, the rate for the Village would go up to '! 5.3% because of losses on investments and salary increases larger than the 6% assumption. Those losses caused a 50% increase in percent of payroll and more than a 50% increase in dollars. The ~Ilage would be contributing approximately $150,000 more per year. ff smoothing had been used, that 15.3%. would ~ around 71.6°~ of payroll. ff the mortality rates were changed from those cxrrrentiy in use to the RP 2000 mortality table, that would make the City's cost go up 2.3% of payroll, to 17.729°. The new table would not be a static table that would have to be re-visited; the new tables contained allowance for continued future improvemerrts and mortality rates. Use of the new table was not widely used, but its use was growing. Discussion ensued. Mr. Palmquist noted this new table would have to be adopted sooner or later, and recommended the new table which was tied to length of service-$% for new hires, and gradually decreasing to 6% for people with 10 or more years of service. Chair Sabin suggested getting feedback from Police and Fire representatives and HR as to whether the historical trend was expected to continue over the next few years, since the assumption was being based on historical actions. Mr. Palmquist explained they used a larger population than just the ~Ilage because there weren't enough people to come up with statistically significan# f~ures, and the recommended table was one they had come up with for several of their police and fire funds. Chair .Sabin commented that even though this was drawn on a larger population, the question Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 ~ remained whether the historical actual activity was still representative of what was expected going forward for a5-10 year period. Mr. Palmquist acknowledged it would be good to hear ftom the Village's people to see what they thought. Mr. Palmquist nyfened to the actuarial valuation for 2007, commenting actual increases over an extended period were shown-an average of 10°~ for Fire and 9.89'o for Police were the actual over a 15-year period. Chair Sabin noted this would indicate the assumptions were fairly conservative across the larger group. Secretary Cooper commented his only concern was with what was going on around the country with departments freezing pay raises, freezing benefits, and layoffs. Mr. Palmquist commented in the actuarial valuations they had done through 9/30ro8, they had seen a tittle bit of mitigation in pay increases, but not a lot, and he expected to see more in 2009. Discussion ensued regarding 3-year union contracts, the actuarial assumption currently at 6°~, and step plans. Finance Director Forsythe commented each union had 5% increases. Consensus was the increment above 696 was not needed. Human Resources Director Marlene Reid joined the meeting at this point and explained there was 5% for pol'~ce and 5.296 for fire just for this year but negotiations would begin again soon. Consensus of the Board was they were comfortable with 6°6. In reviewing further infomnation, Mr. Palmquist noted the difference in going to 7% versus 7-11296 rate of return on investments was 4.4°!0 of payroll. Mr. Johnson expressed his opinion that 8% was a viable long-term rate of return, and advised the General Employees Pension Board had ganged their rate from 8°k to 7-1/2%. Discussion ensued. Board Member Nielson asked if the retirement age could be changed, to which Mr. Palmquist responded that would mean the funds would lose their State monies. No one indicated they would like to charge the assumption rate, and Mr. Palmquist explained the best time to change it would be when things were going well and costs were going down. Mr. Palmquist commented all the decisions under discussion were Board decisions, not Village decisions. Board Member Nielson responded he thought it would be prudent to seriously consider changing the mortality rate to the new table; Board Member Giblin and Secretary Cooper expressed agn~ment. Chair Sabin expressed his opinion that all of the changes under discussion did not have to be made today, but could be made when liming was right, balancing all the elements of al~nment of the plan with others in the State with the least amount of impact, changing the method of funding, or make assumption changes tha# would fiscally impact long teen growth of the plan, as suggested by Board Member Young. During the ensuing discussion, Mr. Palmquist advised that without doing anything at all the Village's cost would be 15.3% and encouraged Finance Director Forsythe to build that into the Village's budget. Smoothing was discussed further. Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 6 MOT~N Board Member Nielson moved to change to the new RP 2000 mortality tables, shift to 5-year smootl~ing for determining the amount of contribution by the Village, and change from aggregate method to entry age normal #unding method. Board Member Yvung seconded the motion, which carried by unanimous 5-0 vote. Mr. Palmquist advised this would begin with the actuarial valuation of 1011/09, effective fior October 1, 2010 and October 1, 2011. Pension Coordinator Mc~lliams asked if investment returns and salary assumptions should be put on a ca~ndar to be brought up at a later date. Consensus of the Board was not to calendar these items since they would be included in the actuarial evaluation in two years and could be discussed then, unless the Board felt they should be brought up before that time. V. UNFINISHED BUSINESS 7. Consideration of future budgeting for 2 year renewals for Travelers Fiduciary Liability Policy Lori McWilliams, Pension Coordinator, explained this item was being brought before the Board for future premium payments, since the insurance company wanted to bill for two years at a time. There was no difference in the policy amount; this was simply so that this item could be budgeted for two years in the future. Attorney Jensen advised no motion was necessary; it would be budgeted for two years in the future. 8. Total Cash Remuneration Determination -tabled from 02!24109 Joint Meeting Lori McWilliams, Pension Coordinator, advised that Board Member Nielson had requested this matter be brought back in February, then it was tabled to this meeting. She explained the problem was an unint®ntional clerical error in the minutes; Attorney Jensen had read into the record the list of pensionable items suggested by the Board, based on HR's and Finance's suggestions, but when translating that into the minutes the career service benefits had been omitted. Since it was not on the table in the minutes, this had caused issues with the Finance Department, and they could not consider it a pensionable item. At the speaal meeting on February 24, Pension Coordinator MCI{lams had asked the Board to amend the minutes; however, there had been discussion and Boarcl Member Nielson had n3quested she find out what other municipalities considered pensionable items, The cancer service benefits item had been approved by the Board and was in the n3cording of the meeting. Attorney Jensen explained there Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 7 had been two diFferent charts, and the wrong one had been placed in the minutes. h was explained that the canter service benefrts item was a longevity pay plan based on years of service. Board Member Nielson commented his concern was who had the authority to determine which items were pensionable-- this Board, or Village Counal, who was responsible #or appropriating monies to cover these financial items. Attorney Jensen clarfied it was this Board's authority to interpret the definition of total cash remuneration, and in order to do that, the Board went back to the municipality and the collecfive bargaining agreements and looked at what was included in the definition of pensionable salary. The municipality gave the Board a fist of items that were included as pensionable, which the Board adopted as their definition of pensionable items. Board Member Nielson asked what the authorizing document was, to which Attorney Jensen responded she did not know where Human Resources obtained the information to make the chart, but she guessed it was the collecthre bargaining agreemert; however this information might precede the collective bargaining relationship. Boani Member Nielson wanted it on the n~oord he had asked where the authority came from. OM TION: Secr9e~tary Caoper made a motion ~bo add caner service pay to the psnsianable items list to correct the minufies of the August d, 2008 meeting. Board Member Giblin seconded the motion, which can~ied by unanimous 5- 0vote. VI. STANDING REPORTS (INFORMATION ITEMS 10. New applicants for participation in Pension Plan Police Officer - Arie! 1. Ramirez, Jr. Date of Hire 12/22/08 11. Change of Beneficiary None 12. Request for withdrawal of contributions (employees fierminating employment with Village of Tequestaj -Ratification of withdrawals made since the last meeting on 2 signature basis: None 13. Terminated Employees who have not taken their contributions Officer Charles Malley -Resigned 8/25/08 -Vested Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 8 14. Revenue and Expenditure Report There were no questions or comments on information items 10-14. VII. PAYMENTS TO BE RATIFIED (PAYMENTS MADE SINCE LAST MEETING) 15. Hanson, Perry & Jensen, P.A. Services