Loading...
HomeMy WebLinkAboutMinutes_Regular_07/08/2010 MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES JULY 8, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:02 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Pat Watkins, Council Member Jim Humpage, and Council Member Calvin Turnquest. Vice -Mayor Paterno, Council Member Arena and Village Attorney were absent. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk McWilliams, and Finance Director Forsythe. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Humpage shared words of appreciation and respect for all Veterans and reflected on the July 4 th Wounded Warrior event. He then gave the invocation followed by the pledge to the flag. APPROVAL OF AGENDA Mayor Watkins noted Items 5 and 8 had been removed from the agenda. MOTION: Council Member Tumquest moved approval of the agenda as amended; seconded by Council Member Humpage. Council Member Turnquest, Council Member Humpage, and Mayor Watkins noted they had items to discuss under Any Other Matters. MOTION (Continued) motion carried unanimously 3 -0. PRESENTATIONS /PROCLAMATIONS 1. Presentation of Distinguished Budget Presentation Award by the Government Finance Officers Association Ms. Linda Davidson, President Elect of GFOA, presented the Distinguished Budget Presentation Award to the Village. She stated the award symbolizes the preparation of high quality budget documents and encourages government to prepare excellent budget documents for the benefits of citizens and other parties. She noted this as the first time the Village had received this award and reflected dedication and leadership. CONSENT AGENDA MOTION Council Member Tumquest moved approval of the following consent agenda, seconded by Council Member Humpage, motion carried unanimously 3 -0. 2. MINUTES: 5/13/10 Regular, 6/10/10 LPA, and 6/10/10 Regular Minutes Minutes —Regular Council Meeting 7/8110 Page 2 END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mrs. Dottie Campbell, 30 Eastwind Circle, addressed Council as a History Committee member and suggested a banner be placed in the Chambers. She believed the Chambers should identify the Village and show its character. She suggested the committee make some recommendations on ways to give the room proper identification and its own personality. Council agreed to discuss under Any Other Matters. COMMUNICATIONS FROM COUNCIL Council Member Turnquest congratulated Finance on their award and commented on the employees that go above and beyond. He recognized Clerk McWilliams on receiving her MMC - Master Municipal Clerk designation. He discussed the success of the July 4 th celebration that honored the Wounded Warrior vets. Council Member Humpage echoed Council Member Turnquest's remarks and complimented Finance and the Clerk on their accomplishments. He thanked Council Member Turnquest for his role in ensuring the success of the Wounded Warrior July 4 th event. Mayor Watkins agreed with Council Member's Turnquest and Humpage and felt July 4 th was a great family day. She commented on Council's budget meetings and the 2010/11 budget which looked good. She stated Council would need to continue to look at the budget in the future if they wanted to continue at the same level of service. REGULAR AGENDA NEW BUSINESS 3. Approve Setting the Proposed Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 201012011 at a rate of 5.7671 Mils per $1,000.00 of assessed value and setting the Budget Public Hearings as follows: September 9, 2010— 7:00 p.m. — Approve Tentative Budget; and September 16, 2010 — 5:30 p.m. — Approve Final Budget Council Member Turnquest stated the IT Department did not have a budget and the Director had to request the Manager's approval to spend $10. He would like to create a line item in the budget for the IT Department and suggested taking one half of one percent ($28,000) of public safety's budget and provide to IT for the next fiscal year. He commented on the training budget for employees and believes in order to retain the best employees they needed to be trained in the latest information in their field. He stated the training budget continues to be cut back and noted the Manager had zero training funds and therefore could not keep up with the trends. He Minutes —Regular Council Meeting 7/8/10 Page 3 asked to leave the departmental training budgets at the current funding level and increase the Manager's budget by $10,000 for training. Mayor Watkins agreed however stated this was a discussion that should have been discussed in one of the budget workshops and believed this should be discussed when the other two Council Members were in attendance. Consensus of Council agreed to place this on the August Council agenda. MOTION: Council Member Tumquest moved approval of setting the proposed Ad Valorem Millage rate for the FY 201012011 at 5.7671 Mills per $1,000 assessed value and setting the Budget Public Hearings as September 9, 2010 at 7:00 p.m. and September 16, 2010 at 5:30 p.m.; seconded by Council Member Humpage; motion carried unanimously 3 -0. 