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Home My WebLink AboutResolution_03-98/99_11/12/1998 I RESOLUTION NO. 3 -98/99 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING ENGINEERING SERVICES PROPOSALS FOR PERMITTING AND DEVELOPMENT OF CONSTRUCTION PLANS FROM GEE & JENSON IN THE AMOUNT OF $29,750 FOR TEQUESTA COUNTRY CLUB DRAINAGE IMPROVEMENTS, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. f NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: i Section 1. The Engineering Services Proposals for Permitting and Development of Construction Plans from Gee and Jenson of West Palm Beach, Florida in the amount of $29,750 for Tequesta Country Club Drainage Improvements, Attached Hereto as Exhibit "A" and as Exhibit "B ", and Incorporated by Reference as Part of this Resolution are Hereby Approved and the Village Manager of the Village of Tequesta is Authorized to Execute the . Same on Behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Mackail, who moved its adoption. The motion was seconded by Councilmember Hansen and upon being put to vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION Alexander W. Cameron J oseph N. Capretta Carl C. Hansen Ron T. Mackail Elizabeth A. Schauer The Mayor thereupon declared the resolution duly passed and adopted this 12 day of November, A.D., 1998. 1 • �� Attest: - R F UES oann Mangan' llo Elizabeth A. Schauer Village Clerk c:WP80 \MyFiles \Resolutions \Resolution 3 -98 -99 RESOLUTION NO. 3- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING ENGINEERING SERVICES a PROPOSALS FOR PERMITTING AND DEVELOPMENT OF CONSTRUCTION PLANS FROM GEE & JENSON IN THE AMOUNT OF $29,750 FOR TEQUESTA COUNTRY CLUB DRAINAGE IMPROVEMENTS, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. f NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE � VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Engineering Services Proposals for Permitting and Development of Construction Plans from Gee and Jenson of West Palm Beach, Florida in the amount of $29,751 for Tequesta Country Club Drainage Improvements, Attached Hereto as Exhibit "A" and as Exhibit "B ", and Incorporated by Reference as Part of this Resolution are Hereby Approved and the Village Manager of the Village of Tequesta is Authorized to Execute the Same on Behalf of the Village. • THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Mackail, who moved its adoption. The motion was seconded by Councilmember Hansen and upon being put to vote, the 9 vote was as follows: i FOR ADOPTION AGAINST ADOPTION I ! Alexander W. Cameron J oseph N. Capretta Carl C. Hansen Ron T. Mackail Elizabeth A. Schauer The Mayor thereupon declared the resolution duly passed and adopted this 12 day of November, A.D., 1998. Attest: R F UES i oann Mangan' llo Elizabeth A. Schauer Village Clerk c:WP8o \MyFiles \Resolutions \Resolution 3 -98 -99 EXHIBIT "A" GEE & JENSON • Engineers • Architects • Planners, Inc. SINCE 1951 One Harvard Circle West Palm Beach, FL 33409 October 23, 1998 Telephone (561) 683 -3301 Executive Fax (561) 697 -3892 Fax (561) 686-7446 Mr. Gary Preston, Director Public Works and Recreation Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 Re: Country Club Drainage Project — Environmental Permitting Dear Mr. Preston: Please accept this letter as our formal proposal for professional services to acquire environmental permits for the above referenced construction project. It should be noted that while this scope is based on years of permitting experience with all agencies involved, there can be no assurances that additional information, study or revised engineering will not be required to obtain the permit. All information for this process is based upon design data contained in a report entitled, "Village of Tequesta, Country Club Community Drainage Study ", dated April 1998, prepared by • Cherie Sova, P.E. Scope of Services 1. Field review existing facilities. 2. Review of the Sova Study. 3. Project review meeting with the Village of Tequesta. 4. Pre - application meetings with South Florida Water Management District and U.S. Army Corps of Engineers. 5. Prepare SFWMD ERP application. 6. Prepare COE Nationwide permit application. 7. Provide responses to one request for additional information from regulatory agencies. 