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HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 03_03/16/20101. VILLAGE COUNCIL MEETING: VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: Click here to enter text. March 23, 2010 Consent Agenda: Yes Resolution #: ~ 10 ~ ~ Originating Department: Finance 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) DESIGNATING THE FINANCE DIRECTOR AS THE "BUDGET OFFICER" PURSUANT TO SECTION 166.241(3) FLORIDA STATUTES; 3. BUDGET /FINANCIAL IMPACT: Account N/A Amount of this item N/A Current Budgeted Amount Available: N/A Amount Remaining after item: N/A Budget Transfer Required: N/A Appropriate Fund Balance N/A 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Designation of Budget Officer. 5. APPROVALS: Dept. Head: Finance Directors= ~/ ~. Attorney: (for legal sufficiency) Yes ^ No ^ Village Manager: • SUBMIT FOR COUNCIL D{SCUSSION: • APPROVE ITEM: ^ • DENY ITEM: ^ MEMORANDUM FINANCE DEPARTMENT DATE: FEBRUARY 26, 2010 TO: MICHAEL COUZZO, VILLAGE MANAGER CC: LORI MCWILLIAMS, VILLAGE CLERK FROM: JOANN FORSYTHE, FINANCE DIRECTOR RE: DESIGNATION OF BUDGET OFFICER Please add the attached agenda item to the March 23, 2010 agenda of the regular meeting of the Village Council. This item was prepared by the Village Attorney and designates the Finance Director, or designee, as "Budget Officer" to authorize certain budget amendments within a department providing the amendment(s) does not change the total amount of appropriations of the department. I have attached the resolution as well as the email from the Village Attorney in which he states his opinion that it would be better to have one officer and designee(s) than two officers. 2/26/103:42 PM Forsythe, Jody From: Keith W. Davis [keitht~corbettandwhite.com] Sent: Friday, February 26, 2010 3:05 PM To: Forsythe, Jody Cc: McWilliams, Lori Subject: Budget officer resolution Attachments: Res-XX-10-Designation of Budget Officer-.doc Jody: Please see the attached. I know that you asked about having co-officers or multiple officers. I did not prepare this resolution in that way. After giving it some thought, it is my opinion that it would be better to have one officer, and designee(s) that the officer could direct in her absence. I think that there is potential for confusion if both you and Mr. Couzzo were officers at the same level on the chain of command. Let me know what you think. Thanks. Keith W. Davis, Esq. Corbett and White, P.A. 1111 Hypoluxo Road, Suite 207 Lantana, Florida 33462 Telephone (561) 586-7116 Telefax (561) 586-9611 keith(c~7,corbettandwhite.com Board Certified in City, County and Local Government Law The information contained in this a-mail correspondence and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this a-mail in error, you are prohibited from copying, distributing or usingthe information contained therein. Please contact the sender immediately by return a-mail and delete the original message. *** eSafe scanned this email for malicious content *** *** IMPORTA2dT: Do not open attachments from unrecognized senders *** RESOLUTION N0.4-10 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DESIGNATING THE FINANCE DIRECTOR AS THE "BUDGET OFFICER" PURSUANT TO SECTION 166.241(3) FLORIDA STATtlTES; AUTHORIZING THE DESIGNATED BUDGET OFFICER WITH THE APPROVAL OF THE VILLAGE MANAGER TO AUTHORIZE CERTAIN BUDGET ADJUSTMENTS WITHIN A DEPARTMENT; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, The Village of Tequesta has established its fiscal year to begin on October 1St of each year and end on September 30th of the following year; and WHEREAS, Section 166.241(2), Florida Statutes, requires each municipality to adopt a budget each fiscal year by ordinance or resolution, unless otherwise specified in the respective municipality's Charter; and WHEREAS, the Village Council of the Village of Tequesta previously adopted its budget for fiscal year 2009-2010; and WHEREAS, Section 166.241(3) Florida Statutes, further authorizes each municipality to establish procedures by which a designated "Budget Officer" may authorize certain budget amendments; and WHEREAS, the Village Council believes that the designation of a "Budget Officer" in order to authorize certain budget amendments within a department providing that the total amount of appropriations of the department is not changed will be in the best interests, and will promote the health, safety and welfare of the Village of Tequesta and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, THAT: Section 1: The foregoing recitals are true and accurate, and are hereby incorporated into this Resolution. Section 2: The Village Council of the Village of Tequesta, Florida, hereby designates the Finance Director or her designee as Budget Officer in accordance with Section 166.241(3), Florida Statutes. The Finance Director or her designee, as the designated Budget Officer, with the written approval from the Village Manager, shall be authorized to make certain budget adjustments within a department provided that the total of the appropriations of the department is not changed. Section 3: This Resolution shall take effect immediately upon its adoption by the Village Council.