HomeMy WebLinkAboutDocumentation_Regular_Tab 06_07/08/2010 "• VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: Click here to enter text.
7/8/10
Consent Agenda: No Resolution #: Click here to enter text.
Originating Department: Clerk
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Council Appointment of Florida League of Cities Voting Delegate
3. BUDGET / FINANCIAL IMPACT:
Account #: Click here to enter text. Amount of this item: Click here to enter text.
Current Budgeted Amount Available: Amount Remaining after item:
Click here to enter text. Click here to enter text.
Budget Transfer Required: Choose an Appropriate Fund Balance: Choose an item.
item.
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
The Florida League of Cities requests that each municipality designate a voting delegate to cast their votes at
the Annual Business Session. League By -Laws requires that each municipality select one person to serve as
the municipal voting delegate.
5. APPROVALS:
Dept. Head: Finance Director: ❑ Reviewed for Financial
Sufficiency
❑ No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: �—
• SUBMIT FOR COUNCIL DISCUSSION: or
• APPROVE ITEM: ❑
• DENY ITEM: ❑
Form amended 08/26/08
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W NMI VILLAGE CLERKS OFFICE
301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallahassee, FL 32302.1757 • (850) 222 -9684 • Fax (850) 222.3806 • www.flcities.com
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TO: Municipal Key Official CY
FROM: Michael Sittig, Executive Director
DATE: May 25, 2010
SUBJECT: 84th Annual FLC Conference — Creating Community in Tough Times
VOTING DELEGATE AND RESOLUTION INFORMATION
August 19 -21, 2010 — Westin Diplomat Resort, Hollywood
As you know, the Florida League of Cities' Annual Conference will be held at the Westin
Diplomat Resort in Hollywood, Florida on August 19 -21. This year we are celebrating
Creating Community in Tough Times which will provide valuable educational opportunities to
help Florida's municipal officials serve their citizenry more effectively.
It is important that each municipality designate one official to be the voting delegate. Election
of League leadership and adoption of resolutions are undertaken during the business meeting.
One official from each municipality will make decisions that determine the direction of the
League.
In accordance with the League's by -laws, each municipality's vote is determined by
population, and the League will use the Estimates of Population from the University of
Florida for 2009.
Registration materials have already been sent to each municipality. Call us if you need
additional copies. The League adopts resolutions each year to take positions on
commemorative, constitutional or federal issues. We have attached the procedures your
municipality should follow for proposing resolutions to the League membership. A resolution
is not needed to become a voting delegate. If you have questions regarding resolutions, please
call Allison Payne at the League at (850) 701 -3602 or (800) 616 -1513, extension 3602.
Proposed resolutions must be received by the League no later than July 13, 2010.
If you have any questions on voting delegates, please call Gail Dennard at the League (850)
701 -3619 or (800) 616 -1513, extension 3619. Voting delegate forms must be received by
the League no later than July 30, 2010.
Attachments: Form Designating Voting Delegate
Procedures for Submitting Conference Resolution
President John Marks, Mayor, Tallahassee
First Vice President Joy Cooper, Mayor, Hallandale Beach • Second Vice President Patricia J. Bates, Mayor, Altamonte Springs
Executive Director Michael Sittig • General Counsel Harry Morrison, Jr.
84th Annual Conference
Florida League of Cities, Inc.
August 19 -21, 2010
Hollywood, Florida
It is important that each member municipality sending delegates to the Annual Conference of
the Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By -Laws requires that each municipality select one person to serve
as the municipalities voting delegate. Municipalities do not need to adopt a resolution to
designate a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate may be
properly identified.
Designation of Voting Delegate
Name of Voting Delegate:
Title:
Municipality of:
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302 -1757
Or Fax to Gail Dennard at (850) 222 -3806
Procedures for Submitting Resolutions
Florida League of Cities' 84th Annual Conference
Westin Diplomat Resort
Hollywood, Florida
August 19 -21, 2010
In order to fairly systematize the method for presenting resolutions to the League
membership, the following procedures have been instituted:
(1) Proposed resolutions must be submitted in writing, to be received in the League
office by July 13, 2010, to guarantee that they will be included in the packet of
proposed resolutions that will be submitted to the Resolutions Committee.
(2) Proposed resolutions will be rewritten for proper form, duplicated by the League
office and distributed to members of the Resolutions Committee. (Whenever
possible, multiple resolutions on a similar issue will be rewritten to encompass the
essential subject matter in a single resolution with a listing of original proposers.)
(3) Proposed resolutions may be submitted directly to the Resolutions Committee at
the conference; however, a favorable two- thirds vote of the committee will be
necessary to consider such resolutions.
(4) Proposed resolutions may be submitted directly to the business session of the
conference without prior committee approval by a vote of two- thirds of the
members present. In addition, a favorable weighted vote of a majority of members
present will be required for adoption.
(5) Proposed resolutions relating to state legislation will be referred to the appropriate
standing policy committee. Such proposals will not be considered by the
Resolutions Committee at the conference; however, all state legislative issues will
be considered by the standing policy councils and the Legislative Committee, prior
to the membership, at the annual Legislative Conference each fall. At that time, a
state Legislative Action Agenda will be adopted.
Municipalities unable to formally adopt a resolution before the deadline may submit a
letter to the League office indicating their city is considering the adoption of a resolution,
outlining the subject thereof in as much detail as possible, and this letter will be forwarded
to the Resolutions Committee for consideration in anticipation of receipt of the formal
resolution.
Important Dates
May 28, 2010
Notice to Local and Regional League Presidents and Municipal Associations
regarding the Resolutions Committee
June 18
Appointment of Resolutions Committee Members
July 13
Deadline for Submitting Resolutions to the League office
Auiiust 19
League Standing Council Meetings
Resolutions Committee Meeting
Voting Delegates Registration
August 21
Immediately Following Breakfast — Pick Up Voting Delegate Credentials
Followed by Annual Business Session