HomeMy WebLinkAboutDocumentation_Regular_Tab 04_06/10/2010 VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: Click here to enter text.
June 10, 2010
Consent Agenda: Yes Resolution #: 15 -10
Originating Department: Police
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Purchase one (1) Ford F -150 from Duval Ford, Jacksonville, Florida per the Florida Sheriff's Association Bid
Award 09 -17 -0908
3. BUDGET / FINANCIAL IMPACT:
Account #: 001 - 171 - 664.602 Amount of this item: $24,000.00
Current Budgeted Amount Available: Amount Remaining after item:
$0.00 N/A
Budget Transfer Required: Yes Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Approve a request to purchase one (1) Ford F -150 from Duval Ford, Jacksonville, Florida per the
Florida Sheriff's Association Bid Award 09 -17 -0908.
5. APPROVALS:
/ 1
Dept. Hea Finance Director:
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager:
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM: 10
• DENY ITEM: ❑
0--Sr TEQUESTA POLICE DEPARTMENT
l
°Cb MEMORANDUM
P
To: Michael R. Couzzo, Jr.
From: Captain D.J. "Rick" Ricciar i
Date: May 17, 2010
Subject: 2009/2010 POLICE VEHICLE PURCHASE
Attached for your consideration is an agenda item for the Council Meeting on June 10, 2010; a
request to purchase one (1) Ford F -150 Police unit.
I respectfully request that Council approve Resolution No. 15 -10.
RESOLUTION NO. 15 -10
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A
PROPOSAL FROM DUVAL FORD OF JACKSONVILLE, FLORIDA,
FOR ONE FORD F -150 POLICE CAR PER THE FLORIDA SHERIFFS -
ASSOCIATION BID AWARD 09 -17 -0908 IN THE AMOUNT OF
$17,938.00 AND AUTHORIZING AN INTER - DEPARTMENTAL
BUDGET TRANSFER OF $24,000 TO FUND THE PURCHASE OF THE
POLICE UNIT AND RELATED EQUIPMENT AND AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT
ON BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village will transfer funds from account # 001 -171-
599.100, Budget Cost Savings into account # 001 - 175 - 664.602, Vehicles
to fund
1. the purchase of the truck and
2. equip the truck as a police unit
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THEVILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section 1 : Resolution No. 15 -10 is hereby approved for the purchase of an F -150
police car in the amount of $17,938.00 and an interdepartmental budget transfer of
$24,000 to fund the purchase of the police unit and related equipment.
Section 2: This Resolution shall become effective immediately upon passage.
Tequesta
. e r Duval Ford
1 f 5203 Waterside Drive; Jacksonville, FL 92210
Christy Self
904 -S88 -2144
Fax: 904 -387 -6816
cs.I,(Mduvalford.com
Contact Capt Ricciardi
Org Tequesta
Phone 561.744.4020
Fax
email dricciardi onteguesta.ora
• 090
We appreciate your interest bo the 2010 Florida Sheriffs Association/ Florida Association ojCoundes Purchasing Contract
Listed below are the items we discussed
Item
,;= Price
Spec# 43 Ford F -150 (F1 C) $ 13 731.00
850CCA Batttery Upgrade $ 225.00
85A Power Windows and Locks $ 795.00
52N Speed Control, incl. Tilt wheel $ 225.00
DW Vent Visors, stick on style $ 145.00
535HDW Trailer Tow Pkg., includes class IV hitch, bar & ball $ 498.00
DTB Aluminum Tool Box $ 385.00
W90 90Watt 4 Corner Strobe System $ 390.00
DSPOT Dealer Installed Spotlight $ 389.00
5 75 EXTRA 5 year/75,000 mi Extra Care Warranty, $0 Deductible $ 1,155.00
Quantity 1 1 $ 17,938.00
'"ALL EXTERIOR COLORS OTHER THAN WHITE MUST BE CLEARLY SPECIFIED ON YOUR PURCHASE ORDER
•
Color Ilights
lenses
5/3/201012:20 PM Tequesta.F150.x1s
Village of Tequesta Date: 5/10/2010
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Police
Req. M
Quotes Received: 1 (See Attached) Recommended Vendor: Duval Ford Vendor #: 0486
Vendors Bids
1 Duval Ford $17,938.00 Address: P.O. Box 7687
2 City: Jacksonville
3 State & Zip: FL 32238
Comments: 2009 Florida Sheriffs Association Purchasing Contract #09 -17 -0908
Manuf./ Available Balance
Item Description Part# Q . Unit Price Total Cost Account # (Finance Use Only)
Ford F -150 In of Silver F1C 1 $ 13,731.00 $ 13,731.00 001 - 171 - 664.602
Battery Upgrade 850CCA 1 $ 225.00 $ 225.00 001 - 171 - 664.602
Power Windows & Locks 85A 1 $ 795.00 $ 795.00 001 - 171 - 664.602
Speed Control, incl. Tilt Wheel 52N 1 $ 225.00 $ 225.00 001 - 171 - 664.602
Vent Visors, stick on style DW 1 $ 145.00 $ 145.00 001 - 171 - 664.602
Trailer Tow Pk g. 535HDW 1 $ 498.00 $ 498.00 001 - 171 - 664.602
Aluminum Tool Box DTB 1 $ 385.00 $ 385.00 001 - 171 - 664.602
90 Watt 4 Corner Strobe System W90 1 $ 390.00 $ 390.00 001 - 171 - 664.602,
Dealer Installed Spotlight DSPOT 1 $ 389.00 $ 389.00 001 - 171 - 664.602
5 Yr /75,000 Warranty 5 75 EXTRA 1 1 $ 1,155.00 $ 1,155.00 001 - 171 - 664.602
Total: $ 1 7,938.00
Finance /Administrative Use Only:
ol
Department Head Si natur . Date:
Finance Signature: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution #: Date:
POM Processed By: Date:
FISCAL YEAR 200912010 Village of Teguesta
BA # Budget Amendment Request JE #
Increase:
Department: Police - Administration Account: Vehicles Account #: 001 - 171 - 664.602
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 24,000.00 $ 24,000.00
Justification / Comments: Purchase of Ford F -150 for Chief
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Decrease:
Department: Police - Administration Account: Budget Cost Savings Account #: 001 - 171 - 599.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 30,470.00 $ 24,000.00 $ 6,470.00
Justification / Comments: Transfer of funds for purchase of police vehicle
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Approvals:
Department Head Date:
Finance Approval: Date:
Village Manager Approval: Date: x 7 , A;)
Village Council Approval: Resolution Number Da