HomeMy WebLinkAboutDocumentation_Pension General_Tab 08_05/03/2010 TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954 -725 -4493
FROM: Lori McWilliams
DATE:
PAYMENT FROM STC ACCOUNT:
Tequesta General Employees Pension Fund A/C #$0105025
Please make the following payment from the above referenced trust account:
PAYABLE TO:
,L
AMOUNT:
$ al #, og
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(Signature)
(Signature)
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge toAccount ppQ, S 3 0 L/
Charge to Account #
TOTAL
Requested By: -
r
Approved By:
Aecn dar oor nator
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(Signature)
BUSINESS SERVICES CONNECTION, INC.
260 Riverside Drive, Palm Beach Gardens, FL 33410
561 - 694 -7963
Fax: 561- 694 -1591
April 9, 2010
Invoice No. 10 -33
TO: General Employees' Pension
INVOICE
Prepare minutes and synopsis for General Employees' Pension
Emergency meeting held 3/30/10.
6 hours @ $35.68
TotalDue ..................................... ............................... $214.08
Please make check payable to:
Business Services Connection, Inc.
260 Riverside Drive
Palm Beach Gardens, FL 33410
TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lori McWilliams
DATE: —tea
PAYMENT FROM STC ACCOUNT:
Tequesta General Employees Pension Fund A/C #80105025
Please make the following payment from the above referenced trust account:
PAYABLE TO: r
AMOUNT:
PAYMENT DESCRIPTION:
v
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(S ignature )
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to Account C, �; , � ,r. e
Charge to Account #
TOTAL
Requested By:
Approved By:
e sion o oor orator
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
THE LAW OFFICES OF
DERRY &j ENSEN, LLC
ANN H. PERRY BONNI SPATARA JENSEN
aperry@perryjensenlaw.com bsjensen @perryjensenlaw.com
April 19, 2010
Via Email
Village of Tequesta
General Employees Pension Fund
Lori McWilliams, Pension Coordinator
345 Tequesta Drive
Tequesta, FL 33469
Re: Legal Services Provided Invoice #63657
Dear Lori:
Enclosed please find the Firm's invoice for services rendered for the
period that ended 4/15/2010. Your current balance due is $1,600.06.
If you have any questions, please do not hesitate to contact me.
Sincerely,
f
Bonni S. Jensen
BSJ /adt
Enclosure
Copy to: Michael Rhodes, Chairman Via Email Only
400 EXECUTIVE CENTER DRIVE, SUITE 207❖ WEST PALM BEACH, FLORIDA 33401 -2922
PH: 561.686.6550 ❖ FX: 561.686.2802
IM
.P.O.
--
THE LAW OFFICES OF PERRY & JENSEN, LLC
400 Executive Center Drive
Suite 207
West Palm Beach, FL 33401 -2922
Invoice submitted to:
Tequesta General Employees Pension Fund
Lori McWilliams, Pension Coordinator - Via
Email
345 Tequesta Drive
Tequesta FL 33469
Copy to: Betty Laur / Michael Rhodes, Chair
- Via Email
April 19, 2010
In Reference To: For professional services rendered as follows:
Client / File No.: 1012
Invoice #63657
Professional Services
Hrs /Rate Amount
Administrator
3/22/2010 BSJ Review 0.05 10.00
Review emails re: Third Party Administrator 200.00 /hr
Telephone call with Lori McWilliams
Administrator
4/15/2010 BSJ E -Mail 0.90 180.00
E -Mail to Michael Rhodes 200.00 1hr
Review Scope of Work
Administrator
SUBTOTAL: [ 0.95 190.00]
Annual Audits
4/1/2010 BSJ Review 0.15 30.00
Review and respond to email from Robert Abreu regarding Audit 200.00 /hr
Finalization
Annual Audits
SUBTOTAL: [ 0.15 30.00]
Tequesta General Employees Pension Fund Page 2
Hrs /Rate Amount
Attendance at Trustee Meetings
3/29/2010 ADT Prep Atty Rept 0.30 22,50
Prepare Attorney Report, Handouts, and Folder for upcoming Special 75.00 /hr
Meeting - 3/30/10
Attendance at Trustee Meetings
3/30/2010 BSJ Attend 1.75 350.00
Attend meeting 200.00 /hr
Attendance at Trustee Meetings
SUBTOTAL: [ 2.05 372.50]
IRS Determination Letter
3/25/2010 ADT Fax 0.02 1.50
Fax Documents to Margaret Saito for review in discussion with 75.00 /hr
Telephone Conference with Bonni
IRS Determination Letter
BSJ Telephone Call 0.25 50.00
Telephone call with Margaret Saito 200.00 /hr
