Loading...
HomeMy WebLinkAboutAgenda_Pension General_05/03/2010 BOARD OF TRUSTEES TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FUND REGULAR QUARTERLY BOARD MEETING TO BE HELD IN THE VILLAGE MANAGER'S CONFERENCE ROOM AT THE VILLAGE HALL 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA MONDAY, MAY 3 2010 8:00 A.M. * Asterisk indicates no backup provided prior to agenda deadline I. CALL TO ORDER AND ROLL CALL Chair Michael D. Rhodes Secretary Carl Hansen Board Member Deanna Mayo Board Member Michelle Gload Board Member John Terzakis Attorney Bonni Jensen Lori McWilliams, Pension Coordinator Finance Director Joann Forsythe — representing Management Senior Accountant Monica Rahim Dan Johnson, Bogdahn Consulting LLC — Monitor Betty Laur, Recording Secretary H. APPROVAL OF AGENDA III. APPROVAL OF MINUTES 1. Tequesta General Employees' Pension Trust Fund Board of Trustees Regular Quarterly Meeting Minutes — February 1, 2010 2. Tequesta General Employees' Pension Trust Fund Board of Trustees Emergency Meeting Minutes — March 30, 2010 IV. PRESENTATIONS (PRESENTATION BOOKLETS LOCATED INSIDE BACK COVER OF AGENDA BOOK) Agenda — General Employees' Pension Trust Fund Regular Quarterly Board Meeting May 3, 2010 2 3. Quarterly Presentation By Monitor— Dan Johnson, Bogdahn Consulting, LLC V. UNFINISHED BUSINESS 4. Update on IRS Determination Letter — Attorney Bonni Jensen 5. Discussion on Cost Proposal by Actuary to perform DROP Plan Analysis - Pension Coordinator McWilliams 6. *Status Report by Board Member Terzakis regarding qualified public depository status of First Citizens Bank —Board Member Terzakis VI. CONSENT AGENDA 7. Ratification Of Invoices Paid Since Last Quarterly Meeting: • Business Services Connection, Inc. — Office work -weeks ended 1/8/10 through 4/9/10 $1,739.40 • Business Services Connection, Inc. — Attendance, recording and preparation of minutes and synopsis for 2/1/10 Regular Quarterly meeting $ 481.68 • Perry & Jensen, LLC. Legal Fees through 2/15/10 $2,679.30 • Village of Tequesta Reimburse for Federal Express charges $ 18.74 8. Payments To Be Reviewed And Approved: • Business Services Connection, Inc. — Prepare minutes and synopsis of 3/30/10 Special Meeting $ 214.08 • Perry & Jensen, LLC Legal Fees through 4/15/10 $1,600.06 • Bogdahn Consulting, LLC $2,625.00 Services through 3/31/10 Agenda — General Employees' Pension Trust Fund Regular Quarterly Board Meeting May 3, 2010 3 • Dana Investment Advisors $1,990.69 Services through 3/31/10 9. Approval of new applicants for participation in Pension Plan: None 10. *Approval of withdrawal of contributions: Christopher Dittmeier Date of Separation: 4/7/10 Total Gross $6,299.69 ($6,116.20 + 3% interest $183.49) 20% mandatory withholding $1,259.94 Total Check Amount $5,039.75 11. Terminated Employees who have not taken their contributions None 12. Revenue and Expenditure Report END OF CONSENT AGENDA VII. BUDGET REPORT 13. Quarterly Budget Report Expenditures - Senior Accountant Monica Rahim 14. Reports requested by Chair Rhodes at the 2/1/2010 meeting: 3 -Year Budget History and Actuarial Invoices — Board Member Gload VIII. NEW BUSINESS 15. Approval of Investment Manager's Report (Dana Investment Advisors) - Chair Rhodes 16. Contract with Actuary — Attorney Bonni Jensen 17. General Employees' Pension Health Insurance Provision Discussion — Attorney Jensen 18. Approve General Employee Pension Board Employee Trustee Election — Wednesday, June 20,2010; run -off election if necessary — Friday, July 23, 2010 and certification of list of candidates who are full-time employees Agenda — General Employees' Pension Trust Fund Regular Quarterly Board Meeting May 3, 2010 4 eligible to be elected as an Employee- Trustee — Pension Coordinator McWilliams 19. Policy on 3% interest on non - vested withdrawal of contributions — Attorney Jensen 20. Form 1 - Attorney Bonni Jensen 21. Custodian Addendum - Attorney Bonni Jensen 22. State Legal Updates— Attorney Bonni Jensen 23. Pension Benefit Application Process — Attorney Jensen and Pension Coordinator McWilliams 24. FPTTA Annual Conference June 27 -30, Naples Florida — Trustees School September 26 -29 at PGA National Resort, Palm Beach Gardens, Florida — Pension Coordinator McWilliams IX. ANY OTHER MATTERS X. COMMUNICATIONS FROM CITIZENS XI. ADJOURNMENT PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Board with respect to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and that, for such purpose, he /she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. DISABILITY INFORMATION In accordance with the Americans with Disabilities Act and F.S.S. 286.26, persons with disabilities needing special accommodation to participate in this meeting should contact Lori McWilliams, Village Clerk, no later than seven days subsequent to the proceeding at 561.575.6200 for assistance. If hearing impaired, please call the Florida Relay Service Numbers at 800- 955 -8771 (TDD) or 800- 955 -8770 (VOICE) for assistance. APPEAL NOTICE If a person decides to appeal any decision made by the Board, with respect to any matter considered at such meeting or hearing, that person will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which appeal is to be based. REMINDER SALEM TRUST FINANCIAL STATEMENTS ARE SENT OUT MONTHLY VIA E -MAIL AND ARE AVAILABLE IN THE VILLAGE IMAGING SYSTEM.