HomeMy WebLinkAboutDocumentation_Regular_Tab 06_08/05/2010 VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: N/A
8/5/10
Consent Agenda: No Resolution #: N/A
Originating Department: IT
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Dedicated IT Budget
3. BUDGET / FINANCIAL IMPACT:
Account #: N/A Amount of this item: $15,200
Current Budgeted Amount Available: Amount Remaining after item:
N/A N/A
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Council discussion on creation of a dedicated IT budget.
5. APPROVALS:
Dept. Head: Finance Director: ❑ Reviewed for Financial
Sufficiency
❑ No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: --
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM: ❑
• DENY ITEM: ❑
Form amended 08/26/08
�-fllk -'ema'deq
i
J
i
To: Michael R. Couzzo, Jr.
Village Manager
From: Brad Gomberg
Date: 7/20/2010
Re: IT Budget
Message:
As you know, council member Turnquest has proposed a dedicated IT budget for the next fiscal
year. I would like to take the opportunity to outline some of the advantages of moving forward
with this proposal. Currently IT specific costs are drawn from accounts throughout different
departments in the Village, and primarily from the Police Department. Although this is
somewhat confusing from a purchasing standpoint, we have made it work up to this point with
only a few minor exceptions. Currently it is very difficult for me to attend IT / Government
related seminars, classes and conventions as I have no financial means to do so. Department
specific needs such as an IT laptop and printing devices must be purchased through other
department accounts. As well, I have not even proposed several items such as remote assistance
/ inventory software, or a work order tracking suite, as there is no appropriate department to
absorb the purchases. All of these issues, although minor, would be solved through a dedicated
IT budget. I feel that with this budget I will be in a more empowered position to maintain the
technology, and assist the employees of the Village. To help facilitate this proposal, I have
attached a summary of items that could benefit from this modification.
Thank you,
i
i
rr -
To: Michael R. Couzzo, Jr.
Village Manager
From: Brad Gomberg
Date: 7/20/2010
Re: IT Budget
Continued:
Budget Item Summary
Description Estimated Cost
Attend IT related seminars and conferences $1,800
Purchase remote assistance and management suite (work order input and $6,000
tracking) — This software will allow me to remotely control any computer or
server in the Village. This means I will be available to assist in
troubleshooting regardless of location or time. It will also provide inventory
and asset tracking features that we do not currently posses. As well it will
have a work order component that will allow Village employees to create
and track IT related work orders from a webpage. This component will also
have reporting capability.
IT specific computers and accessories — New monitors, KVM switch, VLAN $3,500
capable 10/100/100 switch, printer.
IT specific office supplies and hardware $400
Management server — Server to run the new remote assistance and $3,500
tracking software, antivirus core, backup system, appliance agents, and
misc IT applications.
Total $15,200