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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_01/14/2010MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES November 12, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:05 p.m. A roll call was taken by Village Clerk's Assistant Deanna Mayo. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Jim Humpage, Council Member Vince Arena, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk's Assistant Deanna Mayo, and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Turnquest gave the invocation followed by the pledge to the flag. APPROVAL OF AGENDA MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Arena; motion carried unanimously 5-0. PRESENTATIONS /PROCLAMATIONS 1. Craig Wich Studio for Performing Arts Ms. Betty Saunders, Studio Representative gave a presentation of offered background on the Art Studio's staff. CONSENT AGENDA Vice Mayor Paterno pulled items seven and eight for discussion. MOTION: Council Member Turnquest moved approval of the consent agenda; seconded by Council Member Humpage; motion carried unanimously 5-0. 2. MINUTES: 9/10/09 Regular, 9/25/09 Special, 10/15/09 LPA 3. Board of Adjustment Appointments and Reappointments • Reappoint Vi Laamanen as a Regular Member to a three-year term (term expires 11/18/12) • Reappoint Steve Pullon as a Regular Member to a three-year term (term expires 11/14/12) • Consider Ward Bertholf's Request to Move from Regular Member to Alternate Member • Appoint John Vadala (currently 2"d Alternate) as a Regular Member Replacing Mr. Bertholf (three year term expires 12/9/12) Minutes -Regular Council Meeting 11/12/09 Page 2 4. Ministerial Appointment of Ed Sabin to the Public Safety Pension Board as Appointed 5~' Member by the Trustees 5. Memorandum of Understanding with the Bureau of Alcohol, Tobacco, Firearms 8~ Explosives (ATF) Regarding the eTrace Internet Based Firearm Tracing Application 6. Approve Interagency Agreement between the Palm Beach County Sheriffs Office (PBSO) and the Village of Tequesta Police Department Providing Access through Palm Beach County Sheriffs Office Secure Connection Allowing the Tequesta Police Department Access to Critical Federal, State, and Palm Beach County Law Enforcement Records and Data 7. Resolution 35-09. Amending and Increasing 2008-2009 Revenues and Expenditures in General Fund Budget by $202,002 to Recognize the Village of Tequesta's Receipt of Unbudgeted Revenue from Insurance Premium Tax Proceeds and an Equal Amount in Additional Pension Contributions as Required by Florida Statutes -REMOVED FROM CONSENT AGENDA 8. Approval of Amended Purchasing Policies and Procedures -REMOVED FROM CONSENT AGENDA END OF CONSENT AGENDA 7. Resolution 35-09, Amending and Increasing 2008-2009 Revenues and Expenditures in General Fund Budget by $202,002 to Recognize the Village of Tequesta's Receipt of Unbudgeted Revenue from Insurance Premium Tax Proceeds and an Equal Amount in Additional Pension Contributions as Required by Florida Statutes Vice Mayor Paterno questioned if the Village should take the additional funds received for insurance premium taxes for police and fire benefits and asked the Finance Director to explain the repercussions of their options. Ms. JoAnn Forsythe, Director of Finance, stated the Village had already received the funds and opting out may be an option that could possibly incur costs. She explained the Village agreed to take the money with provisions, and pointed out changes to the program and details of the agreement. Vice Mayor Paterno confirmed the Village would be responsible for the difference if there was an increase and suggested a discussion for possible changes be planned. Attorney Davis read the title into the record. Minutes -Regular Council Meeting 11/12/09 Page 3 Manager Couzzo stated the item had many additional components which made it extremely complex. Vice Mayor Paterno agreed. MOTION: Vice Mayor Paterno moved approval of Resolution 35-09; seconded by Council Member Humpage; motion carried unanimously 5-0. 