8. Field meetings with regulatory and commenting agencies, including the U.S. Fish & Wildlife Service, Florida Game & Fresh Water Fish Commission, Loxahatchee River Coordinating Council, Corps of Engineers, South Florida Water Management District. It should be noted that the scope does not include surveying, wetland delineations, surface water management design, or additional engineering if required. Should additional surface water management review, design or engineering be required, they would be considered additional services. Engineering N EB 0002934 • Architecture 0 AA C000666 • Landscape Architecture M LC C000050 • Land Surveying M LB 0002934 • Interior Design N IB 0001020 r Mr. Gary Preston, Director Public Works and Recreation, Village of Tequesta Re: Environmental Permitting October 23, 1998 — Page 2 The cost of the above referenced tasks will be a lump sum fee of Sixteen Thousand Dollars ($16,000.00), including reimbursables. This proposal is intended to serve as a supplemental agreement to the original contract dated September 16, 1993 and all terms and conditions of the contract, unless specifically modified herein, shall remain the same. Should you agree to the conditions and scope of this proposal, please execute in the location provided. / truly ours, r os Philip A. Crannell, Jr., AIA ciate Executive Vice President Signed Date 3 f • JBF /PAC:cw 98- 004.01 cc: Harry Benoit WAFROM7IMEMLTRS \Teq Env Perm.doc One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892 Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934 • Interior Design # 180001020 • EXHIBIT "B" GEE & JENSON Engineers • Architects • Planners, Inc. SINCE 1951 One Harvard Circle West Palm Beach, FL 33409 October 23, 1998 Telephone (561) 683 -3301 Executive Fax (561) 697 -3892 Mr. Gary Preston Fax (561) 686 -7446 Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 Re: Tequesta Country Club Community Drainage Improvements – Development of Construction Drawings Dear Mr. Preston: We are pleased to submit the following proposal for professional services in connection with drainage improvements within the Tequesta Country Club community. The following is an itemized list of the services required to prepare construction plans for this project. 1. Prepare construction drawings based upon design data contained in a report entitled: Village ofTequesta Country Club Community Drainage Study dated April 1998, prepared by Cherie Sova, P.E., 4070 Okeechobee Blvd., Suite 221, West Palm Beach, FL 33409; 2. Develop a cost estimate; 3. Prepare construction plans and specifications. • The cost of these services will be a lump sum fee of $13,750.00, including reimbursables. It is possible that permitting agencies may require changes to the design prepared by Cherie Sova, P.E. Design changes are note included in the above fee quotation and will be separately negotiated, if necessary. This proposal is intended to serve as a supplemental agreement to the original contract dated September 16, 1993 and all terms and conditions of the contract unless specifically modified herein, shall remain the same. Should you agree with the conditions and scope of this proposal, please execute in the location provided. Very truly yours, Harold T. Benoit, Jr. Phillip A. Cranell, Jr. Project Manager Executive Vice President HTB/PAC /njw 98- 004/008 Q Accepted by:� Date: — • Prop# 129 -98E / Revised Engineering p EB 0002934 • Architecture N AA C000656 • Landscape Architecture N LC C000050 • Land surveying N LB OW2934 • Interior Design N IB 0001020 r GEE & JENSON • Engineers • Architects • Planners, Inc. SINCE 1951 One Harvard Circle West Palm Beach, FL 33409 October 23, 1998 Telephone (561) 683 -3301 Executive Fax (561) 697 -3892 Fax (561) 686 -7446 Mr. Gary Preston, Director Public Works and Recreation Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 Re: Preliminary Environmental Due Diligence Country Club Drainage Improvements Dear Mr. Preston: Per the direction of Allen Oslund, Gee & Jenson was tasked with initial investigations and contacts with regulatory and commenting agencies regarding the above referenced project. Specifically, we were asked to write letters to the U.S. Army Corps of Engineers (COE), the South Florida Water Management District ( SFWMD), the U.S. Fish & Wildlife Service ( USFWS), and the National Marine Fisheries Service (NMFS). The intent of these letters was to • advise them of the proposed project as studied and designed by Cherie Sova, P.E., and request any initial comments or concerns. In addition, we were requested to have a preliminary meeting with the COE and the SFWMD to determine potential permitting concerns. As a result of these letter solicitations and the meeting with the District and COE, we offer the following observations: • In response to the letter request, the USFWS reviewed the proposed modifications and determined that "any potential impacts upon fish and wildlife resources which may occur as a result of this project, as described in your letter, appear to be insignificant ". The USFWS response letter is attached for your file. • The NMFS, Southeast Regional Office, indicated that "cumulatively, increases in peak discharges throughout the water shed can result in adverse impacts