Loading...
HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 01_03/16/2010MINUTES VILLAGE OF TEQUESTA WORKSHOP MINUTES DECEMBER 3, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 3:28 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Attorney Keith Davis, Village Clerk Lori McWilliams and Department Heads. 1. Presentation by U. S. Census Bureau Pedro Guilarte, Palm Beach County Partnership Specialist gave a presentation regarding the Census Bureau process and offered handouts with additional information noting Tequesta residents had returned 72% at present and the national average on returns was 67%. He also explained the Federal budget and its dispersments according to census findings. Mayor Watkins confirmed that the Village should encourage residents to return their census cards to help avoid being contacted by Census workers. Mr. Guilarte noted seasonal residents may be contacted at their Tequesta residence if their northern address was given. Village Clerk Lori McWilliams voiced concerns on confidentiality and the hiring process of workers that would potentially be going to resident's homes. Mr. Guilarte reassured the confidentiality values of the program were extremely secure and noted the hiring process included a back ground check. Ms. McWilliams noted the Bureau was asking for assistance because of lack of response to their program. 2. Discussion on Village of Tequesta Code Division 3 Special Exception Uses Sec. 78-361 - 78-369 Village Manager Couzzo offered history on Special Exception Uses and amending process procedures. Council Member Humpage noted additional history and quotes on specific sections and criteria that he believed should be reviewed and amended. His voiced his concerns and felt an extra step could be added to the criteria to assist the process and eliminate unnecessary cost to developers. Attorney Keith Davis, Village Attorney stated the criterion was standard for a special exception ordinance. Minutes -Workshop 12/03/09 Page 2 Vice Mayor Paterno felt the special exception should be kept strict and not changed because of its nature. He felt too many changes were taking place making the exceptions too easy to acquire. Council Member Humpage affirmed a special exception would always go through Council for approval. Mayor Watkins believed contractors should not be blocked from possibly enhancing the Village and agreed a discussion should take place at a regular Council meeting. Manager Couzzo stated a draft would be developed for Council's review. Council Consensus was to place the dialogue on the next agenda. 3. Discussion on Fire Sales Tax Council Member Arena offered back ground on the item. Mr. Ron Beesley, Battalion Chief with Palm Beach County Fire Rescue, gave a presentation explaining the Fire Sales Tax. He pointed out County funding, distribution options, legislative intent, qualifications, election provisions and modifications on new changes. He noted requests from the Fire Chiefs and League of Cities and other specifics. Vice Mayor Paterno questioned cost. Mr. Beesley stated there were two allocation methods and one formula using the CAFR (Comprehensive Annual Financial Report). He also noted a mandatory reduction to municipalities who choose to use their ad valorem taxes. Council Member Arena questioned cost justification. Mr. Beesley replied all costs must be justified. Mr. Beesley noted that Florida property owners paid 100% of Fire Rescue Services at present and with the tax proposal offering to spread cost across a more diverse demographics. Mr. Frank D'Ambra, 23 Leeward Circle questioned Tequesta residents portion of the tax. Mr. Beesley offered an explanation of revenues and expenses. Mr. D'Ambra offered additional comment on the item. Mr. Beesley pointed out that the tax offered an actual reduction to millage rates and relief and to residents. Manager Couzzo distinguished the possibility of the tax raising a millage rate and alternate possibilities from mismanagement. Mr. Beesley explained the tax initially offered revenues of approximately $300,000 to unincorporated Palm Beach County, he stated economical issues have affected spending bringing the potential revenue down to roughly $150,000. Mr. D'Ambra felt the proposal was a possible hasty action to a temporary situation. He asked about correlation of volatility of the economy. Mr. Beesley explained the tax would be directed at residents who spend in a specific area, benefiting property taxes, focusing on a positive change to the way taxes have been assessed. Minutes -Workshop 12/03/09 Page 3 Council Member Arena questioned pay caps and the agreement between Palm Beach County Fire Rescue and the Village of Tequesta. Mr. Beesley offered his knowledge and a brief explanation. 4. Discussion on Smoke Signals (continued from 11/12/09 Workshop) Council Member Arena explained that residents wanted the newsletter back in publication but the budget did not support that. He offered an idea he believed businesses could participate in, would be an advertisement for them and generate enough money to bring the publication back. Mayor Watkins was concerned every business would not be included because of space issues. Council Member Arena stated he had discussed that issue with a potential printer and did not feel it would be a problem. Mayor Watkins stated she liked the idea and emphasized on equality. Attorney Keith Davis, Village Attorney stated you must make the offer to all businesses. Mr. Frank D'Ambra, 23 Leeward Circle, suggested Smoke Signals be integrated with Tequesta Magazine which allowed the businesses to advertize. Consensus of Council was to go forward with the idea. 5. Discussion on Establishing an Events Committee Council Member Arena articulated resident's interest in