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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_10/14/2010 MINUTES VILLAGE OF TEQUESTA BUDGET STRATEGY WORKSHOP MINUTES JUNE 22, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 8:01 a.m. A roll call was taken by the Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno Council Member Vince Arena, Council Member Jim Humpage, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Attorney Keith Davis, Village Clerk Lori McWilliams and Department Heads. ANY OTHER MATTERS Manager Couzzo stated that the bridge contractor had requested work be allowed the neut two nights and noted the drying process could be affected by the extreme heat experienced during the day. Consensus of Council agreed to allow finro nights of work. Manager Couzzo noted that the bridge contractor had to cut his company's overtime hours. He offered an alternative work schedule and the possibility of the Village paying for any overtime necessary to assure the bridge opening at the preferred time. He established costs and noted the original contracts early finish incentive (originally figured at up to $180,000) would be null and void with the late penalty clause remaining if this was approved. Manager Couzzo stated the State was not on board previously with this option, but a representative would confer with � their office and get back to the Village with their decision. Manager Couzzo believed the option could assist with the schedule and possibly save the Village by eliminating the incentive monies. Mayor Watkins commented that school would begin August 18, 2010 and bus routes would be difficult to change. Manager Couzzo felt the overtime option would help to expedite the project so not to affect the bus route. Attorney Keith Davis stated a Letter of Understanding could be offered if council consensus was obtained. Vice Mayor Paterno asked if there would be a guarantee for a specific number of workers to be present on the job if the Village was paying them. Manager Couzzo replied that the contractor was working with the Village on all options. Manager Couzzo confirmed that the bridge was at a stage were curiosity may bring people into areas the Village had posted as keep out; however this was an area for the contractor to monitor. Council Member Humpage voiced his concern with monitoring workers hours if the Village became responsible for paying overtime. Minutes — Workshop 6/22/10 Page 2 Manager Couzzo believed that the project had taken additional Village staff time which he felt was advantageous in expediting the job. Mayor Watkins advised that the Village had done all that it could do to accelerate the bridge project and that it was in the control of the State. Vice Mayor Paterno expressed his concern that it appeared the contractor was going against the original contract and being paid to come in late. Mayor Watkins responded that everything possible should be done to insure the bridge came in on time. Consensus of Council did not agree. 1. Discussion on Annexation Council Member Humpage offered literature explaining projected revenue and what subdivisions would expect from the Village in order to cooperate with the Village on annexation and noted four areas he had researched. Vice Mayor Paterno asked the Attorney if taxes could be prorated over three yea�s. Attorney Davis responded that it was not a preferred method. Council Member Turnquest felt that incentives could be offered. Council Member Humpage stated there were additional savings and revenue figures not listed in his handout. Manager Couzzo suggested the intension for toda was to clari to what de ree the Villa e Y fY 9 9 ' would fund annexation projects. He felt a thorough analysis should be prepared. Mayor Watkins questioned voluntary annexation and voiced her concern with the appearance of force being used. Chief Weinand noted past mistakes with annexation and offered suggestions. Council Member Humpage suggested meeting with each subdivision separately. Manager Couzzo felt there were too many variables and the Village would need to be patient. He stated annexation could go on the July agenda, but pointed out that it had not been budgeted in the present budget. Council Member Humpage stated the intention was not to be aggressive but to have the transaction desired by all involved. Frank D'Ambra expressed his opinion on what strategies would be accepted by residents. Manager Couzzo suggested not offering projections too far into the future but to offer the Villages track record and focus on what was compatible for Tequesta. Vice Mayor Paterno added that strategic planning while choosing areas for annexation could be significant. Mayor Watkins suggested putting together a formal discussion for the next workshop. Manager Couzzo replied that a full assessment and many discussions would need to occur. Vice Mayor Paterno suggested looking into commercial property which could be obtained from the County. Manager Couzzo replied that type of inquiry could be done. Council Member Humpage stated that he had met with a person from Waterway Village to get an idea of what they were looking for and their biggest issue was drainage and felt they were open to annexation. Minutes — Workshop 6/22/10 Page 3 Manager Couzzo stated annexation costs could be $100,000 to $200,000 with the process lasting three to five years. Council Member Arena felt a meeting to discuss specifics should be scheduled. Council Member Humpage believed County figures should be obtained before a meeting was held. Mayor Watkins stated if Council Consensus was not to budget for annexation there would be no need to hold a meeting. Council Member Humpage felt Waterway Village should be the first annexed. 2. Discussion on Paradise Park Acquisition Manager Couzzo offered history on the Paradise Park acquisition and stated Mr. Zuccarelli would be obtaining an appraisal since he believed the property was worth up to 20% more than the 1.8 million appraised value on the recent evaluation obtained by the Village. Manager Couzzo believed the Park would be an asset to the Village but voiced his concern with the expenses associated with the purchase. Vice Mayor Paterno agreed that it would be a great acquisition. Mayor Watkins felt the Cornerstone property would be more beneficial for the Viltage and did not feel the Village could afford both. Manager Couzzo stated Mr. Zuccarelli may be more interested in an annuity based alternative regarding financing. Vice Mayor Paterno believed the acquisition would be positive in the long term. 3. Discussion on Status of Cornerstone Property Manager Couzzo expressed that the Village was awaiting a recorded deed to confirm that the foreclosure was complete and stated a portion of the property could be acquired with the Water Department Revenues. Fire Chief Weinand pointed out that he had spoken to two interested parties which both inquired on the Village's interest in the property. Mayor Watkins expressed her preference of the Cornerstone property over Paradise Park. Vice Mayor Paterno suggested offering Mr. Zuccarelli storage at the water plant as part of the park negotiations. Manager Couzzo pointed out that there could be potential environmental impact and other issues to work out if storage was offered. Vice Mayor Paterno suggested Tequesta Park as another possible storage option. Mr. Roy Fallon, Chief Plant Operator, noted that the property had been looked at previously for townhomes and there was concern with the location. Vice Mayor Paterno believed that the Paradise Park property was non-conforming and a !, financial drain on the owner Mr. Zuccarelli. Minutes — Workshop 6/22/10 Page 4 4. Discussion of Future Infrastructure and Capital Projects Manager Couzzo expressed that the building of Parks and Recreation would have a need for Capital improvements in the future and referred to the architectural drawings that had been prepared previously to match the existing municipal buildings. 