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HomeMy WebLinkAboutDocumentation_Regular_Tab 9-03_03/10/2005• VILLAGE OF TEQUESTA PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES DECEMBER 15, 2004 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Wednesday, December 15, 2004. The meeting was called to order at 6:34 P.M. by Chair Elizabeth Schauer. A roll call was taken by Village Clerk Gwen Carlisle. Board members present were: Chair Elizabeth Schauer, Vice Chair Steve Okun, Board Member Leslie Cook and Board Member William Wilder. Also in attendance was Village Clerk Gwen Carlisle, and Village Planner Carol Lux. Board Member Jeff Robbins arrived at 6:37 P.M. II. APPROVAL OF AGENDA • Chair Schauer requested under Any Other Matters that she would like to note her comments regarding the Adult Arcade Ordinance since she was not able to attend the November Meeting. Board Member Cook indicated under Any Other Matters she would like the Village Clerk to read into the record her comments regarding items that the Community Appearance Board (CAB) passed, since she will not be able to stay the entire meeting. MOTION: Vice Chair Okun moved to approve the agenda as amended; seconded by Board Member Wilder; motion passed 4-0. III. APPROVAL OF PREVIOUS MEETING MINUTES 1. Meeting of November 8, 2004 MOTION: Vice Chair Okun moved to approve the November 8, 2004 Meeting Minutes; seconded Board Member Cook; motion passed 4-0. Board Member Robbins arrived at 6: 37 P.M. Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 2 • IV. NEW BUSINESS 1. Stephan Levine, representing Cobblestone Tequesta LLC, owners of Citgo Station (previously the Chevron Station) located at 215 U. S. Highway One is requesting a review of the Sign Plan for the Service Station. Ms. Cazol Lux, Village Planner noted Mr. Levine, the applicant purchased the Chervon station immediately preceding the hurricanes. She noted she had spoke with Mr. Levine on numerous occasions, regazding the damage to his building, the signs and the canopy. She indicated repairs needed to be made and Staff allowed Mr. Levine to move forward with the canopy. Mr. Stefan Levine, President of Cobblestone LLC and owner of the Tequesta Citgo Station pointed out photographs that were taken of the station immediately following the hurricanes. He noted the damage to the existing sign, and mentioned a new 2 pole sign was being requested. He commented he had been working with Ms. Faye Winters, of the Department of Interior to identify some of the evasive plantings on site. He noted a strong effort had been made to have everything clean and nice, and make the gas station community friendly so people would visit. He indicated the canopy had been restored to original, and he was requesting placing the Citgo name and quad band signage on the canopy. • Chair Schauer questioned whether he was still oin to have the caz wash. g g Mr. Levine responded in the affirmative, and noted he had negotiated to have all new equipment installed. Chair Schauer asked whether he was installing video surveillance cameras. Mr. Levine noted he currently has surveillance cameras in the store, and was planning to go to a digital tape of the exterior of the property, but could not afford to do it all at once. He indicated he had installed a panic alarm that was on 24 hours a day. Vice Chair Okun mentioned he hoped Mr. Levine was upgrading the lighting for security purposes. Mr. Levine commented he already repaired the lighting under the canopy, and noted in conversations with the Police Department they asked him to keep the lighting on all night. He felt the gas station was well lit. He mentioned he locked the restroom doors so the people will feel safe and have clean restrooms. Boazd Member Cook mentioned she was on the Community Appearance Boazd (CAB) for years and felt the Boazd had approved the original plans for the landscaping. She commented she may have the landscape plans to donate to the Village. She felt the landscaping was in dire need of replacement, noting the previous owners had not kept it up. She explained the landscape plan had been approved by the CAB boazd, and any changes now would need to come before the Planning and Zoning Advisory Boazd. i Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 3 • Mr. Levine indicated he had made no changes to the landscaping. Chair Schauer suggested giving Mr. Levine a copy of the landscape Ordinance 3-77. Ms. Lux indicated the original site plan for the station had not been located in the Village files. Board Member Cook indicated she would look to see if she had a copy in her paperwork from the Board. Mr. Levine indicated he would want to have in writing what was required. He mentioned he was still in talks with the prior owner, and he would make them aware of the situation. Board Member Cook explained there was a hedge that went around the perimeter of the property that needed replacing. She noted the hedge materials needed to be the same when replacing, and the sides of the property needed to be landscaped also. Mr. Levine indicated the Brazilian pepper was removed from the sides during the clean up of the site. Board Member Cook noted there was also extensive landscaping in the area next to the car wash. Chair Schauer noted behind the car wash hedges were needed. Ms. Lux suggested Mr. Levine come into the Community Development department after the holidays to get a copy of Ordinance 3-77. Board Member Cook noted there might be a requirement for Mr. Levine to hire a Landscape Architect to come up with a plan. She indicated she supported the signage. Mr. Levine noted he was in favor of doing the landscaping. He suggested meeting with Ms. Lux to review the areas of concern so he could be in • compliance with the code. Ms. Lux suggested if Board