8. Approval of Amended Purchasing Policies and Procedures Vice Mayor Paterno questioned specifics related to the item. Manager Couzzo explained the details associated. Chief McCollom confirmed the new procedure would expedite many situations. Council Member Turnquest asked how familiar the Manager was with department head's purchases. Manager Couzzo suggested he continue to sign off on expenses over $1,000. Vice Mayor Paterno inquired about the payroll related expenses. Manager Couzzo stated there were no changes to that item. Ms. Forsythe confirmed payroll authorizations remained the same. MOTION: Vice Mayor Paterno moved approval of the change with the addition of the Manager's approval of purchases over $1,000; seconded by Council Member Turnquest; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Carolynn Schwartz, 360 Venus Avenue, stated she received a grant from the State to upgrade her windows and felt the contractor botched the installation. She believed the Director of Community Development, Catherine Harding did not follow mandates. Ms. Schwartz noted additional professionals she hired for consultation along with their findings concurred with her feelings and explained the corrections needed, feeling the Village should right the job. Mayor Watkins noted she was aware of Ms. Schwartz's situation and had spoken to the Village Attorney. Manager Couzzo and Mayor Watkins stated they would follow up with the situation. COMMUNICATIONS FROM COUNCIL Council Member Turnquest thanked Manager Couzzo for preparing and delivering soup when he had been sick. Council Member Humpage read a self prepared statement requesting cooperation from the Village's police officers. His focus was on fairness of staff salaries and Village taxes. He Minutes -Regular Council Meeting 11/12/09 Page 4 commented on the economies condition and directed his admonishment at the Police Benevolent Association. Vice Mayor Paterno indicated Mr. Zuccarelli had an interest in the Village purchasing the Paradise Park property. Manager Couzzo offered some history on the property for the audience and noted the comments received from Mr. Zuccarelli were positive. Vice Mayor Paterno stated the Village offered a limited number of H1N1 vaccinations to residents and stated they must fall within a specific group. He also advised of happenings within the Jupiter Inlet Lighthouse Outstanding Natural Area (JILONA) group. Council Member Arena noted many charitable events in the Village, pointing out location of holiday donation boxes and commended on volunteers. He noted the Town of Jupiter's water increase and made suggestions for Council to keep residents informed. He suggested residents sign up for Council Member Turnquest's email contact list to receive Village updates. Mayor Watkins commented on the Wounded Warrior Project and the proven benefits of volunteer involvement. She noted a cancelled workshop regarding the Census Bureau, and noted the Clerk was working with the Bureau for future possibilities. Mayor Watkins thanked the Manager for all he did and his recent added efforts. She encouraged residents to sign up for the automatic email updates and thanked Jupiter Inlet Colony for their hospitality during their anniversary celebration. She concluded with a thank you to the Veterans and wishes for a Happy Thanksgiving. REGULAR AGENDA OLD BUSINESS 9. Ordinance 19-09, Second Reading, Amending Village Code of Ordinances at Chapter 2 Section 2-81 to Provide Authority for Village Manager to Sign Contracts in the Maximum Amount of $25,000 Attorney Davis read Ordinance 19-09 title into the record. Mayor Watkins opened the hearing to Council for comment; there being none, she opened the meeting for public comment. There being no further comments, the public hearing was closed. MOTION: Council Member Tumquest moved approval of Ordinance 79-09 on second reading; seconded by Council Member Humpage; motion carried unanimously 5-0. Minutes -Regular Council Meeting 11/12/09 Page 5 NEW BUSINESS 10. SE 01-09, Consideration of request for Special Exception use to allow a school in the R-1 Single Family Dwelling District, pursuant to Section 78-173(d)(1) of Chapter 78, of the Village of Tequesta Code of Ordinances, for Hannah's Home of South Florida, a boarding school for young expectant mothers Mayor Watkins read SE 01-09 title into the record. Attorney Keith Davis swore in all interested parties. He then asked Council to disclose ex-parte communications. Mayor Watkins stated she spoke with Carol Beresford and attended the dinner. Council Member Arena and Council Member Turnquest attended their dinner. Council Member Humpage spoke to Carol Beresford and Pastor Paul. Catherine Harding, Community Development Director gave a description of the special exception and the associated history. David Dreyer, President of Hannah's Home offered a presentation on the property and its plans. Tim Lawrence, 4412 County Line Road presented his support for Hannah's Home and requested limiting the lighting. Carol Beresford, Hannah's Home Founder, offered past experience of neighboring residents to other facilities and knowledge of their experiences. She also thanked Catherine Harding for all her help with the project. Council Member Humpage questioned the criteria. Attorney Davis clarified procedures. Ms. Harding noted the item's course of action would bring it back in front of Council. MOTION: Council Member Humpage moved approval of SE 01-09; seconded by Council Member Turnquest; motion carried unanimously 5-0. 