8. Discussion on Bids received on Water Treatment Plant Expansion Manager Couuo noted that bids had come in for the Water Plant better than expected at finro point three million. He voiced his optimism that the bid would be awarded in July and did not betieve the Vitlage would need any additional expansions. Council Member Arena questioned if the plant had any other needs. Mr. Roy Fallon, Chief Plant Operator, responded that they did not and that the Water Plants computers were set up for the addition and needed no major adjustments. He also noted that if the plant was 100% RO (Reverse Osmosis) it would require poly phosphates to assist with corrosive properties which would be an additional cost, and to avoid that cost the Village used a water blend. Manager Couzzo noted a tank at the Public Works facility may need to be rehabilitated in the future. Council Member Humpage questioned if the sidewalks on Cypress Drive were budgeted for. Mayor Watkins stated that Mr. Hackett was to get back to her and Manager Couzzo several months ago regarding the sidewalks and nothing had been heard up to this point. Manager Couzzo stated the Village had chased this vigorously and may need to address it again. Mayor Watkins inquired about the Amerigas tank by the Water Plant and if the Village could request it be moved. Manager Couzzo responded yes and offered to research it. 7. Discussion of Old Railroad Station Property Attorney Keith Davis confirmed that attempts to serve the property owner's, which were in Maryland were being made and suggested a private processor be hired if success was not achieved soon. Manager Couzzo suggested moving forward with a private server. 6. Discussion of Bridge Dedication Celebration and Events Manager Couzzo noted the dedication was planned for October 2" but no specifics had been scheduled. Mayor Watkins referred to finro separate dates, one when the Bridge opens and a formal celebration and proposed Ms. Charlotte Mathison who was 103 be the first to go over the bridge and/or Village kids riding their bikes be included. Manager Couzzo suggested putting togethe� a Committee to begin planning the formal event. Minutes — Workshop 6/22/10 Page 5 Manager Couzzo suggested limiting weight loads be discussed on an upcoming agenda and explained the limiting would be simpler by axles versus weight. Mayor Watkins did not support prohibiting Waste Management access to the bridge. Manager Couzzo stated a resolution should be done with Councils decision. Council Member Turnquest suggested allowing vehicles which were contracted with the Village. Council Member Humpage suggested utilizing permits to monitor vehicles. Manager Couzzo stated draft language and a resolution would be provided for Council to evaluate. 5. Discussion of Financial Forecasting and Planning Manager Couzzo expressed that the Village had completed and paid for several large projects and were in good shape going forward. He noted annexations would be costly and pointed out that the current Fire Rescue contract with Jupiter Inlet Colony would expire in three years and most likely would increase the Villages revenues generously. Manager Couzzo referenced the contract between the Village and Palm Beach County expired in finro years and there was a chance of expanding the service level which would also increase revenue. He also stated other Fire Rescue revenue alternatives in the near future including Jupiter. Ms. Joanne Forsythe, Finance Director noted the millage and water rates would remain unchanged. She pointed out that there was not a large amount in reserves which previously assisted with interest revenue and utilities could not absorb costs such as property purchases or a plant expansion without raising rates. She felt raising rates 7% may barely be adequate to get by while postponing would trigger a larger increase. Ms. Forsythe stated significant expenses such as a new pumper for fire and road improvements would be needed in the not so distant future. Manager Couzzo advised that the Village could possibly sustain long term without expense increases if items such as annexation began to generate positive revenues. He suggested Council would need to be more frugal with the next five years than they had been with the last five. He emphasized on the Village saving approximately $600,000 on the projected figure for the water plant bids and noted unplanned expenses in the present budget year. Manager Couzzo emphasized that other areas would need to be addressed such as staffing issue. Manager Couzzo suggested not going further than five years with the strategic plan. Mr. Frank D'Ambra added that the planning would help to navigate changes and offer options when the unexpected environmental changes came about with the option to update it. Manager Couzzo stated important decisions were coming and the Village was in a good position. Minutes — Workshop 6/22/10 Page 6 Council Member Arena inquired about options regarding limiting larger trucks to create revenue with the new bridge. Manager Couzzo replied that limiting the access and implemented permit fees could possibly be done for specialized equipment. Mayor Watkins felt there was no logic in building a new, strong bridge and then limiting its use. Council Member Humpage considered restricting use as pushing away possible annexations by inconveniencing residents with home projects and deliveries. Mayor Watkins stated the action would be viewed as exclusionary and normal home items should be acceptable. Vice Mayor Paterno inquired about expectation on cost increases to run the Village. Ms. Forsythe responded there would be no salary increases and Council could set appointments to go over their specific budget questions. Vice Mayor Paterno noted the property appraiser predicted municipality's rates to decrease the same next year as this year and felt options for the Village would be cutting services or increasing taxes. Manager Couzzo suggested chasing the revenue side aggressively and stated not much more could be cut from the budget. Vice Mayor Paterno noted a cut of two point one percent could bring the Village even. Manager Couzzo reiterated that budgets did not offer much room for additional cuts. Vice Mayor Paterno felt there were additional areas that could be cut including Smoke Signals and the upcoming bridge party and felt a small group of complaints were spending Village funds while the remainder of residents were fine doing without. Council Member Arena replied that there were many that asked to have Smoke Signals back in the budget and he only recalled one resident that did not. Manager Couzzo felt good news was welcomed by the residents and the Village enjoyed the paper and felt it was an investment in the community. Council Member Arena explained that Publix was giving out copies regularly which helped save on postage. Merlene Reid, Human Resource Director referred to a staff survey and that 40 percent returned with dramatic increase in complaints from the previous year that there were not enough resources