HomeMy WebLinkAboutDocumentation_Pension Public Safety_Tab 11_05/03/2010 TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lori McWilliams
DATE: -=10
PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784
Please make the following payment from the above referenced trust account:
PAYABLE TO:
F 3E
AMOUNT:
$ q
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(Signature)
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to Account &6 �`, U �o, 59 B, 3 e) y
Charge to Account # POLICE
TOTAL !t :3
Requested By: °°
Approved By:
e sion Boaid Coordinator
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
BUSINESS SERVICES CONNECTION, INC.
260 Riverside Drive, Palm Beach Gardens, FL 33410
561- 694 -7963
Fax: 561- 694 -1591
April 20, 2010
Invoice No. 10 -40
TO: Public Safety Officers' Pension
INVOICE
Attend Special Meeting on 4/12/10 and prepare minutes and
synopsis.
(Attendance at meeting 4 hours; preparation of minutes & synopsis 8 -1/4 hours)
12 -1/4 hours @ $35.68
TotalDue ..................................... ............................... $437.08
Please make check payable to:
Business Services Connection, Inc.
260 Riverside Drive
Palm Beach Gardens, FL 33410
TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lon McWilliams
DATE:
PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784
Please make the following payment from the above referenced trust account:
PAYABLE TO: p
AMOUNT:
$ !—
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
Signature
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to Account d I • �� %C�i. j
Charge to Account # POLICE , 0 0.6 -5 /. - /
TOTAL > I
Requested By: h1
r
Approved By: YV
(P ension oar oor mator
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
THIE I Aw OFFICES OF
PERRY JENSEN, L,L.
ANN H. PERRY BONNI SPATARA JENSEN
aperry@perryjensenlaw.com bsjensen @penyjensenlaw.com
March 19, 2010
Via Email
Village of Tequesta
Public Safety Pension Fund
Lori McWilliams, Pension Coordinator
345 Tequesta Drive
Tequesta, FL 33469
Re: Legal Services Provided Invoice #63619
Dear Lori:
Enclosed please find the Firm's invoice for services rendered for the
period that ended 3/15/2010. Thank you for your payment of $3,397.17. Your
current balance due is $32+4.16.
Please note that this includes the credit ($150.00) issued for the split of
the Sunshine Law presentation for the Fund.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Bonni S. Jensen
BSJ /adt
Enclosure
Copy to: Ed Sabin, Chairman Via Email Only
400 EXECUTIVE CENTER DRIVE, SUITE 207: WEST PALM BEACH, FLORIDA 33401 -2922
PH: 561.686.6550 •:• Fx: 561.686.2802
13
DaE —.3
THE LAW OFFICES OF PERRY & JENSEN, LLC
400 Executive Center Drive
Suite 207
West Palm Beach, FL 33401 -2922
Invoice submitted to:
Tequesta Public Safety Officers Pension Fund
Lori McWilliams, Pension Coordinator - Via
Email
Village of Tequesta
345 Tequesta Drive
Tequesta FL 33469
Betty Laur / Ed Sabin, Chairman - Via Email
March 18, 2010
In Reference To: For professional services rendered as follows:
Client / File No.: 1011
Invoice #63619
Professional Services
Hrs /Rate Amount
IRS Determination Letter
3/4/2010 BSJ Review 1.50 300.00
Review letter from Margaret Saito 200.00 /hr
Review Plan Restatement
Research Documentation re: DROP 415 treatment
Review and revise Restatement and Ordinance
IRS Determination Letter
SUBTOTAL: [ 1.50 300.00]
Misc Matters
2124/2010 BSJ Research 0.25 50.00
Research HB 1902 200.00 /hr
Draft Memorandum Summary
Misc Matters
SUBTOTAL: [ 0.25 50.00]
Plan Document
2/16/2010 ADT Review and Revise 0.25 18.75
Review and revise Ordinance and Restatement for Trustee terms (2 75.00 /hr
years not 4) and email to Lori McWilliams
E -mail to Trish Shoemaker Ordinance & Restatement as approved at first
Tequesta Public Safety Officers Pension Fund Page 2
Hrs /Rate Amount
reading with Actuarial Impact Statement
Plan Document
2/16/2010 BSJ Review 0.10 20.00
Review email from Lori McWilliams 200.00 /hr
Review Pension Plan Document revised
Plan Document
SUBTOTAL: [ 0.35 38.75]
For professional services rendered 2.10 $388.75
Additional Charges
