HomeMy WebLinkAboutMinutes_Historic_11/18/2009 VILLAGE OF TEQUESTA
HISTORIC PRESERVATION COMMITTEE
MEETING MINUTES
WEDNESDAY, NOVEMBER 18, 2009
1. Call to Order and Roll Call
The Village of Tequesta Historic Preservation Committee held a regularly scheduled
meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on
Wednesday, November 18, 2009. The meeting was called to order at 10:35 a.m. by
Chair Bethany Humpage. Present were Bethany Humpage, Lee Resnik, Alice Klimas,
Patricia Marie, and Village Clerk Lori McWilliams, and Recording Secretary Betty Laur.
Dottie Campbell arrived at 10:42 a.m.
GUEST SPEAKER
Lynn Lasseter Drake, Archivist & Research Specialist, provided copies of forms used by
the Loxahatchee River Historical Society when obtaining historical donations, which
could be adapted by the Village. She distributed a handout listing each form and its
purpose, and described the process one would go through for each item and how to
catalog and name collections.
Board Member Campbell arrived at this point in the meeting, at 10:42 a.m.
Ms. Drake advised a record book would be needed, and commented she used Past
Perfect software, but the Village could use the Laserfiche program they already had in
place. She gave the committee a catalog from Gaylord, through which they could
obtain archival materials. A form was provided to use when someone loaned an item.
When someone came in with a donated item, the Village Clerk should sit down with
them and fill out a worksheet with all information about the item, and a receipt, and an
accession receipt if the Village was sure they wanted to keep the item. Ms. Drake
advised everyone should sign the documents at the time an item was received.
Unwanted items could be transferred. Ms. Drake indicated she would email a long -term
loan agreement, which was the form to be used if someone wanted to loan something.
Discussion ensued regarding missing historical items. Ms. Drake advised the Historical
Society of Palm Beach County kept all their rules online, so they were easily accessible.
Ms. Drake described the system being used by Jupiter for their historical items, and how
she entered each item in a box into the Past Perfect software. Village Clerk McWilliams
commented the committee needed to decide which items they wished to keep which the
residents had donated. Ms. Drake commented there was a way to identify objects and
she could loan the committee a book of the national guidelines. She welcomed the
committee to come over to see what she had done. In response to the question of how
old something had to be to be considered historic, Ms. Drake answered whatever made
history; thus, materials from the last election would be historic. Some objects that had
been saved for the archives were discussed. She commented she might have a
Historic Preservation Committee Meeting
November 18, 2009
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checklist to follow regarding receiving items, and she would write a process sheet and
give it to the Village Clerk. She agreed to work with the committee in going through
donated items and establishing the process.
1. 817109 and 8/27/09 Minutes
MOTION:
Board Member Resnik made a motion to approve the 817109 and 8127/09 minutes
as submitted. Board Member Klimas seconded the motion, which carried by
unanimous 5-0 vote.
2. Establish 2009/2010 Goals
Village Clerk McWilliams advised the committee had $2,500 this year and she
recommended they discuss and have a plan for the year, and not to wait until the end of
the year to spend the money. Some items that would be needed were photo frames,
archival products, etc.
3. Review and Discussion of Historical Memorabilia Received / New Lobby
Shelving
The Village Clerk recommended something be put into the glass cabinets soon, such as
photos, and the Village firemark. The committee discussed holding a working session
to review historical memorabilia received, and scheduled Wednesday, January 20, 2010
at 10:30 a.m. for the first working session. Ms. Drake advised she would be available to
attend.
4. Discuss Plaques for Lobby with Past Council / Mayor Names
Board Member Campbell advised she would talk to Sixberry to get the cost for plaques.
5. Schedule Next Meeting
Village Clerk McWilliams commented at the February 2010 meeting goals and Sixberry
would be discussed.
6. Any Other Matters
There were no other matters to come before the committee.
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November 18, 2009
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Adjournment Upon motion by Alice Klimas, seconded by Lee Resnik, the
meeting was adjourned at 11.50 a.m.
Respectfully submitted,
Betty Laur
Recording Secretary