to do their jobs or the department is understaffed. Mayor Watkins responded that employees had dealt with cut backs along with larger workloads which had brought down Village moral. Council Member Arena suggested asking departments to cut finro percent per year to place back in the general fund as a goal. Chief Weinand stated the five percent requested cut back during the last finro budgets was unattainable in his budget and felt he could not cut any more. Manager Couzzo replied department heads just had no more to give and it may be time to start putting money back in the business. Chief Weinand stated he was doing four jobs now and would retire in four years. Vice Mayor Paterno believed the Village needed six to seven percent growth and agreed it was attainable through annexation and the Villages largest problem was the escalating serious staffing issues. Mayor Watkins responded that these were the same people that have bent over backwards to assist the Village in difficult times and were now at a breaking point. Council MINUTES VILLAGE OF TEQUESTA SPECIAL EMERGENCY COUNCIL MEETING MINUTES July 23, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 10:34 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Tom Paterno, Council Member Jim Humpage and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk Lori McWilliams and Lt. Pitocchelli. Council Member Arena and Village Attorney White were absent. APPROVAL OF AGENDA MOTION: Council Member Turnquest moved approval of the agenda as presented; seconded by Vice-Mayor Paterno; motion carried unanimously 4-0. 1. Discussion and Possible Action Regarding Tequesta Drive Bridge Village Manager Couzzo explained the emergency meeting was called because the FDOT was giving the contractors instructions that the Council needed to provide. He explained the new initiative had shifted from the overall project to a focus solely on the bridge tasks as they related to opening the bridge to both vehicle and pedestrian traffic. Bridge opening work would entail: drainage, gravity and barrier walls, protective fencing on north side, asphalt pavement markings, north side concrete sidewalk and bridge lighting. The items taking a secondary focus would be: spandrels and installation, modification to the existing retaining walls, south pedestrian sidewalk, railings, landscaping, pole lighting and pavers. He explained the goal, if Council desired, would be to open the bridge prior to 100% completion to two-way vehicle traffic and the northbound pedestrian walkway. He noted Mr. Nissen of FDOT was willing to provide acceleration pay to the contractor to work additional hours and weekends contingent upon funds being available in the budget. If the funds were not available, he explained the Village would be responsible at a cost of approximately $7000/week for approximately 3-4 weeks. He reminded Council it cost an additional $77,000 a month or roughly $4,000 a/day for every month/day AIM Engineering remained on the project. He stressed the importance of completing the project as quickly and safely as possible while minimizing the impact to residents and additional costs to the Village. He mentioned the contractor had passed the timeframe to receive incentive money for early completion. Manager Couzzo reviewed the AIM engineering costs and noted Council could ask FDOT to reconsider funding allocation for AIM engineering which was initially estimated to be 10% - 12% of the construction costs which were approximately $2.4 million Minutes — Special Council Meeting — 7/23/10 Page 2 ($240,000 -$288,000). The Village budgeted $360,000 and then FDOT contracted with AIM for $490,000 thereby esstentially making the Village responsible for the additional $130,000, however staff would dispute. He further noted that AIM would need to be on the job for at least an additional month due to the 5-6 rain days and the 20 day bridge design delay due to the Village's engineer calculation errors. He reviewed the options Council had available: 1. Remain with the current initiative and get the bridge deck complete and consider opening the bridge in both directions and the north bound pedestrian walkway prior to 100% completion. 2. Keep the initiative but not open the bridge until it was 100°/a complete. 3. Continue to push Sheltra and give them acceleration, and work with the State to see if there was funding. The Manager stated the date for opening prior to 100% completion would be Monday, August 16, 2010; both lanes open and the north bound pedestrian walkway with a fence installed for safety. If Council wanted to wait until 100% completion it would be August 30, 2010. Mr. Couzzo explained that if the bridge opened on August 16, 2010 prior to total completion, then the total completion date would be pushed back to September 6, 2010. Mayor Watkins pointed out school opened on August 18, 2010. Council Member Humpage noted the Village was paying $1200 -$1400 per day for public safety on the west side. Vice Mayor Paterno referenced the additional days added to the schedule due to rain and engineering delays and asked at what point a fine would be imposed. He commented on the scenario of AIM not releasing the project at which time additional monies would be due to AIM. Manager Couzzo noted AIM's costs would be prorated based on use. In response to Council Member Turnquest, the Manager confirmed the cleanup portion of the project would include night work from approximately 11 p.m. — 7:00 a.m. Mayor Watkins clarified there would be periodic land closures if Council opened the bridge to two-way traffic. Council Member Turnquest asked about the previous one lane opening option and the Manger stated there was no need for a one lane opening at this time. Council Member Humpage reviewed the options and associated costs as relayed by the Manager. Minutes — Special Council Meeting — 7/23/10 Page 3 Vice-Mayor Paterno suggested the Village be credited by AIM for the rain days since they did not need to work those dates and the Manager explained how the rain days were managed. Vice-Mayor Paterno asked that the bridge dedication be held during the Tequesta Fest. Mr. Couzzo reminded Council the Tequesta Fest would be held at Paradise Park and noted the dedication on the bridge would take approximately 1 hour. Mayor Watkins suggested a reception with cookies at Constitution Park. MOTION: Council Member Turnquest moved to approve Option 1 with the bridge opening on August 16, 2010 to two way traffic, opening the northbound pedestrian walkway, allowing night work to accelerate completion, with the total completion of the bridge to take place on or before September 6, 2010 and authorizing possib/e acceleration pay for the contractor; seconded by Council Member Humpage; motion carried unanimously 4-0. ADJOURNMENT MOTION: Council Member Turnquest moved to adjourn; seconded by Council Member Humpage; the motion to adjourn carried unanimously 4-0; therefore, the meeting was adjourned at 11:15 a.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES AUGUST 5, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Jim Humpage, Council Member Vince Arena, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk Lori McWilliams, and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Vice-Mayor Paterno gave the invocation followed by the pledge to the flag. APPROVAL OF AGENDA Council Member Arena pulled Item 4 and Council Member Turnquest pulled Item 5. MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Turnquest; motion carried unanimously 5-0. PRESENTATIONS 1. Proclamation Declaring August 16 — 20, 2010 as Florida Water Professionals Week Mayor Watkins read the Proclamation and presented it to the water professionals present. 