Qty /Price
Bill File
3/4/2010 PJ UPS Delivery 1 24.50
United Parcel Service Invoice No.: OOOF49280100 24.50
Tracking #1ZF492800196888796
to / from Margaret Saito - Internal Revenue Service
Bill File
PJ UPS Delivery 1 3.16
United Parcel Service Invoice No.: OOOF49280100 3.16
Pickup Fee (split between funds)
Bill File
3/15/2010 PJ Photocopies$ 231 57.75
Copy Charges 0.25
Bill File
SUBTOTAL: [ 85.41]
Total additional charges $85.41
Total amount of this bill $474.16
Previous balance $3,397.17
Total payments ($3,397.17)
Total credits ($150.00)
Balance due $324.16
TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lon - W - Williams
DATE: 4 - -,w A'
PAYMENT FROM STC ACCOUNT: TNuesta Public Safety Pension Fund A/C #80103784
Please make the following payment from the above referenced trust account:
PAYABLE TO: ' ff � 1 d
AMOUNT:
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(Signature
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to ccount (o6 J. &9e, �3el
Charge to Account # POLICE 3e/
TOTAL
Requested By :� v�
Approved By: `
ension oor orator
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
THE LAW OFFICES OF
PERRY & JENSEN, LLC
ANN H. PERRY BONNI SPATARA JENSEN
aperry@perryjensenlaw.com bsjensen@perryjensenlaw.com
@p nyjensenlaw.com
April 19, 2010
Via Email
Village of Tequesta
Public Safety Pension Fund
Lori McWilliams, Pension Coordinator
345 Tequesta Drive
Tequesta, FL 33469
Re: Legal Services Provided Invoice #63668
Dear Lori:
Enclosed please find the Firm's invoice for services rendered for the
period that ended 4/15/2010. Your current balance due is $1,728.93.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Bonni S. Jensen
BSJ /adt
Enclosure
Copy to: Ed Sabin, Chairman Via Email Only
400 EXECUTIVE CENTER DRIVE, SUITE 207❖ WEST PALM BEACH, FLORIDA 33401 -2922
PH: 561.686.6550 -:• Fx: 561.686.2802
wpm
THE LAW OFFICES OF PERRY & JENSEN, LLC
400 Executive Center Drive
Suite 207
West Palm Beach, FL 33401 -2922
Invoice submitted to:
Tequesta Public Safety Officers Pension Fund
Lori McWilliams, Pension Coordinator - Via
Email
Village of Tequesta
345 Tequesta Drive
Tequesta FL 33469
Betty Laur / Ed Sabin, Chairman - Via Email
April 19, 2010
In Reference To: For professional services rendered as follows:
Client / File No.: 1011
Invoice #63658
Professional Services
Hrs /Rate Amount
Administrator
3/22/2010 BSJ Review 0.05 10.00
Review emails re: Third Party Administrator 200.00 /hr
Telephone call with Lori McWilliams
Administrator
SUBTOTAL: [ 0.05 10.00]
Annual Audit
4/1/2010 BSJ Review 0.15 30.00
Review and respond to email from Robert Abreu regarding Audit 200.00 /hr
Finalization
Annual Audit
SUBTOTAL: [ 0.15 30.00]
Attendance at Trustee Meeting
4/8/2010 ADT Prep Atty Rept 0.50 37.50
Prepare Attorney Report, Handouts, and Folder for upcoming Meeting - 75.00 /hr
4/12/10
Attendance at Trustee Meeting
Tequesta Public Safety Officers Pension Fund Page 2
Hrs /Rate Amount
4/12/2010 BSJ Attend 2.75 550.00
Attend meeting 200.00 /hr
Attendance at Trustee Meeting
SUBTOTAL: [ 3.25 587.50]
IRS Determination Letter
3/18/2010 BSJ Research 0.35 70.00
Research Annual Additions to DROP under IRC §415(c) 200.00 /hr
Review Holland and Knight Opinion Letters
IRS Determination Letter
3/24/2010 BSJ Draft 0.25 50.00
Draft DROP treated as Defined Contribution Plan for purposes of §415 200.00 /hr
IRS Determination Letter
3/25/2010 BSJ Review and Revise 1.25 250.00
Review and revise GUST Amendment 200.00 /hr
Review and revise EGTRRA Amendment
Review and revise Appendix F
Correspondence with Margaret Saito
IRS Determination Letter
ADT Fax 0.02 1.50
Fax Documents to Margaret Saito for review in discussion with Telephone 75.00 /hr
Conference with Bonni
IRS Determination Letter
BSJ Telephone Call 0.25 50.00
Telephone call with Margaret Saito 200.00 /hr
Review and revise Pension Plan Document and Appendix F
IRS Determination Letter
SUBTOTAL: [ 2.12 421.50]
Misc Matters
3/19/2010 BSJ Review 0.35 70.00
Review letter from FDIC 200.00 /hr
Review letter from First Citizens Bank
E -mail to Lori McWilliams
Misc Matters