to these estuarine resources ". Based on the preliminary information, it was difficult for them to determine the overall impact and suggested that we contact the COE and the SFWMD. The NMFS response letter is attached for your file. • The SFWMD offered three primary comments: first, although they recognized that the proposed plan will decrease the total discharge volume to the Loxahatchee River, they are concerned that the proposed peak discharge volume is higher than the current rate, and that the fast influx of fresh water into the River may cause adverse impacts to the estuarine • ecosystem. Secondly, the District issued a concern regarding septic tanks in the area, and the potential that a septic system failure could cause increased fecal coliform discharges into the Engineering M EB 0002934 • Architecture 4 AA C000656 • Landscape Architecture M LC COOOD50 • Land Surveying N LB 0002934 • Interim Design N IB 0001020 Mr. Gary Preston, Director Public Works and Recreation • Village of Tequesta October 23, 1998 —Page 2 Loxahatchee River. Thirdly, the District indicated that a presentation to the Loxahatchee River Coordinating Council (LRCC), an advisory oversight committee for this region, might be considered. A copy of SFWMD's response letter is attached. • The COE has not issued any response to our letter request, but in our joint meeting with the SFWMD, they indicated that based on our explanation of the project, they anticipated that a Nationwide permit would be required. As indicated above, we did have a joint meeting with the COE and SFWMD on September 30, 1998. Representing those two agencies were Don Medellin (SFWMD) and Tori Agramonte (COE). No substantial additional information was uncovered. The District's position was still one of concern with respect to the proposed increase in peak discharge volumes. Their desire is to continue to reduce the total and peak volume discharges to the River. The District was advised of a previous study prepared for the Village of Tequesta that indicated outfall from these systems into the Loxahatchee River did not indicate that fecal coliform discharges were an issue. The District indicated that if we copied them on the report, this issue would be resolved. The District again suggested we present our proposed project to the LRCC, and incorporate any practical positive suggestions. The COE's comments were as noted above, and did not suggest that that • agency would play a substantial role in the permitting of the project. With respect to permitting in general, we offer the following observations: • It is anticipated because of the Outstanding Florida Water designation of the Loxahatchee River, that special emphasis will be placed on the discharges from this system. This emphasis was clearly at the forefront of permitting of the Dover Ditch outfall. While a preliminary review of the Sova study indicated a reasonable approach to stormwater engineering and design, additional study and design may ultimately be required as a result of the permitting process. Conceivably, additional detention may be achievable within the total system and reduce or eliminate the increase in peak discharge volumes. This single element within the study design would appear to be the weak link and offer the highest potential for permitting controversy. • We have been contacted by Mr. Woody VanVoorhees of the SFWMD regarding a presentation to the LRCC. Mr. VanVoorhees is the District liaison for this Council and was copied by the District on our initial information request letter. The Council is not a regulatory body, but an advisory and oversight committee on issues that impact this environmentally sensitive area. While it is not mandatory that we present the project to the Council, it is our opinion that an informational presentation, particularly if we could indicate that we can reduce discharges to the River, could grease the permitting process from the District's perspective. By way of this letter, I am requesting direction from the Village • regarding this matter. \\ ORL \WEST\FROST\MEMLTRS \Tequesta Preston.doc One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892 Engineering It EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934 • Interior Design # IB 0001020 Mr. Gary Preston, Director 3 Public Works and Recreation • Village of Tequesta October 23, 1998 —Page 3 After your review of this information, should you have any questions or comments, please do not hesitate to contact us. Xseph yours, Frost Senio r Associate JBF /cw Enc. as stated 98- 004.02 cc: Harry Benoit \ \ORL \WEST \FROST\MEMLTRS \Tequesta Preston.doc One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892 Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934 • Interior Design It IB 0001020