2. Presentation and Action on Florida Municipal Insurance Trust (FMIT) Property and Casualty Renewals Ms. Merlene Reid, Director of Human Resources made brief comments and introduced Ellen Jones of The Gehring Group, who advised the rate was reduced, the Trust was still competitive, and described a recent enhancement. Ms. Jones answered questions from Council. MOTION: Council Member Humpage moved to renew the Florida Municipal Insurance Trust (FMIT) Property and Casualty coverage. Council Member Turnquest seconded the motion, which carried by unanimous 5-0 vote. Minutes – Regular Council Meeting 8/5/10 Page 2 3. REMOVED FROM AGENDA 8/2/10 Presentation on Employee Health and Dental Benefits Additional insurance companies were being considered, so this would be removed and presented at the September Council meeting. 14. Council Discussion to move forward with Sidewalk Installation on North Cypress Drive and Obtain Quotes (ITEM MOVED FORWARD ON AGENDA) Village Manager Couzzo recommended a phased approach using concrete, to be done in-house instead of contracted out, beginning with the Palmari corner. (Public Comment) Debra Ruffing, 522 Cypress Court – advised she had collected names on a petition, and the main concern was for safety of children getting on the school bus, people walking dogs at night, and drivers. It was a long, straight road so vehicles picked up speed, with no way to slow them down, and children darted across the road. She felt a sidewalk on one side would be sufficient, and clarified that children waited for the bus in the old bank parking lot. Council discussion ensued. It was estimated approximately 60% could be saved if the project were done in-house; however, the extra work for Village employees was a concern. Funding from the capital project fund was suggested. Consensus of Council: The Village Manager was directed to seek bids for the entire section in both asphalt and concrete, and bring back in September, with direction from Council on when to start. Bids wou/d inc/ude sidewalks on both sides and some capital cou/d be used. CONSENT AGENDA MOTION: Council Member Turnquest moved approva/ of the following consent agenda, seconded by Council Member Humpage; motion carried unanimously 5-0. 4. MINUTES: 6/8/10 Workshop and 7/8/10 Regular , Council Member Arena questioned the meaning of "Consensus of Council" in the I I minutes of July 8 on pages 3 and 5. Village Attorney White explained it meant all of the '� Council was in general agreement. Council Member Turnquest pointed out a correction on the first page of the July 8 minutes—the motion to approve the agenda � Minutes — Regular Council Meeting 8/5/10 Page 3 stated he made the motion and also seconded that motion. The Village Clerk indicated that would be corrected in accordance with the audio. MOTION: Council Member Turnquest moved approval of the 6/8/10 workshop minutes as submitted and the 7/8/10 regu/ar minutes as revised, seconded by Council Member Humpage; motion carried unanimous/y 5-0. 5. Approval of Budget Amendments for FY 2009-2010 MOTION: Council Member Turnquest moved approval of the Budget Amendments for FY 2009-2010, seconded by Council Member Humpage; motion carried unanimously 5-0. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Sue Hamm, 475 Tequesta Drive, commented people were ignoring their trespassing signs and asked for help addressing the problem. Mayor Watkins expressed hope that with the bridge opening that the situation would be resolved. Dottie Campbell, 30 Eastwind Circle, commented on Palm Beach County pollworker training and reported she had registered online and citizens could now make changes online, which was a great improvement. She reminded the Council of the Friends of Public Safety (FOPS) dedication scheduled for 9/11/10. COMMUNICATIONS FROM COUNCIL Council Member Humpage commented that Police Chief McCollum would be back on September 6tn REGULAR AGENDA OLD BUSINESS 6. Council Discussion of Budget Suggestions as Provided by Council Member Turnquest during the July Council Meeting Council Member Turnquest felt a budget for the IT Department was needed. Brad Gomberg, IT Manager, reported he had provided a summary of items for the coming year. Discussion ensued. , _ � Minutes — Regular Council Meeting 8/5/10 Page 4 Consensus of Council (Mayor Watkins dissenting): Village Manager Couzzo to make adjustments to the budget to appropriate some of the items Council Member Turnquest wanted in an IT budget without additional costs, based on bringing forward another item to the Council in September, so that it would be seamless. Mayor Watkins asked that the items requested be necessary and not just a wish list. 7. Council Discussion and Action on Purchase of IPAD's to Replace Paper Agenda Packets Council Member Turnquest reported attending a Palm Beach County Commission meeting where he learned that the City of West Palm Beach was 80% paperless. Research had shown the Clerk's Office could save $3,300 annually if the Council had IPAD's to replace paper agenda packets; and Human Resources could have saved $1,200 for ink used to print contracts for the year. The IPAD's could pay for themselves in less than two years. Mr. Gomberg, IT Manager, reviewed the process of going paperless. During ensuing discussion, Vice Mayor Paterno indicated he would prefer to use his laptop. Village Attorney White explained only facts intended to be saved for the future would be considered public record. Laptop costs vs. IPAD costs were discussed. Mayor Watkins expressed concern with purchasing IPADs when employees had been asked not to take raises, and she wanted to be sure this would satisfy the need. (Public Comment) Bill Watkins, 161 River Drive, commented some laptops now ran about $350. He suggested using cheaper software than Apple, and starting today and transitioning. He expressed concern regarding danger in electronic documents and how things could be discovered later. Using personal computers for public business was discussed. Village Clerk McWilliams pointed out the agenda was already published electronically. Frank D'Ambra, 23 Leeward Circle, asked if the exact same PDF would be available to the public. Mr. Gomberg advised all current material provided to Council was available to the public via Laserfiche. MOTION: Council Member Turnquest made a motion to purchase six IPAD's plus all accessories with the option to expand to twelve if necessary; three would be used by Council and three would be used by staff (Village Clerk McWilliams, Finance Director Forsythe, and Village Attorney White). Council Member Humpage seconded the motion, which carried by unanimous 5-0 vote. Minutes — Regular Council Meeting 8/5/10 Page 5 NEW BUSINESS 8. Council Approval to Award and Authorize Florida Design Contractors, Inc. to begin construction of the Third RO Train within the existing Water Plant AND 9. Council Approval of Agreement Authorizing Arcadis to Perform Engineering Services Related to the Water Treatment Plant Expansion Consultant William Reese of Arcadis recommended authorizing Florida Design Contractors, Inc. to construct the third RO train. Options for funding were discussed, including using savings, borrowing the entire amount, or borrowing a portion of the amount needed. MOTION: Vice Mayor Paterno made a motion to award