Member Cook could find the original plan she would request a copy. She mentioned she also would meet with Mr. Levine and give him a copy of the landscape ordinance. Vice Chair Okun felt it was important to make the applicant aware in writing, so he had something to take back to the previous owners, stating that the property must be brought up to code. Board Member Cook mentioned she had no problem with the sign, or the signage on the canopy. Ms. Lux questioned whether the pumps would also have signage. Mr. Levine indicated in the affirmative, noting the pumps would have the citgo logo. Board Member Robbins mentioned he had no problem with the signage. Board Member Wilder agreed as a follow up to Vice Chair Okun's recommendation to install outside security cameras so people did not drive away without paying. MOTION: Board Member Cook moved to approve accepting the Citgo signage, with a provision the landscaping was brought up to compliance with Ordinance 3-77. Chair Schauer asked if Board Member Cook could work with Ms. Lux to find the original site plan, so Mr. Levine could go back to the previous owners as far as landscaping. • Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 4 • Boazd Member Cook noted the Village should have the landscape plan to submit in the record. Mr. Levine suggested short of having a new plan, he felt having notification that prior to the hurricane, there were issues with the landscaping that were identified as needing remedial attention by the previous owners. Chair Schauer suggested as part of the motion Mr. Levine work with Staff, and Board Member Cook to work with Staff. Motion seconded by Yice Chair Okun; motion passed S-0. 2. Gary Van Brock, representing Fashion Mall, Inc., owners of the Fashion Mall located at 150 U.S. Highway One is requesting a Site Plan Review for the addition of a new 4,200 square foot out pazcel building. Ms. Cazol Lux, Village Planner noted the applicant was late in submitting his paperwork, so the Staff response was completed today. She distributed copies of the memo "Staff Review of Fashion Mall Out Pazcel Building". Chair Schauer questioned if the site plan had been reviewed by the appropriate Village Departments. Ms. Lux explained the site plan went before the Development Review Committee (DRC) in November. She • indicated Mr. Van Brock complied with everything except what was listed in the Staff Review memo. She read for the record portions of the Staff Review, and reviewed the Mixed Use District requirements. She noted the applicant had requested certain items that do not meet the current regulations. She noted those regulations that should be paid particular attention to: 1) maximum size of a retail unit (3,500 sf without a special exception), and 2) that a restaurant is allowed with a special exception only. She continued to explain each of the bays were smaller than the maximum allowed but if the building were to be used by a single tenant, then a special exception would be required. She noted additionally, if a restaurant would want to apply for tenancy then a special exception would need to be applied. Boazd Member Cook asked if the Boazd was going to review each item individually on the site plan. Chair Schauer indicated the Boazd would review each item separately. Boazd Member Cook commented basically what would be reviewed was the appearance, landscaping, size of the building, and size of each unit. Consensus of the Board agreed. Chair Schauer reiterated the applicant was showing three tenants on his site plan. She stated in the Staff Review each one of the bays were smaller than the maximum allowed. She pointed out if a restaurant wanted to • lease the entire building, then they would need a special exception. Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 5 • Ms. Lux reviewed the parking requirements of the project, and noted the pazking requirements were satisfied. She mentioned it was very difficult to review the site data provided on the site plan against the Village's regulations, because the definitions and data did not line up with what the Village's regulations outlined. Boazd Member Cook asked if Ms. Lux had met with the applicant regarding the data. Ms. Lux mentioned the information was not submitted early enough for comparison of the data. Chair Schauer pointed out when the Board met in November it was agreed that for any project to come before Planning and Zoning Board the deadline for submittal of materials were two weeks prior to the Meeting. She noted Mr. Van Brock submitted his information last Thursday, 6 days prior to the meeting. She indicated if Ms. Lux felt the timing was not satisfactory in order to do the review then she should wait until next month for it to come before the Boazd. She explained this would be the last time for late submittals. Board Member Cook felt Council had previously approved the site plan. Chair Schauer indicated she was a Council Member at the time, and the only thing approved by Council in 1998 was for a variance. She mentioned it had taken the applicant from 1998 to present to come up with a site plan. She explained Staff needed two weeks to review the • information. She noted the Board could make a motion to Table this item to January, so Staff could have time to review and make the comments on the project. Boazd Member Cook asked the applicant if the project needed approval before the end of the yeaz. Mr. Gary Van Brock, applicant and owner of the Fashion Mall indicated the project did not have to be approved before the end of the yeaz. He mentioned he submitted his plans over 3 months ago, and met with the Department Heads in reference to the site plan. He indicated he also met with ENCON regarding the sewer. conditions and layout, and FPL prior to the DRC Meeting. He indicated at