organizing volunteer committees and offered Ms. Abby Roeloffs and Ms. Kit Stewart as two that expressed interest. He noted several suggested components, sponsor names and charities connected with the proposal. Consensus of Council was to go forward with the idea. Vice Mayor Paterno stated he did not have the time to be involved with additional volunteer event committees and did not feel many did. He declared his support if the proposal fell under Council Member Arena's management. Mayor Watkins voiced her concern that employees may feel pressured to serve on a volunteer committee if asked by a Council Member. Village Clerk McWilliams questioned legalities that may be associated. Attorney Davis noted if Council appointed the committee it would require being in the sunshine. Manager Couzzo noted Council Member Arena could appoint an advisory group to keep him updated and he then could advise Council which would eliminate the need for minutes etcetera. 6. Any Other Matters Minutes -Workshop 12/03/09 Page 4 Council Member Humpage explained there were beams from the trade center being escorted through the area and his interest in the event for memorial purposes. He also suggested making Bob Griese and Bobby Orr honorary citizens of Tequesta. Item received Consensus of Council. Council Member Turnquest suggested a college intern employment program. Consensus of Council was given. He voiced his discontentment related to an upcoming termination of a Village employee/Village resident and compared recent proposed expense versus salary savings. Mr. Frank D'Ambra, 23 Leeward Circle, felt the day to day operations and personnel issues were that of the Manager and did not feel Council was to be involved. Manager Couzzo explained the difficulties and demands of doing what is best for the Village. He noted how minimal Tequesta functions without many key positions and hoped the Village had seen the end of tough times. Vice Mayor Paterno elaborated on the situation and voiced his concerns. Vice Mayor Paterno noted Manager Couzzo's future retirement options and -his concern for keeping knowledgeable people in place. Manager Couzzo expressed his gratitude for a dedicated group of supportive people. Mayor Watkins noted her satisfaction with the engraving of resident's names on the Fountain of Honor. Vice Mayor Paterno expressed his sentiment for the appearance of negative insinuation associated with the Villages health insurance policy. He also asked that cameras or police car be placed to monitor a specific problem area. ADJOURNMENT Upon motion by Council Member Humpage, seconded by Council Member Arena, and unanimously carried, the meeting was adjourned at 6:15 p.m. Respectfully submitted, Lori McWilliams, CMC Village Clerk Minutes -Workshop 12/03/09 Page 5 Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the OfFce of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. DRAFT MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES December 10, 2009 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:28 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Jim Humpage, Council Member Vince Arena, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Trela White, Village Clerk Lori McWilliams, and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Arena gave the invocation followed by the pledge to the flag. APPROVAL OF AGENDA MOTION: Council Member Turnquest moved approval of the agenda as amended by pulling item 7 from the Consent Agenda as requested by the Village Manager and tabling item 14 until the January meeting; seconded by Council Member Humpage; motion carried unanimously 5-0. PRESENTATIONS /PROCLAMATIONS 1. Recognition of the Village of Tequesta Finance Department on Receipt of Certificate of Achievement for Excellence in Financial Reporting Mayor Watkins presented a certificate of achievement to Finance Director JoAnn Forsythe. CONSENT AGENDA Vice Mayor Paterno pulled items three, four, and six for discussion. MOTION: Council Member Turnquest moved approval of the consent agenda; seconded by Council Member Humpage; motion carried unanimously 5-0. 2. MINUTES: 10/15/09 Regular and 11 /12109 Workshop 5. Resolution 38-09, Amending capital project fund 303 budget by increasing revenues and expenditures for Tequesta Park Improvements 8. Lease Agreement between the Village of Tequesta and AIM Engineering & Surveying, Inc. (Information only - No action required) Minutes -Regular Council Meeting 12/10/09 Page 2 END OF CONSENT AGENDA 3. Resolution 36-09, Rolling FY 2009 Encumbrance Funding into FY 2010 Vice Mayor Paterno requested an explanation of rolling funds forward. The Village Manager explained the budget process; Finance Director Forsythe described the procedure at year end when actual figures were known. MOTION: Vice Mayor Paterno moved approval of Resolution 36-09; seconded by Council Member Turnquest; motion carried unanimously 5-0. 4. Resolution 37-09, Calling a General Municipal Election to be held Tuesday, March 4, 2010, and if necessary the Municipal Run-Off Election to be held Tuesday, March 23, 2010, for the purpose of electing Council Seats 1, 3, and 5; designating polling locations, election officials, and inspectors of election Vice Mayor Paterno expressed his opinion the Village was doing a disservice to voters living west of the bridge by not having a polling place for the March election on the west side of the bridge, quoting numbers of voters in previous elections which indicated the majority of the voters of the Village lived west of the bridge. Dottie Campbell, 30 Eastwinds Circle, reported people wanted to vote in the same place each time and she did not recommend a change. John Terzakis, 6 Tall Oaks, expressed his opinion people could go out of their way if they wanted