the bid to the lowest responsive responsible bidder, F/orida Design Contractors, Inc. in the amount of $2,331,820, deducting the Change Order in the amount of $31,000, and approve the Work Authorization for Arcadis in the amount of $145,000, and to pay for this out of the money that the Village has accumulated in the Enterprise Fund. Council Member Turnquest seconded the motion, which carried by unanimous 5-0 vote. Village Manager Couzzo explained this year's work would be paid for this year and next year's work would be paid for next year and the adjustments would be made to next year's budget quarterly. Also, work would continue on the water use permit with South Florida Water Management District. Village Manager complimented Mr. Reese on his wo rk. 10. Resolution 23-10, Providing for a First Addendum to the Current Solid Waste and Recyclable Collection Services Agreement, Amending Section 17.5 Pertaining to the Calculation of the Annual Rate Adjustment for Collection and for Diesel Fuel Consumption Village Attorney White read Resolution 23-10 by title only. MOTION: Council Member Turnquest made a motion to approve Resolution 23-10. Council Member Humpage seconded. During discussion of the motion, Finance Director Forsythe explained the ca/culations on the chart. Motion carried by unanimous 5-0 vote. 11. Resolution 24-10, Adopting the Refuse, Recycling and Yard Waste Collection Rates for FYE September 30, 3011 and Authorizing Transmittal of the Applicable Non-Ad Valorem Assessment Rates for all Residential -- - ---- _ - . I Minutes — Regular Council Meeting 8/5/10 Page 6 Properties in the Village to the Palm Beach County Property Appraiser and/or Tax Collector for Non-Ad Valorem Assessment Purposes Village Attorney White read Resolution 24-10 by title only. MOTION: Council Member Humpage made a motion to approve Resolution 24-10. Vice Mayor Paterno seconded the motion, which carried by unanimous 5-0 vote. 12. Resolution 25-10, Amending the 2009/2010 General Fund Budget by Increasing Aid to Community Organizations $280.00; Appropriating Fund Balance by $280.00, Authorizing a Donation of $280.00 to the Friends of Public Safety, Inc. and Authorizing the Village Manager to Execute the Applicable Documents on Behalf of the Village Village Attorney White read Resolution 25-10 by title only. MOTION: Council Member Turnquest made a motion to approve Resolution 25-10. Council Member Arena seconded the motion, which carried by unanimous 5-0 vote. 13. Ordinance 9-10, First Readinq, Amending Chapter 46 Motor Vehicles and Traffic by Creating an Entirely New Article VI Tequesta Drive Bridge; Providing Regulations Regarding Prohibited Vehicles on the Tequesta Drive Bridge; Providing Exceptions; Providing for the Posting of Traffic Signs Village Attorney White read Ordinance 9-10 on First Reading by title only. Mayor Watkins declared the Public Hearing open. (Council Comments) Vice Mayor Paterno reported Mr. Sabin of Waste Management had tried to speak with him. At the request of Council Member Arena, the Village Manager explained the purpose of Ordinance 9-10 was to implement a simpler mechanism to replace the bridge vehicle weight restriction, which would allow the majority of the type of traffic desired within the Village. The proposed change would allow motorized vehicles with two axles and trailers with one or two axles. Larger, heavier vehicles would not be able to use the bridge and would have to drive around. Exemptions would be school busses and public safety equipment. Another proposed exemption would be for vehicles utilized by the Village as waste and refuse haulers. The Village Attorney advised this could be an opportunity to discuss the Waste Management contract. It was suggested the Village Attorney was directed to write a letter to Waste Management ,, Minutes — Regular Council Meeting 8/5/10 Page 7 (Public Comments) There were no comments from the public, therefore the Mayor closed the public hearing. MOTION: Council Member Humpage made a motion to approve Ordinance 9-10 on first reading. Vice Mayor Paterno amended the motion on number 5 including the operation of vehic/es utilized by the Vil/age as waste and refuse hauling. Motion was seconded by Council Member Turnquest, and carried by unanimous 5-D vote. 14. Council Discussion to move Forward with Sidewalk Installation on North Cypress Drive and Obtain Quotes Mayor Watkins announced this item had already been considered. 15. Discussion and Possible Action on Council Direction for Annexation Consensus of Council: All five members of Council were in agreement to leave the $50,000 in contingency. A strategic plan was discussed for the first phase of annexation. Frank D'Ambra, 23 Leeward Circle, reported he was almost finished putting together an overview or guide as to how the process might work, costs under the current economic situation and then what the future might hold. Steps recommended were to make a strategic and financial plan, then decide regarding annexation--evaluate the opportunity, develop a strategy, and then execute a campaign. The Village Manager indicated assistance would be needed to do the strategic plan, and suggested spending no more than $10,000. He explained that Frank D'Ambra and Abby Brennan had volunteered; however, it would be a bigger job than he first anticipated, and they agreed with him they should be compensated. Also, the Village Attorney felt the Village should obtain competitive proposals. MOTION: Council Member Turnquest made a motion to direct the Village Manager to move forward with a strategic plan, publish a newspaper ad asking for requests for proposals from interested parties to put together an annexation sample strategic plan. The Manager would seek help from the Village Attorney to assure it would be done in the most appropriate way possible to avoid any negative perception. Council Member , Humpage seconded the motion, which carried by unanimous 5-0 vote. Minutes — Regular Council Meeting 8/5/10 Page 8 16. Council Discussion and Action on Florida League of Cities Proposed Resolutions The Council discussed items from the list to be voted on at the upcoming League meeting in Hollywood, Florida. Consensus of Council: Council Member Turnquest would oppose 2010-07. 17. Council Consideration and Possible Action regarding the Purchase of Railroad Property at 479 Seabrook Road Village Manager Couzzo explained this property had had code violations for some time and was now in foreclosure. He had been informed that the owner would take $300,000, with the Village absolving the owner of any existing liens. Discussion ensued. Consensus of Council: To take no action at this time but wait and take this matter under advisement. 