through 1115109 83,401.97 Business Services Connection, Inc. Preparation of 1/28/09 emergency meeting minutes 50.97 Business Services Connection, Inc. Preparation of Z/2/09 joint meeting minutes 101.94 Business Services Connection, lnc. Preparation of 2/2n09 quarterly meeting minutes 135.92 Business Services Connection, Inc. Office Work for weeks ended 2/6/09 through 04/10/09 1,284.70 1RS Additional Fee for IRS Determination Letter 500-~ Lori McWilliams -Trustee School Expenses Split with General Employees Pension 158.78 MOTION: Board Member Nielson moved approval of the itiems presented for ratiflcatian under agenda item 15. Secretary Cooper seconded the motion, which carried by unanimous 5-0 votie. VIII. PAYMENTS TO BE REVIEYVED AND APPROVED 16. Peary 8< Jensen, LLC. Services through 04115109 889.52 Bogdahn Consulting, LLC Fee for Quarter ending 3/31109 2,000.00 Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 9 Rockwood Capital Advisors, LLC Fee for Quarter ending 3/31/09 5,051.83 Gabriel Roeder Smith 8 Company 2,344• Services through 2/28/09 Business Services Connection, Inc. Minut+~ of Joint Meeting with General Employe' Pension Board held 2J24/08 (112 charged to each pension board) ~•~ Chair Sabin questioned the amount of the Bogdahn invoice, which had not been updated to the new contract amount. Mr. Johnson advised there would probably be corrected invoices in the future. It was verified the Board had received an invoice in the amount of $2,000 for the quarter. MOTION: Secretary Cooper moved approval of the items pr~ssented for payment Board Member Young seconded the motion, which carried by unanimous 5- 0vote. IX. BUDGET REPORT 17. Quarterly Budget Report Expenditures Senior Accountant Monica Rahim advised there had been unexpected legal expenses, there were five more months to cover and asked if the Board would like to amend the budget. Chair Sabin commented that actuarial services might also increase. Attorney Jensen commented if $2,200 were added into the legal expense budget it would be back on track. Consensus of the Board was to leave the budget as it was since it was for estimating and planning. X. NEW BUSINESS 18. *Discussion and consideration of procedure on how tD handle items that might have a time deadline when there is ~® possibility of not being able to get a quorum Lori M~Iliams, Pension Coordinator explained this was almcet an issue with the IRS determination letter when having to turn it around in a 24-hour period, and she had been very lucky to get three Board members for a quorum when it looked like she was not going to be able to do so. She asked if the Board wanted to give someone else authority to do something if this situation arose again. Attorney Jensen advised that under the law, the Board had to meet in public to make that decision-she could ~ have gone ahead and billed it and the Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 10 Board could have then decided whether or not to pay iL Attomey Jensen clarifies! that a quorum could not be obtained via telephone. Discussion ensued. Consensus was this would be discussed on a one-on-one basis for future similar situations. 19. Worker, Retires, and Employer Recovery Act of 2008 (H.R, 7327) Attomey Bonni Jensen reviewed important items in this Act affecting government pension plans. Previously, pension plans could no# pay any more than a market rate of interest; under this Act pension plans could pay interest at rates set by federal, state, or local law even if it exceeded market rates. This was important for DROP programs that paid inten3st-now the interest rate could be whatever the Board set. The $3,000 exclusion for payment of Public Safety Officers' health insurance premium had been clarifies that it also applied to aself-funded health insurance program. Some relief had been granted for the n3quired minimum distribution used in DROP programs. As of December 31, 2009 non spouse beneficiaries would be allowed to roll over pension plan distributions into IRA accounts. There had also been changes in the private sector. Z0. Consideration of approval for David Cooper to attend 30ei Annual Police Officers' and Fir+efightsrs' Pension Trustees' School May 19-20, 2009 Pension Coordinator M~Iliams confirmed with Board Member Cooper he sfill planned to attend the 1=PPTA school in October. Senior Acxountan# Rahim would add the school expenses to the budget. M Board Member Young moved approval for David Cooper to attend 30ei Annual Police C)fEicers' and Firefighters' Pension Trustees' Schoo! May 19- 20, 2009. Board Member Gitlin seconded the motion, which carried by unanimous 5-0 vote. 21. Attorney's Agreement due to Firm Name Change Attomey Jensen advised her partner had retired and the firm's name had been changed to the Law Offices of Perry ~ Jensen, and she had prepared a contract reflecting the name change. MOTION: Sec tare ry Cooper moved approval of the contract reflecting the firm name change from Hansen, Perry ~ Jensen, P.A. to The Law Offices of P®n'Y ~ Jensen, LLC. Board Member Young seconded the motion, which carried by unanimous 5-0 vote, Public Safety Officers' Pension Trust Fund Quarterly Board Meeting Minutes May 4, 2009 11 XI. ANY OTHER MATTERS Pension Coordinator McWilliams announced each member had been provided with information regarding the FPPTA conference to be held in Boca Raton in June. Also, each member had been provided with a manual, to which contracts would be added, and this would be provided to future new members. Ms. McWilliams requested if anyone wanted something else added to the manual, to let her know. Pension Coordinator McWilliams commented the time allotted for meetings no longer seemed sufficient, so this would be brought up at a future meeting; Chair Sabin noted it seemed like three hours was needed. Attorney Jensen advised the Board would be receiving a discussion of sweeping changes to 175 and 185 increasing the ability to invest in foreign investments, which had recently passed, and would now need the Governor's signature. XII. COMMUNICATIONS FROM CITIZENS XIII. ADJOURNMENT Upon motion by Board Member Glblin, seconded by Board Member Young, and unanimously carried, the meeting was adjourned at 1:20 p.m. Respectfully submitted, Betty Laur Recording Secretary VILLAGE OF TEQUESTA PUBLIC SAFETY OFFICERS PENSION TRUST FUND ACTUARIAL VALUATION REPORT AS OF OCTOBER 1, 2009 ANNUAL F~-RPLOYER CONTRIBUITON IS DE'I~3RMIN$D BY THIS VALUATION FOR TIC PLAN YEARS ENDING SBPTTMBE1t 30, 2010 AND SEPTEMBER 30, 2011 ~~ GRS Deoetnber 2, 2009 Board of Trustees Village of Tequesta Public Safety Ot~cers Pension Tn>9t Fund Tequesta, Florida Dear Board Mexnbets: We are pleased to ps~esent our October 1, 2009 A,quacial Vahretion Repast for the Plan. The purpose of the Report is i4 ad forth requited contribution levels, to disclose plan assets sod actuarial liabilities, to cornsneat on funding ptogias and to provide supporting iofasmation rrgardittg the operation of the Plan. This Report is also designed to comply with tnquit+emeats of the Stsse. The valuation 'was paforcned os< the basis of anployce, retiree and 5nancial infanmetiasl anpplied by the City. Although errs did not audit this information, it was reviewed far rasonebleaeas end ootnpatability to Pn~ Y'~ The benefits valued are otnlined at the asd of the Report. Acbrarisl asesmaptians and the aottiarial poet method are also descn'bod herein. Atry changes in benefits, assumption or methods are desoribed is the first section. As indicated below, the wdersigaed is a Member of the American Acsxlemy of Actuaries (MAAA) and meets the Quaiificsation Standards of tlm Acadany of Acdvmies to reader the actuarial opinion bereio. We will be pleased to answer any questions pertaining to the valuation and to mad with you to r+cview this Report. Respectfl,lly submitted. GABRIEL, ROF.DIBR, 5MTTH AND COMPANY ~ _ ~t ~ Step PaUmquist, MAAA, FCA Duane Sowison, FSA, EA Enrolled Actuary No. 0&1 S60 Enrolled A+cttrary No. 08169 Statement by EaroUed Achtary This acgmrial valuation a~lcn coat dcxamination was prepared and completed by me or ~mder my diroct supervision, ~d I ackaowledge respo~'bility for the results. To the best of my lmowled~ the results are complete and aaurmte. In my opinion,, the terimques and assrunptions need are reasonab~, meet the requiremdnts and irneat of Part VII, Chapter 1 I2, nlorida Statutes, and are basod on generally aooeptod acxnarial principles and pnaaices. That is no benefit err expanse to be pmvidad by the plan and/or paid. fiom the plans seeds for which liabilities or canrrrut costs have not bem establishod or otherwise taloea i~o acoormt in the vahuaion. All known events err tn+mds which may require a material increase in p~ coats or required contribution riles have ban taken into acxam~ in the valuation. ,~~e..