Review and revise Pension Plan Document and Appendix F
IRS Determination Letter
BSJ Review and Revise 1.25 250.00
Review and revise GUST Amendment 200.00 /hr
Review and revise EGTRRA Amendment
Review and revise Appendix F
Correspondence with Margaret Saito
IRS Determination Letter
4/1/2010 ADT Review 0.10 7.50
Review email from Lori McWilliams re: status and respond 75.00 1hr
IRS Determination Letter
SUBTOTAL: [ 1.62 309.00]
Misc Matters
3/19/2010 BSJ Review 0.35 70.00
Review letter from FDIC 200.00 /hr
Review letter from First Citizens Bank
E -mail to Lori McWilliams
Misc Matters
3/29/2010 BSJ Review 0.10 20.00
Review and respond to email re: Qualified Public Depository 200.00 /hr
Misc Matters
Tequesta General Employees Pension Fund Page 3
Hrs /Rate Amount
4/5/2010 BSJ Review and Revise 0.25 50.00
Review and revise Memorandum to Trustees 200.00 /hr
Research SB1902 and Amendments
Research SB2022
Misc Matters
4/16/2010 ADT Telephone Call 0.05 3.75
Telephone call with Betty Laur re: materials for meeting and 75.00 1hr
clarification on SB1902 memorandums issued
Misc Matters
SUBTOTAL: [ 0.75 143.75]
Participant - Harding, Catherine
3/22/2010 BSJ Review 0.35 NO CHARGE
Review response from Catherine Harding re: selected benefit 200.00 /hr
Participant - Harding, Catherine
3/23/2010 BSJ E -Mail 0.10 NO CHARGE
E -Mail to Frank Harding re: status 200.00 /hr
Participant - Harding, Catherine
4/5/2010 ADT Telephone Call 0.10 NO CHARGE
Telephone call with Frank Harding 75.00 /hr
Participant - Harding, Catherine
ADT Review 0.40 NO CHARGE
Review W -4P provided by Participant, Review W4 previously provided 75.00 1hr
and complete W -4P for name, address and Social Security Number
E -mail to Frank Harding
Draft cover letter to Salem for original W -41
Participant - Harding, Catherine
SUBTOTAL: [ 0.95 0.00]
For professional services rendered 6.47 $1,045.25
Additional Charges:
Qty/Price
Bill File
3/22/2010 PJ UPS Delivery 1 5.11
United Parcel Service Invoice No.: 000F49280130 5.11
Tracking #lZF492800394300231
Tequesta General Employees Pension Fund Page 4
Qty /Price Amount
to / from Lori McWilliams (Harding packet)
Bill File
3/22/2010 PJ UPS Delivery 1 3.16
United Parcel Service Invoice No.: OOOF49280130 3.16
Package Pickup - split with another client
Bill File
3/26/2010 PJ UPS Delivery 1 24.50
United Parcel Service Invoice No.: OOOF49280140 24.50
Tracking #1 ZF492800193915074
to / from Internal Revenue Service
Bill File
4/5/2010 PJ UPS Delivery 1 5.08
United Parcel Service Invoice No.: OOOF49280150 5.08
Tracking #1 ZF492800399274707
to / from Karen Russo - Harding
Bill File
PJ UPS Delivery 1 3.15
United Parcel Service Invoice No.: OOOF49280150 3.15
Pick Up Fee
Bill File
4/15/2010 PJ Fax$ 4 2 O0
Fax Charges 0.50
Bill File
PJ Photocopies$ 276 41.40
Copy Charges 0.15
Bill File
SUBTOTAL: [ 84.40)
Total additional charges $84.40
Total amount of this bill $1,129.65
Previous balance $470.41
Balance due $1,600.06
TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lori McWifliarn s
DATE:
PAYMENT FROM STC ACCOUNT:
Tequesta General Employees Pension Fund A/C #80105025
Please make the following payment from the above referenced trust account:
PAYABLE TO: ; j� V 9 y �
�'" 2-b
AMOUNT:
$� o .
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(S ignature )
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to Account L& 600, ,S 5 / • 3 0 f
Charge to Account #.
TOTAL
Requested By: ,' -. 65�et_�
�
r
Approved By:
ension Board Coordm&or
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
TIDE LAW OFFICES OF
PERRY & J ENSEN, LLC
ANN H. PERRY BONNI SPATARA JENSEN
apex y @per yjensenlaw.com bsjensen @perryjensenlaw.com
March 19, 2010
Via Email
Village of Tequesta
General Employees Pension Fund
Lori McWilliams, Pension Coordinator
345 Tequesta Drive
Tequesta, FL 33469
Re: Legal Services Provided Invoice #63618
Dear Lori:
Enclosed please find the Firm's invoice for services rendered for the
period that ended 3/15/2010. Thank you for your payment of $2,679.30. Your
current balance due is $470.41.