18. Council Approval of Hold Harmless Agreement with Bank United and Gary Halloway for Use of Cornerstone / The Preserve Property The Village Manager reported the contractor expected the bridge to be 100% complete the first or second week in September. He explained this job needed to be accelerated as much as possible so that the expense of having the consultants could be stopped. MOTION: Vice Mayor Paterno made a motion to approve the hold harmless agreement with Bank United and Gary Halloway for use of Cornerstone/The Preserve properly. Council Member Turnquest seconded the motion, which carried by unanimous 5-0 vote. STANDING REPORTS • Villaqe Attornev Attorney White reported the status of a case regarding single subject and unfunded mandates. She also reported Tequesta's financial state was one of the best in Florida. • Villaqe Manaqer Village Manager Couzzo reported the funeral arrangements for Mayor Zuccarelli's father. He gave an update on the bridge lighting, barrier wall, and drainage. The I Minutes — Regular Council Meeting 8/5/10 Page 9 landscaping bid process and approval for the bridge would need to be accelerated if the landscaping were to be completed by the opening, so a special Council meeting would need to be called, authority given to the Manager and Attorney to handle the process, or delay to the September Council meeting. MOTION: Council Member Arena made a motion to give authority to the Village Manager and Vil/age Attorney to hand/e the bid process and awarding landscaping. Motion was seconded by Council Member Humpage, and carried by unanimous 5-0 vote. ANY OTHER MATTERS Council Member Turnquest advised he was considering asking the YMCA if they would be interested in having a facility in Tequesta to benefit residents and expand the recreation department. He would continue to work on this and bring back to Council if it seemed feasible. Council Member Arena reported on the "Tequesta Says Thank You" program and asked for $400 from his discretionary fund to finish the project. Mayor Watkins suggested paying a$500 bonus to Sheltra workers to get the bridge done by August 16 if it could be done legally. MOTION: Council Member Humpage made a motion to offer Sheltra workers $500 each to finish the bridge in phase 1 and 2, if legally allowed. Counci/ Member Turnquest seconded the motion, which carried by unanimous vote. 19. Discussion and approval of Performance Recognition compensation (PRC) for Village Manager A. Council Approval of First Addendum to Amended Employment agreement with Michael R. Couzzo, Jr. Extending the Terms and Conditions During discussion, Vice Mayor Paterno expressed his desire to see the employment rewritten into a new contract. He also would like more commitment from Mr. Couzzo. Mr. Couzzo responded he had no intention of leaving, but would voluntarily forfeit any accrued sick leave if he did not give six months notice, barring health concerns. The length of time to extend the contract was discussed. Vice Mayor Paterno stated he could not vote for more than a five-year extension. Minutes — Regular Council Meeting 8/5/10 Page 10 MOTION Council Member Turnquest made a motion to extend Village Manager Couzzo's employment contract to 12/31/2018, to include a provision that in the event he did not give six months notice he would forfeit any payout of accrued sick leave, and to write a whole new contract that would be Second Employment Contract Amended Contract. Motion was seconded by Council Member Humpage and carried by 4-1 vote, with Vice Mayor Paterno dissenting. B. Resolution 22-10. Approving a One Time Pertormance Based Recognition Compensation Amount for the Village Manager for Fiscal Year 09/10 in Accordance with Section 4 of the Amended Employment Agreement between the Viilage Manager and the Village of Tequesta Dated December 14, 2006 Village Attorney White read Resolution 22-10 by title only. Mayor Watkins felt the Village Manager should be rewarded with a compensation bonus because of the good job he had done for the past ten years, his creativity in solving problems and devotion to the bridge project which had saved the Village a lot of money, and commented this had been his best year. Council Member Turnquest stated his agreement with the job well done but felt it would be inappropriate to single him out for a bonus since other employees were not getting increases. Council Member Arena favored a$15,000 bonus. Council Member Humpage noted the Manager had given up $6,000 by not taking his 4% raise, and suggested a middle ground. Council Member Turnquest suggested an alternative of adding into the budget personal training. Mayor Watkins felt it should be in the form of a PRC. (Public Comment) Marcia Nielson, 94 Beechwood Trail, expressed her opinion the Village Manager should be given a lower amount so as not to create a negative perception with lower end employees, and suggested $10,000. Frank D'Ambra, 23 Leeward Circle, suggested for future consideration to manage the bonus by setting objectives to be achieved, and for this year take into consideration all the circumstances and not over or under reward. Dottie Campbell, 30 Eastwinds Circle, expressed her opinion that a bonus would not only impact other employees but residents of the Village; he had done his job well but so had everyone else. Minutes — Regular Council Meeting 8/5/10 Page 11 Council Member Arena commented this bonus was for past performance, when all employees had received raises. A poll of the Council indicated Council Member Turnquest favored zero bonus, Council Member Humpage favored $10,000, Council Member Arena favored 15%, Vice Mayor Paterno favored $12,000, and Mayor Watkins favored $12,000. MOTION: Vice Mayor Paterno made a motion to award a one time performance based recognition compensation amount for the Village Manager for Fiscal Year 09/10 of $12, 000 gross. Council Member Humpage seconded the motion, which carried by 4- 1 vote, with Council Member Turnquest dissenting. ADJOURNMENT: Council Member Humpage moved to adjourn the meeting; seconded by Council Member Arena. The motion to adjourn carried unanimously 5-0; therefore the meeting was adjourned at i2:08 a.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. I �'� �i , MINUTES VILLAGE OF TEQUESTA SPECIAL COUNCIL MEETING MINUTES August 10, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 4:03 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Tom Paterno, and Council Member Vince Arena. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk Lori McWilliams. Council Member Jim Humpage, Council Member Calvin Turnquest and Village Attorney White were absent. APPROVAL OF AGENDA MOTION: Council Member Arena moved approval of the Agenda; seconded by Vice Mayor Patemo; the motion carried unanimously 3-0. 1. Presentation by GMH Capital Partners on their Vision for Cornerstone / Preserve Property Mr. Gary Holloway, GMH Capital Partners CEO, explained his vision and support for the area through rehabilitation of an abandoned property. He stated his company and the bank had an agreement at present which gave 45 days for GMH to explore their options regarding the purchase and noted their facility focused on weight, drugs and alcohol abuse. A representative of GMH referred to their brochure and offered the company's history and clarification of their intensions to build a world class facility which would include minimal changes to the existing structure and added amenities. Mr. Holloway noted that their needs may require a change to the Village zoning and GMH would also need to investigate licensing through the State. He stated their desire to move forward quickly with Council's approval and pointed out that his company had cash to fund the estimated cost of the project which was approximately 12 million. Mr. Holloway explained their plans for the existing green area, life style changes planned for their clientele and future expansion`s and if the rehabilitation facility failed townhouses would be developed. Mayor Watkins believed residents woutd welcome improvements to the property. Council Member Arena questioned aesthetics. Mr. Holloway responded that their intention was to work with the Vitlage on what worked best for all. Manager Couzzo suggested Council and Mr. Holloway begin to work together on the details of an agreement and noted that a text amendment was anticipated and not a new zoning designation. Vice Mayor Paterno asked the number of residents that were in their plan. Mr. Holloway responded there were 69 beds with an option which included up to 99. He then offered a comparison of their facility compared to existing facilities along with alternative ideas for their future use of space. Minutes — Special Council Meeting — 8/10/10 Page 2 Mayor Watkins voiced her concern for the sensitivity of a small town and what the residents felt. Manager Couzzo asked Council if the desire was to proceed. All three present agreed to move forward. 