HomeMy WebLinkAboutAgenda_Pension General_02/01/2010*AMENDED 1/29/10
BOARD OF TRUSTEES
TEQUESTA GENERAL EMPLOYEES'
PENSION TRUST FUND
REGULAR QUARTERLY BOARD MEETING
TO BE HELD IN THE VILLAGE MANAGER'S CONFERENCE ROOM
AT THE VILLAGE HALL
345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
MONDAY, FEBRUARY 19 2009
1:00 P.M.
* Asterisk indicates no backup provided prior to agenda deadline
I. CALL TO ORDER AND ROLL CALL
Chair Michael D. Rhodes
Secretary Carl Hansen
Board Member Deanna Mayo
Board Member Michelle Gload
Board Member John Terzakis
Attorney Bonni Jensen
Lori McWilliams, Pension Coordinator
Finance Director Joann Forsythe — representing Management
Senior Accountant Monica Rahim
Dan Johnson, Bogdahn Consulting LLC — Monitor
Dana Investment Advisors — Investment Manager
Steve Palmquist - Gabriel, Roeder, Smith and Company - Actuary
Betty Laur, Recording Secretary
II. ANNUAL ELECTION OF OFFICERS
1. Chair
2. Secretary
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
3. Tequesta General Employees' Pension Trust Fund Board of Trustees
Regular Quarterly Meeting Minutes — November 2, 2009
Agenda —General Employees' Pension Trust Fund Regular Quarterly Board Meeting
February 1, 2010 2
V. PRESENTATIONS
(PRESENTATION BOOKLETS LOCATED INSIDE BACK COVER OF AGENDA
BOOK)
4. * Presentation by Investment Manager — Dana Investment Advisors
Representative
5. Presentation of October 1, 2009 Actuarial Valuation Report — Steve
Palmquist, Gabriel, Roeder, .Smith and Company
6. Quarterly Presentation By Monitor— Dan Johnson, Bogdahn Consulting,
LLC
VI. UNFINISHED BUSINESS
7. Update on IRS Determination Letter — Attorney Bonni Jensen
8. DROP Plan discussion — Attorney Bonni Jensen
9. *Discussion of TIPS — Dan Johnson, Bogdahn Consulting, LLC
10. Explanation of the amount of payment to The Gehring Group for the
fiduciary liability police premium - ratified at the November 2, 2009
meeting — Pension Coordinator Lori McWilliams
VII. CONSENT AGENDA
11. Ratification Of Invoices Paid Since Last Quarterly Meeting:
• Business Services Connection, Inc. —
Office work -weeks ended 10/16/09 through
01/01/10 $1,605.60
• Business Services Connection, Inc. —
Attendance, recording and preparation of
minutes and synopsis for 11/2/09 Regular
Quarterly meeting $ 356.80
• Perry & Jensen, LLC.
Legal Fees through 11/15/09 $1,659.05
Agenda —General Employees' Pension Trust Fund Regular Quarterly Board Meeting
February 1, 2010 3
• FPPTA
Dues for 2010 $ 600.00
12. Payments To Be Reviewed And Approved:
• Perry & Jensen, LLC
Legal Fees through 12/15/09 $ 257.75
• Bogdahn Consulting, LLC
Services through 12/31/09 $2,625.00
• Dana Investment Advisors $1,839.12
Services through 12/31/09
• Gabriel Roeder Smith & Company
Services through 11/30/09 $6,376.00
13. *Approval of new applicants for participation in Pension Plan:
None
14. *Approval of withdrawal of contributions:
None
15. *Terminated Employees who have not taken their contributions
Catherine Harding Left employment 12/04/09
16. Revenue and Expenditure Report
END OF CONSENT AGENDA
VIII. BUDGET REPORT
17. Quarterly Budget Report Expenditures - Senior Accountant Monica Rahim
IX. NEW BUSINESS
18. *Review of Sunshine Law — Attorney Bonni Jensen
19. IRS Mileage Rate - Attorney Bonni Jensen
Agenda —General Employees' Pension Trust Fund Regular Quarterly Board Meeting
February 1, 2010 4
20. Discussion of 3 d Party Administrator — Pension Coordinator Lori
McWilliams
X. ANY OTHER MATTERS
XI. COMMUNICATIONS FROM CITIZENS
XII. ADJOURNMENT
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any
decision made by this Board with respect to any matter considered at this meeting or hearing
he/she will need a record of the proceedings, and that, for such purpose, he/she may need to
ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based.
DISABILITY INFORMATION: In accordance with the Americans with Disabilities Act and F.S.S. 286.26, persons with
disabilities needing special accommodation to participate in this meeting should contact Lori McWilliams, Village Clerk, no later
than seven days subsequent to the proceeding at 561.575.6200 for assistance. If hearing impaired, please call the Florida
Relay Service Numbers at 800-955-8771 (TDD) or 800-955-8770 (VOICE) for assistance.
APPEAL NOTICE: If a person decides to appeal any decision made by the Board, with respect to any matter considered at
such meeting or hearing, that person will need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which appeal is to be based.
REMINDER: SALEM TRUST FINANCIAL STATEMENTS ARE SENT OUT
MONTHLY VIA E-MAIL AND ARE AVAILABLE ON THE VILLAGE'S IMAGING
SYSTEM.