to vote. Frank D'Ambra, 23 Leeward Circle, felt there were extraordinary circumstances with the bridge being closed that warranted having changing the polling place. Mayor Watkins commented those who wanted to vote would make it a point to vote and the absentee ballot was the solution, with which Council Member Turnquest agreed. Council Member Humpage and Council Member Arena indicated they were torn on this subject but agreed the absentee ballot could be the solution. Council Member Arena agreed with all points raised. During discussion of changing the election to November, the Village Attorney advised all other Palm Beach County municipalities which had done this have changed back to March, and Village Clerk McWilliams commented she believed the cost every other year would be significant if elections were moved to November, since Tequesta would be considered a "stand alone" election. Minutes -Regular Council Meeting 12/10/09 Page 3 MOTION: Council Member Humpage moved approval of Resolution 37-09; seconded by Vice Mayor Turnquest; motion carried unanimously 5-0. 6. Resolution 39-09, Awarding Bid to William Murphy to Pertorm Work at Tequesta Park to Re-roof Pavilion and Concession Stand Vice Mayor Paterno commented it seemed the same two contractors were getting all the construction projects, and felt others should be considered in this economy. The Village Manager noted there had only been one bidder for the utility project on the bridge, and it was difficult to get people to bid, and invited anyone doing construction to come to the Village. MOTION: Council Member Humpage moved approval of Resolution 39-09; seconded by Council Member Turnquest; motion carried unanimously 5-0. 7. Council Approval of Implementation of Reserve Officer Program Police Chief McCollom reviewed the Reserve Officer Program, and explained the benefits to the Village. He proposed 5 fully certified reserve officers at $19.25 per hour, only paid if called in to work a shift.. MOTION: Council Member Humpage moved approval of implementation of the Reserve Officer Program; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Dottie Campbell announced the Holiday Walk at Gallery Square North. Richard Berube expressed his opinion it was time to show business owners the Village was concerned and asked that the Village hold a business meeting. COMMUNICATIONS FROM COUNCIL Council Member Turnquest reported a resident had been butchering a hog in his garage. The Village Attorney advised there was a section of the code prohibiting disposal of food waste. Discussion ensued. It was suggested it would be easier for the homeowners' association to pass a by-law prohibiting this activity than to change the Village Code. Council Member Humpage thanked the Recreation Department for the Christmas celebration for residents. Council Member Humpage recalled that a year and a half ago the American Legion property had been annexed into the Village.. Recently here had been an incident with a Village Minutes -Regular Council Meeting 12/10/09 Page 4 employee who had a serious medical issue not covered by insurance, and the American Legion had provided a check for $4,000 to cover the medical expenses. Council Member Humpage expressed thanks to the American Legion for their generosity and for considering the Village as apart of their family. Council Member Arena reported record numbers at Harvest Fest, and encouraged all to attend Holiday in the Park. The hot dogs at both events were a big success. Council Member Arena announced he was running for another term. Vice Mayor Paterno commented the tree lighting in the park had been great, wished everyone who planned to run in the election good luck, and wished everyone happy holidays. Mayor Watkins commented it was fun to attend the Village events because everyone felt like neighbors, and thanked everyone for their hard work and wished everyone happy holidays. REGULAR AGENDA OLD BUSINESS 9. Ordinance 13-09. Second Reading, Amending Chapter 78 Zoning at Article XI Signs by Amending Section 78-742 Exemptions by Creating an Entirely New subsection (n) to Allow the Village Council to Authorize Certain Temporary Signs in Certain Circumstances (First Reading 11/12/09) Attorney Davis read Ordinance 13-09 title into the record. Mayor Watkins opened the hearing to Council for comment; there being none, she opened the meeting for public comment. There being no comments, the public hearing was closed. MOTION: Council Member Humpage made a motion to deny Ordinance 13-09 on second reading; seconded by Council Member Turnquest; motion carried unanimously 5-0. 10. Council Consideration and Approval of Various Donation Requests Mayor Watkins suggested designating some of these funds to National Night Out. Council Member Humpage suggested each individual member prepare their own list and forward to the Village Clerk, and table this item until January. Council Member Turnquest agreed and stated he wanted to consider National Night Out. MOTION: Council Member Humpage made a motion to continue consideration and approval of various donation requests to the January meeting and to consider National Night Out; Minutes -Regular Council Meeting 12/10/09 Page 5 seconded by Council Member Turnquest. Vice Mayor Paterno indicated he thought the tax dollars should be spent for government functions and asked everyone to think about that; motion carried unanimously 5-0. NEW BUSINESS 11. Approval of Agreement between the Village of Tequesta and the Palm Beach County Supervisor of Elections Office for Vote Processing Equipment Use and Election Services Village Clerk McWilliams reported the new Supervisor of Elections had requested agreements between the municipalities and the elections office stipulating who was responsible for services and costs. The Village Attorney reported this had been prompted because the Town of Palm Beach had refused to take care of their own legal fees when a problem had occurred. MOTION: Council Member Humpage moved approval of the agreement between the Village of Tequesta and the Palm Beach County Supervisor of Elections; seconded by Council Member Turnquest; motion carried unanimously 5-0. 