3. Discussion and Possible Action on Participation in the Drug Enforcement Agency Task Force Manager Couzzo explained the opportunity the Village had to work with the DEA (Drug Enforcement Agency) and noted details regarding monies and positions. Representatives for the DEA explained the program further regarding the increase in prescription drugs in the area and Task Force Officer (TFO) expectations. Manager Couzzo stated that he believed the venture would be positive and could also be an alternative means for Village revenue. Officer Jason Turner explained that local drug stores and surrounding areas had seen an increase relating to prescription drug abuse. DEA representatives discussed possible future situations and safety for the o�cers. Marcia Nielson, 94 Beechwood Trail questioned restrictions attached to the use of funds received from the venture. Manager Couzzo responded that he did not believe there were any. Vice Mayor Paterno inquired about how quickly the Village could utilize the DEA program. The response was that they were set to move forward and their help would be there for the Village with or without going forward with this agreement. MOTION: Vice Mayor Patemo moved approval of moving forwar�d with the Village's participation with the Drug Enforcement Agency as soon as possible; seconded by Council Member Arena; the motion carried unanimously 3-0. 2. Council Consideration and Possible Action to Grant an Employee "Thank You" Day in Recognition of their Dedicated Services to the Village of Tequesta during this most Demanding Year Mayor Watkins expressed her concern with staff and all that had been accomplished in the past year including planned increases waived for the upcoming year. She suggested part time employees receive an extra vacation day and full time employees receive two days. Manager Couzzo stated he had a positive response from all he had spoken with. Mayor Watkins asked that the item be placed on the next meeting agenda. ANY OTHER MATTERS Manager Couzzo noted there were three crews working on the bridge to assist with the bridge opening by the planned August 16, 2010 and explained details associated with the stage of the project. Minutes — Special Council Meeting — 8/10/10 Page 3 Council Member Arena stated school deliveries would be made Thursday and he would have the particulars at the next Council meeting. Manager Couzzo noted staff and the attorney should schedule a discussion regarding the Cornerstone Property purchase by GMH Capital Partners before September 9, 2010. Ms. Marcia Nielson expressed that she believed residents would question why Council was in such a hurry to assist this group and referenced similar situation that did not go over well. Vice Mayor Paterno explained the developer and the bank had an agreement which was time limited and was why the Village needed to respond promptly. Vice Mayor Paterno suggested stipulating the facility must be high end. Manager Couzzo suggested the residents should be updated as soon as possible and that a Council Member be involved and knowledgeable with the acquisition progress. Council Member Arena suggested Vice Mayor Paterno had the knowledge and was most familiar. Mayor Watkins referenced the previous item where the DEA (Drug Enforcement Agency) spoke on the rising concerns with drug addiction and felt the project appeared necessary. She asked Vice Mayor Paterno if he would be willing to represent the Village on keeping informed of the GMH venture. She then passed the gavel to him so that she could participate in the motion. MOTION: Council Member Arena moved that Vice Mayor Patemo be in place to keep abreast of the Comerstone acquisition: seconded by Mayor Watkins; the motion carried unanimously 3-0. ADJOURNMENT MOTION: Council Member Ar�ena Council moved to adjoum; seconded by Vice Mayor Patemo; the motion to adjoum carried unanimously 3-0; therefore, the meeting was adjoumed at 5:32 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clertc's office. MINUTES VILLAGE OF TEQUESTA SPECIAL COUNCIL MEETING MINUTES August 18, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 12:02 p.m. A roll call was taken by Village Clerk's Assistant Deanna Mayo. Present were: Mayor Pat Watkins, Council Member Vince Arena, Council Member Jim Humpage and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney White and Village Clerk's Assistant Deanna Mayo. Vice Mayor Tom Paterno was absent. APPROVAL OF AGENDA Mayor Watkins requested item three be heard first, item two remain and item one be placed last. MOTION: Council Member Humpage moved approval of the Agenda; seconded by Council Member Tumquest; the motion carried unanimously 4-0. 3. Resolution 28-10, Award Irrigation and Landscaping contract to Aiello in the amount of $62,597.00 for Installation in areas surrounding the Tequesta Drive Bridge. Attorney White read Resolution 28-10 title into the record. Manager Couuo explained past history regarding the �esolution and discussed options for the landscape installation. MOTION: Council Member Humpage moved approval of Resolution 28-10 with the amendment that funds would be taken from fund balance if they were not available in the budget; seconded by Council Member Tumquest; the motion carried unanimously 4-0. 2. Resolution 27-10, Award a Contract for the Installation of 2000 I.f. of Sidewalk on North Cypress Drive to Sheltra & Son and Appropriate $54,800.00 of Fund Balance in Capital Projects Fund #303 to Fund the Project. Attorney White read Resolution 27-10 title into the record. Manager Couzzo noted details associated with the sidewalk project. Mr. Russell White, Public Services Manager, offered additional information and suggested the quoted five feet width could be reduced to four feet in some areas. Council Member Humpage supported Mr. White's suggestion and felt the Village would receive some credit on the job. Manager Couzzo replied that the Village did not receive an alternate quote and stated that the Village could negotiate the concrete cost only as the labor would not be affected. Minutes — Special Council Meeting — 8/18/10 Page 2 Mr. Russell White noted there was money available in the bridge fund to cover the landscape irrigation and appropriation of funds would not be necessary. Ms. JoAnn Forsythe, Director of Finance, confirmed that the Village had received a refund in the bridge fund of $300,000 which could be used toward the bridge landscape project. MOTION: Counci! Member Tumquest moved approval of Resolution 27-10; seconded by Council Member Humpage; the motion carried unanimously 4-0. 