11. Ordinance 13-09, First Reading, Amending Chapter 78 Zoning at Article XI Signs by Amending Section 78-742 Exemptions by Creating an Entirely New Subsection (n) to Allow the Village Council to Authorize Certain Temporary Signs in Certain Circumstances Attorney Davis White read Ordinance 13-09 title into the record. Manager Couzzo stated this Ordinance was created to assist in situations such as the present bridge closure and business's being adversely affected. Council Member Humpage questioned specifics and confirmed the temporary rule and a suggested tracking system. Attorney Davis offered suggestions and language changes in the Ordinance. Mayor Watkins voiced her Minutes -Regular Council Meeting 11/12/09 Page 6 concern with banners. Vice Mayor Paterno asked if the Ordinance was bridge closure specific. Manager Couzzo explained it was for unusual situations falling within specific guidelines which Council would approve. Dottie Campbell, 30 Eastwinds Circle, asked for a definition of temporary. Manager Couzzo stated was would be decided by Council per situation. She inquired on additional specifics. Attorney Davis offered specifics for a greater understanding of the Ordinance. Vice Mayor Paterno questioned who the Ordinance would pertain too. Mayor Watkins stated it could allow all business's the opportunity to have a temporary sign. She stated Council would still have to approve placement specific to each individual event. Council Member Humpage added a time certain should be specified. Catherine Harding, Director of Community Development questioned sign placement in the right- of-way. Attorney Davis stated he would add language in the Ordinance that stated the signs could not be placed in the setback. Manager Couzzo confirmed the language now stated signs may not be placed in the setbacks and suggested Community Development specify details in their permitting process. Harold Taylor, 13 Chapel Court, questioned the placement of Village signs and the fairness to Village businesses. MOTION: Council Member Humpage moved approval of Ordinance 13-09 as amended with placement of sign and Right of Way defined; seconded by Council Member Arena; motion carried unanimously 5-0. 12. Council Discussion on Possible Purchase and Appropriation of Funds for Shuttle Bus Manager Couzzo noted the item was to assist residents during the bridge closure and noted many items that would be associated with having a shuttle. Mayor Watkins commented on additional information obtained and Parks and Recreation utilizing it for events. She voiced her concern with unknown regulations regarding transporting children. Council Member Turnquest felt the Village had an obligation to the residents and voiced his concerns. Council Member Arena supported the shuttle and felt it offered multiple benefits. Vice Mayor Paterno stated the idea would be costly and suggested rentals would be an economical option, and felt the economy did not warrant spending any monies at present. Joe Hall, 159 Country Club Drive, questioned how much demand was for the shuttle and question i# any calls were received requesting transportation. Minutes -Regular Council Meeting 11/12/09 Page 7 Council Member Humpage felt the bus should only be bought if there was an ongoing need and noted the bridge issue would end. Mayor Watkins concurred. Item was dismissed. 13. Council Consideration of Various Donation Requests Council Member Arena presented several handouts and suggested charitable businesses for Councils consideration for donation. Mayor Watkins made suggestions and inquired if the Village was aware of additional areas with needs. Council Member Humpage noted several of his choices. Mayor Watkins suggested Council Members compile their choices, review last year's donations and discuss donations on the December agenda and Consensus of Council Concurred. STANDING REPORTS • Village Attorney No report. • Village Manager No report. ANY OTHER MATTERS Council Member Turnquest reported a resident offered their property for Village use in support of a bridge function. He noted a Veterans Association Grant and its specifics for the abandoned property known as the Corner Stone. Council Member Humpage noted negotiations pertaining to the neglected property and mentioned the interested party may only be interested in a portion of the property (leaving an area for the Village to possibly acquire). Council Member Humpage suggested revisiting the Managers travel allowance. Manager Couzzo confirmed he would bring his contract for Council review to the December meeting. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn; seconded by Vice Mayor Patemo; the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 9:50 p.m. Respectfully submitted, Deanna Mayo, Assistant to the Village Clerk MINUTES VILLAGE OF TEQUESTA SPECIAL COUNCIL MEETING MINUTES December 3, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 2:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk Lori McWilliams and Department Heads. Approval of Agenda MOTION: Council Member Turnquest moved approval of the agenda; seconded by Council Member Humpage. Motion carried unanimously 5-0. 1. Approval of Bid Award for Phone System Contract for Village wide Phone Services Manager Couzzo offered a brief explanation of the item. Council Member Turnquest inquired on the necessity of the change. Mr. Brad Gomberg, IT Director, illustrated features and technology available with the proposed new system and noted the archaic qualities of the system in place at present. Vice Mayor Paterno confirmed that the contract at present expired April 2010. Mayor Watkins established the cost savings per month would be considerable. Manager Couzzo stated the change would take place at the most cost effective time. Vice Mayor Paterno felt the savings was considerable and because of the convenience suggested it may be more beneficial to make the change before April 2010. MOTION: Council Member Humpage moved approval Phone System Bid Award to Argent Systems; seconded by Vice Mayor Paterno. Motion carried unanimously 5-D. 2. Approving Assignment Agreement between the Village and MD7 (T-Mobile) Manager Couzzo offered an explanation of the item and noted a payment for 2010 had been received. Attorney Keith Davis noted monetary values, details and contract dates in the lease agreement. Manager Couzzo added alternate options available in the future. Vice Mayor Paterno inquired about the guaranteed payments and a catastrophic event. Attorney Davis clarified the details. Mr. Davis noted particulars on a provisional amendment for improvement and expansion for T-Mobile. Council Member Humpage asked if the tower was insured. Manager Couzzo replied all assets of the Village were insured. Vice Mayor Paterno asked that the Manager check the details of the insurance so there was a better understanding of what was in place. Minutes -Special Council Meeting - 12/3/09 Page 2 MOTION: Vice Mayor Patemo moved approval of the MD7 Agreement; seconded by Council Member Humpage. Motion carried unanimously 5-0. 3. Discussion and Approval of Engineering Services Manager Couzzo explained necessary changes required to accept stimulus funds. He pointed out the two firms, additional time spent and referred to their bills. Arcadis total was roughly $225,000, and Bridge Design, with the assisting firm's fee of approximately $108,000 ($110,523). Manager Couzzo noted the State had also hired consultants at roughly $500,000. He explained there were different segments of the project requiring special knowledge and expertise. Mr. Tom Jensen, Arcadis Engineer explained the State required one licensed engineer to be responsible for design and completion. Manager Couzzo noted the size and importance of the project and the need for various abilities to oversee the job. Manager Couzzo reiterated the State would be very involved as it mandated the regulations noting it was the first of its nature for the State. Mr. Jensen confirmed his estimate (approximately $50,000) was very close barring any unforeseen major condition. Mr. Brian Rheault, Bridge Design Associates, established his confidence with their proposed estimate. Manager Couzzo reminded Council the initial Arcadis figure was considerably higher. Vice Mayor Patemo questioned monetary savings on an early completion. Manager Couzzo confirmed money would be saved but an exact figure would be difficult to estimate. Mr. Jensen noted changes and revisions associated with the project along with the tight time line and apprehension on avoiding mistakes from all involved. Manager Couzzo suggested Council move to appropriate funds from fund balance to the appropriate designated line item. MOTION: Council Member Humpage moved approval; seconded by Council Member Arena. Motion carried unanimously 5-0. Vice Mayor Paterno inquired about the receipt of pension information and the possible need for additional funds for the pension. Mayor