Please note that this includes the credit ($150.00) issued for the split of
the Sunshine Law presentation for the Fund.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Bonni S. Jensen
BSJ /adt
Enclosure
Copy to: Michael Rhodes, Chairman Via Email Only
400 EXECUTIVE CENTER DRIVE, SUITE 207:• WEST PALM BEACH, FLORIDA 33401 -2922
PH: 561.686.6550 ❖ Fx: 561.686.2802
13
THE LAW OFFICES OF PERRY & JENSEN, LLC
400 Executive Center Drive
Suite 207
West Palm Beach, FL 33401 -2922
Invoice submitted to:
Tequesta General Employees Pension Fund
Lori McWilliams, Pension Coordinator - Via
Email
345 Tequesta Drive
Tequesta FL 33469
Copy to: Betty Laur / Michael Rhodes, Chair
- Via Email
March 18, 2010
In Reference To: For professional services rendered as follows:
Client / File No.: 1012
Invoice #63618
Professional Services
Hrs /Rate Amount
Actuarial Valuation
2/26/2010 ADT Telephone Call 0.10 7.50
Telephone call with Betty Laur re: copy of Actuary Agreement 75.00 /hr
Actuarial Valuation
3/2/2010 ADT Draft 0.75 56.25
Draft Actuary Agreement 75.00 /hr
Actuarial Valuation
3/1112010 ADT Review and Revise 0.15 11.25
Review and revise Agreement per Brad Armstrong 75.00 1hr
Actuarial Valuation
SUBTOTAL: [ 1.00 75.00]
Forms
3/11/2010 ADT Draft 0.75 56.25
Draft Direct Deposit Form 75.00 /hr
Forms
3/12/2010 BSJ Review and Revise 0.10 20.00
Review and revise Direct Deposit Forms 200.00 /hr
Forms
Tequesta General Employees Pension Fund Page 2
Hrs /Rate Amount
SUBTOTAL: [ 0.85 76.25]
IRS Determination Letter
3/4/2010 ADT Prepare 0.25 18.75
Prepare packet for response to Internal Revenue Service request 75.00 /hr
E -mail to client
IRS Determination Letter
BSJ Review 1.50 300.00
Review letter from Margaret Saito 200.00 /hr
Review Plan Restatements
Review and revise Restatement and Ordinance
IRS Determination Letter
SUBTOTAL: [ 1.75 318.75]
Misc Matters
2/24/2010 BSJ Research 0.25 50.00
Research HB 1902 200.00 /hr
Draft Memorandum Summary
Misc Matters
SUBTOTAL: [ 0.25 50.00]
Participant - Harding, Catherine
3/3/2010 BSJ Telephone Call 0,35 NO CHARGE
Telephone call with Frank Harding 200.00 /hr
Telephone calls with Lori McWilliams
Telephone call with GRS - Rion Broshears
Participant - Harding, Catherine
3/4/2010 BSJ Review 0.10 NO CHARGE
Review email re: Harding Benefit calculation 200.00 /hr
Participant - Harding, Catherine
3/9/2010 ADT Draft 0.25 NO CHARGE
Draft cover letter to Catherine Harding for Notification of Benefits 75.00 /hr
Participant - Harding, Catherine
BSJ Review and Revise 0.50 NO CHARGE
Review and revise letter to Catherine Harding 200.00 /hr
Participant - Harding, Catherine
Tequesta General Employees Pension Fund Page 3
Hrs /Rate Amount
3/10/2010 ADT E -Mail 0.20 NO CHARGE
E -Mail to Lori McWilliams re: direct deposit availability 75.00 /hr
Telephone call with Frank Harding re: status
Participant - Harding, Catherine
3/12/2010 ADT Review and Revise 0.25 NO CHARGE
Review and revise cover letter and Direct Deposit Form per attorney 75.00 /hr
markup
E -mail to Frank Harding
Participant.- Harding, Catherine
SUBTOTAL: [ 1.65 0.00]
For professional services rendered 5.50 $520.00
Additional Charges:
Q y /Price
Bill File
3/4/2010 PJ UPS Delivery 1 24.50
United Parcel Service Invoice No.: OOOF49280100 24.50
Tracking #k1 ZF492800195061386
to / from Margaret Saito - Internal Revenue Service
Bill File
PJ UPS Delivery 1 3.16
United Parcel Service Invoice No.: 000F49280100 3.16
Pickup Fee (split between funds)
Bill File
3/15/2010 PJ Photocopies$ 291 72.75
Copy Charges 0.25
Bill File
SUBTOTAL: [ 100.41]
Total additional charges $100.41
Total amount of this bill $620.41
Previous balance $2,679.30
Total payments ($2,679.30)
Total credits ($150.00)
Tequesta General Employees Pension Fund Page 4
Amount
Balance due $470.41
TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lori McWilliams
DATE:
PAYMENT FROM STC ACCOUNT:
Tequesta General Employees Pension Fund A/C #80105025
Please make the following payment from the above referenced trust account:
PAYABLE TO:
z� LL
AMOUNT:
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(S ignature )
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge - to Account #
Charge to Account #
TOTAL �� Iv 9 -
Requested By:
Approved By: n iJ l.[.
