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HomeMy WebLinkAboutDocumentation_Regular_Tab 09_04/08/2010i 1. VILLAGE COUNCIL MEETING: VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM Meeting Date: 4/8/10 Meeting Type: Regular Ordinance #: Click here to enter text. Consent Agenda: No Resolution #: 8-10 Originating Department: Clerk 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Resolution 8-10, Providing for the Use of the Village's Council Chambers by Village Non-Profit Organizations and Residents 3. BUDGET /FINANCIAL IMPACT: Account #: ':dick here to enter text. Amount of this item: Click here to enter text Current Budgeted Amount Available: Amount Remaining after item: Budget Transfer Required: Choose an Appropriate Fund Balance: Choose an item. ;~._,,. ~L:. 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) 5. APPROVALS: Dept. Head: a tit. Finance Director: '~ ' / eviewed for Financial ~.... ~~ Sufficiency ~/ ^ No Financial Impact Attorney: (for legal sufficiency) V ``~U(~'Ld ~ ~~ Village Manager: • SUBMIT FOR COUNCIL DISCUSSION: • APPROVE ITEM: ^ Yes ~ No ^ • DENY ITEM: ^ Form amended 08/26/08 MEMORANDUM Village of Tequesta Clerk's Office TO: Mr. Michael R. Couzzo, Jr., Village Manager Honorable Mayor and Village Council Members FROM: Lori McWilliams, Village Clerk DATE: March 29, 2010 SUBJECT: Village Council Chambers Usage Policy & Fee Schedule and Reservation Application There have recently been several requests to use the Village of Tequesta Council Chambers by other governmental agencies and local HOA's. The attached sets forth for your consideration a Chambers Use Policy and Fee Schedule and Reservation Application /Agreement. The policy would allow Village residents and Village based non-profit organizations the opportunity to use the Chambers during normal business hours (when available) at no charge, and at a cost of $25 per hour outside of normal business hours. The rental fees associated would cover the electricity, janitorial and maintenance costs associated with after hour use. McWilliams, Lori From: Keith W. Davis [keith@corbettandwhite.com] Sent: Friday, March 19, 2010 1:32 PM To: McWilliams, Lori Subject: RE: Chambers Usage Policy /AGreement Attachments: VOT Chamber Use Policy and Fee Schedule Amended by Lor 03-19-2010.doc I made one additional tweak, otherwise it all looks great. Thanks! Keith W. Davis, Esq. Corbett and White, P.A. Telephone (561) 586-7116 Board Certified in City, County and Local Government Law From: McWilliams, Lori [mailto:Imcwilliams@tequesta.org] Sent: Friday, March 19, 2010 12:50 PM To: Keith W. Davis; Trela White Cc: Debbie Telfrin (E-mail); Michael Couzzo (E-mail) Subject: Chambers Usage Policy /AGreement Keith, I've made some minor changes. Please review and let me know if they are legally sufficient. Jody, Please review for financial sufficiency. All has been reviewed by the Village Attorney as legally sufficient (except for the items changed by me as noted in the attached). Merlene, Please review for insurance purposes and needs. All has reviewed by the Village Attorney as legally sufficient (except for the items changed by me as noted in the attached). Item will be on the 4/8/10 Council Agenda. Lori IMPORTANT.• The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email in error, please notify the system manager or the sender immediately and do not disclose the contents to anyone or make copies thereof. *** eSafe scanned this email for viruses, vandals, and malicious content. *** *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** RESOLUTION NO.8-10 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE USE OF THE VILLAGE'S COUNCIL CHAMBERS BY VILLAGE NON-PROFIT ORGANIZATIONS AND RESIDENTS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village Council desires to provide for the use of the Village Council Chambers by Village residents and non-profit organizations; and WHEREAS, the Village Council desires to allow such use at no charge during the normal business hours of Village Hall, and at the cost of $25.00 per hour outside of the normal business hours of Village Hall in order to reimburse the Village for electricity costs, janitorial fees and other maintenance costs associated with such afterhours use. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1: The Village Council of the Village of Tequesta hereby agrees to allow Village residents and Village based non-profit organizations (501 c3 or similar) the opportunity to use the Village Council Chambers during normal business hours at no cost, when available and upon proper reservation. Section 2: The Village Council of the Village of Tequesta hereby agrees to allow Village residents and Village based non-profit organizations (501 c3 or similar) the opportunity to use the Village Council Chambers at a cost of $25.00 per hour outside of the normal business hours of Village Hall in order to reimburse the Village for electricity costs, janitorial fees and other maintenance costs associated with such afterhours use. Section 3: The normal business hours of Village Hall are set as 8:00 a.m. - 5:30 p.m. Monday through Thursday, and 8:30 a.m. - 5:00 p.m. on Friday. Section 4: This Resolution shall become effective immediately upon passage. Y:\dotslTequesta\Resolutions120101Res 8-10 Chambers Usage Policy (3).DOC VILLAGE OF TEQUESTA rte' Council Chambers Use Policy and Fee Schedule All reservations will be handled through the Village Clerk's Office and must be made by the applicant or designated alternate in advance. This facility is available for Village Resident events and Tequesta non-profit organizations only. Applicants must read the USE POLICY and complete a COUNCIL CHAMBERS RESERVATION APPLICATION/AGREEMENT at least thirty (30) days prior to the date of their event. Reservation Application/Agreements submitted to the Village Clerk less than 30 days prior to the date of the applicant's event may not receive approval in time for the event to be held. Please note: Use of the Council Chambers by the Village Council for official business shall take priority over any other scheduled events; however, the Village will make all reasonable efforts to schedule official business meetings around other scheduled events. Any Village based non-profit organization (501 c3 or similar) that provides a service to the Village or its residents and that is governed by a board and by-laws (such as a village property owner's association, civic group, business group or non-profit group) is eligible to use the Council Chambers for meetings provided such meetings are within the guidelines of this USE POLICY (no parties are permitted). All applicants must be at least 21 years of age and be a resident of the Village of Tequesta. No fees will be waived unless approved by the Village Council. Damage fees will be assessed based on actual repair or replacement costs incurred by the Village as a result of damages caused during your event /function. FEE SCHEDULE: Security Deposit $_100.00 Category 1 -Facility Rental Fee during normal business hours $ 0 hour Category 2 -Facility Rental Fee outside normal business hours $ 25.00 hour RESERVATION PROCESS: A Reservation Application/Agreement (including any required fees) must be submitted to the Village Clerk at least thirty (30) days prior to the date of the scheduled event. Once the Village Clerk has received your completed application/agreement, you will be contacted regarding your event's approval. Factors that determine availability include set up/break down needs (for your event and others), attendance, time, day, holiday and staffing availability. No meeting or event is confirmed until the Reservation Application/Agreement has been executed by both the applicant and the Village, and the required fee and security deposit has been collected. Applicants may visit Village Hall and receive a tour of the facility for event planning purposes by calling the Village Clerk's Office in advance to schedule an appointment (561) 575-6244. GENERAL RULES AND REGULATIONS: • Applicants must be at least 21 years of age. • Proof of Village residency is required. A copy of the Applicant's valid Florida Driver's License or current property tax statement must be submitted with the Reservation App I ication/Agreement. • Completed Reservation Application/Agreement forms for use of the Council Chambers facility must be received by the Village Clerk at least thirty 30 days prior to the event. • If deemed necessary by the Village, the Applicant may be required to submit in writing additional details about the proposed event. The Village reserves the right to deem an activity inappropriate for the Council Chambers facility and to refuse or rescind approval. • The Village may require a certificate of insurance coverage, at the determination of the Human Resources Director; and this may apply to services, rental companies, and other outside contractors. Determination of the need for proof of insurance shall be made on a case by case basis. • Anyone may schedule an advance tour of the facility by calling the Village Clerk. You must call in advance of your visit since Village staff is only available to give tours during limited times. • All approved activities