~ ,p ~- Date o:;-~s6o Enrolhneot Ntunber GRS TAHLE OF CONTENTS A 1. Discussion of Valuation Results 1 2. Chapter Revenue 3 B Valuation Results 1. Sunmc~ary of Valuation Results 4 2. Actuarial Value of Benefits and Assets 7 3. Derivation of Ermpioyex Normal Coat 10 4. Liquidation of Unfirmdod Liability 16 S. Actuarial Gains and Loseos 18 6. Actual Compared to Expecxed Decrerneats 20 7. Actuarial Assumptions and Coat Method- 21 S, Glossary of Terms 23 C Pension Fund Information 1. Sum~rl8ry of Assets 2b 2. Swnmaq+ of Fund's Iaoome and Disbursements 27 3. Allocation of Asaeta Iry Group 28 4. Development of Actuarial Value of Assets 30 I1 Financial Accow4ting Infornrwtio~n 1. FASB No. 3S 32 2. GA.SB No. 2S 33 3. GASB No. 27 3S E Miscellaneous Information 1. Reconciliation ofMemba~ship Data 38 2. Statistical Data 39 3. Age and Service Distributions 41 F Summary of Plan Pc+ovisiotm 43 ~1~ SECTION A DISCUSSION OF VALUATION RESULTS GRS DISCUSSION OF VALUATION RESULTS The following is a schedule of raluired cormibutions developed in this year's and the previous actuarial valuations: For FYE 09/3W10 For FYE 09~3WS9 Ina+eue Policx Offices S 97,690 S 55,639 42,051 of Payroll 13.03 % 8.24 % 4.79 F~B~ 272,116 141,003 131,113 °y6 of Payroll l 8.96 °~ 10.57 °A 839 9~ Total Required Contribution 369,806 1 %,642 173,164 of Payroll 16.93 °Yo 9.79 °i6 7.14 Tire required employer contribution has been oocrrputed under the assuiaption that the anwunt to be received from the State on behalf of police officers and firefighters this year will be equal to .the base year revenue of $103,583. If this year's payment from the State falls below the expcctod payment, then the employer must raise its o~tribution by the difference. The r+ognirod employer eontn'bution was calculated under the assumption that payman would be made in equal installments at the end of each month. R~ Contr[bu~tlon for ~~Year E°d~ 9~p~11 The estimated regained contribution for Police Officers is 5102,950 (17.45°i6 of next year's expected payroll less allowable State Ravernu). For Firefighters, the estimated r+oquirod corgn'buhari is 5285,745 (23.87% of neat year's expode+d payroll less allowable State Revarue). The -total required Village contn'bution for the fiscal year ending September 30, 2011 is 5388,695. The employee oontributioa rate for fir+e#'ighters has bean dacreaaed fi+om 6.lYo to S.0% pwsuant to Ordinance No. 13-08 that was adopted on October 9, 2008. Our August 1, 2008 Acxvarial Impact Statenrart showed the effect of this antendmeat. The following changes have boat made in actuarial assumptions and methods: 1) The assumed mortality rates were changed from the 1983 Group Amaity Mortality Table to the GRS RP-2000 Generational Mortality Table. i 2) A five year asset srtuomhing mdhod is now wed to determine the actuarial value of assets. Prrwiously, the acxrrar9al value of assets was sat equal to market value. 3) The funding method was changod from the Aggregate Funding Method to the Entry Age Noamal Funding Method. The net effax of these clratRgea is a reduction in the required annual contribution equal to 0.92% of covered payroll. We firrtluor c+ecotrunend that the assumed rate of invesfineflt return be reduced to no more then 7.50'/o from the c~uretrt rate of 8.0'/a Overall experie~nee since the last valuation has been unfavorable resulting in an actuadai loss of 51,298,141. The loss is primarily due to a lower than expected investment return. The actuarial loan has caused the required contribution to increase by 6.496 of cover~od payroll. The requirod cautribution was further increased by 1.0% of payroll due to an increased level of administrative expenses. Funded Ratlo The fimded ratio was 97.1% this year comparod to 109.4% last year. The fimded ratio is equal to the actuarial value of assets divided by the actuarial aa~red liability. The Actuarial Coat Method wod to determine the contribution is intended to produce contribution rates which are garerally Iwel. Even so, when eaperiesice differs fi+am the assurnptione, as it often does, the employer's contribution can vary significantly 8~+om year-tayeaz. Over time, if the year-to-year gains and losses offset each other, the contn'butio~n rate would be expected to redrat to the current level, but this does not always happen. The Actuarial Vahre of Assets eocceeds the Market Value of Assets by 5936,483 as of the valuation date (see Soctian C). This diffe~,ce will be gradually recognized over the ne~ct several years in the absence of offaettirtg gains. ff Market Value bad beers the beau for the valuation, tiro fiulded ratio would have been 80.0% and the Village contribution rate would have been 21.]4% instead of 16.93%. The remainder of this Report includes detailed actuarial valuation results, infomratimt relating to the pension fund, miscellaneous information mud statistics, and a awnmasry of plan provisions. GRS CHAPTER REVENUE lncrane^ots in Chapter revenue over that raxived in 1998 nnist first be used to fiend the cyst of compliani:e with minimum benefits. pt-ce minimums are rnet, any subsequent additional Chapter revenue must be used to provide extra benaflts. As of the valuation date, all miniirami i+oquiremeiits have been met. Thus, any additional revenue must be used to provide extra benefits. Actauinl Contirmatie® of the U:c of State ClVapter Macy Pbtice l~fe+e Tots) 1 • Bay Amount Pi~virnis Pfm Year S 33,130 S 68,050 S 101,180 2. Amount Recaved far Previous Plan Year 65,148 136,854 202,002 3. Benefit Improvem~aits Made io Previooa Plan Year 0 Z,40d 2,405 4. Excess Fusid~a for Pntviena Ptm Year. (2) - (1) - (3) 32,018 66,399 88,417 S. Acxumulated Euoaae at Hegiiming of Pmvious Year 186,199 88,147 274,346 6. Prior Excess Used is Previous Plan Year 0 0 0 7. Accumulated Excess as of Valuation Date (Available for Benefit Improvements): (4) + {5) - (~ 218,217 154,546 372,763 8. Base Amount This Plan Year. (1) + (3) 33,130 70,455 103,585 The Aaunmilated Excess shown in line 7 (if any) is being held in t~-e to pay for additional benefits. The r+ese.tve is subtracted from Plan assets (see Suction C of this Report). The Base Amount in line 8 is the maximum amount the employe may take as a c~odit against its required contribution; however, era iio event may the employer talcs credit for more than the actual amount of Chapter revenue nxeived. GRS sECTtoN B VALUATION RESULTS GRS SUMMARY OF VALUATION RESULTS As o[ Oetober 1 2009 ~#13er 2009 B~6x 2007 COVERED GROUP A. Number Includcd in the Valuation 1. Active Members 31 31 29 2. Inactive Members 2 2 1 B. Covered Annual Payroll S 2,184,690 S 2,184,690 S 1,931,871 LONG RANGE COST C. Actuarial Present Value of Projected Benefits 9,932,973 9,389,509 7,710,989 D. Actuarial Vahu of Assets 5,298,959 4,365,580 4,080,609 E. Actuarial Preaeat Value of Future Contr. l . Total C - D 4,634,014 5,073,929 3,630,380 2. Portion Assigned to Unfunded Actuarial Actuarial Acxnied Liability (UFAAL) 159,546 0 0 3. Portion Assigned to Future Normal Coats 4,474,468 5,023,929 3,630,380 CURRENT ANNUAL COST F. Aaaual Payment Needed to Amortsae UFAAL 18,047 0 0 As % of B 0.69 % -- °Yo --- G. Annual Employer Normal Cost 439,350 473,401 274,952 As % of B 20.11 'i6 21.67 % 1433 H. Interest on F + G from Valuation Date to ~~~~ ~$) _ 18,994 19,789 11,493 Ae % of B 0.87 % 0.91 % 0.59 % I. Required Employer Contnbs: F + G + H 473,391 493,190 28b.445 As °Ye of B 21.67 % 22.8? % 14.83 J. Estimated State Premium Tax Refund 103,588 103,885 101,180 As °Ye of B 4.74 % 4.74 % 8.24 K. Balance Required fmm Fanplc~yer: I - J 369,806 389,605 185,265 As % of B 16.93 °i6 17.83 % 9.59 L. Year to which Contn`butio~ns Apply 1. Plan Year Ending 9/30/10 9/30V10 9/30/08 2. Employer Fiscal Year Fading 9/30/10 9/30/10 9l30~08 3. Assumed Date(s) of F~nptoya Contribs. Monthly Monthly Monthly M. Required Employer Contribution for Fiscal Year Fading 9/30/11 and 9/30/09 388,b95 409,398 19b,b42 As % of'10-'11 Payroll 17.11 % 18.02 °/b 9.79 % GRS POLICE oFFICERs SUMMARY OF VALUATION RESULTS As of October i 2009.E 2009 2007 coVla~n GROUP A. Number Included in the Valuation 1 • ~~ M~~ 12 12 10 2. Inactivc Members 1 1 0 B. Covered Annual Paymll S 749,835 S 749,835 $ 649,084 LONG RANGE COST C. Actuarial Prrseat Vahie of Projected Benefits 2,652,333 2,505,405 2,046,541 D. Actuarial Value of Assets 1,333,906 1,084,023 979,278 E. Actuarial Present Value of Future Contr~'b. 1. Total C - D 1,318,427 1,421,382 1,067,263 2. Portion Assigned to Unfunded Actuarial Accnied Liability (UFAAL) (346,507) 0 0 3. Prntion Asuigaed to Fudu~e Normal Coats 1,664,934 1,421,382 1,067,263 CURRENT ANNUM. COST F. Annual Payment Needed to Amortize UFAAL (32,678) 0 0 As % of B (4.36) - -- G. Annual Employ+a Normal Coat 158,249 121,550 81,946 As % of B 21.10 % 16.21 % 12.62 °Yo H. Interest on F + G fromd Vahiation Datc to ~~~~ ~~s) 5,,249 5,081 3,425 As % of B 0.70 % 0.68 % 0.S3 I. Requittd F.mploy~cr Cantnbs: F + G + H 130,820 126,631 85,371 As % of B 17.45 % 16.89 % 13.1 S % J. Estimated State Premium Tau Refimd 33,130 33,130 33,130 As % of B 4.42 % 4.42 % 5.10 K. Balance Required from Employer: I - J 97,690 93,501 52,241 As % of B 13.03 % 12.47 % 8.05 % L. Year to which Contributions Apply 1 • Plan Year Ending 9x30/10 9/30/10 9/30/08 2. Employer Fiscal Year Ending 9/30/10 9/30/10 9/30/08 3. Aastm~ed Date(s) of l~ployer Contribs. Monthly Montlily Monthly M. Roquirod Employer Contn`bution for Fiscal Year Ending 9/3W11 and 9/30/09 102,950 98,583 55,639 As % of'IO-'l 1 Payroll 13.20 % 12.64 °/s 8.24 °G GRS FIREFIGHTERS SUMMARY OF VALUATION RESULTS As of Octobesr 1 ioo9 ioo9 2on~ COVERED GROUP A. Number Included in the Valuation 1. Active Members 19 19 19 2 Inactive Manbers 1 1 1 B. Covered Annual Paymll S 1,434,855 S 1,434,855 S 1,282,787 LONG RANGE COST C. Actuarial Present Value of Pnsjected Benefits 7,280,640 6,884,104 8,664,448 D. Actuarial Value of Assets 3,965,053 3,281,557 3,101,331 E. Actuarial Present Value of Future Contrib. 