(.P ension Board Coordinator
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
1HE
Invoice
BOGDAHN
Date Invoice #
'ka i U -111.- 3/25/2010 5068
340 West Central Avenue Suite 300 Winter Haven, FL 33880
Bill To
Tequesta General Employee Pension Fund
Att: Betty Laur
345 Tequesta Drive
Tequesta, Fl 33469-2766
Description Amount
Performance Evaluation and Consulting Services 2,625.00
I/1/2010-3/31/2010
Balance Due $29625.00
TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954 - 725 -4493
FROM: Lon McWilliams
DATE: 0
PAYMENT FROM STC ACCOUNT:
Tequesta General. Employees Pension Fund A/C #80105025
Please make the following payment from the above referenced trust account:
PAYABLE TO: n ' J
d
AMOUNT:
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(signature)
(Signature)
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to Account # O of E e1 UO 5 3j, 3 D
Charge to Account #
TOTAL q e, CQ
Requested By:
Approved By:
ension Board Uoordinator)
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(Signature)
DANA INVESTMENT ADVISORS, INC.
STATEMENT OF MANAGEMENT FEES
09- Apr -10
Invoice No: 13699
Monica Rahim Account: 1087ca
Senior Accountant
Villate of Tequesta
Finance Department
345 Tequesta Drive
Tequesta, FL 33469 United States
Billing Period: FROM 01/0112010 TO 03/31/2010
Custodian Account #: 80106271
Account #: 1087ca - Tequesta General Employees Pen
Portfolio Value ............................ ............................... $136,754
Amount Due, PAYABLE UPON RECEIPT: ...................................... $256.41
FEE CALCULATION
Amount Based % of Rate Amount Due
Rate ADDlied: For Assets Under Management on Rate Anolied Peri (Incl. adlustm.)
0.7500% On the first: 136,754 1,025.65 256.41
Total Fee: 1,025.65 0.25 256.41
If you have any questions or need further information please contact me - Jennifer @ (262)782 -3631 - Jennifer @DanaInvestment.com
Make Checks Payable to:
Dana Investment Advisors, Inc.
Attn: Jennifer
P.O. Box 1067
Brookfield, WI 53008 -1067
cc: Betty Laur - BLaur @Tequesta.org
DANA INVESTMENT ADVISORS, INC.
STATEMENT OF MANAGEMENT FE ---
09- Apr -10
Invoice No: 13698
Monica Rahim Account: 1087ma
Senior Accountant
Villate of Tequesta
Finance Department
345 Tequesta Drive
Tequesta, FL 33469 United States
Billing Period: FROM 01/0112010 TO 03/31/2010
Custodian Account M 80105025
Account #: 1087ma - Tequesta General Employees' Pe
Combined (Blend) Portfolio Value .............. ............................... $1,304,985
For the Accounts: Tequesta General Employees' Pension Fund
(1087ma)
Tequesta General Employees' Pension Fund - LG
(1087mb)
Tequesta General Employees' Pension Fund - LC
(1087mc)
Amount Due, PAYABLE UPON RECEIPT: ...................................... $1,734.28
FEE CALCULATION
Amount Based % of Rate Amount Due
Rate ARRIied: For Assets Under Manaaement on Rate Auolied Period (incl. a iustm.)
Equities
0.7500% On the first: 734,930 5,511.97 1,377.99
Fixed Income + Cash and Equiv
0.2500% On the remainder: 570,056 1,425.14 356.29
Total Fee: 6,937.11 0.25 1,734.28
If you have any questions or need further information please contact me - Jennifer @ (262)782 -3631 - Jennifer @Danalnvestment.com
Make Checks Payable to:
Dana Investment Advisors, Inc.
Attn: Jennifer
P.O. Box 1067
Brookfield, WI 53008 -1067
cc: Betty Laur - BLaur@Tequesta.org