must be conducted in accordance with the Reservation Application/Agreement and Use Policy. • Neither applicants nor event attendees will be allowed into the Council Chambers facility earlier than the approved access time. • The Council Chambers facility is comprised of the Council Chambers and Village Hall lobby area only. All events are restricted to this part of the Village Hall building. • Access to the vending machines and kitchen will not be permitted. • The Village Hall building is anon-smoking and drug free facility. Use of drugs or tobacco products of any kind is STRICTLY PROHIBITED. • The Council Chambers facility can be unlocked and secured by Village representatives only. Keys to the Council Chambers facility will not be issued. • The Village of Tequesta, including its staff, employees and officials, is not liable for injury or illness of any person, or for damage to or loss of any personal property, resulting from anyone's attendance at any Council Chambers facility event. • The Applicant shall report any personal injury requiring medical attention to the Human Resources Director, or the Police Department if HR is not immediately available. A written accident report describing the circumstances will be completed and submitted to the Human Resources Department within 24 hours of the event. • Failure to vacate the Council Chambers facility at the conclusion of the event will result in additional charges and loss of security deposit. • Reservation Application/Agreements are non-transferable. Council Chambers Use Policy and Fee Schedule Page 2 • Applicants are responsible for ensuring that event attendees do not enter landscaped areas or damage Village property. Forfeiture of deposit and/or assessment of additional fees may be imposed for violations or damage to Village property. • The Village does not provide linens, tableware, silverware, place settings, center pieces, decorations or equipment other than what is listed in the Reservation Application/Agreement Form. • The Village shall furnish light, heat, air-conditioning, and tables and chairs,(available on limited basis and to be set up by APPLICANT- Village will not rent tables or chairs for APPLICANT), incidental to ordinary Council Chambers facility use. The Applicant shall be responsible for all decorating and other special preparations necessary for the event as approved. All such decorations must comply with the "SET UP DECORATIONS" section of this Use Policy. It is the responsibility of the Applicant to inform the Village of all equipment, caterers, or other special needs or uses prior to the event i.e. deliveries, room set-up, etc. Such requests must be made in conjunction with the Reservation Application/Agreement in order to allow time for consideration and approval. Storage facilities are not available. • Absolutely no weapons are to be brought onto Village property. • Open flame devices or pyrotechnic devices including fog machines, candles or other special effect devices are NOT permitted to be used in the Council Chambers facility. • Groups composed of youth ages 21 and younger must have constant adult supervision at a ratio of 1 adult to 10 youth at alt times. • Gambling is prohibited on Village property except as permitted by Florida State Law. • Animals, other than service animals, are not permitted in the Council Chambers facility unless previously approved by the Village. • Village staff shall have the right to enter all areas of the Council Chambers facility at any time during scheduled events. • The sale of goods, services, food or beverage, or the charging of an admission fee is not permitted unless approved by the Village Council prior to the event. Village sponsored events are excluded from this restriction. • Anyone violating the established Village of Tequesta Council Chambers Use Policy, or creating a nuisance, may be requested to leave the facility. The misuse of the Council Chambers facility will be sufficient reason for terminating the Reservation Application/Agreement with no refund. • Courtesy and safety are expected from all event attendees. Equipment abuse, profanity and fighting are unacceptable behavior and will result in expulsion from the Council Chambers facility. PARKING/LOADING: • Parking is permitted in designated parking spaces only. THERE IS TO BE NO PARKING AT THE FRONT ENTRANCE OF THE VILLAGE HALL BUILDING AND VEHICLES ARE NEVER PERMITTED ON THE GRASSED AREAS. Council Chambers Use Policy and Fee Schedule Page 3 • UNDER NO CIRCUMSTANCES CAN DESIGNATED FIRE LANES BE BLOCKED. • Loading and unloading is permitted on a limited basis at