4/5/2010 BSJ Review and Revise 0.35 70.00
Review and revise Memorandum to Trustees 200.00 1hr
Research SB1902 and Amendments
Research 175/185 Bills
Tequesta Public Safety Officers Pension Fund Page 3
Hrs /Rate Amount
Research SB2022
Misc Matters
4/16/2010 ADT Telephone Call 0.05 3.75
Telephone call with Betty Laur re: materials for meeting and clarification 75.00 /hr
on SB1902 memorandums issued
Misc Matters
4/19/2010 BSJ Review 0,15 30.00
Review and respond to email re: Qualified Public Depository 200.00 /hr
Misc Matters
SUBTOTAL: [ 0.90 173.75]
Plan Document
3/29/2010 BSJ Review and Revise 0.10 20.00
Review and revise Amendment 200.00 /hr
E -mail to Lori McWilliams
Plan Document
ADT Review and Revise 0.10 7.50
Review and revise Ordinance for change from 25% to 15% for foreign 75.00 /hr
securities per council
E -mail to Lori McWilliams
Plan Document
3/30/2010 BSJ Correspondence with 0.25 50.00
Correspondence with Trish Shoemaker for 2009 restatement 200.00 /hr
Plan Document
SUBTOTAL: [ 0.45 77.50]
For professional services rendered 6.92 $1,300.25
Additional Charges:
Qty /Price
Bill File
3/26/2010 PJ UPS Delivery 1 24.50
United Parcel Service Invoice No.: OOOF49280140 24.50
Tracking #1 ZF492800193915074
to / from Internal Revenue Service
Bill File
Tequesta Public Safety Officers Pension Fund Page 4
Qty /Price Amount
3/30/2010 PJ UPS Delivery 1 5.39
United Parcel Service Invoice No.: OOOF49280140 5.39
Tracking #1 ZF492800393820289
to / from Trish Shoemaker
Bill File
PJ UPS Delivery 1 6.33
United Parcel Service Invoice No.: OOOF49280140 6.33
Pick up fee
Bill File
4/15/2010 PJ Fax$ 4 2.00
Fax Charges 0.50
Bill File
PJ Photocopies$ 442 66.30
Copy Charges 0.15
Bill File
SUBTOTAL: [ 104.52]
Total additional charges $104.52
Total amount of this bill $1,404.77
Previous balance $324.16
Balance due $1,728.93
TO: David Freitas
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lori McWilliams
DATE:
PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784
Please make the following payment from the above referenced trust account:
PAYABLE TO:
zx-
AMOUNT: th - !2L,
PAYMENT DESCRIPTION _
V /
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
(Signature
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VII,LAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to Account f {, aD 0, �j
Charge to Account # POLICE 6,
TOTAL $ -3 L75
Requested By:
Approved By: Lb d ---j
'-(-Pdh si b n7136fFrd Coordinator
REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
OEM
L
Invoice
N ?T" 0 6
Date Invoice #
L IL 3/25/2010 5069
340 West Central Avenue Suite 300 Winter Haven, FL 33880
Bill To
Tequesta Public Safety
Att: Betty Laur
345 Tequesta Drive
Tequesta, Fl 33469-2766
Description Amount
Performance Evaluation and Consulting Services 3,750.00
1/1/2010-3/31/2010
Balance Due $39750.00
TO: David Freitas
• SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954- 725 -4493
FROM: Lori McWilliams
DATE:
PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784
Please make the following payment from the above referenced trust account:
PAYABLE TO:
AMOUNT:
$
PAYMENT DESCRIPTION:
AUTHORIZED BY: (2 SIGNATURES REQUIRED)
• ign ature
(S ignature )
ate
ADDITIONAL COMMENTS:
INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to Account
Charge to Account # POLICE> . �'
TOTAL'
Requested By:
Approved By:
(P ension Board Coordinator
• REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
(S ignature )
I
Quarterly Statement of Fees
March 31, 2010
Tequesta Public Safety
Quarter - ending Market Value: $ 5,340,679.48
0.60% on $ 1, 000, 000.00 = $ 6,000.00
0.50% $ 4,340,679.48 $ 21,703.40
0.45% $ - $ -
0.40% $ - $ -
$ 5,340,679.48 $ 27,703.40 (annual)
Period Covered: December 31, 2009 to March 31, 2010
Management Fees Due Rockwood: -
Please remit to:
Rockwood Capital Advisors
attn: Accounts Receivable
721 Emerson Road, Suite 565
St. Louis, Missouri 63141
314 - 962 -8336
314 -962 -1254 (Fax)
888 -962 -8336 (Toll free)
We appreciate your business! Please call with any questions.
cc: Bonni Jensen
(For your records only. Original sent to Board of Trustees)