1. Total C - D 3,315,587 3,602,847 2,563,117 2. Portion Assigned do Unfunded Actuarial Accrued ~~tY (U~) 506,053 0 0 3. Portion Assigned to Future Novas! Costs 2,809,534 3,602,547 2,563,117 CURRENT ANNUAL COST F• Annual Payment Needed to Amortize UFAAL 47,725 0 0 As % of B 3.33 % - °/i - G. Annual Employer Normal Cost 281,101 381,851 193,006 As % of B 19.59'/0 24.52 % 15.05 I~. Inta+est on F + G from Valuation Date to Contribution Date(s) 13,745 14,708 8,068 As % of B 0.96 % 1.03 % 0.63 o/i I. Required Employer Contribs: F + (, + II 342,571 366,559 201,0')4 As 9~6 of B 23.87 % 25.55 % 15.67 °,6 J. Estimatiod State Premium Tao Refund 70,455 70,455 68,050 As % of B 4.91 ~6 4.91 % 5.30 IC Balance Required item Employer: i - J 272,116 296,104 133,024 As % of B 18.96 °/i 20.64 % 10.37 94 L, Year to which Contributions Apply 1. Plan Year Ending 9130/10 9/30/10 9/30/08 2. Employer Fiscal Year Ending 9/30/10 9130/10 9/30V08 3. Assumed Date(s) of Employer Contrihs. Monthly Monthly Monthly M. Required Employer Contribution for Fiscal Year Ending 9/30/l 1 and 9130/09 285,745 310,818 141,003 As%of'lU-'11 Payroll 19.15'i6 20.83 °X° 10.57 °Yo GRS ACTUARIAL VALUE OF BENF,.lFYTS AND ASSETS POLICE AND FIRE COMBINED - AFT38R CHANGES A Valuation Date Octobor 1, 2009 B. Actuarial Present Value of All projected Benefits for 1. Active Members a. Seavicx Retiromeat Benefits S 8,479,131 b. Venting Benefits 579,443 a Disability Benefits 656,399 d. pr+entu+cmeat DeaKth Benefits 95,567 e- I2eturu of Member Coutributione 14,171 f. Total 9,824,711 2. Inactive Members a. Service Retiroes 8t Beneficiaries - b. Disability Retirees - c. Terminated Vested Members 108.262 d Total 108,262 3. Total for All Members 9,932,973 C. Actuarial Accrued (past Service) Liability per GASB No. 2S 5,458,505 D. Actuarial Value of Accr:mulated Plan BeneBta per FASB No. 3S 3,837,864 E. Plan Assds 1. Market Value 4,3b2,476 2. Actuarial Value ~ 5,298,959 F. Unfunded Actuarial Accrued Liability: C - E2 159,546 G. Actuarial Pnaent Value of Projected Covered Payroll 20,446,518 H. Actuarial Present Value of Projected Member Contributions 1,022,326 GRS ACTUARIAL, VALUE OF BENEFITS AND ASSETS POLICE -AFTER CNANG&4 A. Valuation Dote prober 1, 20pg B. Actuarial Praent Value of All Projocted Bmtetrts for Z. Active Manbers a Service Retirement Benefits $2,203,711 b. Vesting Benefits 169,735 c. Disability Benefits 214,373 d. Prec+etinmseat Death Benefits 31,604 e. Return of Member Contributions 6,336 f. Total 2,625,759 2. Inactive Members a. Service Retirees ~ Beneficiaries - b. Disability Retirees c. Terminated Vested Members 26574 d. Total 26,574 3. Total for All Members 2,652,333 C. Actuarial Accrued {Peat Service) Liability per GASB No. 25 987,399 D. Ach~srial Value of Accumulated Plea Ba~efits pea FASB No. 35 679,800 E. Plan Assets 1. Market Value 1,0$4,023 2. Actuarial Value 1,333,906 F. Unfunded Actuarial Accrued Liability: C - E2 (346 G. Actuarial Present Value of Projected Cov+ared Payroll 7,290,043 H. Aduarial Present Value of Projected Member Contributions 364,502 GRS ACTUARIAL VALUE OF BENEFITS AND ASSETS FIRE - A>~TER CHANGES A. Valuation Date October 1, 2009 B. Actuarial Present Value of All Projectai Benefits for 1. Active Members a. Service Retirmient Benefits S 6,275,420 b. Vesting Benefits 409,708 c. Disability Benefits 442,026 d. Preretitamernt Death Benefits 63,963 e. Raturn of Member Contributions 7,835 f. Total 7,198,952 2. loactive Members a. Service Rati~oes ~ BeneSciaries - b. Disability Retiroes - c. Terminated Vested Members 81.688 d. Total 8],688 3. Total for All Membem 7,280,640 C. Actuarial Accrued (Past Service) Liability p~ GASH No. 25 4,471,106 D. Actuarial Value of Aavmulatcd Plan Benefits per FAS$ No. 3S 3,158,064 E. Plan Assets 1. Marloet Vahu 3,278,453 2. Actuarial Value 3,965,053 F. Unfunded Actuarial Accnud Lisbility. G F.2 506,053 G. Actuarial Present Value of Prajeded Covered Payroll 13,156,475 H. Actuarial Present Value of Projected Member Contributions 657,824 to HoTg cROUrs coManv» DERIVATION OF EMPLOYER NORMAL COST • AGGREGATE METHOD As ~ O ctober 1 MA9 28A7 A. Actuarial Present Value of Projected Benefits for 1. Active Members a. Service Rditaneat Benefits S 7,925,672 S 6,436,761 b. Vesting Benefits 540,237 458,255 c. Disability Benefits 621,113 565,962 d• P~+eretirea~t Death Benefits 188,385 172,949 e. Return of Member Contn'butions 14,320 13,747 f. Other _ _ 8• T«~ 9,289,727 7,647,674 2. Inactive Members a. Service R,etitnes 8t Benefits - - b. Disability Retirees - - c. Terminated Vested Members 99,782 63,31 S d. Total 99,782 63,31 S 3. Total for All Members 9,389,509 7,710,989 B. Actuarial Value of Assets 4,362,476 4,080,609 C. Unfunded Frozen Actuarial Accnud L,iaiblity (UFAAL) D. Acctuarial Present Vahu of Pr+njected Member Contn'butions 1,018,181 1,090,166 E. Actuarial Present Value of Projected Employer Normal Costs: A3 - B - C - D 4,008,852 2,540,214 F. Actuarial Present Yahye of Projected Covered Payro)1 20,363,613 19,005,438 G. Employer Normal Cost Rate; 100 x E/F NIA N/A H. Annual Payroll of Active Members 2,184,690 1,931,871 L Assumod Amount of Administrative Expen~ 41,376 ]7,025 ]. Employer Narmal Cost: (G x H3 + I 473,688 274,,952 ~~ rOLICE OFFICER5 DERIVATION OF EMPLOYER NORMAL COST - AGGREGATE METHOD As of O ctober 1 ?M9 ZOA7 A. Actuarial Prosent Value of Projected Benefits for 1. Active Members a. Service Retireo~eat 8aiefits ~ 2,053,240 S 1,690,493 b. Vestiag Benefits 156,587 117,419 c. Disability Benefits 202,659 180,269 d. Fraetirem~ant Death Benefits 62,082 54,053 e. Return of Member Contributions 6,474 4,307 f. Other g. Total 2,481,042 2,046,541 2. Inactive Members a. Service Rdireaa dt Benefits - - b. Disability Retirees - - c. Terminated Vested Members _24,363 - d. Total 24,363 - 3. Total for All Members 2,505,405 2,046,541 B. Actuarial Value of Assets 1,084,023 979,278 C. Unfimded Frozen Actuarial Aaxeced Liaiblity (UFAAL) - - D. Actuarial Present Value of Projected Member Contributions 362,924 3]4,386 E. Actuarial Present Value of Projected Employer Normal Costs: A3 - B - C • D 1,058,458 752,877 F. Actuarial Present Vshie of Projected Covered Payroll 7,258,472 6,287,728 G. Employer Nornoal Cost Rate: 100 x FJF 14.58 °~6 11.97 76 H. Annual Payroll of Active Members 749,835 649,0&4 i. Aswated Atmmmt of Adminiattative Expataes 12,224 4,251 J. F~nployer Norval Cost: (G x H) + I 121,550 81,946 GRS 12 FIREFIGHTERS DERIVATION OF EMPLOYER NORMAL COST -AGGREGATE METHOD As of October 1 Ztl®9 2109 A. Actuarial Present Value of Projected Benefits for 1. Active Members a Servicx Rdirerueent Benefits S 5,872,432 S 4,746,268 b. Vesting Benefits 383,650 340,836 c. Disability Benefits 4I $,454 385,693 d. Prerdirement Death Benefits 126,303 118,896 e. Return of Member Contributions 7,846 9,440 f. Older _ _ S~ T~ 6,808,685 5,601,133 Z. Inactive Members a ServiceRetirees ABenefits - - b. Disability Retirees _ c. Terminated Vested Members 75.419 63,315 d Total 75,419 63,31 S 3. 'Total for All Meanbers 6,884,104 5,664,448 B. Actuarial Value ofAssets 3,278,453 3,101,331 C. UnRmded Frozen Actuarial Accttied Lisiblity ([]FAAL) - - D. Actuarial Present Value of Projected Member Contnbutio~ns 655,257 775,780 E. Actuarial Present Value of Projected Employs Normal Costs: A3 - B - C - D 2,950,394 1,787,337 F. A~ria1 Present Value of Projected ~~ Faytoll 13,I05,141 12,717,710 G. F~aployer Normal Cost Rats: 100 x E/F 22.51 9~5 14.05 °yb H. Annual Payroll of Active Members 1,434,855 1,282,787 L Assumed Amount of Administrative Expenses 29,152 12.774 J. ErrBrloyer Normal Cost: (G x H) + 1 352,138 193,006 GRS 13 ENTRY AGE CALCULATION OF EMPIAYER NORMAL COST -TOTAL A. Valuation Date October 1, 2009 B. Normal Cost for 1. Service Reti~+enment Benefrta 3 411,51 S 2. Venting Benefits 34,789 3. Disability Benefits 50,341 4. Pneretinement Death Benefits 7,2$8 5. Retwn of Meanba~ Contributions 3,276 6. Total fair Futurt Benefits 507,209 7. Aasnmed Amauat for Adminiatrativ+e F.ytpenses 41,31b 8. Total Normal Cost 548,585 C. Expectod Member Contribution 109,235 D. Employer Normal Coat: B8-C 439,350 E. Employer Normal Cost as % of Coverod Payroll 20.11 GRS 14 ENTRY AGE CALCULATION OF EMPLOYER NORMAL COST -POLICE A. Vah~ation Date October 1, 2009 B. Normal Cost for 1. Service Retirement Benefits S 151,024 2. Vesting Benefits 9,377 3. Disability Heoafits 19,382 4. Prentic+emeat Death Benefits 2,767 S. Return of Member Co~ributions 967 6. Total for Future Benefits 183,517 7. Assumed Amotaat for Administrative ~ I 24 8. Total Normal Cost 195,741 C. Expected Member Contn'bution 37,492 D.13mployrr Normal Cost: B8-C 158,249 E. Employer Normal Cost as % of Coveted Payroll 21.10 GRS 1S ENTRY AGE CALCULATION OF EMPLOYER NORMAL C03T -FIRE A. Valuation Date October 1, 2009 B. Normal Cost for 1. Service Retirement Bencfits S 260,491 2. Vesting Benefits 25,412 3. Disability Hene6ts 30,959 4. Prex+etir Death Benefits 4,521 5. Retnrn of Member Contributions 2,309 6. Total far Futiue Benefits 323,692 ?. Assumed Amount for Administrative Expenses 29,152 8. Total Normal Coat 352,844 C. Expected Member Contnbution 71,743 D. Employer Normal Coat: B8~ 281,101 E. Employer Normal Coat as % of Covered Paymll 19.59 GRS 16 LIQUIDATION OF TAE UNFUNDED ACTUARIAL ACCRUED LIABILITY -POLICE UAAL Auortization period and pa enb Ori UAAI, Current U~, Date EshbHsbed Mortlzatbn period (Year:) Amorust Years Remaitiiag Amo~t Piysent 10/1/09 20 (346,50?) 