the entrance of the Village Hall building but vehicles must be immediately moved upon the completion of such loading and unloading. • Depending on the number of attendees and/or the time and nature of the event, valet or off-site parking may be required as deemed necessary by the Village. FOOD/BEVERAGE SERVICE: • All food items must be removed at the end of the event. No food items may be stored for pick up at a later date. Any leftover food items will be discarded. Additional charges and loss of security deposit may be assessed as appropriate. • The Village assumes no responsibility for the preparation and service of any food items. • It is the responsibility of the Applicant to provide their own preparation, serving and eating dishes, paper products, utensils, and all other items. • Alcoholic beverages are prohibited unless approved by the Village Council. SET-UP DECORATIONS: • Decorations must be free standing or tabletop. Tape, nails, screws, tacks, staples, or other surface adhesives or objects that may damage the walls of the Council Chambers facility or other Village property are not permitted, and the Applicant will be charged for any repairs. • Confetti, rice, glitter, etc. are not permitted. • No outside rental equipment (e.g. chairs, tables) is permitted in the Council Chambers facility without prior Village approval. FEES: The Village assesses use fees according to the Village Council approved fee schedule. • Additional fees may be assessed for services and/or equipment required by the Applicant or deemed necessary. Payment (including security deposit) is required in full upon submittal of the Reservation Application to the Village Clerk's Ofhce. • No refunds will be given once the event has commenced. • No fees will be waived or reduced unless approved in advance by the Village Council. CANCELLATIONS: • The Village reserves the right to cancel the Rental Application/Agreement in the event of a hurricane watch or warning posted within 3 three days of the reservation date, or when other acts of God, catastrophes or unforeseen circumstances beyond the Village's control are present. In the event that the Village exercises its cancellation right hereunder, it shall return in full any payments received from the Applicant, but shall not Council Chambers Use Policy and Fee Schedule Page 4 be responsible for any costs incurred by the Applicant in connection with the cancelled event. DAMAGE AND DEPOSITS: • A refundable security deposit is required with all reservations. Applicants are required to pay the security deposit with a check, money order or cash when the Reservation Application/Agreement is submitted. The deposit will be refunded in full unless there are damages, policy violations, or misconduct. In the event that damage to the Council Chambers facility or its equipment should exceed the deposit, the deposit will be retained and the Village will assess additional charges as necessary. Damage fees are based on replacement or repair costs as determined by the Village, and may exceed the initial deposit amount. By signing and submitting the Reservation Application/Agreement, the Applicant is agreeing to be responsible for any such additional damage fees which may be assessed. • Damage fees may be assessed for the following or as deemed necessary by the designated Village representative: 1. Carpet or furniture stains requiring more than standard extraction techniques 2. Stains on walls 3. Broken or missing furniture and/or equipment 4. Defacement of any part of the interior or exterior of the Village Hall building 5. Damage created by improper use of equipment or non-compliance with Council Chamber facility Use Policies 6. Clean-up must be completed as outlined in the "CLEAN-UP" section of this Use Policy 7. Police called for emergency/disturbance 8. Unauthorized use of areas outside of the Council Chambers facility 9. Unauthorized extension of hours; this may include overtime fees as welt as additional rental fees 10. You are limited to the number of people listed on your Reservation Agreement. If you have more people at your event than are listed on your Reservation ApplicationlAgreement, you may be subject to the loss of your deposit, rental fees, and/or the cancellation of your event or prohibition from use of the Council Chambers facility for any future events. 