HomeMy WebLinkAboutDocumentation_Regular_Tab 08_10/14/2010 /�" � , VILLAGE OF TEQUESTA
3
; AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Ordinance #:
10/14/2010 Regular Council Meeting
Consent Agenda: Resolution #:
Originating Department:
Leisure Services
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Approval of services from Island Time Productions for Annual Tequesta Festival
3. BUDGET / FINANCIAL IMPACT:
Account #: Amount of this item:
001-231-534.303 $40,000
Current Budgeted Amount Available: Amount Remaining after item:
$75,000 , $35,000
Budget Transfer Required: Appropriate Fund Balance: C�t��e an item.
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of fhe agenda item)
Island Time Productions is to provide rides, games and food at the Village's Annual Tequesta Festival
on Saturday, November 20 2010.
5. APPROVALS:
rt,,�
Dept. Head: J Finance Director: [�'�Approved
0 No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: ---�—'-�`-� ---------_,
Routing Sheet Process
• SUBMIT FOR COUNCIL DISCUSSION: � 1. Send ALL completed forms to
APPROVE ITEM: 0 Finance for review ONE WEEK prior
� to agenda items due into Clerk's
❑ Office.
• DENY ITEM: 2. Finance sends Routing Sheet to
Clerk by deadline.
Form amended 08/26/08 3. Clerk formulates agenda and sends
to Manager for review / approval.
,'
.
Village OfTec���sta.
Parks & Recreation Dep�arttnent
Date: 8/20/2010
To: Michael Couzzo, Village Manager
Cc: Lori McWilliams, Village Clerk
From: Greg Corbitt, Director of Parks & Recreation
RE: Island Time Productions Services for Tequesta Fest 2010
Village Council Agenda Item for October, 2010 Meeting; to approve service agreement of
Island Time Productions, Inc to provide the following for the Tequesta Fest 2010:
• Saturday, November 20, 2010
• 2-7PM
• Thrill Ride (Fury)
• Thrill Ride (Silver Streak)
• Thrill Ride (1001 Nayhts/Hy-Flyer)
• Thrill Ride (Super Hard Slide)
• Children's Ride (Dragon Wagon)
� Children's Ride (Track Style Train)
• Children's Ride (Dizzy)
• Children's Ride (Wiggle Worm)
• (2) Bounce Houses
• Water Gun Race Game with 144 Prizes
• RolI-A-Ball Game with 144 Prizes
• Multi-Player Game with 144 Prizes
• Confection Trailer:
1. 500 Carmel Apples
2. 150 Carmel Corn
3. Unlimited Bags of Cotton Candy
4. Unlimited Bags of Popcorn
5. Unlimited Snow Cones
• Funnel Cake Trailer (Unlimited Funnel Cakes Made To Order)
Interoffice Memo
�
• SQ 225 Quiet-Pak Generator
' • FG 90KVA Super Quiet-Pak Generator
• Full Staffing
• Pick-up & Delivery
• Erect & Strike(take down) with very little impact to the area in a very efficient
manner
• Provide all necessary copies of insurance
• All rides are State inspected for safety
• Provide professionaUtop notch service and product to the Village for the past
seven years
• Provide electrical power to the event's stage and selected vendors
• On-site supervision before, during and after the event
• Pre-event meetings with staff to go over logistics and concerns
• Finally, experience and quality
ISLAND TIME PRODUCTIONS, INC
AN AMUSEMENT COORDINATING & REFERRAL AGENCY
PO BOX 14968
N.P.B., FL. 33408
PHONE 561-801-1617
FAX 561-863-6390
SERVICE / PROPOSAL AGREEMENT / INVOICE
AGREEMENT DATE: 8/ 25 / 10
CONTRACTED PARTY: VILLAGE OF TEQUESTA PARKS & RECREATION
ADDRESS: 399 SEABROOK RD TEQUESTA FL.
PHONE:561-768-0473 FAX:561-575-7307
DATE AND TIME OF EVENT: SATURDAY NOV. 20�"' , 2010 2PM TO 7 PM
ADDRESS OF EVENT: PARADISE PARK TEQUESTA DR.
CONTACT PERSON: GREG CORBIT
PHONE NUMBER AT EVENT:
ENTERTAINMENT/SERVICE TO BE PROVIDED:
1) THRILL RIDE ( FURY ) W/ FULL STAFF , P& D, E&S
1) THRILL RIDE ( SILVER STREAK )W / FULL STAFF , P&D, E&S
** 1) THRILL RIDE ( 1001 NAYHTS / HY-FLYER )
1) DRAGON WAGON RIDE W/ FULL STAFF, P&D, E&S
1) SUPER SLIDE ( HARD 3 LANE) W/ FULL STAFF , P&D, E&S
1) TRACK STYLE TRAIN W/ FULL STAFF , P&D, E&S
1) SPINNING KIDDIE ( DIZZY / BARRELS ) RIDE W/ FULL STAFF , P&D, E&S
1) KIDDIE STYLE ( WIGGLE WORM / HAMPTON ) RIDE W/ FULL STAFF , P&D , E&S
1) WATER GUN RACE GAME W/ FULL STAFF, UP TO 144 QUALITY PRIZES, P&D, E&S
1) ROLL-A-BALL RACE GAME W/ FULL STAFF, UP TO 144 QUALITY PRIZES, P&D, E&S
1) MULTI PLAYER GAME W/ FULL STAFF , UP TO 144 QUALITY PRIZES , P&D , E&S
1) CONFECTION TRAILER W/ FULL STAFF, P&D, E&S, 500 CARMEL APPLES , 150
CARMEL CORN, 200 BAGS PEANUTS , COTTON CANDY,
POPCORN , SNOW CONES MADE TO ORDER
1) FUNNEL CAKE TRAILER W/ FULL STAFF , P&D , E&S , UNLIMITED FUNNEL CAKES
MADE TO ORDER
1) SQ 225 QUIET-PAK GENSET W/ WIRE & DISTROS , ALL FUELS & OILS, P&D , E&S
1) FG 90KVA SUPER QUIET-PAK W/ WIRE & DISTROS , ALL FUELS & OILS , P&D , E&S
TOTAL REVENUES DUE: $ 40,000.00
50% DEPOSIT DUE: N/ A BY: N/ A
• 40,00 0 BY: PRIOR TO OPENING OF EVENT
AT iPM ON NOV. 20"', 2010
ISL ND TIME PRO. C. CONTRACTED PARTY
DATE: g 2� /� DATE:
****** DO TO UNFORSEEN AND / OR iJNCONTROLLABLE CIRCUMSTANCES SUCH AS ******
ACTS OF GOD , LOSS OF BUSINESS , MECHANICAL DIFFICULTIES ,LOSS OF STAFF , ETC.
EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE TTEM