20 (346,507) 32 b78 S (346,507) t (346,507) S (32,678 B. ation itedule The UAAL is being amortized as a level dollar amount over the number of years ranaining in the amortization period The exported atnortizstion schedule is as follows: Amorttrition Schedule Year E~eeted UAAL 2009 s (346,507) 2010 (338,933) 2011 (330,755) 20]2 (321,923) 2013 (312,385) 2014 (302,083) 2019 (236,814) 2024 (140,912) 2029 - 2034 - 2039 - GRS 17 LIQUIDATION OR THE UNFUNDED ACTUARIAL ACCRUED LIABII.TI'Y -FIREFIGHTERS UAAL AmortizaNoa Period sad Ps eats UAAL Carneat UAAL Date Ertsbltshed Amortlxatloa Period (Yeah) Amonat Years Remataia= A®ooat Pay®eat 10/1/09 20 506,053 20 506,053 47,725 S 506,053 S 506,053 S 4?,725 B. ~ortlz.tioe 3cThed~~le The UAAL is bein8 amortized as a level dollar amount over she somber of yaws remaining in the amotization period. The expectod amatizetioa schedule is as follows: Aaordutlna Schelde Yeu Eipa~ted UAAL 2009 S 506,053 2010 494,998 2011 483,055 2012 470,157 2013 456,226 2014 441,181 2019 345,858 2024 205,796 2029 2034 2039 GRS 18 ACTUARIAL GAINS AND LOSSES When the actual plan experience differs fra~m the actuarial assumptions, as acp~srial gain or lass ig the result. The net actuarial gain (loss} since the last valuation is computed as follows: A. Normal Cost Rate pollee Fire 1. Lest Valuation 1 ].97 °i6 14.03 % 2. This Valuation 14.58 22.51 3• Change (2.61) (8.46) $. Present Vslue of Projected Payroll 57,258,472 S 13, l OS,141 C. Actuarial Gain (Cosa): A3 x B (189,446) (1,108,695) The fund earnings and salary increase assutn~ptions have oonsidaabk impact on the coat of the Plan so it is important that they are in line with the actual experience. The fallowing table an the next page shows the actual fund earnings and salary incra~se rates compared to rho assuaned rates for the last few Y~~ GRS 19 $aVry Increua Irrve~e nt Retarn A etaat Year En 9/30 Attstal Aasa~ed Po1ia lFh+~ Asnmsed 1994 (0.1) °Yo 8.0 % NA % 13.3 % 6.0 % 1995 21.6 8.0 NA 14.1 6.0 1996 12.9 8.0 NA 8.1 6.0 1997 22.2 8.0 NA 4,8 6.0 1998 12.2 8.0 NA 15.8 6.0 1999 13.2 8.0 3.4 8.7 6.0 2000 18.7 8.0 15.4 10.3 6.0 2001 (10.7) 8.0 19.6 18.6 6.0 2002 (3.7) 8.0 13.9 7.9 6.0 2003* 6.0 8.0 11.6 72 6.0 2004 8.1 $.0 11.5 10.2 6.0 2005 5.6 8.0 5.9 9.6 6.0 2006 3.7 8.0 8.7 8.6 6.0 2007 13S 8.0 7.6 4.4 b.0 2008 (12.0) 8.0 10.5 8.2 6.0 2009 (1.2) 8.0 4.b 3.4 6.0 Avers=es b.4 s:.0 10.1 4.S 6~0 • Starting Public Safety (Police & Fire t7iily) The actual im+eatrnent return rates shaven above are basod ~ the actuarial value of assets. The actual salary incc+ease rates shown above are the iact+eases receivod by those active rrnmbers who were included in the actuarial valuation both at the beginning and the end of each period. GRS 20 Actaa! (A) Compared to Lipecttd (E) Decreme~ PoHoe O1Heen Number Added Ser~-iee & ~~ DuriaB DROP DlabWty Termiuatiou Members Year Ye ar Retle+emeat Rdlr emeat Deate Voted Other To bls Sad of Forded A E A E A E A E A A A E Year 9/3002006 4 3 0 0 0 0 0 0 0 3 3 0 13 9/308007 1 4 0 0 0 0 0 0 0 4 4 0 10 9/308008 3 1 0 0 0 0 0 0 1 0 1 0 i2 9/30V2009 1 1 0 0 0 0 0 0 0 1 1 0 12 9!30/20!0 0 0 0 0 4 Yr Totals * 9 9 0 0 0 0 0 0 1 8 9 0 Totals are through cun+ent Plan Year only Actual (A) Compared tb Eapaded (L~ Decremeub Number Adde d Servloe di Ave Durin g DROP DbabWt7 Tertaiaadotis Meobere Year Ye ar Retitmeat ReW~teat Dean Voted Outer To tab Ead s! Ended A E A E A E A L A A A E Year 9/308006 t 0 0 0 0 0 0 0 0 0 0 1 17 9/308007 3 1 0 0 d 0 0 0 0 1 1 1 19 9/308008 0 0 0 0 0 0 0 0 0 0 0 1 19 9/308009 0 0 0 0 0 0 0 0 0 0 0 1 19 9r308dio a o 0 o i 4 Yr Totals ~ 4 1 0 0 0 0 0 0 0 1 l 4 '` Totals are through cumnt Flan Year only GRS 21 ACTUARIAL ASSUMPTIONS AND COST METHOD Yaluatlon Methods actuarial Cost AletJ6od .Normal cost and the allocation of benefit values between svvice renderod before and after tha valuation Clete wars deterarinod using an Indlvidaal Es~A~ AcdsarLl Cat Method having the following characteristics; (i) the annual nornnat cyst far each individual alive axmber, payable fi+om the date of employment to the date of retirement, is sufficient to accimmiste fire vahte of the member's befit at the time of retirement; (ii) each annual normal cyst is a constant per~tagt of the member's year by Year pmjeeted covered pay. Actuarial gaina/(losses), as they occur, reduce (increase) the Unfunded Actuarial Aoerued Liability. Firiaucisg of U saunas[ saw LiabJHs~s - Unfimdod Aduatial Aocntied Liabilities (frill funding cxedit if assns exceed liabilities) were amortized by level (principal 8t inter+est combined) dollar contn'butions over 20 years, acdrarial Value of asses -The Actuarial Value of Assets phase in t>ye difference between the expected actuarial value amd actual market value of assets ~ the rata of 2096 pet year. The Actuarial Vah~e of Assets will be further adju:tad to the extent meoessary to fall within the oorridoa' whose lower limit is 8096 of the Market Value of plan assets and whose upper limit is 12096 of the M~a9cet Vahie of plain assets. Iaaing periods what invesbmeant performance exceeds the assumed rage„ Actuarial Valuer of Assets will tc~d to be less than Marloat Value. Outing periods when inv paformm~ce is less then assuased rata, Acxuarial Vahie of Asseb will tend to be greater than Marloet Value. Valuatloa Aaumptiom TJ~e aetuarW assuayptious use in the valuation are shown in this Sation. Economic Assumptlom T/re inweadrrert rebrrer r+ost assumed in the valuations is 8.09'e per year, eompouaded annually (net after investment expenses). Tka Wage InJlaNon Rate assumed in this valuation was 4.0% per year. The Wage Inflation Rate u defined to be the portion of tAtal pay increases for an individuat that are due to macroeconomic forces ~~g P~uctivity, price i~sti[on, and labor marloet conditions. The wage inflation rate dots not include psy cheag~es related to individual merit and seniority effects. The Pqy imcnease assiuapelox ie 6% per year up to the assumed retirerrLent age. Demographic Assumpdom Tlu anortatiq+ table was the 1tP -2000 Generational Mortality Table for males and females as shown on the next page. GRS 22 5aapk Attained !e: ~n 20®9) Ptrobattilih- of _ ,_Dyi Nat Ye~ur Mm Wsmen 1Fatnre Life E=PednDCy 6r~ar's) ea Waxen SO 0.18 % O. I4 % 33.81 3537 55 030 0.25 2$.70 30.42 60 OS8 0.48 23.79 2S.b5 b5 1.12 0.93 19.22 21.18 ?0 I94 1.b0 15.08 17.07 7S 333 2.b1 11.38 1337 80 5.88 4.16 8.25 1025 This assemnption is steed to nteaeure the probabilities of each benefit Payment being medo sft~er cam. For disabled t+etirees, the regular mortality tables are set forward S Yeats in ague to reflect impait+ed longevity. For active members, the probabilities of dying before cetirociaat vvet+e based vPoa the same mortality table as members dying after tttiranent. R~ of nalr~au act tat applicable as aU participants are assumed to retire upon c+eecbing normal rttirem~eat date. Probability of early cetiremmt is S% for each year eligible. Rates ojseparatroa fi,vrw actt~e Nresttbrrabip are shown on the table below. Rates oj~aabi114v among acxive members are shown on the table below. ~Y~~ Terntinatlon Rates Dish Bates 20 6.0°/s 0.14°ib 25 5.7 0.15 30 5.0 0.18 3S 3.$ 0.23 40 2.6 0.30 45 1.6 OS1 50 0.8 1.00 SS 0.3 I .SS 60 02 --- GRS 23 GLOSSARY OF TLRMS Actuaraa/ Accrued llabllhy The difference between the Actuarial Present Value of Future Benefits, (AAL) and the Actuarial Present Value of Future Normal Costs. Acbrarial Asswwpaloa8 ~ about fuhu,e plea racpaierxe that affect crosts ar liabilities, aucb as: mortality, withdrawal, disablement, sad retitamrt; future increases is salaryr, future rates of investosatt eamioga; future iavratm~t and administrative mcpenses; characteristics of members not apxified is the data, such as marital status; characteristics of fndu+o members; future elections made by members; and odkr items. Acxxarlal Coat Method A prx4dure for allocating the Actuarial Pn~ent Value of Future Bene&ta between t~ Actuarial Present Vahie of Future Normal. Costs. and the Actuarial Accrued Liability. Acararlal EgwTHrle.