the DRC the only department present was the Police Department, and the Fire Department had a written comment regazding a fire hydrant that was not shown on the plan. Vice Chair Okun questioned whether the applicant felt Staff had significant time to review the project. Mr. Van Brock felt the Department Heads had sufficient time to review, except the Planning department. He indicated at this time no comment had come forth from the departments. He stated he did not know the tenant or tenants for the building at this time. He mentioned athree-unit project was proposed, and if the building was to go forwazd as a one tenant space then he understood he would need to come back for the variance. He indicated he was aware of those • conditions. He noted this was the third time the same plan had been Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 6 • presented and nothing was mentioned about the layout of the site data on the plans. Board Member Cook indicated she did not have a problem with the design, color, appearance or landscaping around the building. She mentioned she was requesting the applicant go through the shopping plaza and fill in places where the ixora and viburium had died, and add more ilex in the front. She distributed to the Village Clerk her comments regarding this project, and mentioned she would support the project if the applicant would replace the landscaping as noted in her comments. Board Member Cook deft the meeting at 7:1 S P.M. Board Member Robbins questioned whether Staff had sufficient time to review the information. Ms. Lux indicated Staff had reviewed the information over the past two days. She noted her main concern was the 13.3% greenspace on the site. She indicated there was not much pervious area on the site. Chair Schauer asked what was required. Ms. Lux noted 25% greenspace. Vice Chair Okun asked for Staff s recommendation. Ms. Lux explained the minimum regulations by code was 25%. Mr. Van Brock noted the 25% applied to the Commercial zoning areas. He pointed out this was a mixed use zoning area. Ms. Lux noted it also was a mixed use zoning regulation. Mr. Van Brock noted when the plan was • approved by the Council in 1998, the Village allowed the greenspace to be used. He mentioned there were three parties involved in the original planning of the area: Divosta's Tequesta Oaks, Ed Nelson's property, and the Fashion Mall. He commented at that time the Fashion Mall was granted a waiver for the outparcel building. Chair Schauer pointed out the codes have changed since 1998, and Council approved only the building for anout-parcel. Vice Chair mentioned concerns regarding the ingress/egress of the building, and the tight clear site triangle. He felt it could develop. into a potential pedestrian/vehicle hazard. He asked if there was a way to increase the clear site triangle. He questioned the distance away from the building for the handicapped parking spaces. He felt the handicapped parking should be closer to the building. Mr. Van Brock pointed out the existing sidewalk that connected to the building with access to the walkway along U.S. Hwy One. Vice Chair Okun noted the applicant could inherent a burden with the public having to cross the public access way. Mr. Van Brock stated Mr. Randy Hansen was well-respected in the field regarding compliance with all handicap issues. He noted he would double check with him. He mentioned Lt. Ricciardi, Tequesta Police Department and the applicant had reviewed the building location, and found there were no issues with viewing the oncoming traffic for safety • issues. Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 7 • Mr. Van Brock indicated there was one than one entrance into the shopping plaza. Vice Chair Okun questioned why a second entrance was introduced into the plan if the other entrance was a common entrance. He felt the building could be reconfigured and moved back so it would not be as close to U.S. One. Mr. Van Brock noted the common entrance was owned and controlled by Mr. Nelson. Vice Chair Okun suggested consolidating the entrances, which would give Mr. Van Brock more area to develop his building. He felt the egress on the proposed entrance could cause a cross traffic hazazd, since there was no sepazation for the vehicles. Chair Schauer indicated there was a sepazation in the entrance. Mr. Van Brock noted the median was 10 foot in width. Vice Chair Okun reiterated his concern regazding the location of the handicapped pazking spaces. Chair Schauer asked if a handicapped spot could be relocated closer to the building. Mr. Van Brock indicated he would lose two pazking spaces. Ms. Lux indicated the applicant had more parking spaces than required. She agreed .with the relocation of the handicapped spaces. She commented if the applicant removed two of the parking spaces, he would then have room for an access ramp and the handicap parking space. Mr. Van Brock noted the relocation- was only 10 feet closer to the building. He noted all of his existing facilities were reviewed and inspected to meet the current codes for handicap provisions. • He stated the codes were reviewed on this project, and assured the Board he was in compliance with the handicap spaces. Mr. Van Brock explained some handicap spaces were never used no matter where they were located. He indicated he had no objections to moving the handicap closer. Chair Schauer questioned whether there was a mutual parking agreement. Mr. Van Brock responded there was no mutual parking agreement. Boazd Member Wilder felt the entire shopping center had adequate pazking. Mr. Van Brock noted there was plenty of pazking in the back of the building. for tenants and deliveries. Boazd Member Wilder noted the small amount of greenspace in the Mall, and felt more would be taken away with this approval. Ms. Lux reiterated the applicant was below 25%, but it was up to the Council to make decisions on Mixed Use. Chair Schauer questioned whether the building would be painted the same color as the shopping center. Mr. Van Brock indicated the colors would be the same as what was there currently. He noted he would prefer the handicap parking space by U.S. One, but would agree to change it. Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 8 • MOTION: Board Member Robbins moved to approve the site plan with the condition that the applicant submit to the building department prior to CO, as-built construction plans and approved site plan and floor plan reviews in CD format using pdf or of formatting; seconded by Vice Chair Okun. Vice Chair Okun asked that the motion reflect the modification of the handicap parking space, and that the applicant must submit a photometric plan and a security hardware schedule to the police department. Consensus of the Board agreed. Motion passed 4-0. V. UNFINISHED BUSINESS -None VI. COMMUNICATION FROM CITIZENS -None VII. ANY OTHER MATTERS Chair Schauer asked if Staff would bring back the Adult Arcade ordinance at the January Meeting. Ms. Carol Lux, Village Planner noted Staff would like to split up the meetings and have the 1 S` meeting of the month for code reviews, and have the second meeting for development matters. She noted when there was no • developmental matters for the second meeting, the first meeting would be cancelled and those matters would be taken up at the second meeting. Board Member Wilder indicated Mr. Jeff Newell, Community Development Director was to research one matter, and noted the item was tabled to the January Meeting. Chair Schauer stated the item would be discussed at the 1$t meeting in January. She commented she would meet with Mr. Newell regarding her questions. Village Clerk Gwen Carlisle read into the record Board Member Cooks comments regarding the Citgo Station and the CVS Pharmacy: 1) I noticed the front landscaping along Hwy One in front of the gas station is not what was approved on the initial landscape plan. This needs to be addressed by the department; and 2) The landscaping in front of the CVS Pharmacy is missing the Royal Palms that were in the approved landscape plan when that came before Community Appearance Board (CAB). They promised all the palms that were on the property would line Hwy One. Chair Schauer asked if Ms. Lux would investigate the situation. Ms. Luxe agreed to review the situation. Chair Schauer questioned the note on the agenda regazding additional meetings for Planning and Zoning Board. Ms. Lux indicated that should have been removed from the agenda. • Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 9 • Vice Chair Okun questioned whether the Village was in the process of digitizing all information. Ms. Lux indicated the Village was attempting to move forward with digitizing all as-built drawings and site plans upon approval. Vice Chaii Okun suggested as an action of the Board to specify that the Village digitized and established an electronic footprint to archive all appropriate documentation for the Board's actions effective January 1, 2005. Chair Schauer noted it would be from January 1, 2005 forward for any new site submittal application. MOTION: Vice Chair Okun moved to approve effective January 1, 2005 the Village of Tequesta will require Planning and Zoning Staff to require from all applicants, all Planning and Zoning issues, such as landscaping plans, site plans, etc, they provide in two formats, paper and CD format; seconded by Board Member Wilder; motion passed 4-0. Chair Schauer questioned whether amendments to older plans would also be submitted in the new format. Vice Chair Okun responded in the affirmative, and noted any new submittals would be required in the two formats. Chair Schauer asked if that included residential. Ms. Lux indicated it would include residential properties. She mentioned that would help reduce floor space in the new Village Hall, and help the Police Department in emergency situations. Chair Schauer noted the Village does not have the site plan for her home, because years ago the homeowners in certain areas of the Village were allowed to come and pick up their plans. • Ms. Lux commented Staff might want to put out a notice to have those plans submitted and copied so the Village would have them on file. She noted the Planning Department does not have the Staffing at this time to accommodate that request. Village Clerk Gwen Carlisle indicated the County could have a copy on file also. MOTION: Vice Chair Okun moved to approve effective January 1, 2005 the Village of Tequesta, by all means possible, either through existing files at the Village, duplicate files at the County, and files that can be obtained from the individual homeowners, that the Village create, establish, and maintain a comprehensive library of all residential and commercial building plans, site plans, etc. Village Clerk Carlisle noted by State guidelines some items have a maximum retention period of 15 years. Vice Chair Okun indicated the Planning and Zoning Board would like Staff to keep the records electronically as long as possible. Village Clerk Carlisle suggested the Village may want to establish a records archive. Vice Chair Okun felt the Village should have an archive library that would comprehensively address all future and past development in the Village of Tequesta. Seconded by Board Member Robbins. Motion passed 4-0. • Planning and Zoning Advisory Board December 15, 2004 Meeting Minutes Page 10 • VIII. ADJOURNMENT MOTION: Vice Chair Okun moved to adjourn the Meeting; seconded by Board Member Robbins; motion passed 4-0. The meeting was adjourned at 8:55 P.M. '3 ~ ~~ Gwen Carlisle Village Clerk •