11. Equipment and/or items of any type left in the facility without prior approval 12. Any other circumstances which reasonably justify a damage fee • A check for the refund of the appropriate security deposit will be issued by the Village within 3-4 weeks after the event. • The Village of Tequesta, including its staff, employees and officials, is not liable for injury or illness of any person, or for damage to or loss of any personal property, resulting from anyone's attendance at any Council Chambers facility event. • A pre-event and post-event walkthrough of the Council Chambers facility will be performed. If onsite and available, the Public Works Department staff will visually Council Chambers Use Policy and Fee Schedule Page 5 inspect the building following the function with the Applicant. If the Public Works Department is not available, an inspection of the premises will take place the morning following the event. If deductions are necessary, the Applicant will be contacted within five 5 working days of the event to discuss any damage noted during the walkthrough or additional damage found afterwards and what course of action will be taken. DISQUALIFYING FACTORS FOR FACILITY RENTALS (this list is non-exclusive): • Use is considered contrary to the Village's best interest (The Village reserves the right to reject a rental request for any reason, and any circumstances, whatsoever, at its sole discretion) • Misrepresentation of information in the Reservation Application/Agreement • Applicant or Applicant's group/organization has previously violated the Use Policy or Fee Schedule SECURITY POLICY: • Security must be provided at the Applicant's expense if it is deemed necessary by the designated Village representative. Security may be required due to, among other things, the nature or size of the event. • An off-duty Tequesta police officer may be scheduled through the Police Department with applicable fees as set forth by Resolution. CLEAN-UP: • Clean-up must be completed within the time noted on the Reservation Application/Agreement. The Applicant is responsible for making sure that the Council Chambers facility and any other areas affected by the event, i.e. restrooms, outside grounds of the Village Hall building, etc. are clear of debris, food and beverage spills, personal belongings, rental equipment and decorations no later than the end of the time noted on the Reservation Application/Agreement. • Garbage must be collected and placed in the garbage container located inside the Council Chambers facility. • The Village is not responsible for any property that is left on the premises by an individual or group using the facility. • The Council Chambers facility, including its contents, must be left in the same condition in which it was found. • The Applicant must notify the Police Department upon leaving the Council Chambers facility at the conclusion of the event 744-4010. OUTSIDE VENDORS AND CATERERS: • The Village may require outside caterers to provide a certificate of insurance coverage naming the Village of Tequesta as an additional insured for the date of the event at the Council Chambers Use Policy and Fee Schedule Page 6 determination of the Human Resources Director. Determination of the need for proof of insurance shall be made on a case by case basis. • Outside vendors and caterers must abide by this Use Policy. • The Applicant is deemed the contact person for any outside vendors or caterers, and shall be ultimately responsible for any violations of the Use Policy by their outside caterers or vendors. • Outside caterers and vendors must depart at the time designated on the Reservation Application/Agreement. Charges will be assessed for any additional time past the scheduled departure time. RECURRING MEETINGS: • No one organization will be granted the use of the facilities for more than two consecutive days without prior approval of the Village Manager. • Groups meeting on a monthly basis may be issued a reservation for one complete calendar year. • Monthly meeting groups must apply for renewal of their reservation two 2 months before the end of their current approval. • Recurring meeting groups may be moved to another room or location at the discretion of the designated Village representative on an as needed basis. • Storage space is not available for meeting groups. IMPORTANT NOTICE It is important to remember that Village Hall belongs to the Village and its residents and should be respected. Everyone who attended events that take place in the Council Chambers facility should enjoy the atmosphere and respect the furnishing and amenities. Contact: Village of Tequesta Village Clerk's Office 345 Tequesta Drive Tequesta, FL 33469 561-575-6200 Fax - 561-575-6203 ImcwilliamsCc~teguesta.org d mayo(a~tequesta. org Council Chambers Use Policy and Fee Schedule Page 7 VILLAGE OF TEQUESTA ;a Council Chambers Reservation Application/Agreement THIS RESERVATION APPLICATION/AGREEMENT is made and entered into one _._____ ______ _ ___,.