~t Of equal Acxusrial Present Value, detamin~ed m of a given date and based on a given set of Actuarial Assumptions. AcarrerhsT Pnaeat Yabre The amour of foods required to provide a payma~t or series of payments (Aph in the future. it is detamiaed by disoouating the ftdut~e payments with an assumed interest rate and with the aastimsed gr+obability sash payment will be made. Actuaraa/ Phseut Valree of The Actuaria< Present Vah~e of amount which are expected to be paid at Frttkn Bcae,/idr (APVFB) various future times to alive members, retired members, beneficiaries i~acxiving beae8ts, and inactive, aonr+etir~ed meimbera entitled to either a refund or a iiswre retirement benefit. Facpreesed another way, it is the value that would have to be invested on the valuation data so that the amount invested plus invmtaonent earnings would provide sutficieot assets to pay all projected benefits and axpectses when due. Actuorlal Valuation 'The determination, as of a valuation date, of the Normal Coat, Actuarial Aocnted Liability, Acwarial Value of Assets, and related Actuarial Present Velars for a plan. An Actuarial Valuation for a 'overnmental retirement syatean typically also includes ~ulafions of items needed far oomplisace with GASB No. 25, sucdi as the Funded Ratio sad tht Atmual Required t:ontn'bution (ARCS. Acwarial Ya/we ojAaaao: The value of the assds sa of a given date, used by the actuary fns valuation purposes. This may be the market or ~ vahte of plan assds or a smoothed value in order to redone the year-to-year volatility of calculated results, soh as the funded ratio sad the actuarially required contribution (ARC). GRS 2a .larortiz~fan MctlYod A mdhod far determining the Amatiz~ion Payment. The most common methods used are level dollar and feud pa+cem~ of payroll. Under the Level Dollar nretled, the Aa~tizati~on Payment is one of a streams of payments, all equal, whose Actuarial Prcaent Vahu is equal to the UAAL. Under the Level P of Pay madad, the Am~oatization Payment ~ one of a stream of rig paymermr, whose Adnarial Presort Value is equal to the UAAL. Under the Lend PeroaUage of Pay method, the atmam of payments irrcr+esse:s st the rate ~ which toW oov~ar~ed payroll of all active members is assumed to inci+eese. Aae~ P~aymut That portion of the plan eoem~rttion ar ARC which is designed to pay interest on and to arnatiae the Llnfiaoded Aduariat Aecn~ed Liability. AaaordzaaFoa Per1o! The period used in calculating the Amortization Payment. ~+~ ~1+ Thu employer's periodic required cotYn'bewions. encpreesed as s dollar CantnTbrrlJosr (ARC) amount ar a percentage of covered plan oompeoas3ion, determined uada~ GASB No. 2S. The ARC corrsists of the F.mployex No~tmal Cost and Amortization Payment. Closed .l~eortitrdoK Period A speafic n<mnbar of years that is reduced by one each y+ar, and decline~a W zero with the passage of time, For eagle if the amotti~tion period is initially eel at 30 years, it is 29 years at the end of o~ year, 28 years ~ the sad of two years, etc. Eiarploy~er 1Vonwal Coat The portion of the Normal Cost to be paid by the employer. This is equal to the Normal Cost leas eacpected member oo~ntn'butions. ~!'x~e>u Si~Js Far plains that do not eatabliah sedate aneortiz~ion bases (separate man Per~tod ooampone~ts of the UAAL~, this v the same as the Amortization Period For plans that do establish separate amortization bases, this is the period over which the UAAL would be anwrtized if all amortization besea wex+e combinexi upon the current UAAL payment. EYpcrkRCC Gairdloaa A m~une of the difference between actual experi®a and that expecoed based upon a set of Actuarial Asruunpaons, during the period beawem tvm actuarid valuations. To the e~te:lt that sctnal eagaerience diffiers from drat aasimied, UnRroded Actuarial Auxiud Iaaibulities esoergei which may be largo or smager then projexxed. Gains are due to fawrabk eaperimeel ag., the aeaexs eam more then prnjaxacl, salaries do not ina~eaae as feat as assumed, members retire: later than etc. Fav~orabk experieooe mea»a actual r+esulta produce achaarial liabilities not es large as prajextod by the acburrial assumptions. 4n die other hand, losses ar+e the result of unfavorable earpariencx, i.e., actual rexults that pe+odua Unfiuided Actuarial Accrued Liabilities which are larger then projectexl. ~~ zs Fuirded Rollo The ratio of the Actuarial Value of Assets to the Acxuarial Axnied Liability. t;ASB Goverruttetdtal Accounting Standards Board. GASB Na ZS aedd These are the ~veeameatal acting standards that set the aooamtiog GASaNa 2y rules for public rdireodari systems and the employers that sponsor ar oona-'bute w them. Statement IYo. 27 sets the acoo~udting rules for the ~ploY~ ~ ~ contribute to public raeireo~aort systans, while Statemeddt No. 25 sets the rotas for the systems themedves. Norutal Coat The annual cost assigaod, under the Actuarial Coat Method, to the curradt P~ y'e'~• Dpen Aiwortitetion Period An open amortization period is one which is used to detertmna the A- Payment but which does mt change over time. 1n other words, if the initial period is set as 30 years, the same 30-year period is used in deteraniairdg the Aaooztizatien Period each year 1fn theory, if sn Open Arnottizstion Period is used to amorti~oe tide Unfiwded Actuarial A~ocrdded Liability. the UAAL will aa~ner oamplately disappear, but grill became smaller each year, either ss a dolLir amount or in ralatio® to covered payroll. UxJunded Aeb/a-!ol Accrued The diffareaee between the Actuarial Accrued Liability and Actuarial ~dih' Value of Assets. Val~rotioa Dinars The date as of which the Actuarial Pnofent Value of Fhtddr+a Beae6ts are ddermirded. The benefits e~apacted to be paid in the f~tdre are dixordnted to this date. GRS SECTION C PENSION FUND INFORMATION GRS 26 SUMMARY OF ASSETS 9/30/Z909 9/30/2008 Cash and Securities -Market Value Cash S 2,647 S - Money Market Funds 283,250 361,878 T~~7+ and ~cY ids ~ Notes 8SS,149 1,193,030 ~ ~~ 795,993 470,792 ~~~ Stocl~ 2,754,735 2,187,326 Pooled Equity Funds _ - PooledBond Funds _ Other Securities _ _ T~ 4,691,774 4,213,02b Receivables and Accn~als Member Ccotn`bution 4,790 _ Employs Contribution 58,013 84,483 ~ ~ ~~~ 16,742 17,064 Duc from Broloer - 14,884 T°~ 79,545 116,431 Payables and R,esGrves Account Payable 11,121 14,329 State Contribution Reserve 372,763 274,346 Benefits _ _ Refunds _ _ Due ~ broioct 24,959 - T~ 408,843 288,675 Net Asreh - Marlctt Value 4,362,47b 4,040,782 GRS 27 PENSION FUND INCOME AND DISBURSEMENTS Yeu Sadiog Year Eadlat 9/J08009 9/3080®8 Muket Valae at of Period S 4,315,128 S 4,346 307 Incoau Member ~~~~ 103,134 115,980 State Contnbutions ?A2,002 229,173 Employer Contributions 224,b18 215,084 Investment F.,arningi Intecat dlt Divideads 103,044 111,234 Realised Gsin (Loss) (35,199) {4b,22b} Um+eali~od Gaia (Loss} (87,497) (585,709} Tom {19,652) (520,701) Other Income - _ Total Income 510,102 39,53b Disbartemenb Monthly 13ene5t Payments _ _ Lump Sum Distnbutions Reihnd of Contributions 12,268 10,673 Investrnent ~~ 36,347 34,161 Other Administrative Expenses 41,37b 25,881 I~osmanoe Praniums Oth _ - er Total Disbursements 89,991 _ 70,71 S Net ~~ ~S Period 420,1 i 1 (31,179) Maric~et Valae at Ead of Period 4,7'35,239 4,315,128 Las: State Contribation Reserve 372,763 274,34b Fiaal Market Vslae 4,362,476 4,040,782 ~~ ~- 28 ALLOCATION OF ASSL'T3 BY GROUP - 3EPTE1V~F1t 3D, 2809 POLICE F~tE TOTAL Market Va1se on 9I30/'~08 S 1,158,135 S 3,156,993 t 4,315,128 Percent of Total 25.8 % 73.2 °X. 100.0 % Income Coffiibutions M~~ 35,452 57,582 103,134 State 55, 148 136,854 202,002 ~P1oY'~' 81,539 143,079 224,618 Other _ - lnvestrnent Earnings 1n~t ~ Dividends 27,941 75,103 103,044 Realimd Gain (~} (9,499) (?5,700) (35,199) Unrealized Gain {Loss) (22,07'2) (55,425) (87,497) Total (3,630) (15,022) (19,552) Other Lioome _ _ Totallncome 178,509 331,593 510,102 Monthly Benefits _ _ _ ~~ ~ Lump $~ 12,268 - 12,258 ~~ 12,224 29,152 41,375 Inveatanent Eapenaea 9,912 25,435 36,347 Inveslnnent Adjustment - - - Tota1 Expenses 34,404 55,587 89,991 Market ValYe oa 9/3@/i09 1,302,240 3,432,999 4,735,239 Lea Stte ConMbatloi Rwervs 2l 8,217 154,545 372,763 F'laal Market Yalae 1,084,023 3,27$,453 4,352,476 Peraat of Tohl 24.8 °i6 75.2 % 100.0 °~ ~~ 29 ALLOCATION OF A3SET3 BY GROUP - SBP1~$R 30, 2A8i POLICE FIRE TOTAL Market Value on 9/30!07 S 1,128,036 S 3,218,271 a 4,346,307 Percent of Total 26.0 % 74.0 % 100.0 X IncOWe Contributions M~~ 37,930 78,050 115,980 State 70,571 158,602 229,173 ~P~Ya 87,240 127,844 215,084 Other - _ _ Inv~nent Earnings ~~ ~ ~'~~~ 29,528 81,?06 111,234 Realized Gain (~) (12,239) (33,987) (46,226) ~~~ Cram (ice) (156,389) (429,320) (585,709) T°~ Other Income (139,100} (381,601) (520,701) T~ ~~ 56,641 (17,105) 39,536 Ezpentes Manr~hly its _ _ - Refanc~ and Lump suo,s 1a,673 10,673 A,dministcative Expenses 6,821 19,060 25,881 ~~~ ~ 9,048- 25,113 34,161 Invcst~nent Adjaatment - - - T~ ~P~ 26,542 44,173 70,715 Market Valve on 9/30/08 1,158,135 3,156,993 4,315,128 Lea State Centrlbadoa Reserve 186,199 88,147 274,346 Final Market Valve 971,936 3,068,846 4,040,782 Percent of ToW 24.1 °A 75.9 °~O 100.0 % ~n Development of Actuturittl Y»~ of Atireb -police Yettr E ber 30 20013 2009 2010 2011 A Beginnim~g of Yar Asset 1. Market Value' S 1,128,03b S 1, L 58,135 S s 2• AcNuiv Value'' 1,128,036 1,354,552 B. Net of Comrib~tdoma Less Disbursements 178,247- 157,647 C. Actual Net Itrnsement (148,148) (13,542) D. Expected Inv+esdnent ~~ 97,33 11a,67o 1? Exceas of AcWs] Over F.~cneoted Investmaomt F.aeni~s: C - D {245,52 1) (128,212) F. RecoBnitioa of Excess Eamin®s Over S Years 1. Forma TLis Yar (49,104) (25,642) 0 2. From Oae Yea: A8o 0 (49,104) (25,642) 3. From Two Years A8o 0 0 (49,104} (25,6 4. From Tbree Yarn A8o 0 0 0 (49,1( S. Friom Four Yan Ayto 0 0 0 6. Total ~- (49,104) (74,746) -"" (74,746) ~-' (74,7 G. End of Year Asseb 1.11tirlr~et Vdue~ 1,158,135 1,302,240 2. Actuarial Valua A2 + B + D + Fb 1,354,552 1,552,123 3. Final Aolwrial Value whin sox to 120'6 ~~~ Va1ne 1,354,552 1,SS2,iZ3 <. Less: State Comdribmion Reserve 186,199 218,2 ] 7 S. Final Acdterial Vshie 1,168,353 1,333,906 •Before State Contribution Reserve is Subtracted Out. 3l ooo~ N r.. ~ v h O O N a ~O w~ ~ M C V .~ V V dl O ~~O ~ ~ N O O ~ t~- ern 00 Q A v ~••' v v y O ~ ~ ~ ~ ~ ~ ~p Y N ~ O O ~ N ~ "'~ a1 ~ 1 ~ w N1 N a, ~ •!~ r+ ~-1 N. h O V1 ~ M O O V1 O ~ O ~ ~ Mf ~ N M v v v e+f 'r ~ 1+1 ~ y ^ N 1~' t ~ ~~ vM d lw N M p^~ O O O 0 ~ a O + M ~ m ~ e~0 ~ ~ w .~ r.+ ~ ~ t~ a cat ~ ~ N ~ ~p ~ ~M. ~ w "' ~ ~ ~ ~ b 1 M1 v v ~.r v e+f NI f~1 N1 01 s y ~ .+ ~ ~~~ ~ ~ ~ • • i~ ..n ~" ~ .a ~ A ~ ~ ~~ jjj ~ Yy ~ ''n ~y '" ~ .fin ~ ~ ~ '} 8 ' (~ ~ ~ '>j 5 ~ V G ~~~~~~ ~~~ A z o ~. ~, 3$~ wwwww 1 h N t- 0 ^ w w 1 V f d tf 1 .•r N ' V N d 00 V Ci r~ai ~; is -+/ H .