12. Ordinance 20-09, First Reading, Providing for a Uniform Time for the Appointment of Members for Boards, Committees, and Commissions The Village Attorney read Ordinance 20-09 by title on first reading. Village Attorney White explained this had been requested by the Village Clerk's office in order to simplify handling terms and appointments. Mayor Watkins opened the meeting to Council for comments. Vice Mayor Paterno requested the month be changed from April to May. Mayor Watkins declared the public hearing open. Hearing no comments from the public, Mayor Watkins closed the public hearing. MOTION: Council Member Humpage moved approval of Ordinance 20-09 on First Reading with the month changed from April to May; seconded by Council Member Turnquest; motion carried unanimously 5-0. 13. Ordinance 21-09, First Reading. Providing for a Uniform Time for the Appointment of Members for the Planning and Zoning Board Minutes -Regular Council Meeting 12/10/09 Page 6 The Village Attorney read Ordinance 21-09 by title on first reading. Village Attorney White explained this was a companion ordinance to Ordinance 20-09 and the month would be changed from April to May. Mayor Watkins opened the meeting for Council comments. There were no Council comments. Mayor Watkins declared the public hearing open. Hearing no comments from the public, Mayor Watkins closed the public hearing. MOTION: Council Member Turnquest moved approval of Ordinance 21-09 on First Reading with the month changed from April to May; seconded by Council Member Humpage; motion carried unanimously 5-0. 14. Ordinance 17-09, First Reading. Amending Exhibit "B' of Section 2-30 of the Code of Ordinances Relating to the Public Safety Pension Trust Funds to provide for the following changes: Definition of Credited Service; Definition of Firefighter; Definition of Salary; Retiree may Change a Designated Beneficiary up to Twice; Change in Trustee Terms; Additional Signatories for the Fund; Increased Investments in Foreign Securities; Divestiture from Scrutinized Companies; Exclusion from Disqualifying Disability as a Result of Intervening Military Service; Termination of the System; Third Party payments for Retirees; Additional Offenses for Forteiture of Pensions This item was tabled to the January 2010 meeting. 15. Ordinance 22-09, First Reading. An Ordinance amending the comprehensive Plan, to update the Capital Improvements element, Five Year Capital Improvements Schedule, as required annually The Village Attorney read Ordinance 22-09 by title on first reading. Village Manager Couzzo explained these were projections which were required annually. Mayor Watkins declared the public hearing open to Council. Council Member Humpage requested clarification on a few items, which the Village Manager explained. Vice Mayor Paterno commented tax revenues in Palm Beach County were projected for possible 12%-20% reduction, and asked for more of an explanation of some of the items such as maintenance or warranty fees. Minutes -Regular Council Meeting 12/10/09 Page 7 Mayor Watkins opened the hearing to the public. Hearing no comments from the public, Mayor Watkins closed the public hearing. MOTION: Council Member Humpage moved approval of Ordinance 22-09 on First Reading; seconded by Council Member Turnquest; motion carried unanimously 5-0. 16. Discussion and Possible Action Regarding a Village of Tequesta Business Forum Mayor Watkins reported she had been contacted by two business owners since the last meeting regarding the struggles they were having because of the bridge being closed and suggested allowing them to meet in the Council Chambers to come up with ways to help themselves. She wanted to let the businesses know the Council supported them in this unusual circumstance and let the community know the businesses were there. Village Manager Couzzo suggested contacting the businesses for their ideas. Council Member Turnquest suggested the business owners might like to form a Tequesta Business Association to promote themselves. Councilmember Arena had contacted Mr. Gomberg to provide a link from the Village website to the business websites. Vice Mayor Paterno suggested coupons or specials to draw customers. Council Member Humpage expressed his opinion business input was needed from a committee made up of Tequesta business representatives. Frank D'Ambra asked if there was a way 1 adversely impacted by the bridge, and was could not be used for private enterprise. ~ take bridge funding to assist businesses advised by the attorney that public dollars Resident John Terzakis suggested offering the community center for business owners to meet since it would hold more people. Mr. Terzakis commented there was already a free site listing business owners on the Internet. Bob Kelly, representative from North Palm Beach Chamber of Commerce, agreed with self help and expressed his opinion that action would come from a business forum. Richard Berube agreed the businesses had to help themselves, and the Council could make space available to meet. Council Member Arena advised after the first of the year there would be a Welcome Wagon, a business Welcome Wagon, and a map of businesses who wished to participate, possibly being included in Smoke Signals and in each business. Also, the Village Clerk was collecting email addresses for all businesses in order to send out email