HomeMy WebLinkAboutDocumentation_Regular_Tab 09_08/05/2010 VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: Click here to enter text.
August 5, 2010
Consent Agenda: No Resolution #: Click here to enter text.
Originating Department: Manager
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Councils approval to authorize Arcadis to perform engineering services related to the Water Treatment Plant
Expansion.
3. BUDGET / FINANCIAL IMPACT:
Account #: Click here to enter text. Amount of this item: Click here to enter text.
Current Budgeted Amount Available: Amount Remaining after item:
Click here to enter text. Click here to enter text.
Budget Transfer Required: Choose an Appropriate Fund Balance: Choose an item.
item.
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Council's approval to authorize Arcadis to perform engineering services related to the Water Treatment Plant
Expansion.
5. APPROVALS:
Dept. Head: Finance Director:
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: �—
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM:
• DENY ITEM: ❑
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MEMORANDUM
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Village of Tequesta
Administration
TO: Village Council
FROM: Michael Couzzo, Village Manager
DATE: July 28, 2010
SUBJECT: Councils approval to authorize engineering services related to the WTP
Expansion.
Attached, please find an agenda item for the above referenced subject. This item is
placed on the agenda for Council's approval to authorize engineering services related to
the Water Treatment Plant Expansion.
Thank you.
MEMORANDUM
FINANCE DEP ARTT T
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DATE: JULY 28, 2010
TO: MICHAEL COUZZO, VILLAGE MANAGER
CC: LORI MCWILLIAMS, VILLAGE CLERK
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: AGENDA ITEM PERTAINING TO THE FUNDING OF ENGINEERING
AND CONSTRUCTION COSTS RELATED TO THE EXPANSION OF THE
WATER UTILITY
Per your direction to get current pricing to borrow funds for the expansion of the water utility, of the three
financial institutions that I requested rates from only Bank of America has responded with rates to date. At
your request, I put together the following table showing the annual debt service costs based upon 10, 15 and
20 year terms.
Offered Annual Debt Service Payments at Currently
Term Rate I million 1.5 million 2million 2.5 million
10 3.22% $ 117,095.52 $ 175,643.28 $ 234,191.04 $ 292,738.80
15 3.93% $ 88,342.20 $ 132,513.24 $ 176,684.40 $ 220,855.44
20 4.24% $ 74,244.12 $ 111,366.24 $ 148,488.24 $ 185,610.36
As we also discussed this morning, depreciation expense will increase annually as follows:
• Asset Cost $2,500,000
• Asset Life 40 Years
• Annual Depreciation (straight line) $62,500.
In addition, we are projecting the balance of available cash and investments at September 30, 2010 to be
$4,001,854.
8/3/1012:46 PM
ARCADIS
ARCADIS, Inc.
Infrastructure, environment buildings 2081 vista Parkway
West Palm Beach
Florida 33411
Tel 561.697.7000
Fax 561.697.7751
Village of Tequesta www.arcadis•us.com
345 Tequesta Drive
Tequesta, FL 33469
Attn: Michael Couzzo — Village Manager
Subject: Engineering Construction Services for the WTP Expansion WATER RESOURCES
Dear Mr. Couzzo:
Date:
As requested, this Will cover only engineering services during construction. April 20, 2010
Engineering services during bidding Will be covered under the General Services
authorization. The engineering construction services for this project are essentially Contact:
the same as the last expansion which included the very similar facilities. We have William D. Reese, PE
maintained the same construction phase costs as the prior project.
Phone:
Thank you for the request to submit this Work Authorization. Should you 561.697.7069
have questions or wish to discuss this further, please call. Email:
William . reese @arcad i s-
US.com
Very truly yours, our ref:
ARCADIS
Florida License Numbers
Engineering
William D. Reese, PE ` E nginee Engineering
Vice President
Encl.
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VILLAGE OF TEQUESTA
WATER SYSTEM AND GENERAL UTILITY /CIVIL PROJECTS
WORK AUTHORIZATION
WTP Expansion — Engineering Construction Services
This Work Authorization authorizes ARCADIS G &M, Inc. to perform the work set forth herein
and is issued pursuant to the "Professional Engineering Consulting Services Agreement for Water
System and General Utility /Civil Projects ", dated November 17, 2005. All terms and conditions
of said agreement shall be applicable to this Work Authorization.
BACKGROUND
This project covers engineering services during construction for the WTP Expansion. The project
includes an additional RO Train, equipping well R4, new high pressure pump, new cartridge
filter, new degasifier, two new scrubbers, associated chemical feed modifications and associated
electrical and instrumentation. The expansion was designed and permitted under a separate
authorization.
SCOPE
The Engineer will perform the following tasks.
1. Perform `Engineer' duties as set forth in the Construction Contract including, but not
limited to, conducting periodic construction progress meetings, reviewing shop drawings,
reviewing pay requests, observing construction activities, reviewing O &M Manuals,
coordinating start-up activities, coordinating instrumentation and reporting modifications
and certifying the project upon completion.
2. Provide part time inspection services.
3. Provide periodic site visits from the Engineer.
4. Certify the project completion to the Palm Beach County Health Department.
COMPENSATION
For Scope Items 1 thru 4, the Engineer shall be paid a lump sum fee of one hundred forty five
thousand dollars ($145,000). The Engineer has assured `normal' construction progress in the
development of the fee associated with this project.
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TIME OF PERFORMANCE
The Engineer will complete Scope Items 1 thru 4 commensurate with the Construction Contract.
This authorization can be cancelled with or without cause by the Village with 30 days written
notice. Should said cancellation occur, the Engineer will be paid for all services performed
through the cancellation date.
ACCEPTED BY:
Village of Tequesta
(WTP Expansion — Engineering Construction Services)
Michael R. Couzzo, Village Manager
Date:
ARCADIS G &M, Inc.
(WTP Expansion — Engineering Construction Services)
William D. ke6se, P.E., Vice President
Date: 9 °
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