~ GRS SECTION D FINANCIAL ACCOUNTING IIvFORMATION GRS 32 FASB N0.3S INFORMATION A. Actuarial Pr+eamt Velue of Accmosulated Plan Bearefitg 1. Vested Benefits a. Members Currently ltexiving Payments a - S - S - ~ Terminated Vested Members 26,574 81,688 108 262 c. Other Members 450,803 3.014,778 , 3.465,580 d ToW 477,377 '~.^ 3,096,466 ~----~-- 3,573,842 2. Non-Vested Berrefita 202,423 61,598 264,022 3. Total Actuarial Pt+eeart Value of Axnmulated Plan Benefits: 1d+2 679,800 3,158,064 3,837,864 4. Accumulated Contributions of Active Members 149,023 SS3,410 702,433 B. Chatrges in the Actuarial Present Value of Accumulated Plan Benefb 1. Total Value at Beginrdng of period 419,409 2,065,239 2.484,648 2• InQease (Decrease) During the Period Aun'b+rtable to: a. Plan Amt 0 _ 0 b' ~°°`~ ~ ~ Assumptions 17,230 147,248 164,478 c. latest Member Data, Benefits AccrmnNated and Dxrease-in the Discount Period 266,102 945,577 1,211,679 d Bents Paid (22:94_1) - ~ {?Z,9~41) e. Net Increase 260,391 1,092,825 1,353,216 3. Total Value at F.nd of Period 679,800 3,158,064 3,837,864 C. Market Value of Assets 1,084,023 3,278,453 4,362,476 GRS SCHEDULE OF FUNDING PROGRESS (GABS 3fatement No. ZS) Aetaariai Actoadd Valoe Aocxaed I~fablWy (AAL) Uaf~unded AAL ActoarW Valoatbn Date of Asreb (a) - Eatry Abe . (b) (UAAL) (b - a) Fnoded Ratlo {alb) Covered P c 10/1198 1011100 10/1/02 ]011/03• 10/1/05 10/1/07 10/1/09 S 934,659 1,683,867 1,87S,b57 1,9b6,148 2,782,953 4,080,609 5,29$,959 $ 532,439 834,839 1,428,869 1,610,963 2,598,331 3,730,24? 5,458,505 $ (402,220) (849,028) (446,788) (355,183) (184,622) (350,362) 159,546 175.5% 201.7 131.3 122.0 ]07.1 109.4 97.1 S 967, 1,203,' 2.132; 1,339,+ 1,650,E 1,931,! 2,184,1 * start Public safety Plan ooly. 34 MULE OF EMPLOYER AND STATE OF FIARIDA CONTRIBUTIONS (GA9B Sbtement Na ?~ ~liscu! Year Esdcd 30 Auuwl Required CoudrbufioH Aetaal Co~ri~tiu~ Coutrib~ed 1994 S 55,503 S SS,751 100S9ti 1995 71,957 91,120 126.b I99b 92,343 100,118 108.4 1997 104,853 134,048 127.8 1998 123,4I7 172,0'72 139.4 1999 $9,265 188,433* 211.1 2000 89.265 106,355* 119.1 2001 78,035 78,035* 100.0 2002 99,223 127,736* 128:7 2003 152,97b 154,338* 100.9 2004 195,964 I95,964* 100.0 2005 ?A3,833 245,816* 120.6 2006 272,3b3 277,213* 101.8 2007 283,229 302,345' 106.7 2048 288.850 318,669* 1103 2009 300,227 328,2A3* 109.3 * Excludes State t+tvenue en excess of baseline amount plus adjustmeflts. GRS ' No Text 3S ANNUAL PENSION COST AND NET PENSION OBLIGATION (GASH STATEMENT N0.29) POLICE OFFICERS Employer FYE Septeanber 30 2010 2009 2008 A' Annual Required ~~~~ (A~)* S 130,820 S 88,?69 8 85,371 B. Uttaeet on Net Pension Obligation (NPO) (11,742} (10,023) (7,486} C' Adjustment to ARC (16,413) (14,431) (10,778) D. Annual Pension Cost (APC) (A+13~} 135,491 93,177 88,663 E. Contributions made. - 114,669 120,370 F. NPO at beginning of year (146,776) (125,284) (93,577) G. Inct+eaae (dect+ease} in NPO (D-E) - (21,492) (31,707) H. NPO at end of year (F+G) - (146,776) (125,284) * Includes expected State contribution THREE YEAR TItF.ND INFORMATION Fiscal Affiual Pension Actual Peroentage of Net Pension Year Endin Cost Contri'butioo APC Cautnbuted 'on 9/30/2007 S 113,012 S 117,380 143.9 9'6 S (93,577) 9/30~1~8 88,663 120,370 135.8 (125,284) 9/30/2009 93,177 114,669 123.1 146,77 36 ANNUAL PENSION COST AND NET PENSION OBLIGATION {GASB STATEMENT N0.27) FtRE1F'IGHTERS Employer FYE Septanber 38 2010 2009 2048 A• Annual ~~ Conttibution (ARC)* S 342,571 S 2] 1,458 S 201,074 B• Interest on Net Pension Obligation (NPO) (12,503) (12,664} (I3,42S) C. Adjustment to ARC (17,476) (16,751) {17,757) D, Annual Pension Coat (APC) (A+H-C) 347,544 215,545 205,406 E' Contributions made - 213,534 195,894 F. NPO at beginning of year (156,287) (158,298) (167,810) G. ]naeeae (deczraae) in NPO (D-E} - 2,011 9,512 H. NPO at end of year (F+(}) ~ - (156,287) (158,298) * Includes expected State contnbution THREE YEAR TREND IIVFORMATION Fiscal Annual Pension Actual Perceata~e of Nd Peasio~e Year Cost ( Contribution APC C.c~iburod Obli 9/30/2007 $ 176,060 $ 184,965 105.1 °~6 S (167,810) 9/30/2008 205,406 195,894 95.4 (158,298) 9x30/2009 215,545 213,534 99.1 156,28 s 37 REQUIRED SUPPLE118F.NTARY INFORII~ATIDN GASB Statement Na 2S and Na 27 The information prod in the requirod supplanmtary sclyedules was ddeamined as pert of the actuarial valuations at the dates indicated. Additional informion sa of the latent actuarial valuation: Valuation date October 1, ~g Contribution Rates ~1o)^Q ~~ State) 17.45% Police, 23.87'/0 Fire Plan members 5.00'Y0 Police S.00% Fire Actuarial Coat Method F.ntcy Age Normal Amortization Method NA Remainin8 amortization Period NA Asset Valuation Method Five year smoothing Actuarial Assumptions Investment late of return 8.0'/0 Projected salary inct~eases 6.0?/0 Includes inflation aio~d other geitaal inc at 4 4% Cost of Living adjuatrtazvts Not Applicable SECTION E MISCELLANEOUS INFORMATION GRS r~ RECONCI4IATION OF MEMBERSHQ' DATA A. Aetlve Membay ia-l/rl-8 bu lQ/Ui09 1. Number Inch~ded in Last Valuation 31 2. New Memberss Included in (~ureat Yeluation 1 3. Non Vented Employment Tenadnstio®a (1} 4. Vasaed Employment Tdmin~s p S. Service Retirements p 6. Disability Retiraants p 7. Deaths p 8. Other ~ 9. Number i~nduded is This Valuatian 31 B. Terminated Vested Members 1. Number Inch~ded in Last Valuation 2 2. Additions lrom Active Members p 3. Lump Sum Paynxats p 4. Payments Coked p S. Deaths p 6. Other 7. Number Inch~ded m This Vdwitian ~ C.Servioe Retlrees, DiabiSly Retlrees and Buries 1. Number Included is Last Vaba~ica p 2. Additions $om A,c1Ne Mernbas p 3. A~dditiaas fr+omo Tamed Vested Mdnbears 0 4. Daths Restilting in No F~utlrer Paymenrts 0 S. Daahs Rpulting is New Survivor Benefits 0 6. End of Ce<taiuPeriod - No Puither Payments 0 7. Other 8. Number Included in Thu Valuation Q 39 STATISTICAL DATA POLICE OFFICF~1tS 1A/1/03 10/lAS lOJllg7 IOVl/09 Active Members ~~ T°~ Antral PBYmll 9 S 424,795 12 S 642,045 10 S 649,084 12 S 749,835 Annual Salary O 47,199 53,504 64,908 62,4$6 thaA v~ee~eges ~~ ~ 33.7 36.9 39.6 39.0 ~ ~ 1aY~ 31.6 34.0 35.5 34.4 P 2.1 2.9 4.1 4.6 Service Retie+ecs asd BeoeAdarier Number 0 0 0 0 Tote! Armttal BenaSt S - S --- S - S -- Av~etage Monthly BeaGfit _. - _ _ Diabiifly Redress Number 0 0 0 0 ToW A~uai Benefit S --- S -. S -- S -- ~-vera8e Monthly Benefit - -- - ~. Terminsl~ed Member With Vested BeneBb N~~' 0 0 0 1 Total Armual Benefit S -- S -- S - $ 9,360 Average Ma~nthly BeueRt -- _. -- 780 GRS 40 STATLSTICAL DATA F1R>EFICHT7ERS l0/l/a3 1Q/1I85 10/1107 20/1109 Adfve Members Ntunbar 16 16 19 19 Total Anmuil Payroll S 914,872 S 1,008,358 S 1,282,787 S 1,434,855 ~ Annnai Salary 57,180 63,022 67,51 S 75,518 vexages /~ 35.4 36.6 36.7 38.7 Ase at Ea~loyment 29,4 29.8 29.2 29.3 Pam Servicx 6.0 6.8 7.5 9.4 Servke Retirees and BeasAclarks Nuaober 0 0 0 0 Total Annual Ber-efit S - S --- S - S --- AverageMonthlyBenefit -_ - - - DisabilUy Retb~ees Number 0 0 0 0 Total Annual Hentfit S --- S -- S - S - Avera~c Monthly Benefit -.. - - _. Termimtcd Membexs Wttb Vested Beaellb Number a a 1 1 T~ Annual Benefit S --- S - S 16,971 S 16,971 Average Manthly Benefit - .-- 1,A14 1,414 GRS - _ 41 A`~i~+ Am°w Yi.~i i~i.i r+iei ieiei •i i ~ .iiie we nw ~n irAi ~~ ~~ .i ~ "• ~ A A ~F 00 1 VY ~! + O n n i ' A ~ ~ r ~ i 0 0 0 0 0 0 O O O O O O 0 0 0 O O O 0 0 0 / O O O . N i ' M 1 1 ~ I ~ . ; . I ~ 1 r r 0 0 0 O O O O 0 0 0 0 0 O O O 0 0 0 0 0 0 . 0 0 0 A i ~ ~ O . M ~ ~ ~ ~ ~ ~ ; r ~ ' O O O O ' ~w oeo eoo e o 000 00o eee ~ oei n ~ , ~ N ~ r ~~ i ~ ; i ~ i ~ i ~ ~ t: 0 0 0 b 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ O O O ~ ~ ~ O i h ~ ~ r i ~ . 1 ~ ~ 000 00O 000 000 w. ~1 r•j of .i r~i Awri ~ rr7i LN M1'1 AA rw 1 AO a'° ~i~i ww ww ii .+ ~ w 8 ~ .. ~ O O O 0 0 0 M+~ A .Ai C 0 0 0 A=: M n n ~ Y O p A SO ~ rr wr ~ ~ ~r ; ~[~ • ~ e ; ~N Ooo A~~ eOO w~h r+oA ~'~~ ~~e0i1 i FO• w w Y w N N N N w w . n A vY ,+~+ nn NN NN . r + Y r ~: ooi w~~ ~~N eoo oeo .i~~ ioe ~ iri ~ N /1 Nw N N r NIY11 ' ~' ' K ~ ~ ~ ~ ~ ~ ~ ~ Ob0 000 M np ANr1 000 000 000 . h.~M 1 f+1 1r 1y'~~ O • C ' n ~ • ~ ~ r ~ ~ N M N N ~ d N ~ r. . i ~ r ' .'. rl P n 000 ~00 000 000 ~ww 000 ~ rON . ~ w w w i A n~ Mrwd rw ~ 0M! 00 ~ •+ N M Y V ~ A n h ~ ~ n ~ ~ M 1 . r ' •+ +~w~ ~.'.A iai eeo 000 oeo .iii ~ M1we ~'" ww nn nn ~ wo° eo ,. r • ~. O O O O O O O 00 O O D ei N H O O O 0 0 0 ~ N rV M w w w w w i q.011 • 00 u ~ Nn w a. ~ ~~~e ~~~ ~~~ ~~~ Q~~ ~x~ ~~~ ~~~ ~~ N~~ N!• ~ O~ ~ M!~ ~ 0~1~ NI. .R OPT 1+~~ MM /t q N b r h V~yJ ~n 't~pwaca !ir f~otiw tam acesanas or sox-actsvs vat<~1clfarsa a~~a Obd.s ~0 20 - 7l 75 - Z! 70 - 3l !b - 19 f0 - i4 43 - if so - ss ss - sf i0 - 64 i3 - if 70 - 74 75 - 7f ao - a. •s - as fo - f4 fb - f9 100 i 0~-K Total Jlara. ~ Liability ---taswiaacad v~std--- Total Ikmbpr s~mpfits 0 0. 0 0, 0 0, 0 0. 1 f3i0. 1 iif71. 0 p. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0, 0 0. 0 0. 0 0. 0 0. 0 0. 1 2i~l1. 3! l0aZa9. -------aiaabi.d- ------ ^~aeaar siealita 0 0. 0 0, 0 0. 0 0. 0 0. 0 p, 0 0. 0 0. 0 0. 0 0, 0 0, 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. '-- -Age i i~svias----- Total Nq~bar saoaEita 0 0. 0 0. 0 0, 0 0, 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 6. 0 0. 0 0. 0 0, 0 0. 0 0. 0 0. .._.-----otb~r --------- 4bta1 mmbar swwfits 0 0. 0 0. 0 O. 0 0. 0 0. 0 0. 0 p, 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0. --------- total--------- 1+Ota1 »r ~eaalits 0 0. 0 0. 0 0. 0 0. 1 !lf0. 1 1il71. 