___ _ ____ __ _~_ _ ___..___ by and between the Village of Tequesta, a Florida municipal corporation, (hereinafter referred to as VOT) and _,___r______~ (hereinafter referred to as APPLICANT). IN CONSIDERATION of the covenants and conditions herein expressed and of the faithful performance of all such covenants and conditions, VOT and APPLICANT do mutually agree as follows: EVENT DETAILS VOT does hereby grant to the APPLICANT the use and occupancy of the Village Council Chambers facility located at 345 Tequesta Drive, Tequesta, FL 33469. Date of Event: Purpose (Type Event): Facility Access Begins: Event Duration Time: Facility Access Ends: Number of Attendees Expected The Council Chambers facility is to be used for the date, duration and sole purpose, and in the manner as stated above. By execution of this Reservation Application/Agreement, APPLICANT acknowledges the receipt of the Council Chambers Use Policy and Fee Schedule governing the use and occupancy of the Council Chambers facility and APPLICANT agrees to abide by all of the terms and provisions thereof. PAYMENT SCHEDULE APPLICANT agrees to pay the VOT according to the below payment schedule: AMOUNT DUE AMOUNT PAID DATE PAID BALANCE DUE SECURITY DEPOSIT $100 RENTAL FEE $25.00 per hour TOTAL RIGHT OF ENTRY VOT and its officers, agents and employees reserve the right, at any time, to enter upon and have free access to any and all parts of the Council Chambers facility. VOT reserves the right to preclude or interrupt any act or use of equipments by APPLICANT within the reasonable judgment of VOT, if it is so necessary in the interest of public safety to protect persons or property from exposure to risk of injury, death, damage or loss. VOT shall have the right to inspect any and all parts of the Council Chambers facility and/or Village Hall building and make or cause to be made necessary repairs thereto, to enforce all necessary and proper rules for the management and operation of same, and to enforce the obligations set forth herein and in the Council Chambers Use Policy and Fee Schedule. DEFAULT BY APPLICANT Should APPLICANT default in the performance of any of the terms, obligations, restrictions and conditions of the Council Chambers Reservation Application/Agreement (which includes by reference the Council Chambers Use Policy and Fee Schedule), VOT shall have all legal remedies available to it. Upon default by APPLICANT, VOT may immediately, or at any time thereafter, refuse APPLICANT or anyone else permitted on the premises under the Council Chambers Reservation Application/Agreement access to the Council Chambers facility, and VOT may remove APPLICANT or anyone else permitted on the premises under this Council Chambers Reservation Application/Agreement. INABILITY OF VOT TO PERFORM In the event the facility, or any part thereof, shall be destroyed or damaged by fire or weather or any other cause, or if any other casualty or any unforeseen occurrence shall render the fulfillment of the this agreement by VOT impossible or impractical, then and thereupon, this Agreement shall terminate. APPLICANT hereby waives any claims for damages or compensation should this Council Chambers Reservation Application/Agreement be so terminated. If the Council Chambers facility, or the Village Hall building is damaged so as to render the fulfillment of this agreement impossible before APPLICANT has taken possession, than all advance fees are to be refunded to APPLICANT with no further obligation/liability of VOT. RELEASE OF LIABILITY OF VOT VOT assumes no responsibility whatsoever for any properly placed in/on the Council Chambers facility, the Village Hall building or any Village properly by APPLICANT, its agents, employees, representatives, independent contractors or invitees. VOT is hereby expressly released and discharged from any and all liabilities for any loss, injury or damage to such property or to persons that may be sustained by reason of the use and occupancy of the Council Chamber facility, the Village Hall building or any Village property under this Agreement. APPLICANT assumes full responsibility and liability for all damages, losses and liabilities caused by patent defects or conditions on in/on the Council Chambers facility, the Village Hall building or any Village property once it commences use and occupancy of same. VOT shall not be responsible for any damage or injury to, or the persona! conduct, safety and welfare of APPLICANT'S representatives, employees, exhibitors, independent