1. Further Discussion and Possible Action Regarding the Transition of the Cornerstone Property. Manager Couzzo offered history regarding the company interested in the foreclosed property purchase referred to as the Cornerstone. He noted that residents were fueled by rumors and that GMH (the interested party) was pressed for time on their venture with the bank by a binding contract. Attorney Trela White explained that the group had legal procedures to achieve and noted the Village's mixed use would need to be addressed along with the Comprehensive Plan and Village Codes. She suggested Special Exceptions and Use Agreements were attached to the properties limitations which also could be problematic. Council Member Humpage suggested securing Sterling House's decision before Council advanced as he felt, if they were not supportive there would be no moving forward. Sean Gallagher, GMH representative stated their research was moving forward and he did not feel there would be issues with the Sterling House since he believed the abandoned building was detrimental to their business. Mayor Watkins voiced her concern with the urgency aspect of the deal. Council Member Humpage suggested holding a meeting for the residents. Manager Couzzo disclosed there were several liens on the property. Mr. Gallagher stated that several searches would be performed as part of their due diligence. Council recessed at 12:31 p.m. and reconvened at 12:45 p.m. Mr. Jim Kennedy, GMH, stated that it appeared a text amendment and Special Exception would be needed and the group was hopeful that they could move forward without the need to amend the Comprehensive Plan. Mr. Larry Smith, Attorney representing GMH, disclosed that he had represented the property previously and was familiar with the Village and the history of the building. Attorney White stated that the Village interpreted their own codes and what they planned would need to work within those guidelines. Minutes — Special Council Meeting — 8/18/10 Page 3 Manager Couzzo questioned GMH's plans regarding their townhouse option. Sean Gallagher replied that their ultimate plan was a high end substance abuse center and they would not be willing to develop a lower end center. He added that existing areas had been preserved with the intent to develop townhomes as a secondary plan. Frank D'Ambra, 23 Leeward Circle felt the clientele of the intended facility would most likely value their privacy and he offered that a capacity limit be set with that in mind. ADJOURNMENT MOTION: Council Member Tumquest moved to adjoum; seconded by Council MemberAr�ena; the motion to adjoum carried unanimously 4-0; therefore, the meeting was adjoumed at 1:01 p. m. RespectFully submitted, Deanna Mayo Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL COUNCIL MEETING MINUTES September 2, 2010 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 8:30 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Jim Humpage and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk Lori McWilliams and Department Heads. APPROVAL OF AGENDA MOTION Council Member Humpage moved approval of the Agenda, seconded by Council Member Tumquest, the motion carried unanimously 5-0. 1. Discussion Regarding the Proposed Budget, the Recent Police Department Events, and the Possible Budget Effects. Manager Couzzo explained that Captain Ricciardi had expressed desire to stay with the Village in lieu of retiring in the early part of 2011 but had not given an alternative date. He noted that this would affect the budget since the Captains salary was not budgeted because of the impending retirement. He then stated that Chief McCollom would not be returning as previously planned, and his salary had been budgeted for the entire year. Manager Couzzo offered additional details of changes regarding several positions within the police department. Council Member Humpage supported saving the money and not funding the chiefs position. Manager Couzzo stated the Village would save by not paying the Captains retirement payout, but warned that the top positions were disappearing from the Village and would most likely have a negative affect sooner than later. Manager Couzzo suggested making no changes through the fiscal year and noted there was a possibility of Captain Ricciardi retiring next year which would make things in the Village more difficult. Mayor Watkins felt the goal should be to get a Chief and was concerned with not having a backup plan. Manager Couzzo responded that Captain Ricciardi had verbally committed to staying through September 2011. Mayor Watkins reiterated her concerns that a process was not in place for replacement of department heads. Minutes — Special Council Meeting — 9/2/10 Page 2 Vice Mayor Paterno volunteered to commit to the position of Chief for one year, he also suggested hiring an assistant manager to oversee departments and felt Chief Weinand was also an option for Police Chief. He asked the Manager if Council could assist with the reorganization. Manager Couzzo responded that the Village Attorney would have to clarify what would be acceptable. Mayor Watkins expressed concern that she did not want to offer more confusion and felt it should be made clear that a search for a new chief was the Villages goal. Council Member Humpage responded that things appeared to be working and that the situation could be reassessed in June 2011. Manager Couzzo stated he would keep Council informed and believed Captain Ricciardi would continue to assist as he had already been the Acting Chief while Chief McCollom was away. Council Member Turnquest suggested Captain Ricciardi remain as Acting Chief while a search for a permanent Chief took place. Vice Mayor Paterno felt there were employees capable to fill the position. Manager Couzzo suggested advertising the position outwardly before a final decision was made. Council Member Arena suggested making Captain Ricciardi the Acting Chief with the understanding that if he desired the permanent position, he would need to apply as well. Mayor Watkins expressed satisfaction that everyone appeared to be in agreement and felt the decision of when to advertise would need to take place next. Vice Mayor Paterno agreed with advertising in January. Mayor Watkins stated the process could begin in January with the actual advertising n i g ry done n April. Manager Couzzo stated the 9 p 9 hiring process would take a minimum of four months. Council Consensus was to revisit the progress and status of Captain Ricciardi as Acting Chief after January 15, 2010 along with a five percent salary increase. MOTION Council Member Humpage moved approval of the five percent salary increase to the Acting Chief, • seconded by Vice Mayor Patemo; the motion carried unanimously 5 -0. Vice Mayor Paterno asked to remove $120,000 from the budget and place in fund balance. Ms. Joanne Forsythe, Finance Director stated the figures would be recalculated and excess removed. Manager Couzzo stated the Chief's position as it was presently funded would be removed. ANY OTHER MATTERS Manager Couzzo noted the insurance figures which would impact the budget and noted that all three Unions were fine with the changes. Manager Couzzo suggested appointing Captain Ricciardi as Acting Chief tomorrow Minutes — Special Council Meeting — 9/2/10 Page 3 September 3, 2010. Mayor Watkins confirmed the time of 11:15 a.m. Council Member Arena noted that the Nautical Club would do a presentation including a donation of life preservers and a ribbon cutting for the opening of West Marine on September 9, 2010. ADJOURNMENT MOTION Council Member Humpage Council moved to adjourn, seconded by Council Member Tumquest; the motion to adjourn carried unanimously 5 -0, therefore, the meeting was adjourned at 9:43 a.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.