4. Council Approval to Surplus Computer Racks and Donation to Good Shepherd School MOTION: Council Member Tumquest moved approval to surplus the racks and donate to Good Shepherd School, seconded by Council Member Humpage. Item was opened for discussion. Council Member Humpage pointed out Attorney Davis' email recommended the racks be sold. Village Manager Couzzo explained the items were being surplused, therefore they had no value and allowed the Village to dispose of them. He suggested making a motion contingent upon the Village Attorney's approval that it is done as surplus and at no cost and if she disagreed it could be brought back. MOTION (Continued): Council Member Tumquest amended his motion that the racks would be surplused and donated contingent upon the Village Attorney's agreement, seconded by Council Member Humpage; motion carried unanimously. D Five and Obtain QuGtes 6. Council Appointment of Florida League of Cities Voting Delegate MOTION: Council Member Humpage moved approval of Council Member Tumquest as the Florida League of Cities Voting Delegate; seconded by Council Member Tumquest; motion carried unanimously. Minutes —Regular Council Meeting 7/8/10 Page 4 7. Resolution 19 -10, Authorizing the Village of Tequesta to Approve and Adopt the 2009 Revised Palm Beach County Unified Local Mitigation Strategy Plan Mayor Watkins read the title of Resolution 19 -10 into the record. MOTION: Council Member Humpage moved approval of Resolution 19 -10, seconded by Council Member Tumquest; motion carried unanimously 3 -0. STANDING REPORTS • * Village Manager Village Manager Couzzo commented on engineering issues with the bridge construction project. He noted the Village would assist the contractors with some of the work. He mentioned there was a disconcerting moment when the contractors stated the bridge would not be completed until mid - September. He advised there was a meeting scheduled for July 9 at 10:00 a.m. with FDOT in order to obtain commitments on the status of the project and offer suggestions on expediting the project such as using Village personnel and resources which gives FDOT liability concerns. Mayor Watkins stated Council should continue to do everything possible to expedite the construction even if it meant utilizing Village staff. She noted it appeared the bridge would be delayed; it was just a matter of how long. Council Member Turnquest stated he spoke with the State Secretary of Transportation who inquired on how she could help keep the project on track. ANY OTHER MATTERS Council Member Turnquest gave an IPAD demonstration and suggested the agenda go paperless using the IPAD. He believed the IPAD's would pay for itself with the savings in ink, paper, binders, etc. within 6 weeks to 2 months. He stated this would bring Council into the 21 Century electronically. He asked for the item to be placed on the August Council agenda. He stated he was going to be out of town for the August meeting and asked Council to move the meeting to August 5. MOTION: Council Member Tumquest moved to change the August 12, 2010 Council Meeting to August 5, 2010; Council Member Humpage seconded, motion carried unanimously 3 -0. Minutes— Regular Council Meeting 7/8/10 Page 5 Council Member Turnquest asked Council to assist with the remaining costs of $3678.93 for the 4 th of July Wounded Warrior event. MOTION: Council Member Humpage moved to pay the entire $3,678.93 from the Aid to Community Organization account; Council Member Turnquest seconded; motion carried unanimously 3 -0. MOTION: Council Member Humpage amended his motion to include temporarily suspending the Council's Policies and Procedures for Any Other Matters and moved to pay the entire $3, 678.93 from the Aid to Community Organization account; Council Member Turnquest seconded; motion carried unanimously 3 -0. Council Member Humpage noted the September 11 event was coming along well. He asked that the Village Attorney receive her agenda electronically at the same time as Council receives their agenda packets. Lastly, he commented on the allocation of funds for the Friends of Public Safety (FOPS). He stated $700 remained in a Village account for the bricks which cost $420. However, he noted the Finance Director did not want to return the $280 to FOPS, which was their profit. He requested the $280 be transferred to the FOPS account. Mayor Watkins suggested this be placed on the August agenda. Mayor Watkins reviewed Mr. Carlton Stoddard's Fountain of Honor request for an additional marble sign and a bench with a memorial plaque to be placed at the fountain. She explained he stated his family would pay the associated costs if necessary. Consensus of Council agreed the Fountain of Honor was complete and nothing additional would be added. Mayor Watkins mentioned the Manager's PRC needed to be on the August agenda as per his contract. Consensus of Council agreed. ADJOURNMENT Council Member Humpage moved to adjourn the meeting; seconded by Council Member Humpage. The motion to adjourn carried unanimously 3 -0; therefore the meeting was adjourned at 8:04 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.