blasts, and a business fair was a possibility for the future. The Village Manager suggested an event on the west side of the bridge for additional exposure. Resident Dottie Campbell asked the Village to loosen up the tough regulations to allow businesses to promote themselves since only two events a year were allowed, and asked the Village to allow a sidewalk sale one day. Vice Mayor Paterno indicated willingness to Minutes -Regular Council Meeting 12/10/09 Page 8 allow special days for community sales but indicated the business community needed to help. Council Member Turnquest agreed with relaxing the code for certain circumstances and allowing more business events to be more business friendly. There was agreement all of the Council members were good with this going forward. STANDING REPORTS • Village Attorney Attorney White reported on the new Palm Beach County Code of Ethics which would be read on second and final reading December 15. • Village Manager Village Manager Couzzo wished everyone happy holidays and invited everyone to take some gourmet cookies provided by the Village's auditing firm on their way out. ANY OTHER MATTERS The Pension workshop was announced for January 5, 2010 at 9 a.m. Council Member Humpage suggested including the Special Exception in that meeting. Council Member Arena volunteered to bring his grill and cook hot dogs for every Village and business event. Vice Mayor Paterno suggested changing the name of Station 11. Vice Mayor Paterno asked everyone to talk to the Manager about their ideas for the third ambulance, and advised the Chief of Police had looked into installing cameras in certain spots to deter crime. He would report his findings to Council at their next meeting. Council Member Turnquest had heard from several residents about no activity on the bridge, to which the Village Manager responded there was a lot of work to be done before actual demolition could begin, and there was also friction between the contractor and engineer. Mayor Watkins asked for everyone to sign upon the website for bridge updates. ADJOURNMENT MOTION: Council Member Turnquest moved to adjourn; seconded by Council Member Arena; the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 9:52 p. m. Respectfully submitted, Minutes -Regular Council Meeting 12/10/09 Page 9 Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA LOCAL PLANNING AGENCY JANUARY 14, 2010 CALL TO ORDER. AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:00 p.m. A roll call was taken by Assistant to the Clerk Deanna Mayo. Present were: Mayor Pat Watkins, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Trela White, Assistant to the Clerk Deanna Mayo, and Department Heads. APPROVAL OF AGENDA MOTION: Council Member Turnquest moved approval of the agenda; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. NEW BUSINESS Public Hearing to consider and make recommendations to the Village Council with regard to the following: 1. Ordinance 22-09. An Ordinance amending the Comprehensive Plan, to update the Capital Improvements Element, Five Year Capital tmprovements Schedule, as required annually - Manager Couuo offered a brief explanation on the item Mayor Watkins opened the meeting for Council and Public comments. There being no comments, the hearing was closed. MOTION: Vice Mayor Paterno moved approval of Ordinance 22-09, seconded by Council Member Humpage; motion carried unanimously 5-0. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn the meeting; seconded by Council Member Turnquest. The motion to adjourn carried unanimously 5-0; thenefor~e the meeting was adjourned at 7:03 p.m. Respectfully submitted, Deanna Mayo Assistant to the Clerk MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES JANUARY 14, 2010 CALL. TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:04 p.m. A roll call was taken by Assistant to the Clerk Deanna Mayo. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Jim Humpage, Council Member Vince Arena, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Assistant to the Clerk Deanna Mayo, and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Watkins gave the invocation followed by the pledge to the flag. APPROVAL OF AGENDA MOTION: Council Member Turnquest moved approval of the agenda; seconded by Council Member Humpage; motion carried unanimously 5-0. PRESENTATIONS /PROCLAMATIONS 1. Presentation of the Village of Tequesta's Approved Budget for Fiscal Year 2009- 2010 as Submitted to the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Awards Program Ms. JoAnn Forsythe, Director of Finance, congratulated Michelle Gload, Senior Accountant for all the hard work she put forth and explained how beneficial the document was. Council Members offered their thanks and admiration for all the work the finance department presented on the project. CONSENT AGENDA MOTION: Council Member Humpage moved approval of the following consent agenda; seconded by Council Member Turnquest; motion carried unanimously 5-0. Manager Couzzo personally thanked the Manager of Nextera Landscaping, who was awarded the contract associated with item number four. Mr. Eric Nunez, Operation Manager for Nextera Landscaping, introduced himself and explained their capabilities. 