0 0. 0 0. 0 0. 0 0. 0 0. 0 0, 0 0. 0 0. o s_ 0 p, 0 0, 0 0, Z ~i731. i! l0ali]. A N SF.CITON F SUMMARY OF PLAN PROVISIONS GRS 43 SUMMARY OF PLAN PROVLSION3 A. Ordlnanoes Plan established under the Code of Ordinance: fat the Village of Tequeata, Florida, (~apter 2, Article Iq Division 1, Section 2~61(b~ and was moat re~xntly amended undcx Ordinance No.10-08 passed and adopted on ~1une 12, 2008. The Plan is also governed by c•.aetain provisions of Part VQ, Chsplix 112, F14t der .S`tat es ~ ~ y~ R~~ C~ B. Egactlve Date Not aurently available C. Plan Yar October 1 through September 30 D. Type of Plsn Qualified. governmental defined benefit retirement plan; for GASB purposes it is a single employer plan. E. 1Eligibltlty Re9alrernenb All full-tune police officers and firefighters are eligible for membership on the date of emgloyment. F. Crsdked Service Service is masurnd as the total munba of years sad comgldoed months of a year as a police officer or firefighter with the Village of Tequesta. No service is credited for any periods of emplayrneat for which the member rioceived a refund of their co4tributions. G. Competwtlon Total cash rezrruneration for services rendered as a police officxr or firefighter. H. Average >~lnal Corapensatbn (AFC) The average of Canopeasation ovrr the highest S years during the last 10 years of C rodited Savioe; does not include hmop sum payments of unused leave. L Normalltetlrement Eligibility: A member may rdire on the firms day of the month coincident with or next following the earlier oi: (1) age SS and 6 years of Credited Service, or (2) age 52 and 25 years of Credited Service. Benefit: 3.0% of AF+C died by the first b years of Credited Se:vi~ glue 3.S% of AFC multiplied by the nerd 4 years of Cindited Service, ph>s 4.0°ti of AFC multiplied by the next 5 years of C`nodited Service, phis GRS 44 3.0°~ of AFC nmiltiplied by the next 6 years of Credited Servits~ p~ 20'6 of AFC multiplied by the neat 4 years of Credited Service, P~ 3.0•.6 of AFC multiplied by all years of Credited Service over 2S Normal Farm of Benefit: 10 Years Certain and Life thexesfter; other options are also available. COLA: None S~p1~al Benefit: Au ntinees and benefir~aries raxiving pensiaat benefits grill be paid a supplmoetal benefit equal to a20 for each year of the miemober's Credited Selviee up to a noaximrtm of x600. The aupplanental boiefit ceases upoa the later of the death of the retired member or beneficiary. J. Early Redremeut Eligibility: A member may elect to retire earlier than the Normal Retitreme~t Eligibility upoAn attaitmsrnt of age 50 and 6 years of Credited Service. Beuef'it: The Normal Retirement BeoeSt is reducod by 3.0°~ for each yar by whieh the Eady- Ratirenrmrt dam pr+erxdea the Normml Rdirratient date. Normal Fo~nn of Benefit: l 0 Years Certain and Life tharaRer, other options are also available. COLA: None Supplanmml Benefit: All refines and beneficiaries recaving pension banefita wr'll be paid a supplememal benefit equal to S20 for each year of the membet'a C~ndited Service rep ~ a ma~dmrrm of $600. The supplemental benefit ceases upom the later of the death of the rrtired member or beneficiary. K. Delayed Retirement Same as Normal Retirement fairing into account compensation earned and service crodited uc~fil the date of actual rdit+eanalt. L Service Corrected DlsafblUty ~tt~~ Aoy- member who beoornes totally and pamsamtly disabled and unable to render uset5rl and efficient service to the village as a result fi+om an act ooauring in the paform~arrce of servicx for the Village is immediately digi6k for a disabiliRy benefit. l3enefit: The accrued Normal Retirement Benefit talrirtg info account co~ensation eemed gad servirx credited as of the date of disability with a minimano4 benefit equal to 42yb of AFC. Normal Form of Benefit: 10 Years Certain and Life thereafter. COLA: None 45 Supplemental &x~ef t: All n~iaa and bat~cieries reoeiv9gg passion ba~6ts will be paid a st~rpl~l beodt aloe! to 520 for each year of the manber's Credited Service up to a mexinmum of 5600. The eaepplementai benefit ceases ~ ~ (~ of the death of the netirod member or benef'ic~ary. M. Non-Servla Connected plaabWty ~gi~Y~ Auy member who bow totally and p~eueotly disabled sad unable to rar3ar useful and efficzeat service do the Village is immediately eligible for a disability bcsaefit. Benefit: The accrued Noztrmi Rctit+cmerrt Bmtfit taldog it~o aoootuat oofnpe~iaa earned and service credited as of the date of disability with a minimum benefit equal Lo 2596 of AFC. Normal Form of Benefit: 10 Ycars Certain and Life tha+eaftar. COLA: None 3uppl~tal Benefit: All retirees and beneficiaries reoedving pension bane5ts will be paid a supplenoental bene5t equal to 5~ for each year of the member's G~+edhod Service up to a maairnum of 5600. The aupplcmmtal benefit ceases upon the later of the death of the refined member or bmeficasry. N. Death In the Ljne of Daty Eligibility: Members are eligible for survivor bend'its mgardleas of Crodited Service. Benefit: The member's spouse or dependent child will receive the SO% of the member's AFC as of the date of death. Normal Form of Hauefit: Payable for the lift of the beneficiary. COLA: None Supplane~al Benefit: All retirees and beaeSciaries receiving paiaion benefit: Will be paid a suppleanmtal beneSt equal m S20 for each year of the member's Creditexl Servicx up to a mtocimiwm of 5600. The supplesnaatal benefit cexaea upon the later of the death of the refined member or beneficiary. O. Outer Pr+e-Retlremeet Desth Eligibility: Members are eligible for survivor bened'its after the coer>ple~ion of 6 or more; years of Credited Service. Benefit: Tire bexteficiary will remeive the; actuarial equivalent of the member's aoctuod Normal Retirement Heaefrt taking into accoerat compensation e:amed and service credited as of the date of death. GRS 46 Normal Form of Benefit: 10 Years Certain COLA: None Supplernntal Benefit: Ati retir+as and bemefiaariea re~otiving penaim benefits will be paid a suppleoaental benefit equal to S20 for each year of the me~rber's Credited Savicx up to a ~itnum of 5600. The supplrmental be>~ef t c~ y~ the later of the de~h of the r~red member oc beneficiary. The bencficiaty of a plan nxmbor with less then 6 y~eara of Credited Savioe at the time of death will receive a r~efimd of the member's aocunmiatad co~ributioas. P. Post RNtrement peach Benefit ddermined by the form of benefit elected upon retir+ernent. Q. Optlonsl Form fn Lieu of electing the Normal Form of benefit, the optimal farms of benefits available to eli retirees are the Life Annuity option or the 509ii. 66 2/396, 7596 and 10096 Jomt and Survivor optima. R YeKed Tetminatbn Eligibility: A member has earned anon-foefeitable right to Plan benefits after the completion of 6 years of G~edited Sa icc. Be~ncfit: The barxfit is the member's accrucd Normal Retirement Basefit as of the date of teramnetion, Benefit begins m the member's Normml Retiram~t date. Altermtivdy, members can elect a red~xxd Early Retirenxnt benefit soy tune after age S0. Normal Form of Benefit: 10 Years Certain and Life tha+eafter, other options aro also available. COLA: Nme Benefit: Once m p'aY 4 all retirees and beoefiaaries receiving paoeion benefits will be paid a supplemental benefit equal to 520 for each year of the raea~ber's Credited Savioe uP to a mesiaooem of 5600. 'Ilse supplaneatal benefit ceases upon the later of the death of the rNired mernlx~r ar beneficiary. Mea-bers t~aminating employment with less than 6 years of Credited Service will roceive a refiuul of their own soaunulated contributions. S. Befonda EuRnlxlitY: A11 s terminating ea~loymeot with less than 6 yeah of Credited Service are cligibla Optionally. vested ~a (those with 6 or morti yenta of G~noditod 3ervioe) may clect a r+e6md in liar of the vested bwefits othmwiae due Baxfit: Refund of the mernbar's oontnbutions. GRS 4'7 T. Member ConMbntiom $% Of Compensation U. E~byer Contribndons Any additions] anw,nt determined by the actuary needed w fund the plan 1Y according to state laws. V. Cost of Living Inerases Not Applicable W.13'" Check Not Applicable X. Deferred Retlranent Option Plan Eligibility: Plan members who have nsyt one of the following criteria are eligible for the DROP: (1) ago SS and 6 years of Ceod~ited Service, or (2) age S2 std 25 years of Credited Service. Mcmbens moat make a -wrti~n election to participate in the DROP before the 27th year of employment. l3ene5t: Tlrc member's Qrodited Service and AFC at+e froeen upon entry imo the DROP. The monthly retir+enn!nt bendrt ae deecn'bed under Namml Rdirmmrnt is cakuf~od based upon the irozea C`tndited Service and AFC. Maximum DROP Period: 'The earlier of S years of participation in the DROP or 30 years of employment. 1ate~ Credited: The member's DROP account is redited on SeptembCr 30 of each year with invastmemt airnings or lasses st the same rate earned by the pension firod less sny ad~niniatrative . Nom~el Forra of l3Gnefit: Lump Sum; other optioos are also available. COLA: Noce Y. Otter Ancillary Beneflb There are m Bacillary retirean:M type bents not required by bet which might be darned a Village of Tequeata public Safely O~cers' Pension Trust Fund liability- if oontrnued beyond the availability of fimti>ng by the current fun~diag sours, Z Changes tlrom Prevlow Vilwtion The contribution for Fiz+ef ghtera was reduced from 6.1 % to S.0%. GRS