contractors, workers and invitees while in/on the Council Chambers facility, the Village Hall building or any Village property. APPLICANT expressly releases VOT and its respective officers, agents and employees from any and all claims, damage, losses or liability associated therewith. INDEMNIFIGATION To the fullest extent permitted by laws and regulations, APPLICANT agrees to indemnify, defend, save and hold harmless VOT and its respective officers, agents and employees, harmless from all claims, damages, liabilities, losses, causes of action, liens or judgments of any kind or nature whatsoever which may arise out of, in connection with, or because of the use, maintenance, or operation of the rented facilities. APPLICANT shall pay all claims, losses, liens, settlements or judgments of any nature whatsoever in connection therewith, including but not limited to reasonable attorney's fees and costs to defend all claims or suits, in the name of VOT when applicable. Such indemnification shall not be limited to the amount of insurance available from any source. Nothing contained herein is intended nor shall be construed as a waiver of VOT's sovereign immunity beyond that set forth in Sec. 768.28, Florida Statutes. The provisions of the Paragraph shall survive the execution, delivery and performance of this Council Chambers Reservation Application/Agreement. ASSIGNMENT APPLICANT shall not assign, transfer, or sublet this Council Chambers Reservation Application/Agreement or its rights, title or interest therein. Initial ATTORNEY'S FEES In the event of breach of this Council Chambers Reservation Application/Agreement or default in the performance of any of its terms by APPLICANT, or in the event it becomes necessary for VOT to terminate the Council Chambers Reservation Application/Agreement, then the prevailing party shall be entitled to recover its reasonable costs, including attorneys' fees, for any expenses it may incur in enforcing its rights hereunder. AUTHORITY TO $IND`APPLICANT In the event the Council Chambers Reservation Application/Agreement is executed by someone other than the APPLICANT, the person signing expressly warrants the authority to execute the Council Chambers Reservation Application/Agreement on behalf of the APPLICANT for this engagement under the terms and conditions established and agreed herein, and acknowledges that VOT reasonably relied on such apparent authority. Should it occur that the person signing this Council Chambers Reservation Application/Agreement did not in fact have such authority to bind said entity, then, such person becomes personally liable, without limiting VOT'S ability to bind APPLICANT. ENTIRE AGREEIIAENT This Council Chambers Reservation Application/Agreement, which includes by reference the Council Chambers Use Policy and Fee Schedule and any Addendums thereto, comprises the entire understanding of the parties and there are no other agreements or understandings, oral or written, with respect to this Council Chambers Reservation Application/Agreement. This Council Chambers Reservation Application/Agreement may not be changed, modified or altered except in writing signed by both parties. APPLICANT specifically acknowledges that no oral representations or promises of any kind (other than those contained in this written Agreement) have been made by VOT, its officers, agents or employees. I have received and read a copy of the Council Chambers Use Policy and Fee Schedule and understand and agree to all the terms and conditions set forth therein; I am aware that if any of those policies are violated, I will be charged accordingly. I understand and agree that I shall be, and will remain, solely and fully responsible for compliance with all terms and conditions of this Council Chambers Reservation Application/Agreement and the Council Chambers Use Policy and Fee Schedule, and that I shall be solely and fully liable for any breaches or violations thereof, regardless of the actual source of the payment of any fees or charges required for the use of the Council Chambers facility as provided herein. IN WITNESS WHEREOF, VOT and APPLICANT have executed this Agreement the day and year first above written. VILLAGE OF TEQUESTA : APPLICANT: Date: By: Date: By: Authorized Representative Signature Authorized Representative Print Name & Title Attach copy of Florida Drivers License or Property Tax Statement Include applicable Fee and Security Deposit Contact: Village of Tequesta Village Clerk's Office 345 Tequesta Drive Tequesta, FL 33469 561-575-6200 Fax - 561-575-6203 ImcwilliamsCc~teguesta.org