2. MINUTES: 11/12/09 Regular, 12/3/09 Special, 12/10/09 LPA Minutes -Regular Council Meeting 1/14/10 Page 2 3. Resolution 1-10, Abandoning an Existing Utility Easement by the Nature Conservancy which Traverses Nature Conservancy property (the Preserve) 4. Resolution 2-10. Approving a Three (3) Year Proposal from Nextera Landscaping, LLC, of Wellington, Florida, for the Mowing and Maintenance of Various Right-of-ways in the Amount of $69,825.00 END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Carol Beresford, representing Hannah's Home thanked Council for donating bridge leftovers to assist them with their goal and distributed her letter of thanks. Cyrese Colbert, Gallery Square North Property Manager, requested Council revisit Zoning Ordinance 19-08. COMMUNICATIONS FROM COUNCIL Council Member Arena thanked employees and citizens for their contributions offered during the Toys for Tots holiday program and noted other Village happenings. Vice Mayor Paterno reported on the bridge progress and thanked a!I involved and encouraged everyone to get out and vote in the upcoming March 2010 election. Mayor Watkins thanked Chief McCollom and staff for their contributions on the bridge project. She also encouraged Internet and email participation from residents and mentioned Jupiter Elementary School Auditorium was requesting charitable donations. Council Member Humpage offered thanks to Mr. Bill Watkins for his aerial photo of Tequesta Bridge. REGULAR AGENDA NEW BUSINESS 7. Discussion and Possible Action on Cameras for Police Department Manager Couzzo suggested a trial project with the license plate recognition software noting the cost of approximately $25,000. Council Member Turnquest questioned the profile of the cameras. Manager Couzzo stated they could be seen but were not invasive. He also pointed out they were only used to monitor known criminal activity. Minutes -Regular Council Meeting 1 /14/10 Page 3 Vice Mayor Paterno offered his knowledge of the system. Council Member Turnquest supported the venture and expressed his concern with the cameras being obvious. Vice Mayor Paterno pointed out different options for concealing the cameras through additional cost. Chief McCollum explained the alerting system and explained the data base updated regularly and offered additional data base for Tequesta officer's information. Mayor Watkins stated she was against intrusive intent but supported persistence with existing criminal suspects or activities. Chief McCollum explained the proposed would look for activity that appeared out of place and pointed out there were many options available for future needs as well. Council Member Humpage asked if night vision was an option. Chief McCollum clarified infrared lenses were on the cameras. He also discussed the importance of dispatch being part of the process. Marsha Neilson, 94 Beechwood Trail asked about the software's data storage. Chief McCollum replied the system offered rewind and the length of time recorded information would be stored would be a policy decision. MOTION: Council Member Turnquest moved approval; seconded by Council Member Arena; motion carried unanimously 5-0. Vice Mayor Paterno motioned an addendum for Council to authorize Manager Couzzo to execute a contract up to $25, 000 with anything over to be brought back to Council for approval; seconded by Council Member Turnquest; motion carried unanimously 5-0. Manager Couzzo noted the project was not funded and monies should come out of the 2009/2010 budget. OLD BUSINESS 9. Council Consideration and Approval of Various Donation Requests (Tabled from 12/10/09) Council Member Turnquest recommended the entire balance be donated to Haiti to assist with the earthquake disaster and noted he had inquiries from residents asking what Tequesta was doing for Haiti. Vice Mayor Paterno stated that he was not comfortable donating tax payer's money and preferred to leave it in the budget. Minutes -Regular Council Meeting 1/14/10 Page 4 Manager Couzzo suggested dividing the funds equally between Council Members to allow each one to donate as they desire. MOTION: Council Member Arena moved to authorize the Manager to divide the $9, 000 equally between the five Council Members; seconded by Council Member Humpage; motion carried 4-1 with Vice Mayor Patemo dissenting. Council Member Arena clarified each Council Member would specify their charitable portion of the funds and a charity or the funds could and would remain in the budget if not used by a specific date. Mayor Watkins encouraged residents to present their charitable preferences to the Village so that Council could be aware of resident's wishes. Council Member Humpage pointed out a resident involved charity, Adopt a Platoon who's biggest need was for postage and encouraged support. 10. Ordinance 20-09, Second Readins~, Providing for a Uniform Time for the Appointment of Members for Boards, Committees and Commissions (First Reading 12/10/09) Attorney Trela White read Ordinance 20-09 title into the record. She then offered a brief description of the Ordinance. Mayor Watkins opened the hearing to Council for comment; there being none, she opened the meeting for public comment. There being no comments, the public hearing was closed. MOTION: Council Member Humpage moved to adopt Ordinance 20-09; seconded by Council Member Tumquest; motion carried unanimously 5-0. 11. Ordinance 21-09. Second Readino, Providing for a Uniform Time for the Appointment of Members for the Planning and Zoning Board (First Reading 12/10/09) Attorney Trela White read Ordinance 21-09 title into the record. Mayor Watkins opened the hearing to Council for comment; there being none, she opened the meeting for public comment. There being no comments, the public hearing was closed. MOTION: Council Member Humpage moved to adopt Ordinance 21-09; seconded by Council Member Tumquest; motion carried unanimously 5-0. Minutes -Regular Council Meeting 1/14/10 Page 5 12. Ordinance 22-09, Second Readino, An Ordinance amending the Comprehensive Plan, to update the Capital Improvements Element, Five Year Capital Improvements Schedule, as required annually (First Reading 12/10/09) Attorney Trela White read Ordinance 22-09 title into the record. She noted the Ordinance was approved by the Local Planning Agency and required by the State. Mayor Watkins opened the hearing to Council for comment; there being none, she opened the meeting for public comment. There being no comments, the public hearing was closed. MOTION: Council Member Tumquest moved to adopt Ordinance 22-09; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. 