Watkins suggested keeping the items separate and confirmed the motion and the inclusion of the extension. Council Member Humpage replied yes. Mr. Jensen asked that two checks be prepared. Manager Couzzo asked that Mr. Jensen send an email authorizing him to do that. Minutes -Special Council Meeting - 12/3!09 Page 3 4. Discussion and Possible Action on Additional Funding through Construction of Bridge Manager Couzzo referenced the original $50,000 authorized on unexpected costs from the bridge closure and the overtime cost of $60,000 with an accumulative total of $260,000 and explained additional costs to the Village. He stated the Police Chief projected $78,000 including incurred cost and the Fire Chief s expected total costs of $108,000. Manager Couzzo stated another $55,000 was needed and $25,000 of that was for additional bike patrol on the west side and boat patrol. Manager Couzzo did not feel the appropriation was needed immediately, but expressed, at some point the budget may need to be amended as costs were accruing against the general fund. Mayor Watkins asked if there was something the Manager needed now. He responded no and suggested Council would need to approve a continuation of budget adjustments as needed. Vice Mayor Patemo stated he would like to see the information before any budget amendments were made. MOTION: Council Member Humpage moved approval of the Manager authorizing additional funding; seconded by Council Member Arena. Motion carried unanimously 4-1 with Vice Mayor Patemo dissenting. 5. Any Other Business Mayor Watkins suggested a banner on the Village website to remind residents to support local businesses and requested a workshop to discuss a less expensive alternative to temporary signs and the Village organizing a forum to help businesses in organizing their own support group. Council Member Arena noted benefits and progress of recycling waste from the bridge project. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn; seconded by Vice Mayor Patemo; the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 3:19 p.m. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE OF TEQUESTA LOCAL PLANNING AGENCY December 10, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Trela White, Village Clerk Lori McWilliams, and Department Heads. APPROVAL OF AGENDA MOTION: Council Member Tumquest moved approval of the agenda; seconded by Council Member Humpage; motion carried unanimously 5-0. NEW BUSINESS Public Hearing to consider and make recommendations to the Village Council with regard to the following: 1. Ordinance 13-09. Amending Chapter 78 Zoning at Article XI Signs by Amending Section 78- 742 Exemptions by Creating an Entirely New Subsection (n) to Allow the Village Council to Authorize Certain Temporary Signs in Certain Circumstances (First Reading 11/12/09) - Village Manager Council comments included Councilman Arena's concern this might not help the businesses in placement of their signs since rights-of-way were different in different areas. It was explained that this ordinance would provide a mechanism for relief to businesses when there were unusual circumstances and Council wanted to grant additional signage that was normally allowed within the setbacks. This ordinance would only allow signage for a temporary time. Vice Mayor Paterno pointed out that multiple signs could be placed in front of an office building. Scenarios for limiting signage was discussed. Hearing no further Council comments, Mayor Watkins opened the hearing to the public. Richard Berube, 4 Country Club Circle, commented that limiting the square footage of a sign would limit the number of businesses able to have signage at a single building; also his understanding of the ordinance was it was based on hardship, and eight businesses with signage at one building was not a hardship. Mr. Berube stated he wanted this ordinance to help retail businesses, but feared it could create a mess. Dottie Campbe11,30 Eastwood Circle, commented there were 19 units in Gallery Square North, and she felt this ordinance could cause an administrative nightmare. There being no further public comment, the hearing was closed. MOTION: Council Member Humpage moved to recommend to Council denial of Ordinance 13-09, seconded by Council Member Arena; motion carried unanimously 5-0. Local Planning Agency December 10, 2009 Page 2 of 2 ADJOURNMENT MOTION: Council Member Humpage moved to adjourn the meeting; seconded by Council Member Tumquest. The motion to adjourn carried unanimously 5-0; therefore the meeting was adjourned at 7:28 p.m. Respectfully submitted, Lori McWilliams, CMC Village Clerk