13. Discussion on Special Exceptions Council Member Humpage voiced his concerns with the criteria and cost linked to special exceptions and felt an additional step would improve and modernize the procedure. Council Member Arena questioned if the Special Exception was connected to a person or the property. Attorney White explained the special exception went with the property and could have expiration. Council Member Humpage read his additional requirement which he felt should be number eight and suggested other verbiage appeared to be redundant and should be consolidated. Attorney White agreed with the need for modernization of the code and offered additional clarification regarding the item. Vice Mayor Paterno questioned postponement issues. Council Member Humpage stated regular inspections were required to keep a permit active. Manager Couzzo stated all previous requirements would still be necessary with the proposed item as an addition. Attorney White noted difficulties with the time limits stated within the code. Vice Mayor Paterno noted a previous special exception and felt the special exceptions should be difficult to obtain. Manager Couzzo confirmed that the proposal was only to make it easier initially but Council would always give the final approval. Council Member Turnquest felt the proposed facilitated in getting an answer with less cost to the developer and did not make receiving the special exception itself any easier. Attorney White reiterated Council would grant conditions of approval for any site plan. Vice Mayor Paterno pointed out additional concerns. Council Member Humpage noted positive aspects of his opinions along with tax revenues. Mayor Watkins asked for consensus. Manager Couzzo asked Council consensus for a draft on consideration of a modified Ordinance. Minutes -Regular Councit Meeting 1/14/10 Page 6 MOTION: Council Member Humpage moved to move forward with the Ordinance; seconded by Council Member Anena; motion carried 4-9 with Vice Mayor Patemo dissenting. Manager Couzzo confirmed legal will develop draft for the Ordinance with first reading held in February. 14. Discussion and Possible Action on Signage Specifications for the Fountain of Honor Mayor Watkins discussed a letter from Mr. Carlton Stoddard regarding the Fountain of Honor signage, font and the word memorial. She suggested asking the engraver for suggestions and recalled Council's decision regarding the word "memorial". Council concurred the Fountain of Honor was not established to be a memorial. STANDING REPORTS • Village Attornev Attorney White noted a law suit challenged by 20 municipalities coming to summary judgment February 22, 2010 regarding Bill 360 which includes unfunded mandates. • Village Manager Manager Couzzo stated the bridge demolition was going well with four test piles commencing the following week. He explained there could be changes with the State to expedite the opening of the bridge before total completion on a limited manner. Manager Couzzo noted a Public Safety Pension meeting on January 22, 2010 and suggested Council hold a Special Meeting simultaneously so they could be available during the pension meeting. He commended Finance on their involvement and long time efforts in developing a budget document which offered a better understanding to residents. ANY OTHER MATTERS Council Member Humpage voiced his concerns with the Village Code relating to signage and quoted section 78.745. Manager Couzzo reminded Council Member Humpage that the issue had been addressed many times. He then asked Attorney White for clarification and a possible moratorium on the issue. Minutes -Regular Council Meeting 1/14/10 Page 7 Vice Mayor Paterno reiterated that Council had discussed change many times with no revisions approved. Attorney White recalled the same. Manager Couzzo voiced his concern with where to draw the line and referred to several items found in front of the local business he felt were objectionable. Attorney White stated several drafts regarding the Ordinance had been created after direction from Council after numerous Workshops and nothing had been done after that point. Mayor Watkins asked if the drafts could be resent to Council for review and feedback. Dottie Campbell, 30 Eastwinds Circle, stated pictures of signs brought in by her staff to tonight's meeting were taken today and in her opinion looked worse than some of the items meant to draw attention for business's. She felt items placed outside of shops were done within good taste for with specific trade in mind. She also felt the Village operated on a different set of rules and made reference to specific actions during the past Harvest Festival. Vice Mayor Paterno reiterated on the upcoming Pension Board meeting and asked everyone to attend. He also felt that the pension board had their own Attorney and Council could go to Attorney White if they had any questions. Council Member Turnquest and Vice Mayor Paterno requested the agenda be delivered earlier than it had been. Manager Couzzo replied the agenda could be distributed on Wednesday, the week before the Council Meeting. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn; seconded by Vice Mayor Paterno; the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 9:14 p.m. Respectfully submitted, Deanna Mayo, Assistant to the Village Clerk MINUTES VILLAGE OF TEQUESTA LOCAL PLANNING AGENCY FEBRUARY 11, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Keith Davis, Village Clerk Lori McWilliams, and Department Heads. APPROVAL OF AGENDA MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Turnquest; motion carried unanimously 5-0. NEW BUSINESS Public Hearing to consider and make recommendations to the Village Council with regard to the following: 1. Ordinance 1-10, First Reading, Amending the Village Code of Ordinances at Chapter 78, Zoning. Article IX. Supplemental Regulations. Division 2. Site Plan Review. And Division 3. Special Exception Uses. By Amending These Divisions To Relocate Certain Approval Criteria From The Special Exception Approval Process To The Site Plan Review Process. Mayor Watkins read Ordinance 1-10 on First Reading. Mayor Watkins opened the meeting for Council and Public comments. Catherine Harding, 1 Bunker Place, objected to amending special exceptions by reducing requirements for approval, which would not allow residents to properly evaluate impacts. Joanne Russell, 141 Magnolia Way, advised Riverside Oaks was opposed to loosening or lowering or changing standards/zoning regulations which already existed, expressed concern with allowing shortcuts, and asked to get everything in writing. Vice Mayor Paterno commented he saw no reason to change procedures and expressed concerns. Council Member Humpage expressed his desire to continually protect the residents, and suggested a conceptual drawing up front to see if the proposed improvements were something the Council would consider, to avoid an applicant spending a large amount of money only to find out his concept was not acceptable. Council Member Turnquest advised he was not in favor of shortcuts and felt the code should not be changed; if an applicant lost money he felt it was his fault for not doing due diligence. The Village Attorney explained the existing code, and that a conceptual plan was one of the documents required. Council Member Humpage stressed that the Village could deny a special exception anywhere along the process. Local Planning Agency February 11, 2010 Page 2 of 3 Joann Brooks, 148 Magnolia Way, President of Riverside Oaks Homeowners Association, commented they had already said yes, and asked why this was needed. Vice Mayor Paterno advised this was for the whole community, not any one property, and expressed his concern the code was being gutted. Council Member Humpage explained his position again. Discussion ensued. Frank D'Ambra, 23 Leeward Circle, felt there was a choice of granting on the concept or on total understanding of the project, and the problem was whether the Council would then have the strength to say no because a developer could feel they had been led on if the project were denied. Council Member Arena asked if both sides could be combined. Vice Mayor Paterno commented that was exactly what was being done, someone presented a concept, then had to go through the process. Mayor Watkins commented anyone could present a concept to the Council and if the Council hated it she felt they should not string anyone along. Council Member Humpage reminded everyone the Council could always say no. Council Member Turnquest commented any serious developer would spend money for a special exception and that would increase their probability of getting their project approved. Council Member Arena commented an applicant still had to do everything, but would know the Council liked his idea. Attorney Davis spoke regarding the process and reminded everyone nothing was removed from the code, but step A was potentially being moved to step B, and answered questions from Council. Mayor Watkins suggested tabling this item for further discussion. MOTION: Vice Mayor Paterno made a motion to table first reading of Ordinance 1-10 to the March meeting. Council Member Arena seconded the motion, which carried by unanimous 5-0 vote. Dottie Campbell, 30 Eastwinds Circle, suggested this issue not be held before a Council meeting. 2. Ordinance 3-10, First Reading. Amending Chapter 78. Zoning. At Article 1. In General. Sec. 78-4. Definitions. By Clarifying The Definitions For The Terms "Clinic," "Health Care Facility," "Professional Office" And "Professional Service"; Further Amending Chapter 78, Zoning. At Article IX. Supplemental Regulations. Division 1. Generally. By Creating An Entirely New Sec. 78-293. Professional Medical Or Dental Offices. To Adopt Regulations Pertaining To Medical Or Dental Offices. To Adopt Regulations Pertaining To Medical Offices. Mayor Watkins read Ordinance 1-10 on First Reading. Village Attorney David presented the ordinance which would eliminate the possibility of a pain management facility to be opened in the Village. Mayor Watkins opened the meeting for Council and Public comments. Council Member Arena confirmed with the Attorney this did not affect urgent care. Mayor Watkins explained she had brought this forward because of what was happening to the south. Council Member Turnquest favored regulating pain clinics. Vice Mayor Paterno asked how this would impact legitimate pain management facilities, to which Attorney Davis responded any facility licensed and regulated by the state would not be impacted. Council Member Turnquest noted it was very hard to regulate; there was no downside to having the ordinance. Local Planning Agency February 11, 2010 Page 3 of 3 Hearing no further comments, Mayor Watkins declared the public hearing closed MOTION: Council Member Tumquest moved approval of Ordinance 3-10 on First Reading, seconded by Council Member Arena; motion carried unanimously 5-0. ADJOURNMENT MOTION: Council Member Tumquest moved to adjourn the meeting; seconded by Council Member Arena. The motion to adjourn carried unanimously 5-0; therefore the meeting was adjourned at 8:32 p. m. Respectfully submitted, Lori McWilliams CMC Village Clerk